Electronic Claim Advice

Transcription

1 EDIFACT D96A REMADV Examples For Electronic Claim Advice V1.07

2 Produced By Coles This document has been submitted on the understanding that it remains within the recipient s organisation to assist in the development of ecommerce with Coles. Details within this document are to be treated as confidential and should not be released unless expressly authorised by Coles. Reproduction of all or any part of this document in any form is not permitted without prior approval from Coles. This document remains the property of Coles. Coles reserves the right to request return of the document at any time. Coles accepts no responsibility and will not be liable for any use of the EDI Implementation Guide. Any use of this document is at the risk of the user. COPYRIGHT 800 Toorak Road Hawthorn East Victoria 3123 PO Box 2000 Glen Iris Victoria 3146 ISSUED BY Coles ISSUE DATE January 2001

3 CHANGE CONTROL Version Date Description Author /01/01 1 st Release Draft Theo Ross /01/01 Cosmetic changes (simplified 1 st scenario) Added RCTI & GPBS Theo Ross /03/01 Added background info Combined both $ based and % based deals into the one example Theo Ross /3/03 Added Promotional Scan Deals example Theo Ross /5/04 Added PSCW to list of deal types available Theo Ross /03/09 Changed reference from Coles Group to Coles Leng Be /01/10 11/01/10 Removed reference to Issues and Deferred Deals claims, Added Scan Deals Warehouse Example. Leng Be Leng Be

4 Table of Contents INTRODUCTION... 5 Purpose of Document... 5 Background... 5 Deal Types... 5 Claim Frequency... 5 Remittance Advice (Promotional Scan Deal Warehouse Item)... 6 Remittance Advice (Promotional Scan Deal Direct Item)... 8

5 INTRODUCTION Purpose of Document The purpose of this document is to provide suppliers with information and examples associated with the EDI transmission of the Promotional Scan Deal Claim Advice. Background A deal is a discount given to Coles/GHPL by a Supplier. The discount is a dollar amount per carton issued out of the warehouse or scanned at the stores Point of Sale or a percentage of the Net Invoice Cost (NIC) and applies to an item range for a predetermined period under certain conditions. Claiming is the retrieval of moneys saved as a result of a deal between Coles/GHPL and a supplier. A claim is generated from the receipt and/or issue of stock and/or sale of stock included in the item range of a deal, where the stock was sold (scan sales) during the time frame for the deal. Claims can be made via claim reports or via EDI and are generated each week and at the end of each Coles Supermarket accounting period Deal Types The claims sent to suppliers via the EDI REMADV are for the following deal types. Deal Type Code PSCW PSCD Definition Promotional Scan Deal - Warehouse Item Promotional Scan Deal - Direct Item Claim Frequency Weekly Claims Weekly claims are raised two weeks following the end of the deal and depending on internal processing constraints will be transmitted to suppliers via EDI on either Sunday or Monday. End Of Period Deals End of Period claims are raised the first day of each period and depending on internal processing constraints will be transmitted to suppliers via EDI on either Sunday or Monday.

6 Remittance Advice (Promotional Scan Deal Warehouse Item) Retailer X uses EDI to notify Widgets Australia of a Scan Sales Warehouse Deal Claim Advice. The EDI document used is the UN-EDIFACT D96a REMADV. On 11/07/00, Retailer X (Buyer # with ABN ) places a Claim Advice Claim No /OF* with Widgets Australia (# , Internal Supplier Id and ABN ). The Claim is for all deals ending between 5/6/00 and 11/6/00 and is a Promotional Scan Deal (code: PSCW) There are three deals on the claim:- - The first deal has an Id of and is for the deal period 24/5/00-11/6/00. It relates to item # (which belongs to Category 1908 and Sub Category 10), stock issues out of DC 9214 for Business ID CS and Region NSW and is linked to Promotion Number 1780 with a Promotion Start Date of 29/5/00 and Promotion Item Group This item has an Issue Carton Qty of 12 units. 100 Cartons have been issued for this deal at an agreed claim amount of $1.00 per carton (exclusive of GST). The GST at 10% amounts to $ The Total Claim (inclusive of GST) is $ The second deal has an Id of and is for the deal period 24/5/00-11/6/00. It relates to item # (which belongs to Category 1505 and Sub Category 12), stock issues out of DC 9392 for Business ID BL and Region NSW. VIC, SA, WA and is linked to Promotion Number 1115 with a Promotion Start Date of 29/5/00 and Promotion Item Group This item is GST free. 106 Cartons have been issued for this deal at an agreed claim amount of $1.20 per carton. As this attracts no GST, the GST amount is $0.00. The Total Claim is $ The third deal has an Id of and is for the deal period 24/5/00-11/6/00. It relates to item # (which belongs to Category 1208 and Sub Category 10), stock issues out of DC 9392 for Business ID PP and Region QLD and is linked to Promotion Number 2115 with a Promotion Start Date of 29/5/00 and Promotion Item Group This item is GST free. 56 Cartons have been issued for this deal at an agreed claim amount of $1.00 per carton. As this attracts no GST, the GST amount is $0.00. The Total Claim is $56.00

7 The resulting EDI REMADV message is (with descriptive notation in Italics) : UNH+333+REMADV:D:96A:UN' Msg #333 REMADV, using D96A UN-edifact BGM /OF*+9' Claim No /OF* DTM+137: :102' Claim Date 11/7/2000 DTM+16: :718' For Deals ending between 5/6/2000 and 11/06/2000 RFF+IA:25054 Internal Supplier No RFF+AES:PSCW Promotional Scan Deal Warehouse code PSCW NAD+BY :: :RCTI Buyer # in EAN format and ABN NAD+SU :: :GST PAYABLE BY SUPPLIER Supplier # in EAN format and ABN DOC Deal Id MOA+23:110 Charge amount - $110 (inc GST) MOA+150:10 GST $ amount - $10.00 MOA+7:1 Agreed charge amt per carton - $1.00 (excl GST) DTM+321: :718' Deal Period 24/5/ /6/2000 DTM+15: :102' Promotion Start Date 29/5/2000 RFF+PD:1780::: Promotion No 1780 & Promotion Item Group RFF+SD:1908::10 Category 1908 and Sub Category 10 NAD+WH+9214::92 Warehouse ID 9214 AJT+1 FTX+ABU Cartons Issued FTX+ACB+++NSW Region Id NSW FTX+ACF+++CS Business Id CS - Coles DLI+1+1 PIA :EN' Item in EAN format DOC Deal Id MOA+23: Charge amount (inc GST) - $ MOA+150:0 GST $ amount - $0.00 MOA+7:1.20 Agreed charge amt per carton - $1.20 DTM+321: :718' Deal Period 24/5/ /6/2000 DTM+15: :102' Promotion Start Date 29/5/2000 RFF+PD:1115:: Promotion No 1115 & Promotion Item Group RFF+SD:1505::12 Category 1505 and Sub Category 12 NAD+WH+9392::92 Warehouse ID 9392 AJT+1 FTX+ABU Cartons Issued FTX+ACB+++NSW:VIC:SA:WA Region Id s NSW, VIC, SA, WA FTX+ACF+++BL Business Id s BL - Bilo DLI+1+1 PIA :EN' Item in EAN format DOC Deal Id MOA Charge amount (inc GST) - $56.00 MOA+150:0 GST $ amount - $0.00 MOA+7:1.00 Agreed charge amt per carton - $1.00 DTM+321: :718' Deal Period 24/5/ /6/2000 DTM+15: :102' Promotion Start Date 29/5/2000 RFF+PD:2115:: Promotion No 2115 & Promotion Item Group RFF+SD:1208::10 Category 1208 and Sub Category 10 NAD+WH+9392::92 Warehouse ID 9392 AJT+1 FTX+ABU Cartons Issued FTX+ACB+++QLD Region Id s QLD FTX+ACF+++PP Business Id s PP Pick n Pay DLI+1+1 PIA :EN' Item in EAN format UNS+S' End of Msg Details MOA+165:293.20' Total Claim Value = $ MOA+150:10' Total GST Amount = $10.00 UNT ' Total of 59 segments, Msg #333

8 Remittance Advice (Promotional Scan Deal Direct Item) Retailer X uses EDI to notify Widgets Australia of a Scan Sales Direct Claim Advice. The EDI document used is the UN-EDIFACT D96a REMADV. On 03/03/2003, Retailer X (Buyer # with ABN ) places a Claim Advice Claim No A /OF* with Widgets Australia (# , Internal Supplier Id and ABN ). The Claim is for all deals ending between 17/02/2003 and 23/02/2003 and is a Promotional Scan Deal Direct (code: PSCD) There is one deal on the claim:- - The deal has an Id of and is for the deal period 6/1/ /2/2003 It relates to item # (which belongs to Category 1106 and Sub Category 10), for Business ID CS and Region NSW and is linked to Promotion Number 6806 with a Promotion Start Date of 27/01/2003 and Promotion Item Group Cartons have been issued for this deal at an agreed claim amount of $2.00 per carton (exclusive of GST) This item is GST free. The total claim amount is $ (inclusive of GST).

9 The resulting REMADV message is (with descriptive notation in Italics) : UNH+452+REMADV:D:96A:UN' Msg #333 REMADV, using D96A UN-edifact BGM+481+A /OF*+9' Claim No A /OF* DTM+137: :102' Claim Date 03/03/2003 DTM+16: :718' For Deals ending between 17/02/2003 and 23/02/2003 RFF+IA:25054 Internal Supplier No RFF+AES:PSCD Promotional Scan Deal Direct code PSCD NAD+BY :: :RCTI Buyer # in EAN format and ABN NAD+SU :: :GST PAYABLE BY SUPPLIER Supplier # in EAN format and ABN DOC Deal Id MOA+23: Charge amount - $ (inc GST) MOA+150:0 GST $ amount - $0.00 MOA+7:2 Agreed charge amt per carton - $2.00 (excl GST) DTM+321: :718' Deal Period 6/1/ /02/2003 DTM+15: :102' Promotion Start Date 27/01/2003 RFF+PD:6806:: Promotion No 6806 & Promotion Item Group RFF+SD:1106::10 Category 1106 and Sub Category 10 AJT+1 FTX+ABU Cartons Issued FTX+ACB+++NSW Region Id NSW FTX+ACF+++CS Business Id CS - Coles DLI+1+1 PIA :EN' Item in EAN format UNS+S' End of Msg Details MOA+165:255.26' Total Claim Value = $ MOA+150:0' Total GST Amount = $0.00 UNT ' Total of 26 segments, Msg #452