Introduction to. An Overview for WVU Hiring Managers

Transcription

1 Introduction to An Overview for WVU Hiring Managers

2 What will you learn today? How to Navigate through the Recruiting Center. Create a requisition in the Recruiting Center using a Template. View Requisitions and Candidates in a List and individually. Take actions on candidates. Understand the Candidate Selection Workflow structure and move candidates through the workflow.

3 What is WVU Hire? WVU will be using Oracle s Taleo product to streamline and simplify hiring. The main product of WVU Hire is called the Recruiting Center. One location to start a new position request, view applicants, communicate with applicants, each other, and HR Talent Management.

4 What will change? Farewell to Paper Processes! Most paper forms will no longer be required; AMS for certain classified positions will go away Many separate departmental accounts and processes for communicating with applicants All participants will be able to communicate through one central Hiring interface

5 New WVU Hire System! For all job types all positions will be created via WVU Hire requisitions. Staff beginning in September Faculty beginning in November Students beginning in Spring semester Online application candidates can apply for jobs directly on the WVU Jobs page. complete a candidate profile, upload a resume, or connect their social media profiles

6 Other WVU Hire Tips and Info Don t use browser BACK button You can log in and see what the status of your requisition is at any time. No guesswork or waiting HR Offices will have access during the process makes HR stuff go faster. (Affirmative Action, Diversity, and Class & Comp) DAR (Dynamic Approval Routing) must be complete before the offer letter can be sent. Automatic approval routing makes sure no steps are missed

7 How Is It Easier? All Electronic! All on one form! Use a template to pre-populate some parts of the req form, or you can start from scratch for a brand new position. If you are filling a recently reviewed position (within 3 years), the position details will not require another review. The requisition will have to be reviewed by Class & Comp to ensure that it meets the competitive, market, and EEOC standards if you are: creating a new position, filling one that has not been reviewed for more than three years, cloning (duplicating) an existing position, hiring a director-level or higher position

8 SAMPLE RECRUITING WORKFLOW Recruiter Hiring Mgr HR Hiring Mgr EBO Recruiter Candidates Recruiter Hiring Mgr Create Requisition Approve Requisition Post and Source Job Candidates Apply Online Manage Candidates * * Recruiter Recruiter Hiring Mgr Recruiter HR Liaison Recruiter HR Liaison Recruiter Source More Candidates Screen and Interview Make Offer Hire Candidate Fill and Report Exercise in today s class

9 Dynamic Approval Routing (DAR) Requisition approval routing is done in background. Approver is notified that a requisition needs approval: By viewing Tasks Channel on Recruiting Front Page By receiving ( eshare ) First approver is Hiring Manager s supervisor. Hiring Manager auto-approves when the requisition is saved for request approval Recruiter and Hiring Manager can agree to designate additional approvers.

10 Candidate Selection Workflow A CSW (Candidate Selection Workflow) is the process we use to track and manage candidates from the time they are new to the system, to the time that they are hired.

11 THE CSW

12 Reviewing Candidates Each requisition will have a page where you can view candidates that have been attached to that position for review. The Candidate Selection Workflow steps are displayed on the left pane. HM can reject a candidate, and assign a disposition code (why you aren t interested in this candidate).

13 Offer Management Will be performed by HR Talent Management or by Dept. HR Liaison. Create offer letter from selected paragraphs pre-written with official WVU language. Can insert info from the requisition, edit content Send the offer letter to the candidate electronically (or by mail), where they can electronically sign and return the offer inside the WVU Hire system.

14 Icons For Candidates Internal Candidate ACE Candidate Referred candidate Referred by an agent/agency New candidate or candidate has been modified since last viewed Disqualified Candidate Disqualification information to be verified

15 Icons For Common Actions Add Comments (comments appear in History Tab) Add an Attachment to Candidate File(s) File in a folder Find More Candidates Like This One Match Candidate(s) to an Existing Requisition Print Candidate List or File Send information about a candidate via (Share)

16 Where To Find WVU Hire? You can log into WVU Hire from your MyHR tab on the MyAccess employee portal. You will need to enter your username and password. Log in to WVU Hire on the MyHR tab on MyAccess

17 Where to Get Help WVU Hire Training Page Find instruction videos and quick guides It.wvu.edu/services/training/WVU-Hire WVU Hire Info Page Information Session content, FAQs employmentservices.hr.wvu.edu/wvu-hire 293-HIRE (4473) Call for info or help with system or policy questions for help with system or policy questions