ORDERS, ORDRSP, DESADV, INVOIC & REMADV

Transcription

1 EDIFACT D01B EANCOM 2002 ORDERS, ORDRSP, DESADV, INVOIC & REMADV Examples For Coles B2B V3.3

2 Produced By Coles. This document has been submitted on the understanding that it remains within the recipient s organisation to assist in the development of ecommerce with Coles. Details within this document are to be treated as confidential and should not be released unless expressly authorised by Coles. Reproduction of all or any part of this document in any form is not permitted without prior approval from Coles. This document remains the property of Coles. Coles reserves the right to request return of the document at any time. Coles accepts no responsibility and will not be liable for any use of the EDI Implementation Guide. Any use of this document is at the risk of the user. COPYRIGHT 800 Toorak Road Tooronga Victoria 3146 PO Box 2000 Glen Iris Victoria 3146 ISSUED BY Coles ISSUE DATE February 2005 CHANGE CONTROL

3 Version Date Description Author /02/05 1 st Release Draft Theo Ross /02/05 Included Order Response Changes to ASN Theo Ross /02/05 Order Response Changes Theo Ross only for FGP Removed Price, Tax, Delivery Destination, Header level due date and Order value Added Earliest Pickup Date/time and Factory/Plant Number ASN Changes Remove Measurement for Cubic Metres /02/05 Order Response changes Use code 113 on QTY DE6063 Use code 234 on DTM DE2005 Included NAD+BY NAD+SU used for internal Vendor number CNT+1 removed ASN Changes NAD+SU used for internal Vendor number CNT+1 removed Include Purchase Order and Summary Recipient Created Tax Invoice Examples 1.4 2/5/05 Order Response Changes Now applies to all Orders and not just Factory Gate Pricing Include Price, Delivery date, DC# as sent in the Order ASN Changes Remove collection date for Factory Gate Pricing ASN s Delivery#, Collection# and Interim Shipment# now called Shipment Number 1, Shipment Number 2, and Shipment Number 3 Remittance Advice Included Remadv example Theo Ross Theo Ross /5/05 Changed CPS codes 1E -> 5 and 2 ->3 Theo Ross 1.6 5/7/05 Change PO # to include R- Change DC Location to be GL code eg from to 9315GR Theo Ross /07/05 Corrected srcti GST amount and Totals Change REMADV Example, figures and totals. Change Document type from 383 to 381 Change Location details from to 9315GR Change Location details from 1160 to GHPLOF Remove Transaction Type Code Leng Be /10/05 Removed Reference to Multiple Delivery Date Orders Leng Be Added UNB Segments to all of the EDI Documents Changed Receipt number reference to ASN number in srcti Example Added Application Reference REMADV to REMADV Example (UNB Segment) Reworked REMADV Example /12/05 Reworked examples to remove GTIN substitution in the ORDRSP. Leng Be /02/06 Removed pallet footprint, shipment weight and pallet weight from DESADV Leng Be example /04/06 Remove mixed pallet scenario from ASN example Theo Ross /06/06 Temporarily remove REMADV Theo Ross /09/06 Added Estimated Delivery Date (Code 17) on the FGP ASN example Leng Be /09/06 Reworked REMADV Example to use the srcti instead of ASN Theo Ross Reworded srcti Example to match the REMADV Added missing Item to DESDAV Example Include a best before date and a batch number on the DESADV /03/07 Reworked example to include Item Price with 4 decimal places Leng Be Changed reference from Coles Myer Ltd to Coles Limited Changed Hampton Park DC # 9315GR to Somerton DC # 9321GR Fixed Segment counts on Page 10 & /06/07 Changed number of pallets to 4 in the ASN EDI example Leng Be /04/08 Added ORDCHG Example Leng Be /09/08 Changed Item Status Code from Cancelled to Deleted for ORDCHG Leng Be Changed DTM 137 date format to code 204 CCYYMMDDHHMMSS for ORDCHG 3.0a 24/06/09 Added einvoice Example Leng Be Changed Reference from Coles Group to Coles /09/09 Move the RFF+AMT segment underneath the NAD+SU in the INVOIC Example. Leng Be Fixed the Product Description in the IMD segment in the INVOICE Example to Ashley Bell only use Capital Letters /04/10 Changed order number format from 8 to 11 digits for all relating document examples. Leng Be /04/13 Reworked examples to reference GTIN-14 and Cartons Removed Purchase Order Change Example, currently not used. Tina Gardiner

4 Table of Contents 1. Purchase Order Example Bulk Delivery to Warehouse Purchase Order Response Example Bulk Delivery to Warehouse Despatch Advice Example Despatch Advice Example Coles Collect Invoice Example Remittance Advice Example... 15

5 1. Purchase Order (PO) Example Bulk Delivery to Warehouse GHPL uses EDI to place Purchase ORDERS with Widgets Australia. The EDI format is the EAN010 subset of UN-EDIFACT, version D01b. On 04/04/13, GHPL EDI Address places an original order R A with Widgets Australia (Vendor No ) for three items. The requested delivery is to be on 10/04/13 Delivery is to be to the Somerton Warehouse GHPL DC 9321GR Three items are ordered Item 1 has GTIN units are ordered with a unit price of $ (incl GST). Item 2 has GTIN units are ordered with a unit price of $17.78 (incl GST) Item 3 has GTIN units are ordered with a unit price of $52.06 (incl GST) The total order value is $ (incl GST). Page 5 of 16

6 The resulting and required EDI ORDERS message is (with descriptive notation in Italics) : UNB+UNOA: :ZZ :ZZ : ' Int #320, Sender EDI Address & Receiver EDI Address UNH+333+ORDERS:D:01B:UN:EAN010' Msg #333 ORDERS, using D01B UN-edifact, EAN010 Subset BGM+220+R A+9' Order No. R A, Original DTM+137: :102' Date of Order DTM+2: :102' Delivery due NAD+BY ::9 GHPL EDI address NAD+ST+9321GR::92' Deliver to GHPL DC 9321GR NAD+SU ::92' Supplier Vendor No LIN :SRV' QTY+21:64' PRI+1E: ' LIN :SRV' QTY+21:28' PRI+1E:17.78' LIN :SRV' QTY+21:22' PRI+1E:52.06' UNS+S' MOA+86: ' CNT+2:3' UNT ' UNZ Item 1 in GTIN-14 format Total Ordered Qty = 64 cartons Nett Price = $ /carton Item 2, in GTIN-14 format Total Ordered Qty = 28 cartons Nett price = $17.78/carton Item 3, in GTIN-14 format Total Ordered Qty = 22 cartons Nett price = $52.06/carton End of Msg Details Total Order Value = $ (incl GST) Order totals 3 items Total of 20 segments, Msg #333 Total of 1 message, Int #320 Page 6 of 16

7 2. Purchase Order Response (POA) Example Bulk Delivery to Warehouse Widgets Australia uses EDI to respond to a Purchase ORDER placed by GHPL. The EDI format is the EAN007 subset of UN-EDIFACT, version D01B. On 04/04/13, Widgets Australia (Vendor No ) send an Purchase Order Response for the Order R A raised by GHPL EDI address Widgets Australia responds to the order in the following manner. Item 1 with GTIN has all 64 cartons available as requested in the order. Item 2 with GTIN has only 24 of the 28 cartons available as requested in the order. Item 3 with GTIN has all 22 cartons available as requested in the order. Page 7 of 16

8 The resulting and required EDI ORDRSP message is (with descriptive notation in Italics) : UNB+UNOA: :ZZ :ZZ : ' Int #600, Sender EDI Address & Receiver EDI Address UNH+333+ORDRSP:D:01B:UN:EAN007' Msg #333 ORDRSP, using D01B UN-edifact, EAN007 Subset BGM+231+R A+4' Order No. R A,Order accepted with change, Code 4 DTM+137: :102' Date of Order Response DTM+2: :102' Delivery due As sent in the Order RFF+ON: R A Original Order No. R A NAD+BY ::9' GHPL EDI address NAD+ST+9321GR::92' Deliver to GHPL DC 9321GR - As Sent in the Order NAD+SU ::92' Supplier Vendor No. LIN :SRV' Item 1 GTIN-14 - Accepted without amendment, Code 5 QTY+113:64' Total Qty = 64 cartons PRI+1E: ' Nett Price = $ /carton - As Sent in the Order LIN :SRV' Item 2 GTIN-14 - Changed, Code 3 QTY+113:24' Total Qty = 24 cartons PRI+1E:17.78' Nett price = $17.78/carton - As Sent in the Order LIN :SRV' Item 3 GTIN-14 - Accepted without amendment, Code 5 QTY+113:22' Total Qty = 22 cartons PRI+1E:52.06' Nett price = $52.06/carton - As Sent in the Order UNS+S' MOA+86:3313' CNT+2:3' UNT ' UNZ End of Msg Details Total Order Value = $ (incl GST) Order totals 3 items Total of 21 segments, Msg #333 Total of 1 message, Int #600 Page 8 of 16

9 3. Despatch Advice Example (ASN) Widgets Australia uses EDI to send an Advance Ship Note (ASN) to GHPL. The EDI document used is the DESADV using the EAN007 format subset of UN-EDIFACT, version D01B. On 09/04/2013 at 10:35 am, Widgets Australia (Vendor No ) sends an Original ASN No to GHPL for Complete Shipment of Purchase Order R A. The Purchase order dated 04/04/2013 is for delivery to GHPL DC 9321GR and is for 3 items as per the following: Item 1 has 64 cartons ordered of GTIN Item 2 has 24 cartons ordered of GTIN Item 3 has 22 cartons ordered of GTIN The delivery with Delivery Booking No was despatched on the 09/04/2013 for expected delivery on 10/04/2013 to GHPL DC 9321GR. The Carriers Consignment Note is No.TNT Pallet 1 with SSCC has 32 cartons of GTIN Pallet 2 with SSCC has 32 cartons of GTIN Pallet 3 with SSCC has 24 cartons of GTIN Pallet 4 with SSCC has 22 cartons of GTIN This item has a Best Before Date of 15/06/2013 and a Batch number of Page 9 of 16

10 The resulting and required EDI DESADV message is (with descriptive notation in Italics) : UNB+UNOA: :ZZ :ZZ : ' Int #601, Sender EDI Address & Receiver EDI Address UNH+313+DESADV:D:01B:UN:EAN007' Msg #313 DESADV, using D01B UN-edifact, EAN007 Subset BGM ' Standard ASN, Original, ASN No.4450 DTM+137: :203' ASN Creation Date at 10:35 am DTM+11: :102' Despatch Date DTM+17: :102' Estimated Delivery Date ALI ' Std Ctn, Shipment complete RFF+ON:R N Order No. R A DTM+171: :102' Order Date RFF+CN:TNT ' Con Note No. TNT RFF+AAN:84235' Delivery Booking No NAD+SU ::92' Supplier Vendor No NAD+ST+9321GR::92' Ship To GHPL DC 9321GR CPS+1++5' PAC+4++09' CPS+2+1+3' PAC+32++CT' PCI+33E GIN+AW ' LIN :SRV QTY+12:32 CPS+3+1+3' PAC+32++CT' PCI+33E GIN+AW ' LIN :SRV QTY+12:32 CPS+4+1+3' PAC+24++CT' PCI+33E GIN+AW ' LIN :SRV QTY+12:24 1 st CPS, no parent, Shipment level 4 Pallets in shipment 2 nd CPS, parent = shipment, Pallet level Pallets contains 32 cartons Marked packaging with SSCC SSCC of pallet 1 st line item GTIN-14 Quantity despatched 32 cartons 3 rd CPS, parent =shipment, Pallet level Pallets contains 32 cartons Marked packaging with SSCC SSCC of pallet 2 nd line item GTIN-14 Quantity despatched 32 cartons 4 th CPS, parent =shipment, Pallet level Pallet contains 24 cartons Marked packaging with SSCC SSCC of pallet 3 rd line item GTIN-14 Quantity despatched 24 cartons CPS+5+1+3' 5 th CPS, parent =shipment, Pallet level PAC+22++CT' Pallet contains 22 cartons PCI+33E Marked packaging with SSCC GIN+AW ' SSCC of pallet LIN :SRV 4 th line item GTIN-14 QTY+12:22 Quantity despatched 22 cartons DTM+361: :102' Best before Date (Use qualifier 36 for use by date) PCI+34E Marked packaging GIN+BX Batch Number CNT+2:4' UNT ' UNZ Control Totals 4 LINs Total of 43 segments, Msg #313 Total of 1 message, Int #601 Page 10 of 16

11 4. Despatch Advice (ASN) Example Coles Collect Widgets Australia uses EDI to send an Advance Ship Note (ASN) to GHPL. The EDI document used is the DESADV using the EAN007 format subset of UN-EDIFACT, version D01B. On 09/04/2013 at 4:35 pm, Widgets Australia (Vendor No ) sends an Original ASN No.5691 to GHPL for Complete Shipment of Purchase Order R A. The Purchase order dated 04/04/2013 is for Coles Collect Pickup and subsequent delivery to GHPL DC 9615GR and is for 2 items as per the following: Item 1 has 42 cartons ordered of GTIN Item 2 has 36 cartons ordered of GTIN The order is for ultimate delivery to GHPL DC 9615GR for expected delivery on 10/04/2013. As provided by GHPL Shipment Number 1 is , Shipment Number 2 is and the Shipment Number 3 is Pallet 1 with SSCC has 42 cartons of GTIN Pallet 2 with SSCC has 36 cartons of GTIN Page 11 of 16

12 The resulting and required EDI DESADV message is (with descriptive notation in Italics) : UNB+UNOA: :ZZ :ZZ : ' Int #603, Sender EDI Address & Receiver EDI Address UNH+315+DESADV:D:01B:UN:EAN007' Msg #315 DESADV, using D01B UN-edifact, EAN007 Subset BGM ' Ready for Pickup ASN, Original, ASN No DTM+137: :203' ASN Creation Date at 4:35 pm DTM+17: :102 Estimated Delivery Date ALI ' Std Ctn, Shipment complete RFF+ON:R A Order No. R A DTM+171: :102' Order Date RFF+AAN: ' Shipment Number RFF+AUD: ' Shipment Number RFF+ACD: ' Shipment Number NAD+SU ::92 Supplier Vendor No NAD+ST+9615GR::92' Ship To GHPL DC 9615GR CPS+1++5' PAC+2++09' CPS+2+1+3' PAC+42++CT' PCI+33E GIN+AW LIN :SRV QTY+12:42 CPS+3+1+3' PAC+36++CT' PCI+33E GIN+AW LIN :SRV QTY+12:36 CNT+2:2' UNT ' UNZ st CPS, no parent, Shipment level 2 Pallets in shipment 2 nd CPS, parent =shipment, Pallet level Pallets contains 42 cartons Marked packaging with SSCC SSCC of pallet 1 st line item GTIN-14 Quantity despatched 42 cartons 3 rd CPS, parent =shipment, Pallet level Pallets contains 36 cartons Marked packaging with SSCC SSCC of pallet 2 nd line item GTIN-14 Quantity despatched 36 cartons Control Totals 2 LINs Total of 28 segments, Msg #315 Total of 1 message, Int #603 Page 12 of 16

13 5. Invoice Example Widgets Australia uses Edi to send an Electronic Invoice to GHPL. The EDI document used is the INVOIC using the EAN010 format subset of UN-EDIFACT, version D01B. On the 05/04/2013 at 11:30am, Widgets Australia (Vendor No ) sends an Original Tax Invoice (INV ) to GHPL for the payment of ASN No. 4450, which was shipped to GHPL DC 9321GR referencing the Purchase Order R A. The Electronic Invoice (ei) is sent containing 3 items as per the following. Line Item 1 GTIN , described as GROUND COFFEE 5KGS has 64 cartons invoiced, with a carton cost including GST of $ The total cost of line item 1 excluding GST is $1, The total cost of line item 1 including GST is $1, The Total GST amount for line Item 1 is $ Line Item 2 GTIN , described as COCOA BOX 125GRx12x4 125GR has 24 cartons invoiced, with a carton cost including GST of $17.78 The total cost of line item 2 excluding GST is $ The total cost of line item 2 including GST is $ The Total GST amount for line Item 2 is $ Line Item 3 GTIN , described as CORN KERNELS MPACK ED 6x4x125GR has 22 cartons invoiced, with a carton cost including GST of $52.06 The total cost of line item 3 excluding GST is $ The total cost of line item 3 including GST is $ The Total GST amount for line Item 3 is $ The Electronic Invoice (ei) is then completed by detailing the total amount for all items invoiced excluding GST $3, , the total amount invoiced including GST $3,313, and the total GST amount $ Page 13 of 16

14 The resulting and required EDI INVOIC message is (with descriptive notation in Italics) : UNB+UNOA: :ZZ : ZZ : ' UNH+0001+INVOIC:D:01B:UN:EAN010' BGM+388:::TAX INVOICE+INV ' Int #1256, Sender EDI Address & Receiver EDI Address Msg #0001 INVOIC, using D01B UN-edifact, EAN010 Subset Invoice No. INV DTM+137: :203' Date of Invoice :30am RFF+ON:R N Order No. R N RFF+AAK:4450 ASN No NAD+BY ::9' GHPL EDI address NAD+SU ::92' Vendor No RFF+AMT: ' Supplier ABN: NAD+ST+9321GR::92' Ship to GHPL DC 9321GR LIN :SRV' Item 1, in GTIN-14 format IMD+F++:::GROUND COFFEE 5KGS' Item description QTY+47:64' Total Invoiced Qty = 64 cartons MOA+128: ' Total Line item excluding GST $ MOA+203: ' Total Line item including GST = $ MOA+369: GST amount of line item = $ PRI+1E: ' Carton Cost of line item including GST $ LIN :SRV' Item 2, in GTIN-14 format IMD+F++:::COCOA BOX 125G X 12 X 4 125G' Item description QTY+47:24' Total Invoiced Qty = 24 cartons MOA+128: ' Total Line item excluding GST $ MOA+203:426.72' Total Line item including GST $ MOA+369: GST amount of line item = $ PRI+1E:17.78' Carton Cost of line item including GST is $17.78 LIN :SRV' Item 3, in GTIN-14 format IMD+F++:::CORN KERNELS MPACK ED 6X4X125G' Item description QTY+47:22' Total Invoiced Qty = 22 cartons MOA+128: ' Total Line item excluding GST $ MOA+203: ' Total Line item including GST $ MOA+369: GST amount of line item = $ PRI+1E:52.06' Carton Cost of line item including GST is $52.06 UNS+S' CNT+2:3' Number of line items in the message = 3 MOA+128: ' Total Invoiced amount Excluding GST $ MOA+39:3313' Total amount for invoice Including GST = $3313 MOA+369:' Total GST amount for the invoice = $ UNT ' Total of 36 segments, Msg #0001 UNZ ' Total of 1 message, Int #1256 Page 14 of 16

15 6. Remittance Advice Example GHPL uses the REMADV document to send a Remittance Advice to a supplier. The EDI format is the EAN005 subset of UN-EDIFACT, version D01b. On 21/04/2013, GHPL EDI address , ABN: ) sends a REMADV (Ref No ) to Widgets Australia (EDI address , Vendor No , ABN: , Bank Acc: and BSB: ) with a Gross Amount of $ for direct credit payment on 21/04/2013 and relating to einvoice No and Claim No. B /OF. For einvoice No : The Invoice was sent on 05/04/2013 and has the following totals: Gross amount (before Settlement Discount, including GST) = $3313 GST amount = $ Settlement Discount = $ For Claim B /OF: The Claim was processed on 16/04/2013 as follows: Gross amount (including GST) = -$ GST amount of = -$25.31 The Summary Totals for the Remittance are thus: Total Gross Amount (including GST) = $ Settlement Discount = $ Nett Amount Remitted (incl GST and after applying Settlement Discount) = $ GST adjustment amount for the Settlement Discount is -$15.06 Total Nett GST Amount = $ GST note: The GST Adjustment Amount is a "Prime entry" and alters GST obligations. The Total Nett GST amount is an "Information Only" data, summarising GST Applicable to this remittance, arising from Settlement and other Prime documents (ie. Invoice, Cr Note and Db notes exchanged separately Page 15 of 16

16 The resulting and required EDI REMADV message is (with descriptive notation in Italics) : UNB+UNOA: :ZZ :ZZ : REMADV++1' Int #375, REMADV Doc, Sender EDI Address & Receiver EDI Address UNH+556+REMADV:D:01B:UN:EAN005' Msg #556 REMADV, using D01B UN-edifact, EAN005 Subset BGM ' Rem Advice No DTM+137: :102' Date of Rem Advice FII+RB ::: ' Supplier Bank Acc & BSB PAI+:::42' Direct Credit NAD+BY :: :RCTI' NAD+SU :: :G ST PAYABLE BY SUPPLIER:621340' GHPL EDI address & ABN No. Suppliers EDI address, ABN No. and Supplier Vendor No. DOC ' Document Type 389, einvoice No MOA+39:3313' Nett Amount Incl. Adjustments $3313 MOA+150: ' GST Amount $ MOA+52:165.65' Discount Amount $ DTM+137: :102' einvoice Creation Date NAD+DP+9321GR::92' GHPL DC 9321GR DOC+381+B /OF*' Document Type 381, Claim #B /OF* MOA+39: ' Gross Amount (inc GST) -$ MOA+150:-25.31' GST Amount -$25.31 DTM+137: :102' Claim Date NAD+DP+CGHPLOF::92' Location No. CGHPLOF UNS+S' End of Msg Details MOA+39: Gross Amount (inc GST, before discount) $ MOA+109: Payment Discount = $ MOA+12: ' Nett Amount remitted (inc GST) $ MOA+369:-41.25' Total GST Amt due to Settlement Discount -$15.06 MOA+150: ' Nett GST = $ UNT ' Total of 25 segments, Msg #556 UNZ Total of 1 message, Int #375 Page 16 of 16