Request for Proposal (RFP) Reference No: AUAF-RFP Issue Date: November 17, Deadline: November 24, :00 PM.

Transcription

1 Request for Proposal (RFP) Reference No: AUAF-RFP Issue Date: November 17, 2016 Deadline: November 24, :00 PM Project Provision of CCTV Cameras including all related costs for AUAF Campuses Required Sealed Bids in two Envelopes, Technical Proposal and Financial Proposal Site Visit is required any time before the closing date during official hours from 8:00am 4:00pm! The American University of Afghanistan Darulaman Road, District 6, Kabul, Afghanistan Page 1 of 7

2 1. Background: The American University of Afghanistan (AUAF) is Afghanistan's only private, not-forprofit, institution of higher education, offering internationally-supported degree programs and education. 2. Project Summary: AUAF is seeking qualified companies to submit proposals for the provision of CCTV Camera for AUAF Campuses. All interested Contractors who have similar experience and qualification in the mentioned field are invited to submit sealed proposals. 3. Government Withholding Tax Pursuant to Article 72 in the Afghanistan Tax Law effective March 21, 2009, AUAF is required to withhold "contractor" taxes from the gross amounts payable to all Afghan/International for-profit subcontractors/vendors. In accordance with this requirement, AUAF shall withhold two percent (2%) tax from all gross invoices to Afghan subcontractors/vendors under this Agreement with active AISA or Ministry of Commerce license. For subcontractors/vendors without active AISA or Ministry of Commerce license, AUAF shall withhold seven percent (7%) "Contractor" taxes per current Afghanistan Tax Law. Before the signing of this Agreement, the subcontractor/vendor will provide a copy of the organization's AISA or Ministry of Commerce license and TIN (Tax Identification Number). Amounts deducted from the invoices will be forwarded to the Ministry of Finance (MOF) Tax Division credited to the firm's TIN. Records of payments to the MOF shall be maintained on file with AUAF. 4. Penalty Charges If the Contactor fails to provide the specified services in the scope of service, AUAF shall, without prejudice to its other remedies under the Contract price, as liquidated damages, deduct a sum equivalent to five percent (5%) of the contract total for the undelivered service required by AUAF until actual delivery, up to a maximum deduction of Ten Percent (10%) of the Contract value. 5. Source, Origin and Nationality The vendor may not supply any goods or services manufactured in or shipped from the following countries: Cuba, Iraq, Iran, Laos, Libya, North Korea, or Syria. 6. Inspection AUAF shall have reasonable time to inspect the service and to reject acceptance in not conforming to the Scope of Service of this Contract. 7. Statement of Work/Specification: SCOPE OF WORK OF CCTV SURVEILLEINCE SYSTEM OVERVIEW OF WORK Scope of the work is to provide AUAF that includes but is not limited to installation only. It should cover Design, Supply, Installation, Implementation, Commissioning, Training, providing user manual, providing 36 months Warranty for the total solution including all hardware, software, materials, services and support etc. which should provide an Integrated Page 2 of 7

3 Video Surveillance System for AUAF. Work also includes all related work at controlling office at set Locations. All necessary cabling / wiring / sockets and allied infrastructure conforming to respective quality / standard norms are also included in the scope of this job. Bidder shall be responsible for the following scope of services and shall be the Single Point of responsibility for the end user/client officials for the entire period of 3 years of warranty. SCOPE OF WORK: Supply and Installation of the CCTV Surveillance System: 1. Supply, install and provide warranty & related support services for hardware and upgrade/update/enhancement for system software, as detailed out in technical specifications, including related software, firmware etc. for a period of 3 years from the date of installation for all supplied items at AUAF sites including additional material/hardware/software /services as may be required. 2. Providing detailed architecture diagram of Test & Development, Quality and Production environment setup for optimum performance, security, scalability and desired uptime requirement. Should include all other supporting material as per the requirement to ensure smooth implementation. 3. To provide a detailed implementation plan including the architecture diagram, strategy, approach, and delivery of materials, specific issues, and their resolutions. 4. Bidder has to provide the services for configuring and installing the hardware, deploying and installing the system software as per the requirements (porting of the application)/testing /integration of various hardware and software, as may be needed at AUAF Sites. 5. The envisaged CCTV Integrated Video Surveillance system shall be high quality with low light / infra red / 360 facilities system having a control room at the local office (tbc) of installed location & viewing facility at another remote viewing site. 6. Fixed Day and Night Surveillance Cameras shall be used at informed location. All the cameras should be capable to record all the activities even zero light. 7. Intrusion detection capabilities including laser detection. The proposed Solution should allow AUAF officials to locally and centrally monitor its facilities from a remote location on a personal computer/monitor/iphone/ipad/android. The Solution should capture, store, and analyze digital Video images with audio to enable central monitoring, increase operational efficiency, reduce liability, minimize risk and secure people & property. The system should be provided with weather proof IP Fixed Camera, lens, housing & mountings to capture video with which, would be viewed & controlled through the Video Management Software, recorded and stored. The NVR shall make continuous recording of all cameras for 24 hrs x 7 days with hardware should have adequate storage for a period of 60 days. System Integrator should provide the exact storage calculation. If necessary, additional storage in form of hard disk drive shall be provided by the Bidder. Bidder should provide Wireless mouse for each location for viewing & managing NVR. On completion of the works and before issue of certificate of completion, the bidder shall provide inbuilt documents including manuals and operating instructions, software, software keys/passwords and training to AUAF personnel in all aspects of system design, theory of operation of equipment, functional details, trouble shooting and familiarization with systems as per scope of work etc. Applications of the proposed System should include tracking movements/verification and recognition, through high quality images, of persons and Objects including vehicles. The software should be able to record for all the cameras with time stamping. Drawings and Data Requirements to be submitted by the Bidder for the complete system like: Technical Architecture of Proposed System Complete Bill of Quantity (BOQ) Complete Data Sheet Complete Material Specification Video Management and Software specification Test Page 3 of 7

4 Records and Commissioning Documents. Diagrams and Wiring connection Operation and Maintenance Manual. Provide warranty/on site maintenance for CCTV Surveillance system. 8. Evaluation Process: The proposals will be evaluated in terms of fairness, cost-consciousness, and best value to the AUAF considering both technical and cost factors. AUAF may reject all of the proposals submitted for good cause. AUAF may negotiate price or service provided in terms with one or more of the bidders if it feels that negotiations would improve the chances that AUAF receives a better quotation. Technical Proposal Factors for award: S. No. Parameter Score 1.0 Past Experience of similar Service to major International NGOs, USAID or Embassies Technical Approach and understanding of RFP. 3.0 Ability to up and run the system within 60 calendar days 4.0. Valid Business License in Afghanistan Total 100 RFQ Terms & Conditions: Please read carefully read all terms and conditions of RFQ before you bid. Administrative Requirements 1. Valid AISA License and any other security license required by Afghan government Payment Terms Net 30 days after the receipt of the proper invoice and satisfactory service. Validity of Quotation 90 days Completeness of quotation. Partial bids allowed Partial bids not allowed Delivery Point for Proposals: Attn: Procurement Department AUAF East Gate on Darulaman Main Road The American University of Afghanistan - AUAF Darul Aman Road, Kabul, Afghanistan Withholding Tax. As per Afghan tax withholding law 9. Proposal Submission guidelines: The proposal shall be consisted of the following: Sealed Bids should be submitted in two sealed envelopes, one Technical Proposal and Financial Proposal in hard copies only to the below mentioned address by no later than November 24, :00 PM. Electronic bids are not permitted and will not be considered. Page 4 of 7

5 Address: Attn: Procurement Department AUAF East Gate on Darulaman Main Road The American University of Afghanistan - AUAF Darul Aman Road, Kabul, Afghanistan Note: Bids/Proposals received after the due date will not be considered further. Note: Please clearly write down on the envelops separately Technical Proposal and Financial Proposal so that we can easily identify what envelope contains what!! Bids will be accepted only from vendors who attend the site visit before the closing date of this RFP (November 24, 2016) during official hourse. Please register the name of your representative attending the site visit by sending an to qnasiri@auaf.edu.af Cc: cbaker@auaf.edu.af and aghaffari@auaf.edu.af 10. Others: AUAF as a not-for-profit educational institution expects to be charged no more than standard humanitarian agency rates. AUAF will not pay any of the bidders cost of preparing their proposals under this RFQ. 11. Offeror Information: Kindly provide the following information in your offers: Authorized Signature: Name: Title: Company: Address: Telephone(s): Page 5 of 7

6 APENDIX A COMPANY S BUSINESS LICENSE Please Attach Page 6 of 7

7 APPENDX B SUMMARY OF RELEVANT CAPABILITY, EXPERIENCE AND PAST PERFORMANCE Include projects that best illustrate your experience relevant to this (RFP) or similar activities, sorted by decreasing order of completion date. Projects should have been undertaken in the past three years (i.e. 2013, 2014 and 2015). No Project Title and Description of Activities Location Province/District Client Name/Tel # Cost in US$ Start Dates End Dates Completed on Schedule (Yes/No) Subcontractor or Prime Contractor? Page 7 of 7