A0 size scanner cum printer/plotter Rs. 500 /-

Transcription

1 Central University of Rajasthan Limited Tender Enquiry DATE: 11/11/2011 Reference Sealed tenders are invited for Supply and installation of A0 size scanner cum printer/plotter from original manufacturers or their authorized Indian dealer in two parts, Part A (Technical Bid) and Part B (Commercial/Financial Bid) with the following details 1. Name of Equipment: 2. Cost of Tender Form: (Non refundable) A0 size scanner cum printer/plotter Rs. 500 /- 3. Last Date of submitting Tender Form 23 st November 2011 up to 12:00 Noon 4. Tender opening (technical bid) Date: 23 st November 2011 at 12:00 Noon 5. Amount of E.M.D: Rs. 25,000 /-(Twenty five thousand only, refundable (interest free)) Mode of EMD and Tender fee: Tenderers should make separate D.D. for each Tender fee and EMD in favour of Central University of Rajasthan payable at Kishangarh and send it with below supporting. Important Note for the Bidder: All the pages of the tender document should be submitted altogether. Tenders shall be submitted in 2 different parts (in a sealed envelope). Part A (Technical Bid) and Part B (Commercial/ Finance bid). The two separately sealed and duly super scribed envelop shall then be sealed separately in another envelop which shall be duly super scribed with name of the equipment, due date as mentioned above. The tender document should be send at Central University of Rajasthan City Road, Madanganj- Kishangarh Pin-Code , Distt. Ajmer. Please Note that the tender document is subjected to verification with the original tender document, and if any discrepancy is found, the tender would be rejected. Tenders (Technical Bid) will be opened first in the presence of the attending tenderers. The University reserves the right to reject any or all tenders, without assigning any reason thereof. Registrar CENTRAL UNIVERSITY OF RAJASTHAN

2 CENTRAL UNIVERSITY OF RAJASTHAN (To Be Filled By the Vendor/ Bidder) 1. Nature of the Equipment: 2. Name of the Vendor 3. Full Address of the Vendor 4. Telephone/ Mobile No. 5. Fax. No. (If any) 6. Details of the D.D. a. For Tender Fee(Non Refundable) : D.D. No. dated drawn from the bank b. for E.M.D Amount (Refundable): D.D. No. dated drawn from the bank Seal and Signature of the bidder/vendor.

3 -:TERMS AND CONDITIONS:- 1. Quotations are invited for the supply of above said item(s) required for use by Central University of Rajasthan as per detail attached/given overleaf by 23 st Nov before 12:00 Noon 2011 at Central University of Rajasthan City Road, Madanganj Kishangarh, Ajmer (Raj.) The technical bid of the quotations will be opened at 12:00 Noon. on 23 st Nov THE RATES QUOTED SHOULD BE F.O.R. BANDAR SINDRI CAMPUS inclusive of all charges viz. packing, forwarding, local taxes, railway freight, transit insurance etc. and free delivery at University stores in the case of local firms. Taxes and duties should be quoted separately. 3. Quotations should preferably be given only for those articles which are available from ready stock. Other items should be quoted separately giving the delivery period. Rates of imported goods be quoted excluding custom duty as this institution is exempted from payment of Custom Duty. The rates of indigenous equipments may be quoted without excise duty as this institute this exempted from payment of Excise Duty. 4. As far as possible, quotations should be given for goods of India manufacture and foreign goods which are readily available. Foreign goods quoted and proposed to be supplied should be covered by normal import quota of the dealer. This institute is exempted from payment of custom duty. 5. Details of Specifications and make of each item should be clearly given supported by the illustrated pamphlets wherever possible. Quotations without specifying the make and other particulars may be rejected. The payment will be made after the goods have been received, opened, checked & found to be in order to our entire satisfaction. The accessories included in the equipments should also be clearly mentioned.

4 Losses or damages in transit will be to the account of the supplier in case of rates F.O.R. BANDAR SINDRI CAMPUS. The supplier may if he so desires get the goods insured and include such charges in the tendered rate. 6. The payment for the ordered item would be made after the articles have been received and found in order. Normally payment shall be made through a crossed cheque within 30 days of the receipt of goods to our entire satisfaction. 7. Your rates should be valid at least for 1 year from the last date of receipt of quotations. 8. The undersigned is not bound to accept the lowest tender and may reject any tender or any part of the tender without assigning any reason thereof. 9. If possible, the quotations should preferably be sent duly typed and a soft copy of the bids (compliance and price) for usage on a CD-ROM should be attached 10. (a) The penalty Clause is as under :- Should the tenderer fail to deliver the goods within the period specified in the tender form, the purchasing officer may, at his discretion, allow an extension in time subject to recovery from the tenderer as agreed liquid damages, and not by way of penalty, a sum equal to the percentage of the value of order which the tenderer has failed to supply for period of delay as stated below:- (i) Delay up to one week 1% (ii) Delay exceeding one week but not exceeding two weeks 2% (iii) Delay exceeding two week but not exceeding one months 5% (iv) Delay exceeding one month. 5% for each month & part thereof subject to maximum 10%

5 (b) In case of failure to supply the goods within the prescribed time and in accordance with the specifications given in the quotations, the University shall be free to cancel the order and make purchases form the next higher tenderer or from the open market as the case may be. In that case the loss sustained by the University shall be recovered from the defaulting supplier. The University will be at liberty to recover the loss from the payment of earnest money/or any other pending claims of the supplier without prejudice to its general right to effect recovery from the supplier. 11. Attach all the certifications in support with the appropriate certificate copies for compliance. 12. Earnest Money: (a) Earnest Money is liable to be forfeited and bid is liable to be rejected, if the tenderer withdraw or amends impairs or derogates from the tender in any respect within the period of validity of the tender. (b) The earnest money of all the unsuccessful tenderers will be returned as early as possible after the expiry of the period of the bid validity and after issue of the purchase order. No interest will be payable by the purchaser on the Earnest Money Deposit. (c) Forfeiture of Earnest Money: The earnest money will be forfeited in the following cases: (i) When tenderer with draws or modifies the offer after opening of tender. (ii) When the tenderer does not deposit the security money after the purchase order is given. (iii) When the tenderer fails to commence the supply of items as per purchase order within the prescribed period. (iv) When the tenderer fails to provide maintenance services during the warrantee period. (v) When information/certificate/document furnished is found false at any stage. 13. The delivery and installation of all the items will be at the Class rooms of the Central University of Rajasthan at BANDAR SINDRI, Kishangarh or as per the instruction by the University. 14. Performance Security equivalent to 10% of the value of the order will have to be furnished by every successful Bidder. Performance Security may be furnished in the form of Bank Guarantee from a Commercial bank in an acceptable form

6 safeguarding the purchasers interest in all respects. Failure of the successful bidder shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security, in which event the University may make the award to the next lowest evaluated bidder or call for new bids. 15. Delivery & Installation time: within 20 days from the order. 16. List of the client(s) of the item quoted should also be enclosed with the tender document.

7 NOTICE FOR INVITATION OF LIMITED TENDER ENQUIRY Central University of Rajasthan invites sealed tenders/quotations for following items: Item No. Item Name Quantity EMD (Rs.) 1 A0 size scanner cum printer/plotter /-

8 Technical BID Specification Sr. Particulars Desired specification Yes/No Make/Model No. 1 Print Speed for line drawings Min 28 sec/page on A1/D or better 2 Print speed for colour images Fast :- min 40 m2 /hour or better Best:- 3 m2/hour or better 3 Print resolution with inkjet Upto 2400 x 1200 dpi or better printing 4 Ink colour & types Cyan, gray, magenta, black, yellow, mk pigment 5 Scan speed Colour - 3 cm/sec or better Grayscale - 11 cm/sec or better 6 Scan copy resolution Upto 600 dpi or better 7 scan thickness 0.8 mm or better 8 Reduction/enlargement for 25 to 400 % copying 9 Media handling Printer: sheet feed, two automatic roll feeds, automatic roll-switching, automatic cutter Scanner: Straight-through scan paper path for sheet and cord-board originals 11 Media types 10 Media types Printer: bond and coated paper, technical paper, film, photographic paper, backlit, self-adhesive. Scanner: non-abrasive paper, vellum, translucent, Mylar, rechcled, blueprints, cordboard. 11 Memory 32 GB (Virtual), 160 GB hard disk. 12 Connectivity interface Gigabit Ethernet(1000Base-T), Hi-Speed USB 2.0 certified, EIO Jetdirect accessory slot 13 Print languages TIFF, JPEG, HP-GL/2, HP-RTL, CALS G4, HP PCL 3 GUI Post Script : Adobe PostScript 3tm, Adobe PDF 1.7, TIFF, JPEG, HP- GL/2, HP-RTL CALS G4, HP PCL 3 GUI. 14 Drivers All necessary drivers in CD required in running scanner and printer. 15 Warranty 3 year onsite warranty against 10% PBG

9 Annexure (To be submitted in Technical Bid envelop) LETTER OF ACCEPTANCE OF TERMS AND CONDITIONS & PRACTICING OF FAIR TRADE PRACTICES To, The Registrar, Central University of Rajasthan Kishangarh Sub: - Terms and conditions of this tender document. Sir, We agree to abide by all the terms and conditions as mentioned in the tender document. We also give an undertaking that we have read the terms and conditions of this document carefully before submitting the bid. We shall honour all aspects of the fair trade practices in executing the work order (s) placed by Central University of Rajasthan. Thanking you. Yours truly, (Name of the bidder along with authorised signatory) Seal of the company

10 Financial Bid Name of the Agency: Rate should be quoted in Indian Rupees and indicated both in figures and words. In case of any mismatch, the lowest value of the two will prevail. S.No. Job Description Unit Rate Taxes Qty. Total Amount (inclusive all) 1 A0 size scanner cum copier/printer with all necessary essential accessories and supporting softwares with 3 year warranty 1 ( Rupees ) Note: The rate quoted shall be inclusive of all taxes and also inclusive of freight, packaging and insurance charges, installation etc. Annual Maintenance Contract (optional) S.No. AMC for 4 th year AMC for 5 th year 1 Date: Authorised Signature with Company seal/stamp Place: Name: