Minutes of the Regular Meeting of the Dysart et al Municipal Council held in the Council Chambers on Monday, July 11 th, 2011 commencing at 9:30 a.m.

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1 Minutes of the Regular Meeting of the Dysart et al Municipal Council held in the Council Chambers on Monday, July 11 th, 2011 commencing at 9:30 a.m. Present: Adoption of Agenda: Reeve Murray Fearrey Deputy-Reeve Bill Davis Councillors Andrea Roberts, Dennis Casey, Steve Pogue, Susan Norcross, Walt McKechnie Clerk Cheryl Coulson Fire Chief Miles Maughan and Deputy-Chief Don Stephenson for a portion of the meeting Director of Public Works Brian Nicholson for a portion of the meeting Director of Planning and Development Pat Martin for a portion of the meeting Planning Assistant/GIS Technician Jeff Iles for a portion of the meeting Res. No , Bill Davis, Susan Norcross Be it resolved that the Agenda for the meeting of Council of the Corporation of the United Townships of Dysart et al, held on July 11 th, 2011 be adopted. Declaration of Pecuniary Interest: Adoption of Minutes: Councillor Andrea Roberts regarding Cheque No Roberts Austin Fuels Ltd. as she is a joint owner of the company. Res. No , Susan Norcross, Bill Davis Be it resolved that the Minutes of Council for the regular meetings held on June 6 th, 2011 and June 13 th, 2011, be adopted as circulated. Accounts: Councillor Andrea Roberts having previously declared a pecuniary interest in a portion of the accounts, refrained from discussion and voting on this resolution for the accounts payable. The Finance Committee reviewed the accounts prior to the Council Meeting. Res. No , Walt McKechnie, Dennis Casey Be it resolved that Council approves the following payments: - Accounts Payable, including Cheque Numbers to 16493, totaling $5,114,010.54; - Plus Payroll Direct Deposits, totaling $110, Fire Chief s Monthly Report June 2011: Miles Maughan, Fire Chief and Don Stephenson, Deputy-Chief were in attendance for this portion of the meeting.

2 July 11, 2011 Page 2 of 10 Fire Chief s Monthly Report June 2011 (continued): The Fire Chief s Monthly Report for June 2011 was reviewed and considered by Council as information. The Fire Chief advised that a training session will be held here in September regarding solar installations which will be very beneficial to the County. County of Haliburton Re: Emergency Management Training for Senior and Elected Officials: Council reviewed the correspondence from the County of Haliburton regarding Emergency Management Training for Senior and Elected Officials and considered it information. It was noted that the Reeve and Clerk would be attending. Brian Nicholson, Director of Public Works was in attendance for this portion of the meeting. Memo from Director of Public Works Re: Update: Council reviewed the update report from the Director of Public Works and considered it information. Mr. Nicholson also advised that the spray patcher was still not working properly and it was becoming very challenging to keep up with pothole repairs. He also noted that he was seeking Council s approval to award the bid for the sale of the skateboard equipment when the bid closes. Res. No , Andrea Roberts, Bill Davis Be it resolved that Council authorizes the Clerk and the Director of Public Works to award the bid for the sale of the used skateboard park equipment. Memo from Parks & Recreation Manager Re: Progress Report: Peter Thyrring, ACHS Re: Request to Install Flat Screen TV: Council reviewed the progress report from the Parks & Recreation Manager and considered it information. Mr. Nicholson noted that due to the staffing issues at the arena and unforeseen repairs required for the installation of the new brine headers Mr. Miscio was under serious time constraints because he has a very short window before ice is back in the arena. He also pointed out that the boards around the ice surface area will need to be replaced in the very near future. Council reviewed the correspondence from Peter Thyrring from ACHS requesting to install a flat screen television with Bell Satellite service in the arena lobby. Mr. Thyrring will be operating the concession booth for the next two years and feels it will enhance the arena environment. All costs will be at his expense. Res. No , Steve Pogue, Susan Norcross Be it resolved that Council authorizes Peter Thyrring of ACHS to install a flat screen TV with Bell Satellite

3 July 11, 2011 Page 3 of 10 Peter Thyrring, ACHS Re: Request to Install Flat Screen TV (continued): service in the lobby of the Dysart Arena/Community Centre in conjunction with his Concession Booth Agreement; And further that all costs associated will be the sole responsibility of Mr. Thyrring. The Clerk was directed to include a new clause in the Concession Booth Agreement outlining installation, removal and operation guidelines. Memo from Director of Public Works Re: West Bay Landfill Inspection: Ministry of the Environment Re: Technical Support Comments: Recycled Material Report Re: May 2011: Landfill Tipping Fees Report Re: May 2011: Council reviewed the memo from the Director of Public Works regarding the West Bay Landfill Site inspection by the Ministry of Environment. It was noted that the Inspector reviewed the Certificate of Approval for compliance and two issues arose. The first is regarding training of landfill personnel and the second is covering the recycling bins to prevent material from getting out. Mr. Nicholson advised that he is working with the Municipal Contractor who staffs the landfills regarding training and the Landfill Manager is researching and pricing lids for the containers. Mr. Nicholson advised that the Ministry will be inspecting all Municipal Landfill Sites. He also advised that he will be meeting with our Landfill Consultants Jp2g in August to discuss amendments to Certificate of Approvals for each of these sites. Council reviewed the correspondence from the Ministry of Environment regarding Technical Support Comments Surface Water for the South Bay Waste Disposal Site and considered it information. Council reviewed the May 2011 Recycled Material Report and considered it information. Council reviewed the May 2011 Landfill Tipping Fees Report and considered it information. The following Building/By-law Department reports were reviewed by Council: 1. Building Permit Report for June By-law Department Report for June Lottery Licenses: Res. No , Steve Pogue, Susan Norcross Be it resolved that the Council of the Municipality of Dysart et al authorizes the following Lottery Licences for the period from June 1, 2011 to June 30, 2011: Zechariah 4:6 Ministries Inc. (Raffle) Issued under Licence # M West Guilford Community Charitable Group (Raffle) Issued under Licence # M

4 July 11, 2011 Page 4 of 10 Lottery Licenses (continued): Royal Canadian Legion Branch 129 (Raffle) Issued under Licence # M The following Finance Department reports were reviewed by Council: 1. June Cheque Register. 2. Metered Sewage Comparison to May, Monthly Revenue/Expense Report as at June 30 th, Haliburton BIA Re: Meeting Minutes: Glebe Park Committee Re: Meeting Minutes: Council reviewed the Haliburton BIA Minutes for their meeting held on June 27 th, 2011 and considered it information. Councillor Roberts noted that Jim Frost would be resigning as Administrator effective October 15 th, 2011 and it will be a great loss to the Committee. Res. No , Bill Davis, Andrea Roberts Be it resolved that Council accepts and approves the recommendations made by the Glebe Park Committee at their meeting held on April 12 th, Haliburton Highlands Museum Board of Management Re: Meeting Minutes: Res. No , Steve Pogue, Susan Norcross Be it resolved that Council accepts and approves the recommendations made by the Haliburton Highlands Museum Board of Management at their meeting held on June 9 th, Dusk Dances Haliburton Re: Request to Have Fees Waived: Resolution to Prohibit Parking on Highland Street during Colourfest:: Council reviewed the correspondence from Linda Shadbolt, Volunteer Coordinator for Dusk Dances Haliburton requesting to have the fees waived for the rental of the Library Meeting Room during the event. It was noted that all users including non-profit groups who rent the meeting room are charged a fee. It would be unfair to charge other groups and not this one; therefore the request was denied. Res. No , Andrea Roberts, Bill Davis Be it resolved that as per Section 3.1(10) of By-law No , Being the By-law to regulate and control parking on Highways under the jurisdiction of the Corporation of the United Townships of Dysart, Dudley, Harcourt, Guilford, Harburn, Bruton, Havelock, Eyre and Clyde and on Township and Private Property within the Corporate Boundaries; Council authorizes that there shall be No Parking on the North and South side of Highland Street from 192 Highland Street to Dysart Avenue on Saturday, October 1 st, 2011 from 9:00 to Noon.

5 July 11, 2011 Page 5 of 10 Gerry Kowalski, Silver Beach Developments Re: Request for Financial Assistance: By-law No , Appoint a Chief Administrative Officer: At the July 4 th, 2011 Council meeting Mr. Gerry Kowalski from Silver Beach Developments attended Council to request financial assistance for his efforts to bring Breakfast Television to the County. He is preparing a proposal to BT to do a segment from his development this summer. This segment will promote all that Haliburton has to offer if you choose to live here. Mr. Kowalski advised that the project will cost approximately $12, and he was seeking financial support from government and private sector sources. Council at that time, deferred this matter until the July 11 th, 2011 Council meeting so that the Reeve would have an opportunity to speak with the County Economic Development Officer about the project. The Reeve advised that the County was supporting the project with a $1, donation. Councillor Roberts noted it had been suggested that the Municipality support the project with a $1, donation from the Housing and Business Development Advisory Committee budget because this project fell within their mandate but the Committee could not come to a decision on the matter. The Reeve suggested that Mr. Kowalski attend their meeting on August 2 nd, 2011 to provide more details. Councillor Roberts will advise Council the Committee s decision. Res. No , Walt McKechnie, Susan Norcross Be it resolved that By-law No , Being a Bylaw to appoint a Chief Administrative Officer and repeal By-law No , be read a first, second and third time, passed, and the Corporate Seal attached hereto. By-law No , Naming and Renaming all Public and Private Roads: Res. No , Dennis Casey, Andrea Roberts Be it resolved that By-law No , Being a Bylaw to provide for the naming and renaming of all Public and Private Roads within the Municipality of Dysart et al, be read a first, second and third time, passed, and the Corporate Seal attached hereto. By-law No , Execute New Municipal Hazardous or Special Waste Services Agreement: Res. No , Susan Norcross, Steve Pogue Be it resolved that By-law No , Being a Bylaw to authorize the execution of a New Municipal Hazardous or Special Waste (MHSW) Services Agreement with Stewardship Ontario, be read a first, second and third time, passed, and the Corporate Seal attached hereto.

6 July 11, 2011 Page 6 of 10 Pat Martin, Municipal Planner was in attendance for this portion of the meeting. By-law (General Amendment to ZBL): Council reviewed By-law , which is a general amendment to comprehensive Zoning By-law This general amendment is prepared pursuant to Sections 26(9) and 34 of the Planning Act. It will implement the new policy provisions recently added to the Dysart Official Plan (OPA 8) and will ensure that the planning policies of the Municipality are current and address the needs of the Municipality. Staff reviewed the proposed provisions. It was noted that an open house was held on June 6 th, 2011 and a public meeting was held on July 4 th, Staff reviewed the comments that were received on the proposed by-law amendment: Mrs. Betty Hewitt: requests that the zoning on her property in the Township of Guilford not be changed. Her gravel pit is almost exhausted and the existing MX zone will accommodate her gravel extraction activities. HCDC Creative Economy Committee: requests additional flexibility for home businesses and home industries. The Public Meeting Committee recommends that Council pass the proposed by-law with a minor amendment to recognize Mrs. Hewitt's concerns. It was noted that the proposed by-law does add increased flexibility for home businesses and home industries. Balancing the needs of residential neighbourhoods with the interests of business is challenging. The provisions will be monitored and if deemed appropriate, Council will re-visit the issue. Res. No , Steve Pogue, Walt McKechnie Be it resolved that By-law , which is a general amendment to Zoning By-law and schedules, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. (Ref. General Amendment - Dysart Zoning By-law)." By-law (Lands of Sauter): Council reviewed By-law , which is a zoning by-law for the lands of Sauter. Mr. and Mrs. Sauter own property on Highway 118, at the intersection with Trappers Trail Road. The property was once part of a commercial proposal that

7 July 11, 2011 Page 7 of 10 By-law (Lands of Sauter) (continued): did not go forward. It is zoned CT to reflect this past history. Mr. and Mrs. Sauter would like to construct a single family residence. By-law will zone the lands for rural residential purposes. The public meeting for this by-law was held on July 4th, The Committee recommends passage of the proposed by-law. Res. No , Dennis Casey, Bill Davis Be it resolved that By-law , which is a by-law to amend By-law as amended, by changing the zone on Part of Lot 9, Concession 1, designated as Part 3, Plan 19R-1773, in the geographic Township of Dudley, from "CT" (the Tourist Commercial zone) to "RR-10" (the Rural Residential 10 Exception zone), to be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. (Ref. Sauter - Roll No ) By-law , Convey SRA (Lands of Allen): Council reviewed By-law , which is a road closing by-law for the shore road allowance in front of the lands of Allen on Little Kennisis Lake. By-law , Convey SRA (Adjacent to the Lands of Read & Conway): The shore road allowance will be exchanged for land, now occupied by Watts Road. The notice and circulation requirements for this application are complete and there are no particular concerns that have been identified. Res. No , Susan Norcross, Steve Pogue Be it resolved that By-law , which is a by-law to stop up, close and convey a portion of the shore road allowance along the shore of Little Kennisis Lake in front of Lot 21, Concession 4, in the geographic Township of Havelock, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. These lands are declared surplus. (Ref. Allen. - Roll No ) Council reviewed By-law , which is a road closing by-law for the shore road allowance adjacent to the lands of Read and Conway on Kashagawigamog Lake.

8 July 11, 2011 Page 8 of 10 By-law , Convey SRA (Adjacent to the Lands of Read & Conway) (continued): The notice and circulation requirements for this application are complete and there are no particular concerns that have been identified. Res. No , Bill Davis, Dennis Casey Be it resolved that By-law , which is a by-law to stop up, close and convey a portion of the shore road allowance along the shore of Kashagawigamog Lake in front of Lot 6, Concession 7, in the geographic Township of Dysart, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. (Ref. Read/Conway - Roll No ) Lakeshore Resident Survey (HBD Advisory Committee): Council reviewed the "Lakeshore Resident Survey", prepared by the Housing and Business Development Advisory Committee. It was noted that the Committee intends to field-test this survey at the Annual General Meeting of the Redstone Lake Association. Res. No , Andrea Roberts, Dennis Casey Be it resolved Council approves the "Lakeshore Residents Housing Survey", dated July 4 th, 2011, which was prepared by the Housing and Business Development Advisory Committee. The survey will be "field tested" with the Redstone Lake Cottage Association. (Ref. Lakeshore Residents Housing Survey) Severance Proposal (Lands of Ontario Inc.): Council reviewed the staff report for a severance proposal for the lands of Ontario Inc., located on Benoir Lake Road. The owners propose to sever three lots from their holdings for rural residential purposes. The lots will be "backlots" to development on the east side of Benoir Lake Road. Staff noted that there is a stream and wetland feature that crosses the front portion of the severed lots. This constraint will force development to the centre or the rear of the proposed severed lots. The owner is to consult with the Ministry of Natural Resources about their requirements for the stream crossing.

9 July 11, 2011 Page 9 of 10 Severance Proposal (Lands of Ontario Inc.) (continued): Council Representatives (Municipal Cultural Plan): Council agreed to support the general principle of the proposal, subject to the conditions listed in the staff report and, in particular, the comments from the Ministry of Natural Resources. Council will also consider the comments received through the public review process. Res. No , Steve Pogue, Susan Norcross Be it resolved that Councillor Roberts and Councillor Casey be the Council representatives on the steering committee for the Municipal Cultural Plan. (Ref. Steering Committee Cultural Plan) Software Upgrade GIS System: Mr. Jeff Iles was in attendance for the discussion of this matter. Mr. Iles began the discussion by noting that the upgrade to Windows 7 has forced a need to update our GIS software. Windows 7 will not support our current version of Cityview software. Mr. Iles has researched several options for the Municipality. The most cost efficient option is to upgrade to Cityview Express, a newer version of our existing GIS programme. He noted that this programme is designed especially for Municipal applications and the company has several clients in Ontario (he noted the Town of Blue Mountains). Mr. Iles then quickly reviewed some of the costs that will be required for this upgrade. He noted that these costs will be balanced by the increased functionality and efficiency provided to staff. Mr. Iles ended his presentation by noting that the company is willing to work within the Municipality's timeframe. In particular, the change over to the new system will be planned for next winter. This is a slower work period for the Building/By-law Department and so, will accommodate staff training. This will also allow the Municipality to spread the cost of the upgrade over two fiscal years. He will continue his discussions with the company and provide Council with a final report later this summer. Reeve Fearrey agreed with the importance of the GIS programme and noted that the programme saves additional staff requirements. Upcoming Meetings: Public Meetings: August 2 nd, The following correspondence was considered information: 1. L. Jones, Rails End Gallery & Arts Centre: Re: July 2011 Report.

10 July 11, 2011 Page 10 of 10 The following correspondence was considered information (continued): 2. AMO: Re: Ontario New Democratic Party s A Plan for Affordable Change Platform Released Highlights of Municipal Related Policies. Closed Session: Res. No , Dennis Casey, Walt McKechnie Be it resolved that Council close the meeting pursuant to Section 239(2) of the Municipal Act, 2001, as amended in order to address a matter pertaining to the security of the property of the Municipality or local board and personal matters about an identifiable individual, including municipal or local board employees. Time: 11:12 p.m. Open Session: Res. No , Dennis Casey, Steve Pogue Be it resolved that the closed session of the meeting be adjourned at 11:55 p.m. Property Standards Committee: Res. No , Steve Pogue, Susan Norcross Be it resolved that Council appoints the following to the Property Standards Committee: Murray Fearrey Confirmation By-law: Res. No , Dennis Casey, Steve Pogue Be it resolved that By-law No , being a Bylaw to confirm proceedings of the Council meeting held on July 11 th, 2011, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. Adjournment: Res. No , Steve Pogue, Walt McKechnie Be it resolved that Council adjourn at 11:56 a.m. until the next regular meeting of Council, unless called prior to that time by the Reeve. REEVE: Murray Fearrey CLERK: Cheryl Coulson

THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS COMMITTEE OF THE WHOLE/GENERAL COMMITTEE MEETING Thursday, April 10 th, 2008

THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS COMMITTEE OF THE WHOLE/GENERAL COMMITTEE MEETING Thursday, April 10 th, 2008 Present: Regret: Staff: Commencement: 10:10 a.m. Adjournment: 11:47 a.m. Reeve