DEADLINES FOR EXHIBITORS

Transcription

1 DEADLINES FOR EXHIBITORS TECHNICAL REGULATIONS Description 1. Application for Admission and Rental Contract for Space, General Regulations and Index of products issued Deadline 19 June 2017 Invoice for 20% deposit issued to exhibitors for payment 2. Deadline for Return of Application for Admission and Rental Contract for Space 28 February Certificate of Admission issued to exhibitors 21 May 2018 Stand allocation notified to exhibitors Catalogue entries issued to exhibitors for final checking Technical Regulations and Service Forms issued to exhibitors Final invoice of 80% for stand rental and open side surcharges issued to exhibitors Operations Centre opens 4. Payment of 80% balance of stand rental and open side surcharges Latest request for Quotation for Special Technical Services not covered under the Service Forms 5. Quotation for special technical services to be provided to exhibitors Deadline for Return of Service Forms and Stand Plans Approved catalogue entries to be returned by exhibitors 6. Stand plans, design and machinery layouts approved and returned to the exhibitors Invoice for Services and double storey space issued to exhibitors for immediate payment 25 June July August Stand set up starts 0900 hours 8 October Stand set up ends 1800 hours 14 October ITMA ASIA + CITME 2018 Exhibition Period October 2018 Exhibitor Access to halls: hours 10. Visitor Opening Hours: 0900 hours to 1700 hours October 2018 Visitor Opening Hours: 0900 hours to 1600 hours 19 October Stand dismantling starts 0900 hours 20 October October 2018 Stand dismantling ends 1600 hours Note: Subject to changes without prior notice 1

2 CONTENTS GENERAL INFORMATION Important Contacts 05 Geographical Location and Directions to NECC (Shanghai) 06 Hall Layout and Sector Allocation Plan of NECC (Shanghai) 08 Technical Specifications of the Halls 09 TECHNICAL REGULATIONS B1 General 10 B2 Address and Correspondence 10 B3 Service Forms 11 B3.1 Service Forms Checklist 12 B4 Onsite Management 13 B5 Exhibition Stand Management The Stand Manager 13 B6 Payments, Deadlines and Surcharges 13 B7 Payment Methods 14 B8 Performance Bond and Penalties 15 B9 Stand Set up, Exhibition Period and Stand Dismantling 15 B9.1 Stand Set up 16 B9.2 Exhibition Period 16 B9.3 Stand and Exhibits Dismantling 17 B10 Exhibition Stand Plan Approval 17 B10.1 Submission of Plans 17 B10.2 Stand Plan Approval 18 B10.3 Extent of Liability 19 B11 Regulations for the Construction of Stands 19 B11.1 General 19 B11.2 Style, Standard of Presentation, Dimensions 19 B11.3 Floor Marking 23 B11.4 Stand Numbering 23 B11.5 Disturbance Due to Exhibition Goods 23 B11.6 Material Specifications 23 B11.7 Double Storey Stands, Platforms, Ascents and Bridges 23 B12 Space Only and Shell Scheme Package 25 B13 Technical Data and Features of the Halls 25 B13.1 Communications Equipment 26 B13.2 Utility Malfunctions 26 B14 Venue Safety Regulations 26 B14.1 Emergency Exits, Escape Hatches, Hall Aisles 26 B14.2 Fire Prevention Regulations 27 B14.3 Other Safety Regulations 28 B14.4 Rigging and Hanging Points 28 B15 Installation of Electrical Facilities 29 B15.1 General 29 B15.2 Connections 29 B15.3 Installation 29 B15.4 Electrical Specifications and Regulations 30 B15.5 Periods of Power Supply 31 2

3 B16 CONTENTS Installation of Water and Waste Water Facilities B16.1 General B16.2 Connections B16.3 Installation B16.4 Periods of Water Supply Installation of Compressed Air Facilities and Tubes B17 B17.1 General 33 B17.2 Connections 33 B17.3 Installation 34 B17.4 Compressed Air Specifications 34 B18 Care of the Halls 34 B18.1 General 34 B18.2 Hall Floors 35 B18.3 Damage 35 B19 Waste Management 36 B19.1 General 36 B19.2 Waste Disposal 36 B19.3 Stand Building Waste Materials 36 B20 Machine Safety and Demonstration of Exhibits 36 B20.1 Demonstration of Exhibits and Safety Devices 36 B20.2 Operating Prohibition 37 B20.3 Control of Excessive Noise in the Halls 37 B21 Information and Promotion, Restrictions 38 B21.1 General 38 B21.2 Prohibited and Restricted Forms of Information and Promotion 39 B21.3 Film, Slides, Fashion Shows and Presentations 39 B22 Exhibitor/Installer/Service Badges 40 B22.1 Exhibitor Badges 41 B22.2 Installer Badges 41 B22.3 Service Badges 42 B23 Visitor Registration System, Exhibitor Guest Badges, Badges and Visitor Tracking 42 B23.1 Visitors Registration 42 B23.2 B23.3 Exhibitor Guest Badges Types of Badges B23.4 Badge Reader System 42 B24 Catering 42 B25 Stand Cleaning 43 B26 Empty Packaging 43 B27 Floral Decoration, Furniture and Miscellaneous Equipment 43 B28 Meeting Rooms 43 B29 Photography and Video 44 B30 Security and Security Personnel 44 B31 Temporary Personnel 44 B32 Intellectual Property Rights 44 B33 Insurance

4 CONTENTS B34 Logistics, Freight Forwarding and Lifting 46 B34.1 Onsite Logistics Contractor 46 B34.2 Transportation of Machines and Other Exhibits 47 B34.3 Customs Clearance 47 B34.4 Arrival of Exhibits and Delivery to Stands 48 B34.5 Packing Materials: Collection, Storage and Return 49 B34.6 Packing and Labelling of Exhibits 49 B34.7 Cranes, Forklift Trucks, Goods Consignments 50 B34.8 Return Shipments 50 B35 Storage of Demonstration Goods and Stand Supplies 50 B35.1 Storage of Operating Materials 50 B35.2 Storage of Flammable Materials 51 B35.3 Private Storage 51 B35.4 Stand Deliveries during the Exhibition Period 51 B36 Parking Regulations (Stand Set-up, Stand Dismantling, Exhibition Period) 51 B36.1 Exhibitor Parking B37 Information Guide 52 B38 Exhibition Catalogue 52 4

5 IMPORTANT CONTACTS Organiser Technical Service Provider Beijing Textile Machinery International Exhibition Co. Ltd (BJITME) Beijing Pico Exhibition Services Co., Ltd. (hereafter referred to as TSP ) Room 2501, Wing B, Dongyu (Disan Zhiye) Building No. Jia 1, Shuguang Xili, Chaoyang Dist. Pico Creative Center, Shunxing Road, Shunyi District, Beijing, China Postal Code: Tel: / Postal Code: Fax: Tel.: itmaasiacitme2@bjitme.com Fax: Co-Organiser ITMA Services Pte Ltd 73 Ubi Road 1 #08-48 Oxley Bizhub 1 Singapore Tel.: Fax: itmaasiacitme@itma.com Contact Name: Mr. Yu Haifeng 7 days x 24 hours service telephone number: Direct line: haifeng.yu@cn.pico.com Contact Name: Mr. Chen Long 7 days x 24 hours service telephone number: Direct line: long.chen@cn.pico.com Operations Centre Pico Creative Center, Shunxing Road, Shunyi District, Beijing, China Postal Code: Tel.: Contact Name: Miss Wang Yuhan (For enterprises in China Mainland) 7 days x 24 hours service telephone number: Fax: opscenter1@bjitme.com (For enterprises in China Mainland) Tel.: Contact Name: Miss Cao Yaxuan (Hong Kong, Macau, Taiwan & other countries) 7 days x 24 hours service telephone number: Fax: opscenter2@bjitme.com (Hong Kong, Macau, Taiwan & other countries) Onsite Logistics Contractor Expotransworld Ltd (hereafter referred to as OLC ) Expotransworld Ltd Room , 7th Floor, Star House, 3 Salisbury Road, Tsimshatsui, Hong Kong 7 days x 24 hours service telephone number: Tel.: (International exhibitors) (Chinese exhibitors) Fax: (International exhibitors) (Chinese exhibitors); itmaasiacitme@expotransworld.com Contact Name: Miss Olivia Xie Travel Agent Beijing J.N.H Business Service Co., Ltd. Room 805 A1building Kanbao Graden, No.8 Gongtidong Road, Chaoyang District, Beijing , China Tel: , Fax: Contact Name: Ms.Alison lee alison@jnh-bs.com During the stand setup, dismantling and the exhibition periods, hall managers and technical service team are available to advise exhibitors on services to be provided, routine issues and other operational issues. Exhibitors can contact the technical service teams at the Technical Service Offices located in the halls. 5

6 TECHNICAL REGULATIONS Geographical Location and Directions to NECC (Shanghai) 6

7 National Exhibition Convention Centre (NECC) Address: 333 Songze Avenue, Shanghai PUBLIC TRANSPORT: Metro Line: Metro Line 2: Metro Line 17: Xujing East Station Zhuguanglu Station Bus Lines: 1. No. 865: Longzhou Road & Shangzhongxi Road, Xuhui District alight at Xujing East Metro Station 2. No. 706: Jiuting Bus Station, MinHang District alight at Xujing East Metro Station 3. No. 197: Huaxin Town, Qingpu District alight at Xujing East Metro Station 4. No. 710: Fengya Road & Fengge Road, Qingpu District alight at Xujing East Metro Station Self-driving routes: Shanghai Area: Yan an Elevated Road and South of Outer Ring: *Jiamin Elevated Road - Jianhong Elevated Road - Yinggang East Road - Zhuguang Road Songze Avenue(North Gate of NECC) the designated areas of NECC; *Yinggang East Road - Xujing East Metro Parking (North of Yinggang East Road, near Zhuguang Road); Beidi Elevated Road and North of Outer Ring: *Jiamin Elevated Road - Songze Elevated Road - Songze Avenue-Off-ramp of Panlong Road (North Gate of NECC) the designated areas of NECC; *Songze Elevated Road - Zhuguang Road - Xujing East Metro Parking (West of Zhuguang Road, near Mindong Road); Yangtze River Delta-Hangzhou/Ningbo/Suzhou: From G60/G2 together to G15 *Off-ramp of Songze Avenue - Songze Avenue (North Gate of NECC) - the designated areas of NECC; *Songze Avenue - Zhuguang Road - Xujing East Metro Parking (West of Zhuguang Road, near Mindong Road); 7

8 TECHNICAL REGULATIONS Hall Layout and Sector Allocation Plan of NECC (Shanghai) 8

9 Technical Specifications of the Halls Facilities HN Hall 1 Hall 2 Hall 3 Hall 4.1 Hall 5.1 Hall 6.1 SPACE (GROSS) 10,463 26,460 27,010 26,829 26,193 26,193 26,867 SQM SQM SQM SQM SQM SQM SQM EXHIBIT LOADING ACCESS FLOOR 8M(W) X 6.5M(H) Hall 1,2,3 SOLID CONCRETE, INDOOR LOADING CAPACITY AT 5 TONS/SQM Hall 4.1,5.1,6.1, NH SOLID CONCRETE, INDOOR LOADING CAPACITY AT 3.5 TONS/SQM POWER 1,850KW 10,531KW 10,531KW 13,479KW 10,531KW 10,531KW 10,531KW POWER SUPPLY COMPRESSED AIR LIGHTING NOT AVAILAB LE 3-PHASE, 5-LINE, 380V/220V, 50HZ AVERAGE PRESSURE OF 6-8 BAR ( Mpa), VARIOUS OUTLETS AT 15MM(D), 20MM(D), 25MM(D) 300LX HEIGHT 18M 32M 32M 32M 12M 12M 12M HANGING POINT WATER SUPPLY DRAINAGE FIRE PROTECTION AIR- CONDITIONING VENTILATION TELEPHONE INTERNET SECURITY SYSTEM BROADCASTING SYSTEM EMERGENCY LIGHTING TOILET NOT AVAILABLE VARIOUS OUTLETS AT 15MM(D), 20MM(D) EACH OUTLET AT 25MM(D) AUTOMATIC FIRE SPRINKLER, DETECTION & ALARM SYSTEM WITH RISER & HOSEREEL, FIRE-RATED ROLLER SHUTTER, FIRE EXTINGUISHERS, PORTABLE & FIXED FIRE HYDRANTS EXISTING EXISTING LOCAL TELEPHONE LINE (LDD), DOMESTIC TELEPHONE LINE (DDD), INTERNATIONAL TELEPHONE LINE (IDD) CABLE BROADBAND NETWORK M, IP ADDRESS (NO WIRELESS AND ISDN) 24 HOUR CCTV, CENTRAL VIDEO SURVEILLANCE AND SENSOR ALARM SYSTEM AVAILABLE AVAILABLE 6 GENTS AND 6 LADIES PER HALL, 3 GENTS AND 3 LADIES IN NH 9

10 The Technical Regulations contain the legally binding text and are binding in all legal issues that involve this document. B1 General The rules governing participation in ITMA ASIA + CITME 2018 have been defined by the Owners and the Organiser with the intention that all exhibitors will experience a safe and commercially successful exhibition. In order to achieve this goal, all exhibitors must abide by these rules. ITMA ASIA + CITME 2018 is the world s premier exhibition for the entire textile chain. It has a reputation of attracting exhibitors and visitors of the highest calibre. In order to maintain and uphold this reputation, it is important that the presentation of the exhibition is of the highest standard. These regulations aim to ensure that the ideals of ITMA ASIA + CITME 2018 are maintained, while at the same time allowing exhibitors to project their corporate personality and products to the fullest. Exhibitors should also note that the exhibition is open to trade exhibitors and visitors only. Minors aged 16 years and below will not be admitted into the exhibition. B2. Address and Correspondences ITMA ASIA + CITME 2018 will be held in the halls of National Exhibition and Convention Center, hereafter called The Venue, from Monday 15 October to Friday 19 October 2018 (both dates inclusive). Beijing Textile Machinery International Exhibition Co., Ltd (BJITME), hereafter called The Organiser, has been authorised to organise ITMA ASIA + CITME 2018 within the framework of the General Regulations and all the rules and regulations of ITMA ASIA + CITME For all questions relating to the Technical Regulations and Service Forms, exhibitors should address their correspondences to the ITMA ASIA + CITME 2018 Operations Centre as follows: Operations Centre: Pico Creative Center, Shunxing Road, Shunyi District, Beijing Postal Code: Tel: Fax: Contact Person: Miss Wang Yuhan (China Mainland) 7 days x 24 hours service telephone number: Direct Line: opscenter1@bjitme.com (China Mainland) Contact Person: Miss Cao Yaxuan(Hong Kong, Macau, Taiwan & other countries) 7 days x 24 hours service telephone number: Direct Line: opscenter2@bjitme.com (Hong Kong, Macau, Taiwan & other countries) Technical Service Provider: Beijing Pico Exhibition Services Co., Ltd. Pico Creative Center, Shunxing Road, Shunyi District, Beijing Postal Code: Tel: Fax:

11 Contact Person: Mr Yu Haifeng 7 days x 24 hours service telephone number: Direct Line: haifeng.yu@cn.pico.com Contact Person: Mr Chen Long 7 days x 24 hours service telephone number: Direct Line: long.chen@cn.pico.com Onsite Logistics Contractor: Expotransworld Ltd (hereafter referred to as OLC ) Room , 7th Floor, Star House, 3 Salisbury Road, Tsimshatsui, Hong Kong Tel.: (International Exhibitors); (China Exhibitors) Fax: (International Exhibitors), (China Exhibitors) Contact Person: Miss Olivia Xie 7 days x 24 hours service telephone number: itmaasiacitme@expotransworld.com Exhibitors should always communicate via to speed up the response time, and the stand number must always be indicated in all correspondence and communications. Exhibitors in the following countries must send a copy of all correspondence exchanged with the ITMA ASIA + CITME 2018 Operations Centre to their respective national association of CEMATEX. Addresses are given in Article A6 of the General Regulations : BELGIUM FRANCE GERMANY ITALY NETHERLANDS SPAIN SWEDEN SWITZERLAND UNITED KINGDOM B3. Service Forms The entitlements stated in Article A11 of the General Regulations are free of charge to exhibitors provided that the ITMA ASIA + CITME 2018 Service Team receives the exhibitors online service forms, by the stipulated deadline. All compulsory service forms must be submitted. Receipt of forms after the deadline will be subject to a penalty surcharge (see Article B6 of the Technical Regulations ). Online service forms circulated to exhibitors: 21 May 2018 Deadline to return ALL online service forms: 2 July 2018 Forms must include the following: The exhibitor s name, the hall and the stand number Contact person and details 11

12 B3.1 List of Online Service Forms Forms Description Closing Date Summary Form Summary of Service Forms Form 1 Machinery Layout and Stand Construction Form 1A Shell Scheme Package Form 1B Special Design Stand Construction for Single Storey Stand Form 1C Special Design Stand Construction for Double Storey Stand Form 2 Free Electricity for Lighting and Power Form 2A Additional Electricity for Lighting and Power Form 2B Light Fittings and Accessories Form 2C Electrical Fittings and Accessories 2 July 2018 Form 2D Electrical Work Form 3 Free Water Connection and Drainage Form 3A Additional Water Connection and Drainage Form 4 Compressed Air Form 5 Stand Security Service Form 6 Meeting Rooms Form 7 Badge Reader Rental Form 8 Telephone, Fax and Internet Access Form 9 Exhibitor Badges, Installer Passes and Service Passes Form 10 Overtime Request To apply by 1400 hours on the day concerned Form 11 Furniture and Floral Decorations Form 12 Carpeting Form 13 Temporary Personnel Form 14 Declaration of Risks Form 15 Removal of Demonstration Waste Materials Form 16 Move In / Move Out Schedule (Exhibit Only) Form 17 Logistics Equipment for Setup / Dismantling Period Form 18 Additional Logistics Equipment for Setup / Dismantling Period (Stand Building Materials) Form 19 Demonstration Consumables Delivery Schedule Form 20 Storerooms 2 July 2018 Form 21 Car Parking Form 22 Exhibitors Invitation Letter for Visa Application Form Form 23 General Regulations for Advertising Form 23A Advertising in Exhibition Visitor Guide Form 23B Onsite Advertising Opportunities Form 24 Insurance Form 25 Intellectual Property Rights Protection Declaration Form 26 Letter of Undertaking - Dismantling Form 27 Letter of Responsibility for Safety Construction Form 28 Catering Services (Note: stands for compulsory) 12

13 B4. Onsite Management A Hall Manager will be dedicated to each exhibition hall, with a team of bilingual (English and Chinese) service providers to advise exhibitors on services available to them, and on regulatory and other operational issues. All exhibitors and/or their contractors are requested to report to the ITMA ASIA + CITME 2018 Operations Centre when they arrive onsite and before the commencement of any activity. B5. Exhibition Stand Management The Stand Manager Exhibitors, via the person in charge of the stand The Stand Manager, are responsible for informing staff and service providers working on their stands of the applicable regulations, and for providing them with the relevant copies of these regulations. Exhibitors are responsible for ensuring compliance with and application of the regulations on their stands. Exhibitors are responsible for damages and losses caused to any individuals, or property, by their staff or by their contractor, equipment, objects or machines used on the premises of The Venue. Exhibitors must grant free access to all stand equipment and premises to staff or representatives of The Organiser, Co-Organiser, the ITMA ASIA + CITME 2018 Operations Centre and their contractors, as well as to the Owners and their representatives. B6. Payments, Deadlines and Surcharges B6.1 B6.2 All service forms must be duly completed and received by 2 July The respective invoice will be issued within 14 working days for immediate payment. All services must be paid in full before the exhibitor may access the halls. A surcharge of 25% will be imposed on orders not received by the deadline of 2 July 2018 up to the 24 September Late orders, modifications or payments received after 2 July 2018 are subject to stock availability. The Operations Centre cannot be held responsible for any damages financial losses resulting from these measures. B6.3 All orders made after 24 September 2018, including orders made on-site, will be considered late and a surcharge of 50% will be applicable. B6.4 A surcharge of 5% will be imposed on services which are subsequently changed after 2 July B6.5 Request for special technical services via quotation must be received by 25 June The quotation will be issued by 2 July If the quotation is accepted by the exhibitor, full payment must be made upon receipt of the invoice. Late payments will be surcharged by 25% after 7 working days from the invoice date. B6.6 Services which are cancelled before 7 September 2018 will be reimbursed at 50%. Services cancelled on and after 7 September 2018 will not be reimbursed. The exhibitor is still liable for the 50% cancellation charge if payment has not been made to the Operations Centre. B6.7 If the exhibitor fails to pay by the stipulated date, the exhibitor will be penalised from the day on which payment was due. The rate of penalty will be charged at 1% per month. B6.8 If the exhibitor fails to pay any outstanding balance of invoices, the organiser of such future events reserves the right to insist on 100% stand rental payment with the form Application for Admission and Rental Contract for Space for any future ITMA, ITMA ASIA and CITME branded events. 13

14 No services will be provided until payment has been cleared in the bank accounts of the Operations Centre. B7. Payment Methods Exhibitors should pay the same amount as the quotation in RMB according to the exchange rate on the day that the payment is remitted via the following payment mode: Pre-site Orders Telegraphic Transfer On-site Orders Credit Card Cash Exhibitors and/or their appointed stand contractor must ensure that they pay all bank charges relating to bank transfers and clearing of bank drafts. Otherwise, they will be invoiced for the unpaid bank charges. a) Payment of all services other than services offered by the OLC must be remitted to the TSP s Bank Account: Payment in RMB, USD or EUROS Beneficiary Name: Beijing Pico Exhibition Services Co., Ltd. Account Number: Name of Bank: Standard Chartered Bank (China) Limited Beijing Branch Address: 12/F, Standard Chartered Tower, World Finance Centre, No.1 East Third Ring Middle Road, Chaoyang Dist.,Beijing , P.R.China Swift Code: SCBLCNSXBJG b) Payment for services ordered and any other services offered by the OLC must be remitted to the OLC s Bank Account: Payment in RMB Beneficiary Name: Name of Bank: Expotransworld Ltd. (Shanghai) China Construction Bank Shanghai Branch Liuli Sub (30 Linyi Road, Pudong New Area, Shanghai) Account No: Beneficiary Tel: Payment in USD or EUROS Beneficiary Name: Expotransworld Ltd Name of Bank: The Hong Kong and Shanghai Banking Corp Ltd. (1 Queen's Road Central, Hong Kong) Account No.: Swift Code: HSBCHKHHHKH Beneficiary Tel:

15 B8. Performance and Penalties A performance bond must be paid to the TSP by all exhibitors appointed stand contractor or exhibitors building their own stands. This performance bond is a refundable deposit which must be paid by 7 September The performance bond is calculated on the basis of stand area. Payment details can be found in the relevant service forms. The performance bond is levied in order to ensure that the rules and regulations are followed and to cover any loss to the exhibition and the halls arising directly or indirectly from any infringement. The performance bond will be refunded in full within 45 days of the completion of the stand dismantling, provided that the stand dismantling is completed on time (by 16:00 on 22 October 2018) and no infringement is made during the stand setup, exhibition and stand dismantling periods. The performance bond will not be refunded onsite. The performance bond will also be deducted from any cost incurred by the ITMA ASIA + CITME 2018 Operations Centre if the exhibitor or his stand contractor leaves waste generated during the stand set up or dismantling periods in the halls or does not dispose of it correctly. Excluded from the free removal of waste covered by the square metre price quoted (see Article A11 of the General Regulations ) are stand structures, stand components, floor coverings, machines and machine parts. If the performance bond amount is insufficient to cover the cost of the damages or penalties for infringements, the TSP will invoice the exhibitor the balance amount after deducting the performance bond amount. All bank charges in relation to the Performance Bond shall be borne by the exhibitor. Exhibitors and their appointed stand contractor must sign the Letters of Responsibility for the Safety Construction before move-in. Penalties for Infringements Exhibitors or their appointed stand contractors infringing the regulations such as early stand dismantling, stand exceeding the stand height limit, exhibiting non-admissible exhibits and protruding of stand structure or part of the exhibit into the aisle space etc. will be liable for penalties as follows: Stand Area Penalty for Infringement (RMB) / Stand 200 sqm and below 3, sqm to 300 sqm 6, sqm to 500 sqm 9, sqm and above 12, Exhibitors must still correct the infringements after paying the penalties for infringements. Failure to do so may result in the Organiser turning off the power supply or closing the stand until the infringements have been rectified. B9. Stand Set Up, Exhibition Period and Stand Dismantling The schedule for stand set up, stand dismantling and exhibition period for exhibitors is as follows: 15

16 Stand Set Up Exhibition Period Dismantling Date 8-14 October October 19 October (Year 2018) (hand-carried items Only) October October Opening Hours Closing Hours For general safety reasons, the halls and the exhibition grounds are closed outside these times. Exhibitors who need to work outside of these hours must apply in writing by 1400 hours on the day concerned to the ITMA ASIA + CITME 2018 Operations Centre office in the hall. Exhibitors will be charged an hourly rate for working outside the official hours. (See Service Form 10 Overtime Request for details). No overtime request will be allowed on 19 October Should there be a requirement of electrical supply during any overtime, exhibitors will be charged the relevant electricity consumption. B9.1 Stand Set Up Set up will commence at 0900 hours on 8 October 2018 and must be completed by 1800 hours on 14 October The evening of 14 October 2018 is reserved for cleaning, aisle carpeting and placement of floral and garden items and therefore exhibitors must complete their stand set up by 1800 hours on 14 October Service requests can be made from 0900 hours to 1800 hours (electrical, compressed air, etc.). Extensions to the indicated times may be possible in cases where assembly is complicated or in extenuating circumstances. Such extensions require authorisation from the ITMA ASIA + CITME 2018 Operations Centre. All delivery and stand construction vehicles must be removed from the halls and from the loading areas by 1800 hours on 14 October Vehicles requiring access to the halls or loading areas must obtain an access pass from the OLC. Vehicles that stay beyond the time allowed by the OLC will be removed by The Organiser at the risk and expense of the exhibitor concerned. In the event stand construction is not started by 1200 hours on 14 October 2018, or is deemed by The Organiser that stand construction will not be completed by 1800 hours on 14 October 2018, The Organiser reserves the right, after giving prior notice, to make other use of the stand space without any compensation to the exhibitor. The Organiser will submit a registered or hand-delivered letter to the exhibitor, stating the reasons, and such a letter will constitute simultaneously a withdrawal of admission and termination of the Rental Contract by The Organiser. Such action will not relieve the defaulting exhibitor of his liability for stand rental charge, services and installations provided. Machinery and equipment will be delivered to the stands according to the schedule drawn up by the OLC, in accordance with the details given by exhibitors on the online service forms. B9.2 Exhibition Period See Article B9 for the opening hours of the halls. 16

17 B9.3 Stand and Exhibits Dismantling Stands may only be dismantled from 20 October Only hand-carried items (accessories, computers, advertising documents, etc.) can be removed on 19 October 2018 between the period of 1700 hours and 1800 hours. Exhibitors who dismantle their stand equipment, graphics, displays or remove hand-carried items before 1700 hours on 19 October 2018 or who leave their stands unmanned during the opening hours of the show will be charged a penalty by The Organiser. The penalty amount is stipulated under B8 Performance Bond and Penalties. This amount will be taken from the performance bond. If the performance bond is insufficient, an invoice will be sent to the exhibitor for the balance amount payable. All costs incurred for the above as well as the risks of theft, loss and damage will be borne by the exhibitor. See Service Form 26 Letter of Undertaking Dismantling for details. Exhibitors must apply for exit permits from the ITMA ASIA + CITME 2018 Operations Centre office before 19 October 2018 in order to remove hand-carried items (accessories, computer, advertising documents, etc.) from the halls from hours. Exit permits will be given to exhibitors once all invoices have been fully paid. A copy of the exit permit must be submitted to the hall security officers for verification. Stand and exhibit dismantling must be completed by 1600 hours on 22 October 2018 at the latest. By the end of the dismantling period, the exhibitor is obliged to clear his stand completely of all stand building material, exhibits and all other items, and he must restore the stand area to its original state. Any material remaining on the stands after this time will be removed and disposed by The Organiser at the expense of the exhibitor. Exhibitors shall relinquish any claims against The Organiser, ITMA ASIA + CITME 2018 Operations Centre and their contractors regarding such removals, or other consequences, as well as any losses or damages. B10. Exhibition Stand Plan Approval B10.1 Submission of Plans All exhibitors must submit a set of scale plans of their exhibition stand (including machinery layout) to the ITMA ASIA + CITME 2018 Operations Centre by 2 July This must be prepared in accordance with the examples and symbols illustrated in the document accompanying the service forms and must include detailed technical plans using a scale (depending on the size of stand) of 1:20 or 1:50. For all single and double storey stands, with structures higher than 4.4 meters or having structures that covers more than 50% of the total stand area must submit drawings to be endorsed by a Grade A National Registered Structural Engineer. In accordance to fire safety bureau regulations, the top most ceiling of any single room must be at least 50% open (See also Article B11.2). Single storey stands with the following specifications must also submit additional elevation drawings: 17

18 Exceeding 50 square metres Higher than 3.2 metres With stage or platform more than 0.5 metre in height from the hall floor level if access is by means of steps With bridges, stairs, cantilever roofs, galleries etc. Additional structural plans and elevation drawings must be submitted for all double storey stands. See Article B11.7 on double storey for further information. Exhibitors are reminded that all stand plans must be submitted online. All plans/drawings must contain the following data: a. Number of the form to which they refer b. Legal name of the exhibitor c. Hall and stand numbers d. Stand number of neighbouring stands e. Indication of the scale used f. Indication of entrances to the stand g. Reference number and legend of the exhibits, specifying which are to be demonstrated and in operation h. Height of all machines and stand fitting items, including walls and stand structure. i. Date of Submission j. Detailed information on stand fitting materials being used k. Location of technical services (electrical, water, compressed air, telecommunications, etc.) l. Author of the calculations and full contact details All drawings must indicate the dimensions of the beam and columns as well as the specifications and dimensions of all materials used for the structure. Plans and drawings will be checked by the ITMA ASIA + CITME 2018 Operations Centre for compliance with the regulations. B10.2 Stand Plan Approval Stand plan approval will be sent to exhibitors within one month from the date the relevant service forms and stand plans are received by the ITMA ASIA + CITME 2018 Operations Centre, provided that the stand plan submissions are completed and in good order. If exhibitors wish to receive early stand approval (i.e. earlier than the official date of 1 August 2018), they are strongly recommended to submit their full set of stand plans and service forms to ITMA ASIA + CITME 2018 Operations Centre before the deadline of 2 July Exhibitors whose stands are not approved will be notified and advised by the ITMA ASIA + CITME 2018 Operations Centre on steps to be taken to achieve compliance. Exhibitors will be notified in writing by 1 August 2018 when their stand has been approved, and one set of plans/drawings will be returned to the exhibitor/stand contractor with the stamp of approval. Exhibitors and contractors have to construct their booth in accordance with the approved plan and to ensure safety. 18

19 B10.3 Extent of Liability If the exhibitor or the stand contractor he appoints does not comply with the above stand construction regulations, either party is liable for any damage and loss resulting from violation of these regulations. Moreover, the exhibitor or the stand contractor he appoints agrees to exempt The Organiser, Co-Organiser and the Owners of the show from all claims by third parties that may be asserted due to violation of the stand construction regulations. B11. Regulations for the Construction of Stands B11.1 General Exhibits must be arranged to attract the attention of visitors. In order to achieve the best possible overall effect, stands must be constructed in compliance with the Technical Regulations. No construction of an exhibition stand onsite will be permitted unless prior approval has been granted. The ITMA ASIA + CITME 2018 Operations Centre will check that stand fittings are constructed in accordance with previously approved designs. If there is any deviation which contravenes the regulations stipulated in these Technical Regulations or which violates legal provisions, the ITMA ASIA + CITME 2018 Operations Centre is entitled to stop all work on stand construction. A warning will be issued to these exhibitors (in writing by hand-delivered letter), requesting that the necessary steps be taken in order to comply with the regulations. If after having received a second warning the exhibitor still contravenes the regulations, the ITMA ASIA + CITME 2018 Operations Centre is entitled to terminate the power to the stand and to close it down. B11.2 Style, Standard of Presentation, Dimensions The design and equipping of a stand, as well as any necessary construction work, is the responsibility of the exhibitor. The ITMA ASIA + CITME 2018 Organiser requires that the following criteria to be adhered to: All technical and safety regulations must be met, as defined in these Technical Regulations and in the service forms. Exhibitors and assembly personnel promise to abide by, and ensure that their contractors and sub-contractors also abide by, current legislation with regard to the prevention of occupational hazards which may apply to the work which they or their contractors and/or subcontractors will be carrying out. Anyone working in The Venue must be in possession of a working pass. To obtain the working pass, exhibitors must complete the relevant form. Once the pass has been issued, it must be worn in a visible place and it should be noted that it is personal and non-transferable. 19

20 Every stand must, as a minimum, have a floor covering and storage facility (e.g. cabinets, storerooms). Exhibitors with neighbouring stands must build their own dividing wall. The finishing of the stand fitting must be of the same quality on all sides (including the sides which overlook the aisles and/or neighbouring stands). The side facing the neighbouring stand must not bear any logos or trademarks of the exhibitor. Logos and trademarks of exhibitors on stand fitting, banners or any promotional materials on the sides facing the neighbouring stands are allowed if the stand fitting, banner or promotional material is set back at least 1m from all boundaries of the stand, or a written approval from the neighbour is obtained by the exhibitor and submitted to the Organiser. It is recommended that exhibitors exchange information with their neighbours to avoid conflict during the exhibition. Sample of materials to be used on all sides, including the sides overlooking the aisles and/or neighbouring stands, may be requested by the ITMA ASIA + CITME 2018 Operations Centre to be submitted together with the stand plans for approval. Every visitor must have free access to the exhibits. All exhibits must be visible by a person standing in the aisles and must be shown in accordance with the safety regulations. No walls or cabins can be built along more than 50% of the length of each open side. This applies to all exhibitors (shell scheme packages and special stand construction). A wall is defined as an upright structure over 1.25 metres high and which is not fully transparent, i.e., a solid wall, fabric, graphic panels, LED screen or pop-up displays etc. Exhibitors with single storey stands can cover up to 100% of the open side, provided clear glass, Perspex or any other 100% see-through materials are used. Similarly, exhibitors can cover 100% on any of their open sides with walls or railings NOT higher than 1.25 metres or if the wall is set back by 1.5 metres. See Article B11.7 for double storey stands. Single storey stands are permitted to build a pelmet along the full length of the open side, as well as a railing or wall not higher than 1.25 metres, as long as the opening in between the pelmet and the wall is at least 0.75 metres high and is at a height which allows visibility into the stand. This opening can only be closed with 100% see through material. See below for illustration. For this type of design, there can be no solid walls or cabins built on the same open side. See Article B11.7 for double storey stands. 20

21 Exhibitors are advised to make the necessary adjustments on their exhibits for machine demonstration if they are particularly sensitive to air flow from the Venue s air conditioning system as the Venue will not be able to adjust the vents to suit individual needs. Stand construction, the installation of materials to be exhibited and poster supporting structures must be sufficiently stable to ensure public safety. Platforms open to the public that are elevated more than 0.5 metres must be surrounded by a handrail at least 0.9 metres high. Single storey stands with structures higher than 4.4 metres or having structures that covers more than 50% of the total stand area must seek special approval from the ITMA ASIA + CITME 2018 Operations Centre. (See Article B10.1 of the Technical Regulations Submission of Plans). It is strictly forbidden to encroach on aisles with any exhibit or stand fitting elements or plasma display screens or electronic systems, except wall mounted spotlights. Stand construction (including double storey stands) must not exceed 6 metres in height from the ground. Stand and exhibit inscriptions, logos and trademarks must not exceed the maximum height of 6 metres (measured from the ground to the top of the inscription, logo and trademark). It is very important that exhibitors indicate the height of all exhibits and stand fitting (including walls) on their stand plans to avoid delays in stand approval. Air conditioning compressor is not allowed inside the hall. Exhibitors should seek approval from ITMA ASIA+ CITME 2018 Operations Centre on appropriate placement of compressors outside the hall subject to the Venue approval. Open corners of stand floors and platforms must be rounded or angled, if not protected by heavy exhibits, to avoid sharp corners and tripping hazards. Platform edges must be fully highlighted and the use of the platform must be included within the risk assessment form. All lighting must be arranged in such a way as to avoid any disturbance to visitors and neighbouring exhibitors. Strobes and other flashing lights are not permitted. In accordance to fire safety bureau regulations, the top most ceiling of any single room must be at least 50% open; fully enclosed ceiling is strictly prohibited. For double storey stands, exhibitors may cover their stands with a false ceiling of nonflammable material on the lower floor unit as long as the fire and safety regulations are always respected. 21

22 For the lower floor unit of a double storey stand any area with covered ceiling shall be provided with portable powdered fire-fighting sprinkler balls. A minimum of one such device must be provided for every 8 square metres of covered ceiling area. Exhibitors must install two approved fire extinguishers (type ABC, 6kg) for every 50 sqm or part thereof of stand area in visible and accessible positions. Exhibitors can order fire extinguishers through the online service forms. It is permitted to present videos, films and presentation slides with sound; however, the sound levels must be moderated to avoid any disturbance to visitors and neighbouring exhibitors. For booth constructions with glass panels, only approved safety glass should be used and the panels have to be secured and installed safely. Indication or signs should be provided to prevent people from walking into the glass. For booth structures with steel columns; the diameter of the column should not be smaller than 100mm, the base of the column should be welded to a steel base plate and the top part of the column should be welded with steel flange to reinforce the column support for safety. Any booths with high wall, the wall should be at least 120mm thick and the wall should be directly connected to the floor. Booth construction materials used must be approved material by relevant authorities. The temporary structural materials used must comply with the local fire safety bureau and environmental protection requirements. Booth structural column or pipe thickness must not be thinner than 0.8 metres. No rusty tube or pipe is allowed for structural column support. Exhibitors who have a pillar within their stand can build cladding around it up to a maximum height of 6 metres from the ground. Exhibitors must comply with the following regulations: - Coverings must not be applied directly to the pillar but must be separated from it by means of an empty space or a soft material such as felt or insulating material placed against the pillar. - The cladding must be carried out by the exhibitor s stand contractor in accordance with the regulations laid out in these Technical Regulations. - No cladding is allowed to protrude onto the aisle. - It is not permitted to use the pillar to create extra space for storage. - Any fire safety equipment, connection or service boxes must not be covered. They must be accessible at all times. A minimum distance of 0.85 metres is to be kept clear in front of the electrical cabinet. - Manual fire alarm activation and sound & light fire alarm on Venue pillars ought to be entirely uncovered, if they have been covered, you have to cut a hole of 15cm by 15cm one by one to visualize the relevant facilities on Venue pillars. 22

23 The ITMA ASIA + CITME 2018 Operations Centre reserves the right to refuse a proposal for any cladding around the pillars. B11.3 Floor Marking The ITMA ASIA + CITME 2018 Operations Centre will measure the rented space and mark the corners of the stand on the floor of the hall prior to the stand set up period. It is essential that the exhibitor s stand remains within the marked boundaries. B11.4 Stand Numbering The ITMA ASIA + CITME 2018 Operations Centre will provide each stand with a uniform stand sign indicating the name of the exhibitor and its hall and stand number free of charge. The sign must be displayed at the stand in a clearly visible manner. It may only be removed with the prior consent of The Organiser. B11.5 Disturbance Due to Exhibition Goods Exhibition goods that, by virtue of their appearance, smell, noise, vibration or similar characteristics, cause significant disturbance to the running of the event, and place event participants or third-party objects at considerable risk or impinge upon them, are to be removed immediately at the request of the ITMA ASIA + CITME 2018 Operations Centre. The exhibitor concerned is obligated even if he has indicated such characteristics in his application and his application was approved. Should the exhibitor fail to meet his obligation by not immediately removing the exhibition goods causing the disturbance, The Organiser is entitled to remove the exhibition goods concerned at the expense and risk of the exhibitor or close down his stand without the exhibitor being entitled to claim damages from The Organiser. In such cases, The Organiser decides when the stand that has been closed down must be dismantled. B11.6 Material Specifications Test certificates for the various classes of building materials and the required material characteristics must be supplied by the exhibitor. Flammable materials may not be used for the construction or assembly of stands. The materials employed must not emit large volumes of smoke. B11.7 Double Storey Stands, Platforms, Ascents and Bridges Double Storey Stands Double storey stands are permitted provided that the minimum area of the ground floor is 50 square metres and the minimum length of any side of the ground floor area is at least 5 metres. Double storey stands are also subject to all the regulations contained in Article B11.2 as well as the following: The permissible occupant load of the upper floor shall be based on the ratio of one person to 1.5 square metres. A notice in 25 mm plain block letters indicating the limitation of occupant load must be conspicuously positioned at the head of the staircase. The stairs railing cannot be lower than 1.05 metres. Any open area on the first floor of the stand must be installed with 0.5 metre height anti-shake plank. In order to prevent the 23

24 object (such as glasses) from sliding down from the railing, the top of the railing must be in a curved shape. Railings and supports must be designed to ensure that the handrail is level and able to withstand imposed force of 1 kn/sqm. Stairs must be at least 1 metre in width and must have a handrail. They must have a handrail on both sides if they are wider. Staircases over 2.4 metres in width must have an additional central handrail. A continuous handrail must be provided when there are two or more risers. Staircase tread must not be smaller than 220mm in depth and riser should not be higher than 180mm. Any area with covered ceiling on the lower floor unit shall be provided with portable powdered fire-fighting sprinkler balls. A minimum of one such device must be provided for every 8 square metres of covered ceiling area. The top most ceiling of any single room must be at least 50% open; fully enclosed ceiling is strictly prohibited. The second storey must be equipped with two approved fire extinguishers (type ABC, 6kg) for every 50 sqm or part thereof of stand area in visible and accessible locations. The design of the double storey stand must incorporate exit signs, emergency lighting and stairway lighting at prominent locations and along stairways. It must also take into consideration the installation of barriers to prevent the falling of persons and objects during set up and dismantling. Any glass used on the second storey must have a minimum thickness of 0.5 cm and must be tempered glass. Double storey stand platform or deck must not be installed with any overweight exhibits. Platforms, Ascents, Bridge Exhibitors wishing to build a platform or stage over 0.5 metre high must also seek prior approval from the ITMA ASIA + CITME 2018 Operations Centre. All stands with accessible platform higher than 5 cm must have an access ramp. The slope of any ramp must be uniform and no steeper than 1:10. Level landings shall be provided at the top and bottom of ramps and any intermediate position where exit doors open on to them. The minimum width of the ramp must be 1 metre. This slope must be within the stand and must not protrude into the aisle. Application for Double Storey Stands, Platforms, Ascents and Bridges Double storey stands, platforms, ascents and bridges can be constructed provided prior approval has been granted by the ITMA ASIA + CITME 2018 Operations Centre. An essential factor in the approval process is the effect the double storey stands, platforms, ascents and bridges will have on the design and transparency of the hall as well as on neighbouring stands. Exhibitors wishing to build double storey stands, platforms, ascents and bridges must submit detailed drawings and calculations of the proposed stand design, together with the service forms to the ITMA ASIA + CITME 2018 Operations Centre on or before 2 July Exhibitors are reminded that all stand design plans must be submitted online. 24

25 Calculations (structural, architectural, mechanical and electrical) must be produced and endorsed by a qualified engineer. Please contact the ITMA ASIA + CITME 2018 Operations Centre for assistance if required. The following must be submitted to the ITMA ASIA + CITME 2018 Operations Centre for approval for double storey stands, platforms, ascents and bridges: a. Distribution plans of construction (both levels for double storey stands) b. Calculations which include the following contents: - Full structural calculations of all build elements, taking into account the maximum floor loading of the exhibition floors - Details on the load transmission of pillars to the exhibition floor of any upper decks - Details on the maximum horizontal impact strength of any walling or handrail element (must be minimum 1 kn per sqm) - Author of the calculations, title, date of drawing and full contact detail The ITMA ASIA + CITME 2018 Operations Centre reserves the right to impose further requirements with respect to fire and safety precautions until such time as acceptance of the given stand has been granted. Once the stand has been approved, confirmation will be issued to the exhibitor, together with a copy of the stamped layout drawings. The cost of the design approval will be charged to the exhibitor. See Service Form 1C Special Design Stand Construction for Double Storey. B12. Space Only and Shell Scheme Package The stand rental charge includes those items defined in Article A11 of the General Regulations but does not include stand fittings, carpets or other items. For those exhibitors who require it, The Organiser has contracted the TSP to design a special Stand Fitting package for exhibitors. This includes walls, lighting, carpet and electrical sockets based on the stand size. Full details with prices and a detailed illustration can be found in Service Form 1A Shell Scheme Package. B13. Technical Data and Features of the Halls Please refer to the General Information for full technical specification of the halls. Exhibitors who have to perform demonstrations in special atmospheric humidity conditions must provide their own air humidifiers. The floor load-bearing capacity of Hall 1, 2 and 3 is 5000 kg/sqm and 3500 kg/sqm for the rest of the halls. If there is any vertically vibrating part in the exhibit operation, the above-mentioned floor loadbearing capacity should be reduced at least by 50%. It is prohibited to set up a stand or pile heavy goods over the two main cable pipelines in the exhibition hall. The above-mentioned floor loadbearing capacity must be taken into consideration during the goods transportation, placement, demonstration and operation. Should there be any question, please contact the ITMA ASIA + CITME 2018 Operations Centre before goods are moved into the hall. 25