Tally.ERP 9 for IT Hardware Vendors. The below mentioned slide wise illustration will help to implement Tally.ERP 9 in IT Hardware business.

Size: px

Start display at page:

Download "Tally.ERP 9 for IT Hardware Vendors. The below mentioned slide wise illustration will help to implement Tally.ERP 9 in IT Hardware business."

Janel Shepherd
6 years ago
Views:

1 Page1 Tally.ERP 9 for IT Hardware Vendors The below mentioned slide wise illustration will help to implement Tally.ERP 9 in IT Hardware business. Slide-4: Stock Availability and their configurations Stock summary with product description will provide information to our Sales team/front office team about the configuration of that product or what are the features are available with products and availability of the products. Steps to get the stock availability status and item configuration in stock summary report is mentioned below Click on F12 configuration Select the configuration option Accts/Inventory Info From the master configuration screen, in Inventory section, Use Description for Stock items- Yes. Now while creating the stock items (Inventory info stock Items Create/Alter) you can specify the item descriptions in the description field. To view the stock summary with configuration Select the Report Stock summary Click on the button- Press F1(Detailed) Press F12 (configurations) Enable Appearance of stock items Name (Description) Tally.ERP 9 will display the item name with description of the item. Slide-5: Want to suggest Alternative Items to customer? Stock query report gives an option of checking alternative products. This report is obtained using the feature called Stock Query. There are two methods in which we can achieve the Stock query report At the reporting level..erp 9 Select the option Display From the display menu select Statement of Inventory Select Stock Query and select the item name. At transaction Level..ERP 9 Select the Accounting/Inventory vouchers Select the Press F8 to select the sales voucher Select the Stock item/product from the list

2 Page2 Click on Alt + S will display stock query for the particular item you have selected in the sales voucher. Slide-6 & 7 : Know the Profitability from each Quotation and Print the Quotation Steps for configuring Quotation in Tally.ERP 9 and view the profitabilityfrom each quotation. Creation of voucher type Quote :- Select the Master Accounts/Inventory Info From Accounts/Inventory Info master, select Voucher Types From Voucher types screen select Create. Create the voucher type Quote and select Type of voucher as Sales Order and accept the voucher type creation. Now you can start entering the transaction in Quote voucher type. Accept the voucher, then use Pg Up button from your keyboard to recall the Quote and select Print button or press Alt+P to print the quotation. Obtaining the List of Quotation vouchers From the Gateway of Tally.ERP 9 Select the option Display From the display menu, select Statistics. From the type of Vouchers, select Quote Drill down to any of the month and select Show Profit or F7 to get the profitability status. Slide-8 : Multiple Payment mode- POS Invoice Steps for configuring Tally.ERP 9 POS and how to make POS transactions are mentioned below: Creation of POS voucher types Accounts Info Voucher types Create In the voucher type creation screen, type voucher type Name as POS Select Type of voucher as Sales from the list of voucher types Enable the option Use for POS invoicing= Yes and you can type/configure the message in Print Message 1, Print Message 2 fields, which you wish to be display in Invoice. These two additional fields for messages appear on enabling the above POS feature, which can be used for custom messages viz., *Thank You* or *Visit Again* and so on as per your requirements. The same will be printed at the bottom of the POS invoice. Default Print Title: You can specify the title of the POS Invoice (For Eg. CASH BILL) as per your choice and the same will be printed in the Invoice. For more details please refer Tally.ERP 9 reference manual /help file-pos section for configuring the same. POS Transactions & Billing From the gate way of Tally Select the Accounting vouchers under the transaction menu Select the Sale voucher type or click on F8 to select the sales voucher type. Select the POS voucher from the list of voucher type. From the POS voucher screen, select the sales ledger from the list of ledger accounts and press enter. Select the Item (Bar code reader also can be used for scanning the bar code or select the Item from the list)

3 Page3 The Rate/Price of the Item/product is picked up automatically in case if you are already specified the Rate/Price in Standard Rates screen (Stock Item Creation screen) or from the Price List screen. Select VAT/Tax Ledger from the list of Ledger Accounts. By Default, for the first time, the POS Invoice screen will appear in Single Mode Payment. To change you can click on Multiple payment mode in the bottom of the screen or click on Ctrl+P. Choose the different payment modes and accept the voucher and print the same. Slide-9 : Invoice with Multiple Tax rates In One invoice tally gives you a flexibility to use the Multiple Taxes i.e. Vat and service tax. This is important in a business where we are supplying goods and also servicing them. The advantage of using this feature is that the statutory reports get updated automatically without any manual intervention. Select the Accounting Vouchers from Transactions menu. Select the Sales Voucher or press F8 to select the sales voucher. Select the Party name Select the Item Name, Quantity, Rate and amount and select the sales ledger along with Vat/Tax class 4 %). Select different stock item which has different vat rates Select Name, Quantity, Rate and Amount and select the sales ledger with Vat/Tax 12.5%) After selecting Items, from the list of ledger screen, select output Vat for the items.(outputvat@4% and Output 12.5%) In the next field Select the Service ledger Installation Charges (need to configure service tax for the ledger) When you select the Service ledger Installation charges Tally.ERP 9 will prompt for Service Amount in Service Tax details screen Enter the Service amount and in the next column you will get the service Tax amount automatically. Next, select the ledger Service Tax, Education Cess and Secondary education cess respectively and accept the voucher. Once you accept the voucher, you can press the Page up button and pint the Invoice/Bill. Note: Ensure that VAT ledgers and Service Tax ledgers are created and configured to get the similar output shown in the presentation. Slide-10: Follow up on Daily Enquiry Daily Enquiry report helps you to track the details of how many walk-in, enquiry call have received on daily basis. You can plan for a follow-up with these enquiries and convert them in to a sale. The daily enquiry follow up can be tracked through a separate voucher type called Daily Enquiry. The steps to configure daily enquiry is mentioned below: Select the Accounts Info From Gateway of Tally From Accounts select Voucher Types From Voucher types screen select option Create. Create the voucher type called Daily Enquiry select the type of voucher as Sales Order. Now you can start entering daily enquiries or walks-in to the same voucher type. To enter Daily Enquiry, From Gateway of Tally Inventory Vouchers Press Alt+F5 or click on Sales order button and choose the Daily Enquiry Voucher

4 Page4 Capture the product / item name enquired and specify the customer contact details, address and other details in the narration field. Daily enquiry report can be generated with below mentioned steps: Gateway of Tally Select the option Display Statistics. From the type of Vouchers, select Daily Enquiry Drill down to desired month you wish to see the report and Press F12- and Set Yes to Show Narration Also. Slide-11 Assembling the computer and Ascertaining the cost and sales price of a computer The process of assembling the computers is handled in Tally.ERP 9 using the voucher type called Manufacturing Journal There are 3 steps involved in this Creation of Manufacturing Journal Creation of Bill of Material Manufacturing journal entry. Enabling the Manufacturing Journal. Select the Accounts Info From Accounts select Voucher Types From Voucher types screen select Create. Create the Voucher type called Assembled PC, select the type of voucher as Stock journal. Enable the feature, Use as a manufacturing Journal=Yes and save the voucher creation screen. Bill of Material Creation. From Gateway of Tally Select the Inventory Info Stock items and click on create. From the stock item creation screen, click on F12 configuration Enable the feature Allow component list details (Bill of Materials)=Yes and accept Now in the stock Item creation screen, select the Name if the item which you wants to create. Select the group, units etc. Enable Set Components (BOM)=Yes Select the number of components required to manufacture the same item and accept and accept the stock item creation screen. Passing the Manufacturing Journal. From the Gateway of Tally Select the Inventory Vouchers from the Transactions Select the Stock Journal or press Alt+F7 Select the Assembled PC from the voucher type and accept Mention the Name of the product for Eg: Computer Select the Godown where you wish to store the Manufactured material Specify the Finished goods Quantity which you would like to manufacture, you can see the BOM (bill of material) required to manufacture the computer will be displayed automatically in the components screen. You can add Additional Cost (by creating a ledger for Eg: Assembling charges, Freight or any other charges to be added) of the manufacturing and save the voucher. The same can be printed and given to the customers

5 Page5 Slide-13 & 14 & 15: Warranty management. Warranty tracking can be done using the Batch feature. To enable the batch From Gateway of Tally Press F11 or click on F11 Feature Select the F2- Inventory features Enable the feature Maintain Batch-wise details and Set expiry dates for Batches to Yes Now from Gateway of Tally press F9 and enter the purchase transaction, in the item allocation screen, enter the Batch number, Manufacturing and expiry date. At the time of making the sales entry, you can specify the Batch details in the narration field along with warranty information and bill the same. To search for the Batch, from the gate way of Tally.ERP 9, select display Select Inventory Book Select Batch Select the name of the Item and batch and enter. You will get the date of purchase and sales details. Slide- 17& 18 & 19 & 20: AMC Management Create a New voucher type called AMC Service Order and select type of voucher as Sales Order. Create one Item as AMC. When you receive any AMC Order to create AMC voucher From Gateway of Tally Select Inventory Vouchers Select Alt+5 or click on Sales Order Select AMC-Service Order. Select the Party Name & Other details. Select the Item as AMC. In the item allocation screen, Due On field select when is the next service due date. For Eg: Every month 10 th you have to make on site customer visit. Therefore in the Due On field you can select the 10 th and quantity as 1 Visit (You can create Unit of measure as VISIT for item AMC) The similar way you may specify the planned visit details in the item allocation screen. To view the AMC Order details From the Gateway of Tally Display Inventory books Sales Orders Click on Due only, will display the due visit details, therefore you can call the customers proactively and fix the appointment for visit. Once you have completed the Onsite visit, you can knock off the AMC visit against the order. Steps are mentioned below Inventory vouchers select the Delivery note(alt+f8) Pass In Delivery note Select the AMC Orders from the List of pending order s Select unit as Visit (1 visit, 2 visit etc.) And select the End of List details in all the other places and accept. You can specify the onsite visit details or service details in description. Slide-22 Understanding saleable stock situation Tally gives you an opportunity to block stocks in advance for to cater to orders due by simply raising Sales Orders in Tally. You will be able to get the saleable stock details in the Stock Summary report (Saleable Stock=Closing Stock- Sales Orders Pending).Looking at this report you will get the information on Stock in hand with you, this helps to manage your delivery schedule more efficiently. To achieve the saleable stock From the gateway of Tally Select the Report Stock Summery Select the option F1- Detailed Click on the option New column or Alt + C Specify the date on which you want to see the saleable stock

6 Page6 Accept all the other option and select type of values- Saleable stock and accept. Slide-23 Know your stock movement- Fast, Slow or Idle Using this report you can analyse as the product/item is fast moving, slow moving or not moving in your business. It also help to you to design a promotional schemes for the slow moving items. This report can be obtained from Aging Analysis report of Tally.ERP 9 From Gateway of Tally.ERP 9 Select the option Display Select Inventory Books Select Ageing Analysis Press F6 Ageing Periods You can change the Ageing period as per your requirement (10 days, 20 days, 30 days etc.) as per your need. Slide-24 Reduce Inventory Carrying cost Create the price Level called Promotional From Gateway of Tally Select the F11 feature Select Inventory features Enable the option Use Multiple price levels Specify the price level name Promotional in the company price level screen Set up the promotional schemes Select the Inventory Info Select the feature Price List Select the Stock Group Select the Stock Group Name as All items Select the price level Promotional Mention the date from the price list is applicable in the Applicable From (From which date you want to activate the promotional pricing for the items) Slide-25 Outstanding Management There are important business decision making reports which can be generated from Tally.ERP 9. By viewing this you will be able to get a complete picture of outstanding receivables, from Customers and outstanding payables to the suppliers. This report also displays a due date column for your reference. You will be able to get the information on overdue bills, if any, from this report. From the Gateway of Tally.ERP 9 Select Display Select the Statement of Accounts Select Outstanding Select Receivable or Payable Slide-26 Follow-up with customers The follow-up with customers can be done through the feature called Reminder Letters. From the Gateway of Tally.ERP 9 Select Display Select the Statement of Accounts Select Outstanding Select Ledger Select the particular ledger and press ALT+P Set the option Print Reminder Letter = Yes and accept the same. To view the contact details, from the ledger outstanding report, click on contact. Slide-27 I have 2 collection boys how to use them smartly? We can achieve this by classifying customers by area/zone using Group concept. From the Gateway of Tally.ERP 9 Select Display Select the Statement of Accounts Select Outstanding Select Group and select the required group. To enable the contact details set Show contact details=yes and accept.

7 Page7 Slide-29 Confirmation of Accounts Confirmation of A/c serves to confirm the account balance with the customers, suppliers, lenders and borrowers. To enable the Confirmation of Accounts From the Gateway of Tally Select the option Display -> Accounts Book Select Ledger Press Alt+P, select the style of report as Confirmation of Accounts. Slide - 30 : Cheque Printing You can choose to print Cheques from Tally.ERP 9 at the time of making payments to Creditors and other parties during Voucher Entry i.e., directly from the Payment Voucher. To enable Cheque Printing in Tally.ERP 9, Go to Gateway of Tally F11: Accounting Features Set Enable Cheque Printing to Yes Set/Alter Cheque Printing Configuration to Yes Once the option Set/Alter Cheque Printing Configuration is activated to Yes Specify the company Name on Cheque Select the Bank from the Bank accounts list You will have to fill in the dimensions of the cheque. Tally.ERP 9 Accepts user defined cheque dimensions. All dimensions must be more than 0 for cheques to be successfully printed. If your cheque has two signatories, both can be specified. Both could be the same salutation or different. For example, one could be Managing Director; the other could be Director etc. Provide the details of whatever you are using currently. Many banks will pre-print both the Company name and the salutation in the cheque, in such cases you can leave them blank. You are now ready to print the cheque. Remember that this option is available only for the banks for which you have created as Bank Ledger account. Ensure that you have not left any field blank other than the salutation fields. Trial and error is the only way to get the printing in the right positions. Slide-32: Periodic Profitability Comparison You can compare the profitability of multiple months in Tally.ERP 9. We can use the New column feature to compare the same. The procedure is given below:-.erp 9 Select the Report Profit and Loss Accounts Click on the button New Column or Press Alt+C Specify the date on which you want to compare and accept the other options and check. Slide-33 : Balance sheet comparison We can also compare the balance sheet. From Gateway of Tally Select the Report Balance Sheet Click on the button New Column or Press Alt+C Specify the date of the financial year which you wish to compare and accept the other options and check.

Lesson 10: Point of Sale (PoS)

Lesson 10: Point of Sale (PoS) Lesson Objectives On completion of this lesson, you will be able to understand Configure Tally.ERP 9 to create POS Invoice Create POS invoice with / without voucher class