Transforming Meetings and Events

Size: px

Start display at page:

Download "Transforming Meetings and Events"

Marcus Johnston
5 years ago
Views:

A Complete, Integrated Platform for the Entire Event Lifecycle Transforming Meetings and Events Meetings and events drive business, and Cvent drives your meetings and events.

s working, prove ROI, and keep attendees coming back.

point solutions commonly utilized in event planning. See what s helping our 166,000+ active users create more effective meetings and events year after year.

1 A Complete, Integrated Platform for the Entire Event Lifecycle Transforming Meetings and Events Meetings and events drive business, and Cvent drives your meetings and events. Our Event Management Platform provides you with all the tools you need to build exceptional events, increase attendance, deliver engaging experiences, and gain the insights you need to know what s working, prove ROI, and keep attendees coming back. Plan & Promote Your Events Engage Attendees Demonstrate Success We also help you become more productive by streamlining, and even automating, manual processes and by integrating often disparate point solutions commonly utilized in event planning. See what s helping our 166,000+ active users create more effective meetings and events year after year. A Single Platform to More Efficiently Manage Meetings, Events, and Conferences Cvent delivers best-in-class technology to navigate the entire event lifecycle from managing meeting requests to delivering data-driven event insights. 1.8M+ Mobile Apps Downloaded 239,000+ Hotels and Venues Listed Event Cloud 4.2B+ s Sent 65M+ Registrations and $6B in Event Fees Processed 1.4M Events Managed

metrics including total spend, savings, volume, ROI, and impact on the business.

2 MODERN. SIMPLE. CVENT. The Event Lifecycle... When Managed via Cvent Meetings Management Track all meetings and events across the organization to ensure compliance with your approval processes and gather the data needed to report key value metrics including total spend, savings, volume, ROI, and impact on the business. Venue Sourcing Simplify the sourcing process with an extensive suite of advanced features that will allow you to do more than just search suppliers, manage bids, and determine availability. Create customized RFP templates with required responses for more accurate comparison reporting. Reduce your meeting spend by viewing organization-wide contracted rates. Benefit from a 15% reduction in bookings costs and a 22% increase in response time versus other methods Frost & Sullivan, A Survey of Meeting and Event Planning Professionals and Hotel Operators, 2013 Event Marketing Cvent s robust event marketing engine empowers you to expand brand and event awareness and increase attendance. With our intuitive interface, you can create modern event websites customized to match your branding with no HTML skills required. Share a calendar of all events open for registration on your website and develop personalized campaigns including automated save-the-dates, reminders, invitations, confirmations and post-event feedback surveys. Staying in touch with your attendees before, during and after the event, generates excitement and increases attendee loyalty. Social Media Amplify your event and your brand by allowing attendees to share your event in oneclick with their Facebook, LinkedIn, or Twitter communities. Leveraging social media in your event marketing campaigns helps to engage attendees early in the process and extends your reach to a broader audience.

3 Event Registration Provide a quick, intuitive and customized registration process for your attendees by leveraging Cvent s robust and flexible online registration system. Create unique registration experiences for different types of attendees and groups, and maximize the experience no matter which type of device they are using. Housing & Travel Remove friction from the travel booking experience for attendees by allowing them to request hotel and travel during registration. Cvent also integrates with online booking tools, GDS systems, and Passbook to make the process even more seamless. Streamline the internal travel management process by collecting hotel and travel requests online and running real-time reports to manage the room block and arrival/departure manifests. Onsite Solutions Deliver modern, efficient, and engaging day of experiences with easy-to-use solutions for check-in and onsite registration, badge printing and payments, session management and access control, social media aggregation and display, and exhibitor management with lead retrieval. Sync event data back to your Cvent account for centralized reporting and deep event insights. Mobile Apps Give your attendees a complete digital event experience with a branded mobile app. Build stronger attendee engagement with personalized schedules, attendee-toattendee messaging, social activity feed, personalized content and more. Use the CrowdCompass to Cvent integration to seamlessly sync your event schedule and attendee profile information. The end result? A 360* view of your event. Event Insights Report on all phases of the event cycle using Cvent s powerful reporting engine. Run standard and custom reports to gain valuable insights into event success, attendee satisfaction, and operational efficiencies within and across all of your events. Collect valuable survey data to drive future decisions and prove ROI. 20% Increase in Event Attendance when using event management software 1 27% Increase in Productivity when using event management software 1 15% Cost savings when using tools like Cvent Supplier Network for sourcing needs 1 1. Frost & Sullivan, A Survey of Meeting and Event Planning Professionals and Hotel Operators, 2013

95% Client Services CSAT Rating PCI Level 1 Compliant Data Security 24/7

A complete, integrated and secure platform for the entire event lifecycle.

multi-day conference. Expertise from over 17 years experience and 1.

370+ Customer Support staff delivering world class customer service.

transforming the meetings and events industry.

4 95% Client Services CSAT Rating PCI Level 1 Compliant Data Security 24/7 Customer Care WHY CVENT? A complete, integrated and secure platform for the entire event lifecycle. Scalable to support all of your events from a 25-person training to a multi-day conference. Expertise from over 17 years experience and 1.4M meetings and events managed Customer Support staff delivering world class customer service technology staff who are continually investing in product vision, development and support. A stable partner listed on the NYSE (CVT) with over $1B in Market Cap who is transforming the meetings and events industry. Event Management Solutions for Every Industry No matter your industry, Cvent has experience in helping organizations of all shapes and sizes to better plan, manage, market and analyze their events and meetings. Corporation Association Third Party Planner Non-Profit Education Government

Cvent Customer Success: The Milken Institute is a non-profit economic think tank that shares ideas through publications and events.

With over 200 events worldwide, ranging from big conferences to summits to round tables and workshops, Milken Institute uses the full power of the platform to streamline processes and maximize their

With Cvent, it feels like we have an advocate working for us, saying how can we make your events better?

5 Cvent Customer Success: The Milken Institute is a non-profit economic think tank that shares ideas through publications and events. They solve problems such as financial, education and medical research. With over 200 events worldwide, ranging from big conferences to summits to round tables and workshops, Milken Institute uses the full power of the platform to streamline processes and maximize their event potential. MEETINGS MANAGEMENT: Notifies internal groups about upcoming meetings and budgets. With Cvent, it feels like we have an advocate working for us, saying how can we make your events better? JOE MEEHAN Director, Event Technology REGISTRATION: Automates event registration, saving hours over counting registrations by hand. EVENT MARKETING: Handles campaigns for newsletters, announcements and publication alerts. SALESFORCE INTEGRATION: Pulls in contacts from Salesforce to create the event target list. ONARRIVAL: Enables onsite check in, registration for last minute guests, and real-time statistics. CROWDCOMPASS: Provides an onsite resource for attendees, and digital replacement for all printed collateral. SOCIALWALL: Fosters engagement with live social media feeds and announcements on large screens throughout their events. ANALYTICS: Delivers reports to track campaign success and keep team members, senior management, and sponsors up to date. See how Milken Institute s event team drives efficiency and delivers amazing attendee experiences. View additional success stories at:

Ratings Statistics as of March 2016 Explore our features and their benefits further Email us at: sales@cvent.

6 @cvent facebook.com/cvent linkedin.com/company/cvent instagram.com/cvent_inc A Proven Partner 166,000+ Active Users 1.4M Events Managed 15,800+ Customers Across 100+ Countries 370+ Customer Support Staff 95% Client Services CSAT and 77%+ NPS Ratings Statistics as of March 2016 Explore our features and their benefits further us at: sales@cvent.com 1765 Greensboro Station Place, 7th Floor Tysons Corner VA US & Canada: UK: Australia: BC1215

Why Cvent Event Management?

Why Cvent Event Management? A Competitive Advantage Event management software modernizes and improves the event planning process as well as the attendee experience. Frost and Sullivan even found that organizations