FOOD VENDOR SERVICES OPC CAFÉ RFP Questions and Answers

Transcription

1 FOOD VENDOR SERVICES OPC CAFÉ RFP 2016 Questions and Answers Q1. Who receives the one electronic copy? A1. See page 3 under Form and Manner of Submission. Robert Baldino, Contract Administrator. Q2. What type of parking will the employees have? How much do they pay daily? Will they have parking in and out privileges? (Asking because of delivery services) A2. a. Employees will receive access cards to the gated lot. b. See response to (a) above. c. Café deliveries can be made at the loading dock, which is the parking used for in and out privileges. Q3. Will we be able to have curbside delivery for customers in the surrounding area? A3. Yes, but this is subject to specific approval by the DRPA and the Parking Authority. Q4. On page 5 number 3 a requirement is that Contractor/Food Vendor must be able to "move operations" throughout building. Does this mean catering to various business offices in the building and include a full service catering ability? Please explain if additional requirements are necessary referring to "move operations"? A4. Yes. There is a possibility of a full service, although usually coffee and continental breakfasts are requested. Specific office catering are to be made at the food vendor s discretion. Q5. Does the location have a POS System or is this an expense that the Contractor/Food Vendor should be prepared to incur? A5. No, there is no POS System. Q6. Over the last three years what has been the average daily gross receipts? A6. This information is unavailable. Q7. Under Evaluation and selection process b. iii. says we will be evaluated on our ability to complete the project on time. Please tell us how you will make this evaluation? A7. Food Vendor s past track record, the equipment and staff available, the routines and systems for ordertracking and evaluation of services provided. Q8. Are there any security cameras in the cafe, the kitchen, dining area, or storage areas that will deter theft and capture damages that we are responsible for? A8. No security cameras will be supplied. Page 1

2 Q9. What is the transition time between award of the contract and implementation? A9. When the contract is signed by both parties implementation of the Agreement begins. Current contract completion date is December 31, Q10. What party is responsible for hood cleaning? When was the last time it was cleaned? A10. a. DRPA is responsible for hood cleaning. b. It was last cleaned in April Q11. What party is responsible for AC/HVAC repair or maintenance? A11. DRPA is responsible for AC/HVAC repair and maintenance. Q12. Do we pay for Dumpster service? A12. DRPA pays for dumpster service and the Food Vendor pays for trash collection on catering premises and delivery into dumpster. Q13. Do I or my workers get free or paid Parking? A13. See answer to question 2. Free parking is for the Food Vendor and their employees during Café operating hours only. Q14. Do I get paid, discounted or free parking (i.e. 45 minutes) for my customers? Q14. No arrangements are available for customer parking. Q15. Can our delivery car park in front of the building during lunch time? A15. Yes, based upon traffic and other considerations. Q16. What kind of Marketing and Promotions are we allowed to do in the building? A16. Subject to DRPA s specific approval, tasteful, discreet and accurate marketing promotions are permissible. Q17. Can I use the flags to promote my business during the week or on weekends? A17. Yes, subject to DRPA approval. Q18. Can I have yard signs around the building? A18. Subject to DRPA s specific approval, aesthetic yard signs may be utilized on weekend or evening hours. Q19. In the proposal it states: As partial substitute for rent, if any, the Contractor/Food Vendor will pay to the Authority a fee of 5 percent (%) of gross receipts or $50.00, whichever is greater, for each day of operation. If we decide to be closed on weekends, do we have to pay $50 for closed days? A19. There is no obligation for Food Vendor to make payment for days that the Café is not in operation. Q20. Do we have to be open during the national holidays? A20. There is no requirement to remain open on following national holidays: New Year s, Memorial Day, Independence Day, Labor Day, Thanksgiving or Christmas. Q21. During the permit and licensing process, is there any rent? A21. No. Page 2

3 Q22. Are we allowed to do any renovation? (i.e. replacing floor) A22. Renovations are to be determined and subject to DRPA approval. Q23. Can we replace the current electrical pizza oven to gas one? A23. Yes, sharing of the cost between Food Vendor and DRPA. Q24. Is Air Condition unit connected to our Electrical reader? Do we pay for the AC usage? A24. a. No b. No, you will not be paying for it. Q25. What is the last 3 months average electrical usage in KWatts? A25. 6,101 (multiplier is 16) Q26. If we don t want to use some of the current food service equipment, can we remove from the facility since some of them are very old and not electric usage efficient? A26. To be determined upon approval of the DRPA. Q27. How late can we be open on some special days? (concert days etc...). A27. At the Food Vendor s discretion with approval of DRPA. Q28. Submission of the proposal. Do we have to mail it to the given P.O. Box address or can we submit by hand? A28. See page 3 of RFP, Form and Manner of Submission. Proposal is acceptable by mail or in person to Robert Baldino, Contract Administrator. Q29. I. REQUIREMENTS FOR PROSPECTIVE RESPONDENTS 11. The Authority request the following from the prospective Contractor/Food Vendor: d) Proposed maintenance schedule Can you please specify the proposed maintenance? A29. Standard equipment maintenance routines, inspections, cleaning and repairing during operation. Q30. II. BASIC PROPOSAL REQUIREMENTS 2. PROPOSAL DATA REQUIREMENTS a) Executive Summary Provide a brief executive summary detailing highlights of your proposal, including proposed financial arrangements. Can you be more specific about including proposed financial arrangements. What kind of information do we have to provide or explain? A30. Describe your plan and vision for operation; the styles and sources of cuisine that will be presented; and, the atmosphere you propose to create in the catering space. Q31. We did not see a Board of Health Inspection Certificate on display during our visit. A31. Board of Health Inspection Certificate is required to be displayed. Q32. Is it possible to see a 6 12 month Utility history? A32. Three month average is $ electric and $ gas. Q33. Is it possible to see a 6 12 month history of Gross Revenue? A33. Not available. Page 3

4 Q34. Aside from the Authority Building, may we conduct Off Premise Catering from this location as a portion of our Gross Receipts? A34. Yes, subject to DRPA approval and with a charge of $50.00 per day with no expectations of payment for percentage of gross profit. Q35. Are the 3 Televisions in the Dining Area staying in place or will they be removed if a new Caterer takes over? A35. Yes, the televisions will remain in place as they are the property of the DRPA. Q36. With respect to Maintenance and Repair of Food Service Equipment: a) In Exhibit A, certain items are marked as Non Operational. Will those items be removed or repaired prior to the commencement of the new contract? b) Will plumbing leaks be repaired prior to the commencement of the new contract? (Hand sink near the Slicer and Hot Wells (Steam Table) have leaking pipes). A36. a. Non operational equipment use will be discussed with the Food Vendor. b. Plumbing leaks are DRPA s responsibility. All equipment will be cleaned, degreased and delivered in good condition. The kitchen and customer areas will be deep cleaned. Q37. In #12 on page 6 Facilities Maintenance: Cleaning of Grease Trap and Ducts only. Does this include the Hoods above stoves? Does this include Certification? A37. a. Yes. b. Certification is the responsibility of DRPA. Q38. Will there be a full cleaning of the facility before commencement of the new contract or is that the responsibility of the Company awarded the contract? A38. Yes. Q39. What is the date for the new Food Vendor to take over services at OPC in Camden? A39. See answer to Question 9. Q40. Are the three TV's included in the seating area? A40. Yes. See answer to question 35. Q41. How many personnel are needed to run on a day to day basis? A41. The number of personnel that the Food Vendor deems necessary to operate the Café. Q42. Will the entire area be professionally cleaned before the new tenant occupies? A42. Yes. Q43. The Port Authority will collect a fee of $50.00 or 5 percent of gross receipts each month. What have been the gross receipts in the past? A43. Not available. Q44. If equipment does not function will there be an allowance? A44. No allowance will be given but equipment will be repaired or replaced if necessary. Q45. Is there a separation time limit for the vendor to the DRPA? A45. Contract terms will prevail. Page 4

5 Q46. Please tell us what the parking situation is for employees of the Cafe. A46. See answer to question 2. Page 5