ONBOARDING & ORIENTATION How-to-Guide. How to On-board New Employees Successfully

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1 ONBOARDING & ORIENTATION How-to-Guide How to On-board New Employees Successfully

2 Using this Guide Our How-to-Guides, such as the one you are currently reading, are limited in application: each customer can consult our How-to-Guides, but they cannot be shared, edited, customized, etc... in any format or context. These Guides only serve as comprehensive manuals for you in applying all the HRM Toolshop Tools & Templates, and should be used for that purpose only. Each of our How-to-Guides is therefore only offered in a non-customizable or non-editable format. On the other hand, you are allowed to use the Tools & Templates for which you bought a license, and customize these to your needs, subject to the limitations under the License (For more information: see our General Conditions on ). 2

3 HRM TOOLSHOP This Guide is part of the ON-BOARDING & ORIENTATION TOOLKIT. This toolkit helps you to organize the induction of new hires in a professional and consistent manner. In the Category of TALENT & PERFORMANCE, you can also find the related HR Toolkits for dealing with the Talent Management challenges your company is facing : Recruitment & Selection Toolkit Go to for more HR Toolkits & Guides. 3

4 About this Guide Is the on-boarding of new hires in your Company left to the Hiring Managers inspiration of the day? Do you want to help one of your clients in professionalizing their on-boarding process by offering them practical and effective on-boarding & orientation tools? Are you looking for best practices to ensure a successful integration of new employees in your company? Step by step, this Guide describes how to thoroughly prepare the start of a new employee, organize an On-boarding Day, help the employee to get acclimatized in the new work environment, take care of the relevant post-arrival actions. For each step in the Guide, you will be introduced to the relevant tools and templates and how to complete them: a Manual to help the Line Manager with the on-boarding process, an Onboarding Checklist, an Orientation Brochure, a Template for a First Impression Interview, and so much more. 4

5 Roadmap Overview Steps for on-boarding new EMPLOYEES A. Conduct an On-Boarding Day (Day 1) A. Prepare the first working day of the new hire A. Conduct a First Impression Interview B. Help the employee to get acclimatized in his/her new working environment (Week 1) B. Manage communication about the start of the new employee I. Preparing the Successful Integration of the New Hire C. Increase the employee s understanding of the organization (Week 2-8) II. Guiding the New Hire through the Orientation Programme B. Follow-up with the responsible line manager on the employee s further orientation & integration III. Organizing the Post-Arrival Activities 5

6 Step I Preparing the successful integration of the new hire A. Prepare the first working day of the new hire Critical HR Competencies to have: Planning & Organizing Customer Orientation B. Manage communication about the start of the new employee I. Preparing the Successful Integration of the New Hire 6

7 A. Prepare the first working day- 1 The HR On-boarding Checklist will help you plan and carry out the consecutive steps of the on-boarding & orientation process. Relevant Tools: HR On-boarding Checklist Pre-Employment Checklists On-boarding Manual for Line Managers On-boarding Manual for Mentors See also Recruitment & Selection Toolkit, On-boarding Policy & On-boarding Forms & Hiring & On-Boarding Procedures Make sure Line Managers have easy access to the On-boarding Manual for Line Managers, e.g. on the Company s intranet. If the Manager is not frequently involved in an on-boarding procedure, send him/her the On-boarding Manual for Line Managers as soon as possible in the process. This document is designed to help Line Managers understand and carry out in a professional manner the company s On-boarding process. It sets out the Line Manager s role in each of the defined on-boarding process stages. Attached to the On-boarding Manual for Line Managers you will also find the On-the-Job- Orientation Checklist. 7

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9 On-boarding & Orientation - Tools Overview Available tools per step in the process I. Preparing the successful integration of the New Hire II. Guiding the new hire through the Orientation Program III. Organizing the Post- Arrival Activities HR On-boarding Checklist Pre-Employment Checklists On-boarding Manual for Line Managers On-boarding Manual for Mentors On-boarding Letter On-boarding Day Program Orientation Brochure Company Orientation Day First Impression Interview For more relevant documents, see also HRM Toolshop s other Toolkits & Policy Groups: Recruitment & Selection Toolkit Hiring & On-boarding Policy Group HR Procedures Toolkit For more relevant documents, see also HRM Toolshop s other Toolkits & Policy Groups: Hiring & On-boarding Policy Group (Probation Review Policy) HR Procedures Toolkit For more relevant documents, see also HRM Toolshop s other Toolkits & Policy Groups: Hiring & On-boarding Policy Group (Probation Review Policy) HR Procedures Toolkit 9

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