Inventory and Weeding. Combining collection weeding and collection inventory into one efficient workflow.

Transcription

1 Inventory and Weeding Combining collection weeding and collection inventory into one efficient workflow.

2 Inventory Guidelines Every school on the LION system is required to do a collection inventory every 4 years. The schedule is determined by Library Services and is posted on our website. Sites are urged to schedule their inventories as soon as possible. Library Services will set a deadline for the completion of inventories scheduled for that school year. Don t procrastinate! Just do it!

3 Weeding Guidelines If a collection s average age is 15 years, or older, it will be added to the Must Weed list Recommend participation in the weeding classes offered

4 Defining the differences between weeding and inventory.

5 Weeding It is an evaluative process that helps determine what you need in your library. It helps you to eliminate out-of-date and damaged materials from your collection. It enhances the patron s shelf browsing experience by opening up the shelves and making books easier to find. Results in holdings that are current, upto-date and appealing to your patrons.

6 Weeding benefits You have a more relevant and contemporary collection. You ve identified the strengths and weaknesses of your collection. Shelves are more open, making books easier to find. You ve made your collection more appealing to your patrons. Depending on the amount weeded, you may qualify for additional boost monies to use for enhancing your collection.

7 Inventory A numerical process for determining what you have in your collection. When complete, it results in holdings that are accurately reported in LION. Enhances the LION catalog searching experience by presenting the most accurate representation of your collection to your patrons.

8 Inventory benefits Helps reduce patron frustration at not finding lost or misshelved items in your library. Helps guide you in the replacement of lost or missing materials. Improves the quality and accuracy of your holdings information. It is the best method for removing lost and missing items from your collection. You get an updated Titlewise report at the end of it!

9 Why you should do weeding and inventory together: It is a more efficient process. You touch the book only once. It eliminates the extra step of having to do weeding and inventory as separate projects. It saves you time. Participating sites get an updated Titlewise report!

10 Inventory Planning Schedule a start date with Library Services before the inventory deadline. Notify your principal and teachers. Recruit volunteers. This will help you complete the inventory faster. While it is not required, schedule time for the library to be closed. If weeding, coordinate the disposal of books with our Follett contact: Jeff Stephens (jstephens@fes.follett.com) Include Maggie Wolfe in any s sent to Jeff. (maggie_wolfe@dpsk12.org)

11 The inventory process You schedule inventory start date with Library Services. Library Services assigns two portable scanners to your school. You can pick them up as early as one week before your inventory start date. Library Services converts your entire on-shelf collection to inventory status in LION. You scan your entire on-shelf collection. You return the scanners to Library Services when done scanning your collection. Library Services generates a report of all your missing items and sends it to you via . You review the missing inventory items reports for accuracy and check for missed sections.

12 The inventory process (cont d) You confirm the inventory data and notify Library Services. Library Services deletes all missing items from your collection. Library Services updates your holdings in LION. Library Services updates your Titlewise data and you are sent a new report. You dispose of any weeded materials with Follett. That s it, you re done! See you in 4 years. Enjoy your more accurate catalog.

13 More Info Inventory Frequently Asked Questions (FAQ): ETLS website under Inventory and Weeding Inventory Schedules: ETLS website under Inventory Schedules Current Must-Do-Inventory list: ETLS website under Must-Do-Inventory Withdrawing Items: Library Manual, page 116 Inventory Reports: L3015: Missing Inventory Items L3012: Summary of Missing Items L1020: Lost and Paid Items

14 Questions? Josh Mack Library Systems Administrator Library Services Phone: Karen Shannon Collection Development Specialist Library Services Phone: