Modernization of the Libraries attached to Defence Training and Education Institutes in India with reference to sources and services

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1 Appendix 1 Questionnaire Modernization of the Libraries attached to Defence Training and Education Institutes in India with reference to sources and services A) About the Organization 1. Name of the Organization/ Institute Address of Organization Phone No Fax No E- Mail Year of Establishment Name of the Commandant Name of the Funding Organization Total Number of Staff a Teaching b Non-Teaching c Administrative Total number of Strength of Cadets Annual Intake of Cadets Any Special Course Conducted, if any 254

2 Please Specify Correspondence/Distance Learning Courses Conducted, if any, Please Specify Annual Budget of the Organization NACC Accreditation for the Years Please tick for the Courses of Engineering available at your Organization. Sr. No. 1. Courses/ Branches Computer Engineering AICTE Approved Intake U G PG 2. Electronics E and TC Engineering Aviation Engineering Civil Engineering Mechanical Engineering Information Technology Instrumentation Engineering Marine Engineering 10. Electrical Engineering 11. B Tech 12. Any other Please Specify 255

3 Courses available approved by University Sr. No Courses/ Branches B. A. B. Sc. B.Sc. Nursing Availability of Courses U G P G 4. B.Com. 5. B.B. 6. B. Computer Sc. 7. M.B.B.S M. A. M.Sc. Nursing 10. M.Sc. 11. M.B.A. 12. M.Com. 13. M.D. 14. M.S. 15. M. Computer Sc. 16. Any others Pl Specify B) About the Library 1. Name of the Library Foundation Year of Library

4 3. Library Working Hours Name of the Librarian a Qualifications b Scale of the Librarian c Experience Address for Correspondence Phone No Fax No E- Mail Total Number of Staff in the Library a) Professional b) Technical c) Non-technical d) Administrative Total Strength of the registered Users a) Cadets b) Staff c) Officers d) Outsiders Total Number of Documents / Books in the Library Yearly Additions in the Library Does the Library Provides Open Access? Yes / No 257

5 12. Does the Library have its own Separate Building? Yes / No 13. Area of the Library Sq Ft / Sq Meter 14. Does the Library have Special Collection? Yes / No If Yes, Please Specify Annual Budget for the Library Expenditure on Collection Development for Last Three Years Budget Sr. No Financial Year Books Periodicals Digital Resources. Consortia Newspapers Total Does the Library have its own Webpage? Yes / No 18. Is there any provision to get additional Budget for Development of library? Yes / No 19. Total Number of Journals Subscribed a) Indian b)foreign Are you receiving Free / Gift / Donation Collections? Yes / No If Yes, Number Per Year 21. Has the Librarian been empowered with Financial and Administrative Powers? Yes / No 22. Does the Library Organize any Extension / Training /Seminar Programs Details During last five years? Yes / No. If Yes, Please Specify

6 23. Has a Departmental Library System existed? Yes / No 25. Classification Scheme Used Please Specify Cataloguing Code Used Please Specify Is Reading Room facility made available to Students / Cadets /Staff? Yes / No 28. Seating Capacity of the Reading Hall Timings of the Reading Hall Normal During Examination C) About the Services Provided by Library 1. Is OPAC available to the users? a) In house - Yes / No b) On LAN - Yes / No c) Internet - Yes / No 2. Are you providing the following Services to the Users? a) Current Awareness Services CAS Yes / No b) Article Indexing Yes / No c) Selective Dissemination of Information SDI Yes / No d) Book Exhibitions Yes / No e) Alert Services Yes / No f) Current Contents Services Yes / No g) Bibliography Yes / No h) Book Bank Yes / No j) Internet Resource Awareness Yes / No 259

7 k) Inter Library Loan Yes / No l) Reading Room Facility Yes / No m) News Paper Clippings Yes / No n) Reprographic Services Yes / No o) Online Search Services Yes / No p) CD Rom Databases Searching Yes / No q) Translation Services Yes / No r) Indexing and Abstracting Services Yes / No s) Reviews Preparation Yes / No t) Database Development Yes / No u) Electronic Document Delivery Yes / No v) Reference Services Yes / No w) Referral Services Yes / No 3. Are you developing following Information Products? a) Library News Letters Yes / No b) Library Catalogues Yes / No c) Library Annual Report Yes / No d) Library Manual Yes / No e) List of Additions Yes / No f) Indexing and Abstracting Journals Yes / No g) Specialized Databases Yes / No h) Any other 260

8 4. Are you subscribing to any Databases? Yes / No If Yes, Please Specify Do you apply Management Techniques to evaluate utility of Collection? Yes / No If yes, please Specify Do you evaluate the performance of services? Yes / No 7. Are you a member of any Consortia? Yes / No If Yes What measures are you applying for improving the quality of services provided? Yes / No If Yes, Please Specify How Frequently D) About the Library Modernization 1. Status of the Automation Please Specify a) Fully b) Partially c) Initiated d) Not Yet 2. Which Software do you use for automating the Library operation? Please Specify Does it support all the House Keeping Operations? Yes / No 4. Are you subscribing to e-books, e-journals etc in your Library? Yes / No If yes, Number of e-books

9 E-Journals Print with online Is your Library a member of any Library Network? Yes / No If, Yes, Please Specify Is any extra Budget provision made for Automation and Subscribing to e- Resources? Yes / No 7. Is Internet Facility available in the Library? Yes / No If Yes, Speed Name of the ISP Are your using Internet for various activities for Library operation? Yes / No If Yes, Please Specify Whether your Library provides Intranet Facility? Yes / No 10. Are you using RFID or Bar Code Technology? Yes / No 11. Is OPAC on the Web? Yes / No 12 Has a separate Web Page been developed for the Library? Yes / No 13 Is your Library in the process of Digital Library Initiative? Yes / No If Yes, Please specify the status Are you providing services to Outside Users? Yes / No 15. Do you Market the Information Products? Yes / No 16. Are you generating Income / Revenue from the Services / Product? Yes / No If Yes, How much - Rs Are you conducting Users Survey to find user needs? Yes / No 18. What safety measures are you following? 262

10 a) Smoke Detector System Yes / No b) Maintain the Relative Humidity under control Yes / No c) Close Circuit TV System Yes / No d) Installed Fire Alarm System Yes / No e) Maintain the record of the Visitors Yes / No f) Automatic Control Door System Yes / No g) Smart Card Facility Yes / No E) About Resource Sharing 1. How do you meet the user s requirements? Please Mark a) In-house b) ILL c) Referral c) Any Other 2. How do you rate percentage of user satisfaction for which you provide the services? a) 50% b) 60% c) 70 % d) 80% e) 90% f) <50 % 3. Are you depending on the Resources of other libraries? Yes / No 263

11 4. Is Library a member of any other Library? Yes / No 5. Are ILL facilities availed by others from your library? Yes / No 6. Are you providing Electronic Document Delivery? Yes / No 7. Are there any Charges to consult your library? Yes / No 8. From where do you get full text articles? Please Specify Sources i Subscribed ii Open Source Are you keeping record of Internet download by users? Yes / No F) About Availability Equipment / Instrument 1. Xerox Machines Yes / No 2. Microform Readers Yes / No 3. Scanners Yes / No 4. Digital Cameras Yes / No 5. LCD Projectors Yes / No 6. CD Rom Towers Yes / No 7. CD / DVD Writers Yes / No 8. Laser Printers Yes / No 9. Bar Code Printers Yes / No 10. UPS Back- up Facility Yes / No 11. Any other Pl Specify G) About Availability of Software s 1. Operating Systems Software s? Please Specify

12 2. Do you have Library Application Software? Yes / No If, yes please Specify Do you have Adobe Acrobat? Yes / No 4. Do you have Antivirus? Yes / No If yes, Please specify Do you have Web Designing? Yes / No 6. Do you have Web Browsers? Yes / No If Yes, Please Specify Do you have Open Office? Yes / No If Yes, Please Specify Are you using any of the following Software s for Digitization? a) D-space Yes / No b) Green Stone Yes / No c) Koha Open Source Yes / No d) Reprint Yes / No d) Any Other, Please Specify H) About Electronics / Digital Information Resources 1. Are you acquiring Digital Information Resources? Yes / No If Yes, Please Specify Are you planning to Digitize Printing Materials? Yes / No If Yes, Please Specify Any Extra Budget is granted for Digitization? Yes / No 265

13 4. Are you subscribing to e-journals /e-documents? Yes / No 5. What type of Digital Information Resources is available in your Library? a) Electronic Journals Yes / No b) Electronic Books Yes / No c) Electronic Databases Yes / No c) Electronic Reports Yes / No c) CD Rom Databases Yes / No Any Other, Please Specify Are you using Internet for searching Engineering Information? Yes / No If Yes, Please specify prominent sites Are you a member of any Consortium in the field? Yes / No If Yes, Name Are you using On-Line search facilities? Yes / No 9. Are you providing E--Mail facilities? Yes / No 10. Are you making use of the Web 2.0 Tools? Yes / No If Yes, Please specify the tools Are staff members trained for the ICT applications? Yes / No 12. Have you appointed IT Qualified Staff for Computerization? Yes / No I) About the Collection Development and Policies 1. Have you developed a Library Manual or Standard Practices Schedule? Yes / No. 2. Is Library Advisory Committee available? Yes / No 266

14 3. Have you prepared Policies / Rules for the activities carried out in the Library? Yes / No 4. Have you prepared Collection Development Policy? Yes / No 5. Have you developed any Weeding out Policy? Yes / No 6. Have you fixed any Policy for Stock Verification? Yes / No 7. Are You following Good Office Committee norms? Yes / No 8. Have you fixed any Policy for the Retro Conversion? Yes / No 9. Have you formulated Collection Development Policy for Internet Resources? Yes / No 10 Have you formulated Collection Development Policy for Digital Information Resources? Yes / No 11 Have you formulated Book Selection Policy? Yes / No 12. Are you Evaluating Electronic Resources? Yes / No If Yes, Please Specify the Method applied Is Librarian to be held responsible for the normal loss of Books? Yes / No 14 Are you planning to share the resources with other Libraries? Yes / No 15. Are you holding following Documents in the Library? Tick Mark a) Patents b) Standards c) Theses d) Reports e) Databases f) Monograph 267

15 16. Any other information Librarian would like to contribute in this area Place Name of Respondent Date Designation

16 Appendix 2 List of Institute Institute Abbreviation Address AEC Training College and Centre Air Force Academy Air Force Administrative College Air Force Technical College Armed Force Medical college Army War College AEC AFA AFAC AFTC AFMC AWC Panchmarhi, Hoshangabad Madhya Pradesh Dondigal,Hydrabad Andhra Pradesh Red Field, Coimbatore , Tamilnadu Jalhalli West,Banglore Karanataka Wanawari, Pune Maharashtra Mhow , Madhya Pradesh (MP) College of Air Warfare CAW College of Military Engineering CME Defence Institute of Advanced Technology Defence Service Staff College DIAT DSSC 2, Sardar Patel Road,Secundrabad Andhra Pradesh Dapodi,Pune Maharashtra Girinagar, Khadakwasla, Pune Maharashtra Welington Nilgitis Tamilnadu Indian Military Academy Indian Naval Academy IMA INA Premnagar, Dehradun , Uttatakhand Ezhimala , Kerala Institute Abbreviation Address 269

17 Institute Abbreviation Address Infantry School Military College of Telecommunication Engineering Military Intelligence Training School National Defence Academy National Defence College Naval College of Engineering Naval Institute of Aeronautical Technology Officers Training Academy INFS MCTE MITS NDA NDC NCE NIAT OTA Mhow Madhya Pradesh (MP) Mhow , Madhya Pradesh (MP) Wanawari,Pune Maharashtra Khadakwasla,Pune Maharashtra 6, Tees January Marg, New Delhi INS Shivaji,Lonawala,Pune Maharashtra Naval Base,Kochi , Kerala St Thomas Mount Chennai- 16, Tamilnadu 270

A STUDY ON APPLICATION OF INFORMATION TECHNOLOGY IN LIBRARY ACTIVITIES AND SERVICES ABSTRACT

Airo International research Journal October, 2015 Volume VI, ISSN: 2320-3714 A STUDY ON APPLICATION OF INFORMATION TECHNOLOGY IN LIBRARY Sunil Kumar Ojha Dr. Ashwini Tiwari Research Scholar I/c, HOD, Department