Job Title: Status: Established

Transcription

1 PERSON SPECIFICATION Area: Finance Section: Post No: XS421 EMSOU Business & Finance Job Title: Regional Assistant Accountant Weekly Hours: Scale: 6 Version: 1 Status: Established Version Date: 37 01/05/16 Please describe, with example(s) in section 7 of your application form how you feel you meet each of the numbered essential criteria, and where possible the desirable criteria, below. Criteria Justifiable as necessary for safe and effective performance of the job. Education: Work Experience Essential A clear definition of the necessary criteria. 1. To be educated to "A" level standard and to hold GCSE Grade C or equivalent in English and maths or demonstrate ability to the above level by work experience. 2. To be qualified to AAT level 4 or to study for this qualification within 2 years of appointment to post. 3. To have experience in an Admin / Finance related environment and working knowledge of managing spreadsheets and other Microsoft Office packages, accurately inputting, retrieving, searching and presenting information. Desirable Where available, elements that contribute to improved / immediate performance in the job. Demonstrates the ability to assess new information and re-organise to meet new demands Experience of working within a large complex financial environment; with some specific knowledge and experience of fulfilling a systems administrator role

2 Skills and Abilities: 4. Demonstrate extensive knowledge and use of Microsoft Excel, Agresso or other Financial Information systems and understanding of computerised accounting systems 5. Demonstrate well developed analytical skills, and the ability to pro-actively respond to financial issues as they arise 6. Demonstrate ability to establish and maintain good working relationships with clients and colleagues, including involving other team members to create an environment that engenders team work 7. Demonstrates the ability to remain calm under pressure, to prioritise in order to maintain the quality of work and achieve deadlines 8. Demonstrates the ability to provide a high quality service to individuals and Departments we serve, which includes the ability to manage customer expectations and a commitment to the provision of quality services and customer care. 9. Demonstrates the ability to consider and show respect for the opinions, circumstances and feelings of people, no matter what their race, religion, position, age, background, circumstances, status or appearance 10. Demonstrate good communication skills to deal effectively with a variety of potential stakeholders, including the ability to produce written reports and engage in discussions in a clear and concise manner that is directed and understandable to individuals with varying levels of financial knowledge. 11. Demonstrates the ability to take personal responsibility for making things happen and achieving results. Whilst displaying motivation, commitment, perseverance, conscientiousness and a high degree of integrity, including the ability to introduce and adapt to new ways of working and its demands. 12. Are able to lift, move and carry boxes of filing within the office. Reasonable adjustments will be made under the Equality Act Hold a full driving licence and be prepared to occasionally use own car for business purposes. Reasonable adjustments will be made under the Equality Act To have experience of report writing using Business Objects and other systems 14.Ability to attain and maintain SC/MV Vetting

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4 ROLE DESCRIPTION Job title: Post no: Scale: 6 Responsible to: Responsible for: Contacts: Role: Regional Assistant Accountant Regional Accountant N/A Budget Holders, Force SPOC s, BSU, HR, Procurement, External and Internal Auditors, Police Officers and Staff To support the Regional Accountant in the provision of pro-active accountancy and budgetary service for the Region Duties Responsibilities Financial Management Assist in the preparation of the annual revenue budget including; rolling forward the model on an annual basis, preparation of detailed estimates for specific items of income and expenditure and updating the budget model to ensure that devolved and corporate changes are accurately reflected. Reflect permanent in year changes in the revenue budget in the model Reconcile the annual budget upload on Agresso to the budget model. Prepare and input budget profiles. Run monthly budget reports from Agresso & Selima Assist with the preparation, on a monthly basis the financial monitoring information required for budget monitoring purposes Reviewing & authorising monthly overtime submissions and reconciling them to invoices received. Produce monthly overtime reports for budget holders Monitor specific budgets / spending on a monthly basis investigating and communicating significant issues Monitor the annual efficiency plan. Produce costing information as required Accountancy Assist in the efficient production of the year-end accounts in accordance with the statutory requirements and agreed internal procedures. Assist in the Maintenance the Fixed Asset registers. Develop detailed knowledge of Public Sector Accounting requirements Assist the auditors with any queries relating to their audit of the Statutory accounts Assist with periodic Thematic Audits (credit cards, mobile phones, fuel cards, overtime, etc.) Assist with petty cash/cheque claims as well as reconciling the petty cash account Assist the BSU with Income Generation (raising invoices, reconciling to training records) & Credit Cards (processers, journals, queries, audits) Review and monitor invoices raised by the Unit and actively seek payment for outstanding debts. Review, code & authorise creditor invoices. Reconcile a range of specified Bank accounts ensuring that any discrepancies are identified and making recommendations on how these should be resolved Process bank transfer requests Identify Issues of non-compliance with financial regulations, technical accounting requirements, legal requirements and Authority standing orders Ensure compliance with Procurement Policies including completion and submission of SSD forms Liaise with the regional police forces to ensure accurate and timely recharging of collaborative recharges and running costs (To include Titan & Themis house) Collate OIK returns and produce forecasts for the required year-end adjustment

5 Financial Information our internal IT Department system Act as the systems SPOC in relation to the Agresso financial system including raising queries with the local force, assisting BSU staff with queries and liaising with Ensure users of the FIS are appropriately trained and identify any training requirements Grants and Statistical Returns Maintain records of Home office and other non-main stream funding. Monitor expenditure on these schemes producing budgetary information for budget holders and sponsoring departments i.e. Home Office. Ensure that the sponsoring bodies are invoiced at the appropriate time Assist with the completion of a range of CIPFA and Home Office returns Assist with the completion of ad-hoc statistical returns as required Collate monthly NCSP reports and quarterly reports on the eligible grant expenditure for each ROCU region to provide a national overview on behalf of the ROCU Programme team Assist in the completion of the Annual Police Objective Analysis returns Insurance To assist with providing the annual data required by the Force insurers for renewal purposes Liaise with the regional forces regarding ad-hoc insurance queries raised by officers and staff Develop an understanding of the insurance arrangements in place General Maintain professional working relationships with relevant support depts. Procurement, HR, Payroll, Finance, BSU, Fleet, IT, Estates Actively seek out opportunities to streamline processes and make processes more efficient Assist in the reconciliation of the HR establishment for both officers and staff to the budgeted establishment Assist in projects requiring a financial input including attendance at meetings as the finance lead To have an up to date knowledge of the Data Protection Act and Force Information Security Policy ensuring that all transactions / disclosures are in accordance with the legislation / Policy Undertake such other duties commensurate with the post as may be required for the safe and effective performance of the job. This role description should develop along with the changing demands of policing reflected in Force Objectives and priorities

6 Additional Information: Contract Type: Date of last Job Evaluation Exercise: Training Requirements: Car User: Budgetary Management: People Management: Post Funding Method: Owner/source of Funding: IT Systems Required: Skills Required: Health tests required: Risk Assessment: Job Evaluation: Security Check Level: (strikethrough checks NOT required) Additional Information: Allowance {per mile / day etc}: Authority to Value: Total Number & Level: RV, SC, EV1, DV, NPPV1, NPPV2, NPPV3

7 LEICESTERSHIRE POLICE RISK ASSESSMENT FORM AREA/DEPT.: DATE COMPLETED: REVIEWED LOCATION/WORK ACTIVITY (GROUP OR INDIVIDUAL POST) ASSESSED: SPECIAL GROUPS OF PERSONS CONSIDERED: HS2 REMEDIAL ACTION PRIORITY ORDER Date Number Completed Initials COMPLETED BY (Risk Assessor): AUTHORISED BY: ASSISTED BY: No. WORK ACTIVITY HAZARD LIKELIHOOD RISK Description of task Description including potential severity H M L Groups Exposed. Evidence of previous harm. Existing Controls in place? H M L Hazards x Likelihood Version: 1.0 Leicestershire Police Confidential