Request for Proposal: Due October 11, :00 pm

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1 Remove and replace approx sq. ft. of asphalt, clean and tack 1200 sq. ft. of low spots, seal coat and stripe parking lot at 1030 Temple Ave Camarillo, CA Request for Proposal: Due October 11, :00 pm Bob Cerasuolo Park Services Manager Pleasant Valley Recreation and Park District, Camarillo, CA

2 Request for Proposal: Due October 11, 2:00 pm 2016 The Pleasant Valley Recreation and Park District (PVRPD) is soliciting proposals from qualified asphalt companies to repair the damaged parking lot due to tree roots, fix the low lying areas, apply a seal coat to the existing parking lot and to re-stripe to match existing pattern. SCOPE OF WORK The District seeks to contract out the Bob Kildee Parking Lot and Walkways. The parking lot is approximately 132,000 square feet (sf). The project will require removing and replacing approximately 6000 sq. ft. of asphalt due to tree roots, clean and tack approximately 1200 sq. ft. of low spots with SS1-H emulsion then skin patch with hot mix asphalt, clean approximately 132,000 sq. ft. of parking lot and walkways and apply Type 2 road slurry, re-stripe to match existing parking pattern to include red curbs and blue handicap stalls. ALTERNATE BID ITEM Configure and restripe parking lot to maximize and increase the number of parking spaces. The following items must be included in alternate item a: 1. Number of parking spaces 2. Cost of configuration and striping 3. Additional time requirement 4. An aerial map including new parking space configuration BASIC OF SPECIFICATIONS Unless otherwise noted herein, the basis of specifications for this project shall be the Standard Specifications for Public Works Construction (the GREEN BOOK ), latest edition. PROPOSAL PROCESS The proposal process will consist of a written presentation (three copies). The following shall be included in your written proposal: 1. A breakdown of the work to be done. 2. History of similar projects completed within the last two years, including cost and client contact information. 3. Provide a minimum of three (3) references including service provided, name of agency, contact person, phone number and Description of the proposed schedule and the approach that will be used to organize and prepare for the work to be done. EVALUATION OF PROPOSALS District staff will review the proposals. The selected contractor will be contacted by staff upon finalized awarded of bid. The evaluation of proposal will be based on the following: 1. Completeness and thoroughness of information provided and adherence to deliverables. 2. Ability to meet budget, although cost will not be the sole factor. 3. Ability to comply with all State, Federal and local regulations. 2 P a g e

3 Request for Proposal: Due October 11, 2:00 pm Ability to possess a California State Contractor License C-12 (or Highest recognized to perform the specified work) and a City of Camarillo business license and the proper insurance and bonding. The Pleasant Valley Recreation and Park District Board of Directors will make the final award. No other officer or agent may obligate or bind the District. CONSTRUCTION SCHEDULE This project is on a tight schedule. Within seven (7) days of the District s Contract award, the contractor shall submit a Preliminary Construction Schedule, outlining the District s Starting date and Completion date. Ideally, the start of this project will be November 7, 2016 and completed by November 26, HOURS OF OPERATION Unless otherwise approved by the General Manager, the Contractor shall not work outside the following Hours of Operation on this Project: Weekdays (M/T/W/Th/F): 7:00 AM - 7:00 PM Weekends (Sat. & Sun.): No Work, unless otherwise approved by the General Manager. Holidays: No Work, unless otherwise approved by the General Manager. (Holidays are those Holidays observed by the District) DESCRIPTION The work to be performed under this Specification, No. BC-2016 AA consists of furnishing, by the Contractor all materials, labor, equipment, tools, services, transportation, utilities, supervision and other necessary items and facilities and including payment of all taxes, insurance, bonds, license and permit fees, and other costs incidental to the Work required for removing approximately 6000 sq. ft. of raised asphalt caused by tree roots, remove tree roots and dispose of all debris, grade and compact subgrade and install approximately 105 LF of 2x4 header board then pave back with 3 inches of hot mix asphalt. Clean and tack approximately 1200 Sq. ft. of existing low spots to be marked out with SS1-H emulsion, then skin patch with hot mix asphalt. Clean approximately 132,000 sq. ft. of existing asphalt parking lot and walkways, re-stripe to match existing striping plan to include0 red curbs and blue handicap stalls in accordance with the specifications and subject to the terms and conditions of the contract. The scope of work to be accomplished by the Contractor under these specifications shall include, but not necessarily limited to, the following general categories of work: Clearing & Grubbing (including removal or relocation of existing improvements), removals of various surfacing materials including; Asphalt Concrete, Concrete, Gravel, etc., Grading and removal of excess soil, Asphalt Concrete Pavement Structural Section, Aggregate Base, Concrete Curb, Concrete Gutter, and associated work. 3 P a g e

4 Request for Proposal: Due October 11, 2:00 pm 2016 TIME LINE Request for Proposals released, Monday, September 18, 2016 Proposals must be received by Tuesday, October 11, 2016, 2:00 p.m. Presentations for qualified candidates October 14, 2016 Contract award week of October 17, 2016 Project completion date no later than November 26, 2016 PROPOSAL DEADLINE The deadline for proposals is Tuesday October 11, 2016, 2:00 p.m. Proposal must be submitted in a sealed envelope marked Bob Kildee Parking Lot and Walkways, by the deadline. Proposal must be signed by an authorized individual to bind the firm and be valid for at least 90 days. Please submit three (3) copies of the proposal to: Bob Cerasuolo, Park Services Manager Pleasant Valley Recreation and Park District 1605 E. Burnley Street Camarillo, CA FAXED or ELECTRONIC RESPONSES WILL NOT BE ACCEPTED ADDITIONAL INFORMATION For questions contact: Bob Cerasuolo, Park Services Manager bobc@pvrpd.org 4 P a g e

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