GIS-T Symposium 2017 PennDOT s Maintenance-IQ: How Has It Been Used to Better Operations

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1 GIS-T Symposium 2017 PennDOT s Maintenance-IQ: How Has It Been Used to Better Operations Matthew Long, GIS and Transportation Planning Specialist PennDOT Office of Planning and Programming Nate Reck, Gov t Solutions Director GeoDecisions Gannett Fleming s Geospatial Business Line

2 Topics/Discussions Maintenance-IQ What is it again? Why is PennDOT doing it? Where are we today? Proven Scenarios Desktop Web Device Portal Benefits Secret To Success Path Forward Server Online Content and Services

3 PennDOT Maintenance-IQ What Is It Again? And Why Do It?

4 What is Maintenance-IQ? Purpose: To improve the planning and scheduling of maintenance activities Based: On a framework of GIS technology (Esri, AngularJS, Oracle Spatial) that is consistent with PennDOT s enterprise GIS initiatives focused on reusability, scalability, and affordability. Initial Goals of Use: Data Validation and Cleansing Identifies coordination opportunities (regionalization) Eliminates out-of-sequence rework Supports getting preservation activities on-cycle Increases operational efficiency Reduces mobilization costs

5 Why GIS at the Heart of It? GIS mapping is a perfect fit for maintenance planning because pretty much everything we do in maintenance is location-based. Provides 3 main functions: - Integration - Analysis - Visualization Performs 3 main analyses: - Spatial - Temporal (time) - Buffer

6 5 Year Surface Improvement Plan The below GIS system map allows managers to visualize the 5 Year Surface Improvement Plan (paving) funded by maintenance and capital appropriations. Improves planning for prep work and preservation activities Assists in identifying coordination opportunities (regionalization)

7 Custom Filtering on the Fly Pipe replacement is a common maintenance activity. Maintenance-IQ enables maintenance managers to quickly and easily identify recommended pipe replacements by type (i.e., cross pipe, parallel pipe, etc.), size, and material (i.e., metal, concrete, etc.).

8 Prep Work Out of Order Analysis The below GIS system map allows managers to visualize the prep work activities planned after surface improvement projects (paving). Is a proactive map that helps to eliminate out-of-sequence rework (i.e., prep-type activities performed soon after a surface improvement).

9 Cycle Maintenance Out of Cycle Analysis The below GIS system map supports getting preventative maintenance (i.e., crack sealing, shoulder cutting, seal coat) activities on-cycle in turn, decreasing on-demand maintenance needs and efforts.

10 Cycle Sectional Maintenance Planned vs. Actual The below GIS map demonstrates how Maintenance-IQ was used to develop a cycle-sectional maintenance crack sealing program (4 year cycle). By working within geographic zones; we further optimize the efficiency of the operation by reducing mobilization costs via travel time.

11 Frequent Flooding with Possible Bad Pipes Being able to compare data from the Road Condition and 511 data/sites and how they relate to the pipe inventory and floodplain data to show relationship and devise plans of attack to repair.

12 Pavement Management Cycles Template maps showing where certain types of roads are beyond their pavement life and need replaced completely.

13 Buffer Analysis for Runoff Potential Quick and easy buffers to identify possible wetland impacts and runoff possibilities.

14 Winter Services Map View and validation of material mixes being used throughout a district related to level of service.

15 GeoSnap Mobile App PennDOT s mobile application team developed an internal mobile app called GeoSnap that enables highway foreman and maintenance managers to take photos from their iphone and/or ipad and upload them into Maintenance-IQ. Example - Before/after photos to document flood related damages for potential reimbursement from PEMA and FEMA.

16 Benefits Since Launch Launched in May 2015 Statewide

17 How Has Maint-IQ Helped PennDOT? Initial Goals of Use: Data Validation and Cleansing Identifies coordination opportunities (regionalization) Eliminates out-of-sequence rework Supports getting preservation activities on-cycle Increases operational efficiency Reduces mobilization costs It Has Also: Significant reduction of non-productive travel time/costs (mobilization/fuel costs) Has Helped Counties Create Cycle Maintenance Programs Decrease on-demand maintenance (potholes, crack sealing) Generating cost savings!!!!

18 Secret to Success Executive and Management Buy-In Focused and Knowledgeable Working Group / Steering Committee Initial and Follow-up Onsite User Trainings Power Users in the Districts Continued Enhancements and Workflows The initial investment to develop Maint-IQ specifically and roll it out was ~$600,000. Since its rollout to date, PennDOT has invested more than another $600,000 for its betterment and has plans for another $500,000+ to keep it growing. Data, data, and more data!!

19 Secret to Success MapCore and PennBOTS Shared, extensible, ever growing code framework Being developed in tandem by 4 different development teams Shared architecture and data structures to drive similar user experience between apps Shared services and GIS data REST endpoints for ever growing use Currently serves as the heart of 7+ applications at PennDOT and soon 3 more! Maint-IQ, GIS-IQ, MPMS-IQ, VideoLog, ISLE, irow, CDART, RCRS, KEES, PDConnects

20 Award Winning Platform 2017 ACEC-PA Diamond Honor Award Winner 2017 ACEC National Honorable Mention 2017 Governor s Award of Excellence in PA Finalist ACEC Pennsylvania Diamond Honor Award Winner in Engineering Excellence Competition

21 Path Forward

22 Where Does PennDOT Go From Here? Continue to Add-To and Enhance Functions and Workflows for Districts Integrate more data from SAP and link to new SAP-HANA implementation On the fly analytics and dashboards using Esri s Insights and Ops Dashboard Weekly Plans showing Planned Equip, Materials, Labor vs What Was Used Link to Contracting System (ECMS) to pull vendor and contract info and costs Bring in New User Groups DOT-wide like Construction, Design, Permits, etc. Create a Lite version for mobile use and non-power user use Link to new PennDOT Connects Platform and also new KEES platform to show project lifecycle and environmental assessments ROW Plugin and SLD Plugin More, more, and more!!

23 Questions? Thank You! Matthew Long, GIS and Transportation Planning Specialist PennDOT Office of Planning and Programming Nate Reck, Gov t Solutions Director GeoDecisions nreck@geodecisions.com