Supplier Electronic Communications & Labeling Requirements

Transcription

1 Supplier Electronic Communications & Labeling Requirements March 2017

2 Overview The goals of electronic communication with suppliers are accurate exchange of information and an efficient receiving process in our plants. Therefore, ParkOhio - Assembly Components Group (ACG) requires all suppliers utilize EDI (Electronic Data Interchange) or the ACG supplier web portal to receive material releases, label using our standards and send advanced shipping notification as soon as product is shipped to one of our facilities. Questions regarding EDI should be addressed by to acg.group.edi@pkoh-ac.com. Questions regarding the use of the ACG supplier web portal or to request a user account should be addressed to your ACG buyer. To be certified by ACG, trading partners must be compatible in the following areas: Network Communication Software Data Format Hardware Supplier Portal Requirements See PC setup information on Plex login page for software requirements as well as hardware requirements for printing ZPL labels from the ACG Supplier portal. Refer to the ACG Supplier Portal Guideline for usage instructions EDI Requirements Certification for EDI is formally completed when ACG approves the following ANSI X12 transmissions. The length of testing will be determined by ACG. The documents that ACG will be transmitting are: 830 Material Release 862 Shipping Schedule 824 Application Advice The documents that you will be required to transmit to ACG are: 856 Advanced Shipment Notification 2

3 997 Functional Acknowledgement 810 Invoice (preferred but not required) EDI Testing Prior to testing, an interconnect between your VAN (Value Added Network) and our VAN, iconnect must be set up. If you use iconnect as your VAN, an interconnect is not needed. Our qualifier and id s are: Location: EDI Qualifier: EDI ID: Park-Ohio Products (Cleveland) Elastómeros Técnicos Moldeados (ETM) Park-Ohio Industries (Shanghai) FRS Big Rapids ZZ BIG FRS Big Rapids Service Center ZZ BSC FRS Lexington ZZ LEX FRS Ocala ZZ OCA Autoform Tool Manufacturing (ATM) Bates Rubber Delo Screw Products Park-Ohio Automotive Components (Changshu) Testing for all documents will occur simultaneously and will not be put into production until your company has successfully tested on all documents with the exception of the 830 Material Release and the 810 Invoice. As soon as you have successfully transmitted a 997 Functional Acknowledgment in response to the 830 you will begin to receive production 830 s. At this time only select suppliers will be eligible to transmit the 810. When you are ready to receive a test document, contact the ACG EDI Helpdesk via at acg.group.edi@pkoh-ac.com. EDI Implementation Guidelines can be found under Connections at 3

4 EDI Data Requirements MISCELLANEOUS Standard ANSI X12 AIAG Version 4010 EDI ACKNOWLEDGMENT DOCUMENTATION CHANGES DATA FREQUENCY Functional acknowledgement (997) ACG does expect to receive a functional acknowledgment upon receipt of the 830 or 862 by the trading partner. ACG will give trading partners a minimum of four weeks notice before implementing format changes. 830 Weekly 862 Daily Varies Suppliers with traditional EDI are required to sweep their mailboxes at least twice in a 24 hour period to receive and transmit data. iconnect users must access their 4 times daily to check for messages that there are documents to be reviewed. VALUE ADDED NETWORK (VAN) iconnect, Inc. 24 Frank Lloyd Wright Drive P. O. Box 452 Ann Arbor, MI Telephone: (734) Fax: (734) support@iconnect-corp.com 4

5 EDI Certification To become certified to receive the 830 and 862 your company must transmit a 997 to us in response to our test documents. To be certified to receive the 862 Shipping Schedule, in addition to the 997, the 862 must be processed and an 856 transmitted in response to the 862 test document. ACG will then verify the data in the 856. If the 856 is correct you will be certified to receive the 862 and transmit the 856. Transmitting a test 810 to ACG and receiving the corresponding 824 from the ACG accomplish certification of the 810. Not all suppliers will be eligible to transmit 810 s. Suppliers will be contacted individually to begin testing the 810. You will be notified by when you become certified for each document. ACG Transmits Your Response No return document required and 856 Labeling Requirements All suppliers must be capable of labeling the materials they are shipping. See the ACG Global Label Standard for specifications. Each supplier will be assigned a specific 3 digit prefix that must be used for the container and a different 3 digit Master Unit serial number prefix to prevent the chance of duplicate serial numbers in our system. This prefix will be provided by ACG EDI personnel when you are contacted to begin EDI setup and testing. A sample barcode must be created and submitted to acg.group.edi@pkoh-ac.com The sample may be ed as an attachment or picture ACG Global Container Label Standard Specification can be found under Connections at 5

6 Information Required from EDI Trading Partner The following information is required before the trading partner begins certification to exchange information electronically with the ACG Completed EDI Survey Date you will be ready to test Please the above information to 6