Tender form issued to: Last date for receipt of duly filled in quotation

Transcription

1 NATIONAL INSTITUTE OF FASHION TECHNOLOGY KANNUR NOTICE INVITING QUOTATION FOR FOR CONDUCTING PHYSICAL VERIFICATION OF ASSETS AND ITS RECONCILIATION WITH BOOKS OF ACCOUNTS. No: NIFT KANNUR/Physical Verification/Quotation/12138(1)/ Receipt No& Date of Issue: Tender form issued to: Time schedule for tender process: Date of publication of quotation Last date for receipt of duly filled in quotation Date and time of the opening of quotation , NOON , PM Note: This document contains 04 pages and bidders are requested to sign on all the pages. The bid should be sealed by the bidder and sealed covers super scribed as quotation for conducting physical verification of assets and its reconciliation with books of accounts at NIFT Kannur NIFT CAMPUS, MANGATTUPARAMBA, KANNUR Phone: Web ID: Page 1 of 5

2 Introduction National Institute of Fashion Technology was set up in 1986 under the aegis of the Ministry of Textiles, Government of India. It has emerged as the premier institute of Design, Management and Technology, developing professionals for taking up leadership positions in fashion business in the emerging global scenario. NIFT Act 2006 published in the Gazette of India on 14 th July, 2006 confers Statutory Status on NIFT. National Institute of Fashion Technology at Kannur was set up in the year Which offers various Under graduate / Post graduate courses,viz. Fashion Design, Fashion Communication, Textile Design, Knitwear Design, Bachelor of Fashion Technology, Fashion Management and Master of Design. Notice Inviting Quotation NIFT Kannur invites sealed quotations from registered Charted Accountant firms for conducting physical verification its assets and its reconciliation with books of accounts. Period of audit is (02 months) from to The duly filled up quotations should reach NIFT on or before ,12.00 Noon. Quotation may either be sent by post or courier or may be directly handed over to the administrative section at NIFT campus, Mangattuparamba, Kanul post , Kannur. Conditions of submission of bid i) The bidder should furnish along with the quotation Attested copies of PAN card / central / state sales tax certificates / VAT registration certificate / service tax registration certificate ii) Details like name of the firm, address, telephone number, Fax number, id etc. iii) Bidder should quote the rates in the annexure attached. iv) Quoted rates include all taxes, travelling expenses, etc. v) The bidder should furnishquotations in the prescribed form in annexure. Scope of the work Physical verification of the Fixed Assets has to be carried out in respect of assets described in following Paras. (b) The cut-off date for completion of physical verification and submission of reconciliation statements in all respects is Page 2 of 5

3 (c) The Fixed Assets as per Physical Verification is to be reconciled with the Fixed Asset Register (FAR). Further, certain assets supplied by KINFRA and other centers the fixed assets value is to be reconciled with the ledger figure two. Major Group of Assets a. Building b. Class room equipments c. Computer hard ware d. Computer soft ware e. Electrical machinery f. Furniture, Fixtures and Fittings g. Office equipment Brief description of items which are covered under the above major heads Sl.No. Major Head / Assets Approximate Qty. a. Building 01 Academic Block 01 (06 Floor) 02 Ladies Hostel Boys Hostel Lab Canteen Auditorium Sewage Treatment Plant 01 b. Class room equipments 08 Sewing Machines, Dress Forms, Mannequins, 450 Nos LabEquipments and photographic Equipments etc. c. Computer hard ware 09 Laptops, Desk Tops, Printers, Scanner etc. 500 Nos. d. Computer soft ware 10 Software, Anti Virus etc. 350 Nos. e. Electrical machinery 11 UPS, Water Purifier, Generator, Batteries 100 NOs. f. Furniture, Fixtures and Fittings 12 Computer Table, Art Table, Faculty Table, Staff Table Executive Table, Library Table, Pattern Making Table, Chairs, Almirah, Cots, Stools, other furniture items etc Nos. g. Office equipment 13 Cell Phone, Photo Copier, Fax Machine etc. 80 Nos. 14 Gym equipments, Sports items, Hostel / Kitchen items etc. 250 Nos. Page 3 of 5

4 (Above mentioned items are only indicative but not exhaustive.interested parties may visit NIFT Kannur campus and acquaint themselves of the volume of the assets before quoting their rates) Delivery The contractor will submit a draft report to NIFT incorporating inter alia the discrepancies observed during the process of physical verification of fixed assets and its related reconciliation with the FAR, impairment of assets, if any on the date of verification to be made out separately. The physical verification report shall include under each category the following: (i) List of fixed assets, which have not been found together with their relevant particulars i.e. Asset ID, Description, Book Value, Accumulated Depreciation and WDV as on as per FAR. (ii) List of assets which have been found but are not traceable in the FAR together with their previous locations, if available. (iii) List of assets which have been capitalized against replacement of existing assets such as replacement of computer peripherals, etc. (iv) List of details of all such fixed assets which have been impaired or which are not in usable condition and needs to be written off together with their Asset ID, Description, Book Value, Accm. Depn. & WDV as on (v) Suggestions and suitable adjustments/accounting entries of the excess and shortages giving full details as to the locations is to be provided. (vi) Numbering on such fixed assets will be required as per which NIFTwill arrange to paint the Asset No. on each such fixed asset with the help of our team. The contractor will supply NIFT such new asset No. against each asset ID as per fixed asset register. (vii) A detailed list of movement of assets (location charges) during the period of physical verification is to be prepared. This list shall form a part of the final report. 2.2 A discussion on the draft report will be held by NIFT authoritywith the contractor for obtaining management observations/ comments on all observations highlighted inthe draft report. 2.3 After obtaining management comments/ observations, the contractor will submit the Final Physical Verification Report. 2.4 NIFT would also require the contractor s suggestions for writing off any insignificant value of any fixed asset. Page 4 of 5

5 2.5 The contractor is required to submit the deliverables in soft copy as well as 3(three) hard copies of each. Payment The bidders may please note that the prices are Firm. All statutory taxes,levies, duties, etc. shall be paid on actual and the milestone based payment terms i.e payments as per milestones are defined below. Sl No. Milestone Payment 01 On submission of the Draft Physical Verification Report 10% 02 On submission of the Final Physical verification Report 30% 03 On approval of Final Physical verification Report 40% 60 days after completion of all requirement as per the contract 20% 04 agreement. Total 100% Price bids Sl. No. 01 Name of the work Conducting physical verification of assets NIFT, Kannur and reconciliation with the books of accounts and submission of Physical verification report as per NIQ. Amount quoted (All Inclusive in Rs.) Signature : Name of the bidder : Addresses : Page 5 of 5