MyFloridaMarketPlace Customer Round Table Meeting. August 25, 2016
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1 MyFloridaMarketPlace Customer Round Table Meeting August 25, 2016
2 CRT Agenda Welcome Punchout Audit Pilot Updating UNSPSC Codes Training Update Annual Vendor Inactivation FCCM Training Needs Assessment Distribution List Policy Trivia/Questions
3 Please welcome Tyler Brown, Vendor Analyst. The MFMP team wants your input in future CRT meetings. Please let us know if: - You have any topics you would like covered in CRT in the future. - Your agency would like to present agency specific process improvement initiatives that may help other agencies. Thanks to all that responded to our CRT survey this month. Welcome
4 CRT Agenda Welcome Punchout Audit Pilot Updating UNSPSC Codes Training Update Annual Vendor Inactivation FCCM Training Needs Assessment Distribution List Policy Trivia/Questions
5 Punchout Audit Update Punchout Audit functionality was enabled for the Medical and Dental Supplies Contract on July 1 st, Vendor outreach to address discrepancies began on July 18 th. - MFMP and State Purchasing validated vendor escalations on pricing discrepancies and price sheet updates.
6 Punchout Audit Update Pilot completion is scheduled for August 31 st. The MFMP team is working with State Purchasing to develop a punchout audit rollout plan for other eligible catalogs. New All Punchout Item Price Discrepancy Details daily reports are available on the Secure Report site for agency customers to easily review all items flagged by the punchout audit functionality (column O ). - How are you using this report? Are there any changes that the MFMP team can make to increase its usefulness to your agency?
7 CRT Agenda Welcome Punchout Audit Pilot Updating UNSPSC Codes Training Update Annual Vendor Inactivation FCCM Training Needs Assessment Distribution List Policy Trivia/Questions
8 UNSPSC Change Management MyFloridaMarketPlace is currently using United Nations Standard Products and Services Code (UNSPSC). Agency customers have the ability to request the addition of new codes to the MFMP UNSPSC code set via a support desk ticket. - A list of all codes from the current version may be found on the MFMP website. - UNSPSC codes not currently activated in MFMP can be requested through the monthly ODU process. BuyerHelp@myfloridamarketplace.com to request the activation of codes.
9 UNSPSC Change Management The MFMP team is in the process of converting to the 19 th version of the UNSPSC code set. The MFMP team will send an invitation for agencies to participate UNSPSC Change Management Group, who will be in charge of reviewing and approving the enablement of new codes from the new version of codes. - This group changes on an annual basis, due to the nature of the codes in the new code sets. August Change Management Group Creation September Review new codes October Code implementation
10 CRT Agenda Welcome Punchout Audit Pilot Updating UNSPSC Codes Training Update Annual Vendor Inactivation FCCM Training Needs Assessment Distribution List Policy Trivia/Questions
11 MFMP Training All Q1 and Q2 training registrations are available on the MFMP U website. The MFMP team will be offering in-person training in Orlando and Tampa during the month of September. - Register for these trainings on the MFMP U website. The MFMP Training team won a Prudential Productivity Award last fiscal year for statewide and vendor training approach.
12 Updated MFMP U Website MFMP University now offers several different Learning Paths based on the different types of transactions in MFMP. Each Learning Path contains a combination of training channels: - Online Trainings - In-Person or Webinars - Office Hours (if applicable) - Links to relevant job aids and manuals
13 MFMP Support MFMP and DFS are collaborating to develop DFS Auditor training and to incorporate DFS requirements into MFMP trainings. If you have any suggestions, please let our team know. FWC is partnering with MFMP to increase their regional utilization of MFMP. Thanks FWC! The MFMP team is available to review internal processes to offer suggestions for improved utilization, offer agency unique trainings, update approval flows, and review best practices. If your agency is interested in this initiative, please review the MFMP Utilization Support page and contact the MFMP team.
14 CRT Agenda Welcome Punchout Audit Pilot Updating UNSPSC Codes Training Update Annual Vendor Inactivation FCCM Training Needs Assessment Distribution List Policy Trivia/Questions
15 Vendor Inactivation Each November, the MFMP team reviews and inactivates vendors without activity in the last 2 fiscal years. Business location has not received any MFMP purchase orders. Business location has not received any payments from FLAIR, the state s accounting system, or P-Card payments. Business location has not been active in your Vendor Information Portal (VIP) account. Business location has not logged into MFMP Sourcing. Business location s OSD Certified Business Enterprise Certificate expired. A communication will be posted to vendors on the DMS Website regarding the inactivation process in VIP. If no change has occurred within the requested timeframe, the MFMP team will inactivate the vendor account. The inactivation is scheduled for November.
16 CRT Agenda Welcome Punchout Audit Pilot Updating UNSPSC Codes Training Update Annual Vendor Inactivation FCCM Training Needs Assessment Distribution List Policy Trivia/Questions
17 FCCM Training DMS Professional Development will be offering upcoming training opportunities in October. - October 25-26, 2016, Lakeland DCF 1055 Highway 17 North, Bartow, FL October 25-26, 2016, Bartow Citrus 605 E. Main Street, Bartow, FL There are only 50 available seats for each training, and seats will be filled on a first come, first serve basis. We encourage early registration. Additional training opportunities can be found on the Professional Development website.
18 Project Management Professional PDU Credit DMS is pleased to announce our Professional Development Unit (PDUs) program for fiscal year DMS has partnered with the International Institute for Learning (IIL) to provide you with the opportunity to earn up to 80 PDUs. The International Institute for Learning has created a web portal which provides participants with several benefits. Self-Registration Earn PDUs Review course completions Track progress Please contact the following people with questions about the program: Sonia Taylor Sonia.Taylor2@dms.myflorida.com Daniel May Daniel.May@dms.myflorida.com Leonardo Morales Leonardo.Morales@iil.com
19 CRT Agenda Welcome Punchout Audit Pilot Updating UNSPSC Codes Training Update Annual Vendor Inactivation FCCM Training Needs Assessment Distribution List Policy Trivia/Questions
20 MFMP Distribution List The MFMP team maintains an internal distribution list in order to distribute MFMP communications to groups of agency customers. MFMP does not distribute MFMP communications to all 20,000+ agency customers registered it the system. System Administrators, Purchasing Liaisons, and F&A Liaisons are responsible for distributing MFMP communications within their agency. In order to confirm that your agency receives all communications from MFMP, contact the Customer Service Desk anytime a liaison, administrator, or director role changes within your agency.
21 CRT Agenda Welcome Punchout Audit Pilot Updating UNSPSC Codes Training Update Annual Vendor Inactivation FCCM Training Needs Assessment Distribution List Policy Trivia/Questions
22 Trivia Question What was the total dollar value of POs processed during Year End? $728 Million
23 Wrap Up If you have further questions please contact the MFMP team at
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