Absent: Town Clerk Cathy Somers (Vacation)

Transcription

1 Town of Carbonear Regular Council Meeting, October 21 st, 2013 Minutes of a regular meeting of the Council of the Town of Carbonear held in Council Chambers, October 21 st, 2013 at 4:00pm Members Present: Mayor Sam Slade Deputy Mayor George Butt Jr. Councillors Frank Butt Ray Noel Bill Bowman David Kennedy Ed Goff Also Present: Town Administrator Cynthia Davis Director of Operations & Public Works Brian O Grady Director of Recreation & Tourism Rob Button Absent: Town Clerk Cathy Somers (Vacation) 1. Calling of Meeting to Order Mayor Slade called the meeting to order at 4:05 pm and welcomed those present. 2. Adoption of Minutes b) October 7 th, 2013 Regular Meeting Motion D. Kennedy/G. Butt Resolved that the minutes of the October 7 th, 2013 Regular meeting of council be adopted as presented. Mayor Slade and Councillor Noel declared a conflict of interest and left the meeting. c) October 15 th, 2013 Privileged Minutes Motion E. Goff / D. Kennedy Resolved that the minutes of the October 15 th, 2013 Privileged meeting of council be adopted as presented. Favour 5; Opposed 0; Carried Motions to be ratified: MOTION D. Kennedy / E. Goff Resolved that the Town of Carbonear amend Motion to read as follows: Resolved that the Town of Carbonear proceed to award the tender for street paving of Valley Road, Mount Royale Estates, Janes Avenue, Mahaney s Lane, Top of Bunker Hill, and revised area on Bond Street (where the new curb was installed) to Concord Paving. Favour 5; Opposed 0; Carried. Mayor Slade and Councillor Noel returned to the meeting. Page 1 of 8

2 MOTION R. Noel / D. Kennedy Resolved that Council seek, to obtain from CBDC, an assignment of a mortgage held by the Surprise Bag Company at 234 Water Street for the nominal sum of $1 for the judgement held by the Surprise Bag Company, and: Further resolved that upon completion of the assignment that the Sheriff s Office be instructed to sell the property to attempt to recover upon the judgment.. MOTION E. Goff / R. Noel Resolved that Town of Carbonear approve payment of the force account received on the Lemarchant Road project as submitted to Council.. MOTION B. Bowman / F. Butt Resolved that Town of Carbonear nominate Deputy Mayor George Butt as the Municipal Representative on Eastern Waste Management.. MOTION G. Butt / D. Kennedy Resolved that Town of Carbonear adopt the Revised Policy on Council Attendance MNL Conventions and Trade Shows, Policy # C There was no business arising from the October 7 th, 2013 Regular Meeting minutes. 4. Delegations No delegations present to speak. 5. Correspondence, Permits & Development a) List of Permits Issued # (list attached) Motion R. Noel / D. Kennedy Resolved to approve the list of permits # as per applications submitted subject to the Town of Carbonear Municipal Plan and Development Regulations and other applicable regulations and policies. 6. Correspondence, requiring Council s decision No correspondence reviewed. 6.1 Correspondence received and action taken: a) Canadian Wireless Telecommunications Association RE: Recycle my cell in Newfoundland & Labrador Forwarded to Public Works Committee, b) Department of Municipal Affairs, Engineering & Land Use Planning Division RE: Proposed Municipal Boundary Amendment Forwarded to Development Committee Page 2 of 8

3 c) Municipalities NL RE: Request for donation / Opening Night d) Target Marketing & Communications RE: Request to advertise in the 2014 Traveller s Guide e) Trinity Conception Shrine Club RE: Request for donation Included on the approved donations list for f) Municipal Assessment Agency Inc. RE: Call for Nominations Avalon and/or Urban Region Director Deadline October 22, 2013 Copied to Council. Placed on file Council asked for additional information including the # of meetings per year and where the meetings are held. g) NL Public Health Laboratory, Test results of water samples collected on August 27, Morley Boutcher and Dept of Justice. Results were marked satisfactory. Placed on file. h) Advanced Education and Skills RE: Information pamphlet on the Journeyperson Mentorship Program. Placed on file i) The Kidney Foundation of Canada NL & Labrador Office (Baccalieu Trail Chapter) Request for support in promoting the event and financial donation. Forwarded to the Finance Committee. Copied to council. j) Ronald McDonald House NL & Labrador RE: Request to participate in the Lights of Love Tree Fundraising Campaign k) CBDC Trinity Conception Invitation to attend the Annual General Meeting, October 22, 2013 from 3:30-5:00 pm (21 Industrial Crescent) (Business Distinction Award Winner 2013 will be announced) Copied to Council, placed on file. l) Eastern Regional Services Board RE: GST/HST Ruling on reimbursement of tipping fees m) Resident Bemister s Hill RE: Vehicle Repair quotes attached n) Royal Canadian Legion Branch #23 RE: Invitation to participate in the Presentation of the First Poppy Campaign on Thursday October, 24th, 2013 at 7 pm., copied to council Mayor Slade indicated that he would be attending on behalf of Council. o) Carbonear Collegiate Invitation for a representative of Council to attend the Remembrance Day Page 3 of 8

4 Assembly at Carbonear Collegiate at 9:30am on November 7, 2013., copied to council Mayor Slade indicated that he would be attending on behalf of Council. p) Municipal Assessment Agency Inc. RE: 2014 Assessment Service Fee Copied to Town Clerk & Finance Committee q) Department of Fire & Emergency Services RE: Request to revisit emergency plan Copied to Town Administrator & Director of Operations & Public Works, Finance Committee r) Community Handicapped Association Request for donation Annual Christmas party (Included on the approved Donation Listing 2013) Cheque in the amount of $50 to be prepared. s) Royal Canadian Legion Request for donation to the Annual Poppy Campaign (Included on the approved Donation Listing 2013) Cheque in the amount of $50 to be prepared. t) Department of Municipal Affairs, Municipal Engineering & Planning Branch RE: Proposed 2014/2015 Municipal Capital Works Program/2014/ /17 Multi Year Capital Works Program & Town Administrator u) Community Workshop on Population Growth Tuesday October 22, 2013 at Fong s Motel (6:30-9:00 pm) Copied to Council v) Office of the Opposition Invitation for Council to attend a meeting at the Knights of Columbus on Tuesday, October 22, 7pm. Copied to Council. 7. Committee Reports a) Finance Committee Chairperson Councillor Noel reported that the committee minutes were distributed to council for their information. The following recommendations requiring the approval of Council were brought forward: Motion R. Noel / B. Bowman Resolved that the Town of Carbonear approve for payment the list of invoices as presented to Council totaling $20, Motion R. Noel / F. Butt Resolved that the Town of Carbonear purchase a 1/3 page ad in the 2013 Newfoundland and Labrador Travelers Guide at a cost of $2,035. Motion R. Noel / G. Butt Resolved that the Town of Carbonear approve completion of repairs to the Page 4 of 8

5 2008 Dump Truck at Hickman Truck Centre at a cost of $6,200. An inquiry was made about the repair and the Director of Operations reported that the rear air suspension required repairs. Otherwise, the truck was only five years old and in good condition. b) Recreation Committee Chairperson Councillor Goff reported that the committee minutes were distributed to council for their information. The following recommendations requiring the approval of Council were brought forward: Motion E. Goff / D. Kennedy Resolved to purchase lighting for the Carbonear Pool at a cost of $1, to supply and install 3 new 150 watt high pressure sodium flood lights on the front exterior wall of the pool. Motion E. Goff / B. Bownam Resolved to purchase two exterior doors (supply and install) from Speedy Auto Glass at a cost of $8, which includes HST. high pressure Motion E. Goff / R. Noel Resolved to appoint the following new members as recommended by the Recreation Commission to serve on the Recreation Commission: Jennifer Janes, Mark Reynolds and Danilelle Doyle. c) Public Works Committee Chairperson Deputy Mayor Butt reported that the committee minutes were distributed to council for their information. There were no recommendations requiring motions of council at this time. Safety concerns of a hedge on the corner of Crowdy Street and Connolly s Hill was raised. It was indicated that it has been several months since this concern was raised and should be addressed as soon as possible. It was recommended that councilors not familiar with the situation should take the opportunity to view the area. Legal advice indicated that an order to a resident should indicate the legislation from which the order is being made. This was being investigated by the town s lawyer. The Town Administrator will follow up with the lawyer tomorrow on the status and Council with an update. If necessary, another meeting would be arranged to address the situation. It was further indicated that the next newsletter should advise residents that they should ensure that trees and shrubs are not obstructing intersections. 8. Reports of Town Administrator and Department Heads a) Town Administrator A Financial Report to the end of September 2013 was distributed for the information of councilors. Councillor Kennedy declared a conflict of interest and left the meeting. Page 5 of 8

6 Change orders Water, Sewer & Street Upgrading London Road, Phase II Extension Change Order No. 2 Engineering Fees in the amount of $12, Motion B. Bowman / R. Noel Resolved to approve Change Order No. 2 Engineering Fees in the amount of $12,543 for the Water, Sewer and Street Upgrading London Road, Phase II Extension Project. Favour 6; Opposed 0; Carried Water, Sewer & Street Upgrading London Road, Phase II Extension Change Order No. 2 Contract in the amount of $231, Motion G. Butt / F. Butt Resolved to approve Change Order No. 2 Contract in the amount of $231, for the Water, Sewer and Street Upgrading London Road, Phase II Extension Project. Favour 6; Opposed 0; Carried Councillor Kennedy returned to the meeting. b) Director of Operations and Public Works The Director of Operations and Public Works reviewed the report that was distributed to council for their information. The Carbonear Hospital was requesting approval to install full stop red light at the pedestrian crosswalk for the new parking lot. Motion E. Goff / G. Butt Resolved to approve installation by Eastern Health of a full stop red light on the pedestrian crosswalk on Highroad South to the new parking lot upon investigation to determine that a violation of legislation is not identified by Town Staff for this particular traffic signal to be used for a pedestrian crosswalk in this location. Favour 6; Opposed 0; Carried Motion R. Noel / G. Butt Resolved to approve the rental of an excavator for ditching required for larger ditches up to a maximum of 6 weeks. Favour 6; Opposed 0; Carried The Director of Operations reported that he has been approached by contractors interested in the tender that has been advertised for snow clearing of the parking lot of Carbonear Academy to determine if the Town will approve dumping of snow to the east of the Paddy s Garden parking lot, if required. Council indicated that they had no issue provided it was kept as far as possible to the east of the Paddy s Garden Parking Lot and that the Town reserves the right to stop dumping at any time where the stock pile may interfere with the parking lot. The specific parameters and stipulations to be made clear to any contractor that proposes dumping snow in this area. It was also identified that car poolers were parking their vehicles in the area of Paddy s Garden and the Rubberized Track. There are a large Page 6 of 8

7 number of track users that require the parking space and also with events such as the upcoming Harvest Run that involves hundreds of students, it was felt that car poolers should be parking on the area that was cleared for that use off the highway access ramp. It was suggested that notices be placed on the vehicles parking in this area to make them aware of the situation. The Director also reported that the has been contacted by the developer of a new dwelling on Lily Pond Road who was also required to complete water and sewer and road extensions as a requirement of his permit. Presently the developer has only obtained a quote to complete the water and sewer extension only. The Town only agreed to complete a portion of the extension that is not in front of the developer s property. This was included in the 2013 budget. The developer to be advised that he can proceed, however, remind him of the other requirements of his permit that will be expected to be completed in the spring. The Director was asked to investigate the shoulder along Valley Road. It was identified that there were areas where the shoulder appeared to be narrow and should be widened to ensure that there was sufficient space for students walking to school to stay off the pavement. c) Director of Recreation and Tourism The Director reviewed the report that was distributed to council for their information. The Mayor expressed his thanks to the Community Garden Group for their efforts and dedication to the community garden. Councillor Kennedy also expressed his thanks on behalf of council to Councillor Goff for initiating the project and his continued dedication and commitment to the Community Garden Project. Mayor Slade inquired about the status of the installation of the basketball nets in the Crocker s Cove Playground. The Director reported that they have arrived and were scheduled to be installed by the Public Works Department the next day. 9. Finance a) Operating Invoices over $2, totaling $20, (The motion to approve was made during the Finance Committee Report) Councillor Kennedy declared a conflict of interest and left the meeting. b) Water, Sewer & Street Upgrading / London Road Phase II, MA Cougar Engineering & Construction Ltd, Claim # 4 $171, Harris & Associates, Engineering Invoice # $19, Harris & Associates, Engineering Invoice # 5690.$14, Water, Sewer & Street Upgrading / London Road Phase II, MA Cougar Engineering & Construction Ltd, Claim # 5.. $57, Total Capital Invoices $262, Page 7 of 8

8 Motion R. Noel / B. Bowman Resolved to approve payment of the capital invoices for the London Road, Phase II Project in the amount of $262, Favour 6; Opposed 0; Carried Councillor Kennedy returned to the meeting. 10. Regulations There were no new regulations or amendments to regulations included. 11. General Business - Councillor Goff requested that committee review the possibility of Lemarchant Street and Lemarchant Street extension becoming one street under the name Lemarchant Street. - Deputy Mayor Butt reminded council that there was a CBN Joint Council Meeting scheduled for Wednesday evening in Clarke s Beach. - Mayor Slade reminded council of the 8 th Annual Claude Garland Memorial Walk for Heart and Stroke taking place here at the centre tonight at 7 pm. 12. Notices of Motion R. Noel/D.Kennedy Resolved to amend the Rules of Procedure regarding meeting time. Replace Section 1. (Regular Meetings of Council) a) Regular meetings of Council shall be held on the first and third Mondays of each month between 7:00 p.m. 9:00 p.m. in the Council Chamber of thetown Hall, except in July and August where there is only one meeting a month which is scheduled at the call of the chair, unless Council by resolution directs otherwise. Note: Change will be effective for the November 18, 2013, Regular Council Meeting 13. Adjournment Motion to adjourn at 4:35pm Resolved that the meeting adjourn at 5:35pm. G. Butt / R. Noel Mayor Sam Slade Cynthia Davis, Town Administrator Page 8 of 8