SoCalGas ENVOY. Reports User Guide

Transcription

1 SoCalGas ENVOY Reports User Guide

2 TABLE OF CONTENTS 1 Reduction Report Overview Navigating the Reduction Report Marketer Customer Relationship Overview Navigating Marketer Customer Relationship What is the difference between a Contracted Marketer and an Agent? Marketer BTSC Relationship Overview Navigating Marketer BTSC Relationship Nominations, Allocations, and Usage Overview Navigating Noms Allocations & Usage Report Meter Usage Why is Meter Usage Important? Navigating Meter Usage Ledger Meter Usage Filter Ledger Viewing Options Meter Usage Context Menu What Is the Purpose of the Meter Usage Ledger? What Information is Provided on the Meter Usage Ledger? Status Codes What is the Search Criteria of the Meter Usage Ledger? Filter Screen Examples Gas Composition Gas Composition Overview Gas Composition Summary Report Gas Composition Detail Report

3 GETTING STARTED 1 Reduction Report 1.1 Overview This report is designed to assist customers with reviewing and determining the cause of reductions resulting from processing transactions during confirmations and allocations. Assisted by the guidance of the reduction report reason codes, customers can determine what might have caused the reduction and possibly determine if and how to resolve the issue. Most customers are limited to viewing reductions of their own contractual information. 1.2 Navigating the Reduction Report 1. From the Navigation Menu, select Nominactions/Confirmations and then Reduction Report. 3

4 2. The Filter Reduction Report will appear on the screen. (Shown below). You may Select from the following: Flow Date, Cycle, Legal Entity, Type, View, Reduction Code, and Contract Number. Click Submit. Note: By selecting Flow Date and Cycle as your only criteria, all associated reductions will display for your own proprietary contract(s). 3. The reduction report will display all transactions with associated reductions. 4. Select the Description of Reduction Codes Link to associate the reason for each reduction. If desired, this document can be printed or saved. 4

5 In review, this reduction report displays that due to an OFO being declared, the interruptible storage injection nomination was reduced to zero (OFO-I) causing the city gate pool to be out of balance (CBL-C). In addition, the reductions to the BTSC (CCR-C) were due to nominations exceeding the Net System Capacity, causing prorate reductions at all of the receipt points. 5

6 GETTING STARTED 2 Marketer Customer Relationship 2.1 Overview Marketer Customer Relationship reports the relationship between end-use customers and third party nominators. There are two types of third party nominators: Contracted Marketers and Agents. Contracted Marketers and Agents can nominate gas deliveries for their end-use customers to burn or for delivery into their storage accounts. This report displays both current and expired Marketer Customer relationships as well as their associated OCCs for a specified date range. The Marketer Customer Relationship Filter allows you to set a date range for viewing relationships. You may also limit the relationships based on a particular Legal Entity Navigating Marketer Customer Relationship 1. From the Navigation Menu, select Reports and then Marketer Customer Relationship. 6

7 2. The Filter Marketer Customer Relationship screen will appear. a. To select a legal entity click the Legal Entity Magnifying Glass Icon. b. You may enter a keyword and click Search or leave the keyword field blank and click search to see all legal entities. Since you may select one or more legal entities, you must click the selected result and then click the "Select" button. This will move the selected legal entity to the "Currently Selected" text area. c. If you wish to remove a Currently Selected legal entity simply select the legal entity name and click the Remove button. d. Clicking the Apply button will close the legal entity search window and return the selected legal entities to the filter. e. Lastly, you may also limit the Marketer Customer Relationship report by selecting to view either Current or Expired relationships. 7

8 3. After entering the necessary information, the Marketer Customer Relationship Report will appear. 2.2 What is the difference between a Contracted Marketer and an Agent? Contracted Marketers are individuals, companies or consortiums that arrange for natural gas procurementrelated activities on behalf of noncore customers. Contracted Marketers must enter into a contract with SoCalGas and meet certain credit requirements. They must comply with Rules 30 and 35 and all other tariffs which address the transportation and management of customer-owned gas. The Contracted Marketer assumes the customer's responsibilities for nominating, purchasing, and balancing the customer s transportation gas supplies over the SoCalGas System for all or a specific volume of the customer s usage. The Contracted Marketer also assumes the liability of imbalance charges. SoCalGas requires written notice from the customer designating the customer's contracted marketer and shifting all or partial liability of imbalance charges to the Contracted Marketer. Agents are individuals, companies or consortiums that are appointed by noncore customers to act on their behalf in activities such as the purchasing, nominating and balancing of gas supplies. As an example, however, Agents bear no financial responsibility for the transportation imbalances incurred by the customers they represent. 8

9 GETTING STARTED 3 Marketer BTSC Relationship 3.1 Overview A customer may opt to designate one and only one nominating agent or trading agent in addition to itself at any one time to nominate on all BTSCs under a customer s RPMA. Customer must provide appropriate written authorization to SoCalGas of its intent to add or change a designated nominating or trading agent via the Nomination and Trading Authorization Form (Form No. 9924). Such designation shall be subject to that agent complying with applicable tariff and contractual provisions. Customer shall provide appropriate written notice to SoCalGas of its intent to terminate a nominating agent via the Termination of Nominating or Trading Agent Form (Form No. 9926). The relationship between the BTS customer and the marketer shows up on the Marketer BTSC Relationship Navigating Marketer BTSC Relationship 1. From the Navigation Menu, select Reports and then Marketer BTSC Customer Relationship. 9

10 2. The Filter Marketer BTSC Relationship screen will appear. 3. After entering the necessary information, the Marketer BTSC Relationship Report will appear. 10

11 GETTING STARTED 4 Nominations, Allocations, and Usage 4.1 Overview The Nominations, Allocations and Usage report displays each customer's usage and resulting imbalance by OCC. Customers are grouped by their Agents and Contracted Marketers for a given date range. The following details are shown: Nominations - amount of gas the customer, Contracted Marketer, or Agent requests Confirmations - amount of gas confirmed by SoCaGas Allocations - amount of gas scheduled with the pipeline for delivery Usage - actual quantity of gas used by customer MDQ - the maximum daily quantity that is allowed for customers not using electronic meters DCQ - the annual average contracted for delivery, stated as a daily quantity Usage Compared Usage + MDQ + DCQies Usage Tolerance 10% of Usage Compared Imbalance - The remaining quantityoutside of tolerance band that may be subject to penalty charges Saving three different filters for the Nominations, Allocations, and Usage report can prove to be very useful. Not only can you save three different date ranges but you can set up three different groupings of customers. This is a helpful feature for Contracted Marketers and Agents that manage gas for different customers. Even a customer that buys and schedules for their own company s gas will find having three viewsuseful. A user can set up three different date ranges for viewing long term trends, last year's standing for the same time period, and the current month's balance. 11

12 4.1.1 Navigating Noms Allocations & Usage Report 1. From the Navigation Menu, select Reports and then Noms Allocations & Usage. 2. The Filter Noms, Allocations and Usage screen will appear. 12

13 4. After entering the necessary information, the Noms Allocations and Usage Report will appear. 13

14 GETTING STARTED 5 Meter Usage 5.1 Why is Meter Usage Important? The Meter Usage Ledger displays usage information by Order Control Code (OCC)s or Legal Entities name within a specified date range. Both Usage quantities and the respective BTU Values are displayed for each record. Most users analyze usage information for creating their forecast as well as reconciling their records Navigating Meter Usage Ledger 1. From the Navigation Menu, select Reports, then Meter Usage Ledger. c c 14

15 The Meter Usage Ledger title bar contains a drop down menu for selecting Display/Sort By preferences for the information that is currently being viewed. Unlike other ledgers that allow you to access saved filter settings from the ledger, the Meter Usage Ledger allows you to toggle between different views of the same information. 5.2 Meter Usage Filter To Filter your Meter Usage Ledger click on the Filter icon located in the Actions Menu Bar. The filter will load as an in-page view. The Filter allows you to specify a date range by either typing over the default date or by clicking the calendar icon and selecting a date from the pop-up calendar. You may also select OCCs or Legal Entities by clicking the magnify glass icon. You may choose a viewing preference from the Display/Sort menu although the ledger also allows you to specify viewing option independent of the filter. Each time you submit your filter it is saved as one of three possible views. Although other ledgers allow you to load a view directly from the ledger, Meter Usage only allows you to load saved filter views through the filter. To load a saved view in the filter select the view from the drop menu in the filter's title bar. 15

16 5.3 Ledger Viewing Options You may quickly change your view of the usage information displayed by selecting a view from the drop menu. The following options are available: Daily-Account/Account - Displays each account s usage per day sorted by account. Daily-Account/Date Displays each account s usage per day sorted by date Daily-OCC/Date - Displays each OCC s usage per day sorted by date. Daily-OCC/OCC - Displays each OCC s usage per day sorted by OCC. Hourly-Account/Account Displays each account s usage per hour sorted by account Hourly-Account/Hour Displays each account s usage per hour sorted by hour Hourly-OCC/OCC Displays each OCC s usage per hour sorted by OCC Monthly-Account/Account - Displays each account's Meter Usage per month sorted by account. Monthly-Account/Date Displays each account s usage per month sorted by date Monthly-OCC/Date - Displays each OCC's Meter Usage per month sorted by date. Monthly-OCC/OCC Displays each OCC s usage per month sorted by OCC. 5.4 Meter Usage Context Menu To access functions on the Meter Usage Ledger, select the desired icon from the Actions Menu Bar. Filter - allows you to change the date range, which OCCs/Legal Entities to show. Export - allows you to save your ledger's information as an Excel file, CSV, text file, or Fixed Length file. Print - allows you to create a PDF file of your ledger. 16

17 5.5 What Is the Purpose of the Meter Usage Ledger? The Meter Usage Ledger can be a great help to customers who need to carefully manage their gas supplies. All SoCalGas customers have meters that track the quantity of gas consumed by their facilities. Customers generally have one of two types of meters: telemetric meters or non-telemetric meters. Most customers have telemeric meters. These are electronic meters that can automatically transmit the daily amount of gas used by a facility. This usage data is typically transmitted every night after midnight and collected in the SoCalGas computer system. Usage data going back three months is available to authorized individuals, agents, or marketers via the ENVOY system. A few customers have non-telemeric meters. These meters are read manually, typically monthly rather than daily. Data from non-telemeric meters is not available via ENVOY. 17

18 5.6 What Information is Provided on the Meter Usage Ledger? For selected customer(s), and meter reading date(s), the Meter Usage Ledger identifies: Customer: The name of the customer OCC: The Order Control Code for the customer; an identification number assigned by SoCalGas to transportation customers Account: A billing account number for the customer Date: The date of a meter reading Usage (Dth): Uncorrected gas volumes corrected for pressure and temperature; Represents the amount, in dekatherms, of gas used/burned on the date of the meter reading, per account Total (Dth): Uncorrected gas volumes corrected for pressure and temperature; Represents the total amount, in dekatherms, of gas used/burned on the date of the meter reading, for all accounts BTU Value: The average heating value of the gas used in British Thermal Units (BTU) Status: The status of the meter reading (e.g. Open) 5.7 Status Codes Meter reading status codes that can appear on the report include: Closed Open Missing Data Non-Electronic Revised The meter information is valid and processed. The meter information has been received but not verified. Part or all of the meter account information is missing. Not all the meters at a site are electronic; only a portion of the total usage is displayed. There was an error in the device read discovered after the status was closed and the account information was adjusted. 18

19 5.8 What is the Search Criteria of the Meter Usage Ledger? After selecting the Meter Usage Ledger from the Navigation Menu, a filter screen is displayed. For this report you must specify criteria related to a meter reading date range, and select customer(s) from the customer picklist. The other criteria entries are optional Filter Screen The Filter screen offers the following criteria: Start Date and End Date - Defines the date range for data included in the report. Save Dates as Relative - As entered, the Start Date and End Date are a certain number of days from the current date, and a certain number of days from each other. If Save Dates as Relative is checked, the next time the report is run these relative time spans are used to automatically define Start Date and End Date. Within the OCC/Legal Entity field, you can restrict the picklist of customers based on a keyword search on the name or code in certain fields. Search for - Specifies the fields that will be searched in the Keyword Search: Customer OCC or CAT. Customer Legal Entity name Agent name or OCC code, or contracted marketer name or OCC code Search by - Specifies whether the keywords used in the Keyword Search will be a name or a code Keyword Search - Specifies the keyword used to search the selected fields (as specified in Search for). Keyword is a code or name (as specified in Search by). 19

20 The bottom section of the filter screen is used to specify the report format: Display/Sort by: This selection determines how the information is displayed, sorted and summarized for the report. Rows Per Page: This selection determines how many rows of data are printed on each page of the report. Save View As: The user is allowed to save three views Save Current View as Default: If checked, the next time the report is run, the current view displays as the default view. Always Show Filter First: If checked, the next time the report is run, the filter window appears before the report display Examples Given the data in the diagram, let's consider how the display/sort criteria affects the Meter Usage Ledger. If you change the display/sort by criteria to Monthly-Account/Date, the report would look something like this: If you change the display/sort criteria to "Monthly-OCC/Date" the report would look something like this: 20

21 GETTING STARTED 6 Gas Composition 6.1 Gas Composition Overview Gas Composition displays natural gas temperature, pressure adjustments, and BTU factors used to convert meter throughput into billable data. There are two distinct views of Gas Composition: Summary View and Detail View. You may select the view you wish to see by clicking the respective radio button in the Gas Composition Filter. The Gas Composition Filter allows you to select the following: Start Date - The date the report will start from. End Date - The last date the report will include. Save Dates as Relative - Saves the Start Date and End Date as a time span in relation to the current date. This is a useful option if you wish to view the same time span as it relates to the day you view the report. Legal Entity Name - A magnifying glass icon links to an in-page view that allows you to search for a legal entity. When you select one or more legal entities and click submit on the search window, your selections are shown on the Filter as "# Selected" Select Accounts - This select box is populated with valid accounts for the legal entities you have selected. Selecting one or more accounts will limit your Gas Compositions to just the accounts you have selected. Summary/Detail - This radio button allows you to choose the type of report you wish to view. Save as Default - This check box allows you to save your settings as the default settings. 6.2 Gas Composition Summary Report The Gas Composition Summary report provides a summary of the Gnn, Pressure/Temp Corrected, and Fully Corrected quantities. Each company's account numbers are displayed with their respective compositions: Account Number - each company may have many account numbers GNN - (Gas network node) The Gnn is a unique number assigned to each meter Pressure/Temp Corrected (MCF) - uncorrected gas volumes corrected for pressure and temperature Fully Corrected (Dth) - uncorrected gas volumes corrected for pressure and temperature Since a company may have many accounts, the Gas Composition Summary report also displays a "Total MCF" and "Total Dth" as totals for all accounts for one company. 6.3 Gas Composition Detail Report The Gas Composition Detail report displays the following information for each company and account number: Start Date - beginning date for query. End Date - ending date for query. Total MCF - uncorrected gas volumes corrected for pressure and temperature Temperature (F ) - The gas delivery temperature is not to be below 50 F or above 105 F. Specific Gravity - The ratio of the molecular weight of a gas to the molecular weight of air. Pressure (PSIA) - Pressure in excess of a perfect vacuum. CO2 (Mole%) - The gas shall not have a total carbon dioxide content in excess of three percent (3%) by volume. N2 (Mole%) - sampled percentage of N2. 21

22 BTU (British Thermal Unit) - The minimum heating value is nine hundred and nintey (990) Btu (gross) per standard cubic foot on a dry basis. The maximum heating value is one thousand one hundred fifty (1150) Btu (gross) per standard cubic foot on a dry basis. Total Dth - uncorrected gas volumes corrected for pressure and temperature The Gas Composition Detail report displays natural gas temperature, pressure adjustments, and BTU factors used to convert meter throughput into billable data. Since not all gas is the same, this complex break down of natural gas is used to derive the amount of heat that can be generated from a single therm. The heat value for the gas is used to derive the price of the gas. 22