Hillsborough County of-way (ROW) Management Office. Agenda
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1 Hillsborough County Right-of of-way (ROW) Management Office John Newton, Director, Transportation Maintenance Division Thomas F. Rawls, P.E., Manager, ROWMO Juan J. Lopez, Manager, Utilities Administration Agenda Developing a Right-of-Way Management Office Measuring ROWMO effectiveness How to handle complicated ROWMO issues 1
2 Finding Hillsborough County Hillsborough County, Florida (Unincorporated) 900 Square Miles in Area Over 3,200 Centerline miles 780,000 Citizens 35 Personnel to Manage the Rights of Way 2
3 The Old Way Decentralized and Confusing Methodology 3
4 The Old Way Decentralized and confusing methodology Greater Tampa Utilities Group (GTUG) Request GTUG Request Lack of sufficient personnel on the County staff to adequately coordinate with the utilities Lack of sufficient personnel on the County staff to review and issue permits in a timely manner Too many requirements in the UAG and not enough County personnel to manage those requirements 4
5 The Old Way Decentralized and confusing methodology Greater Tampa Utilities Group (GTUG) Request Destruction of Major County Assets Destruction of Roadways 5
6 Destruction of Underground Facilities The Old Way Decentralized and Confusing Methodology Greater Tampa Utilities Group (GTUG) Request Destruction of Major County Assets Public Safety Jeopardized 6
7 Public Safety at Risk Establishing a ROWMO Hillsborough County Ordinance and Administrative Order established legal foundation for Right-of-Way Management Ordinance appoints the Right-of-Way Management Office stewardship of the ROW Ordinance establishes the Utility Accommodation Guide as the guideline for practices 7
8 Building the Team Functions Public Works Department Transportation Maintenance Division Right-of-Way Management Office Permitting Field Inspection Engineering Traffic Control Contract Mgmt Permit Intake Permitting Team Technical Plan Review Preliminary Field Review (Field Team) Approval or Denial 8
9 Field Inspection Team Preliminary Permit Inspection Permit Compliance Quality Assurance During Construction Site Inspections to Insure Locates 9
10 And Timely Investigations when Facilities are Found Field Inspection Team Preliminary Permit Inspection Permit Enforcement Quality Assurance During Construction Closeout; Approval or Denial 10
11 Engineering Team Detailed Engineering Support to TMD Inspecting TMD Engineering Issue 11
12 Engineering Team Detailed Engineering Support to TMD Review, Inspection and Acceptance of Infrastructure Real Estate Issues within the ROW TTC Team (Temporary Traffic Control) TTC Permitting, Inspection, Monitoring and Enforcement 12
13 Temporary Traffic Control Inspection and Monitoring TTC Team (Temporary Traffic Control) TTC Permitting, Inspection, Monitoring and Enforcement ROW Management Office Emergency Call-Out Unit Comprehensive Lane Closure and Road Closure Capabilities 13
14 Maintaining Traffic during Reconstruction TTC Team (Temporary Traffic Control) TTC Permitting, Inspection, Monitoring and Enforcement ROW Management Office Emergency Call-Out Unit Comprehensive Working with Lane Closure and Road Closure Railroad Capabilities Agencies to rebuild crossings Railroad and Special Event TTC 14
15 Contracts Management Street Sweeping A Pond Before Landscape Maintenance Pond Mowing Curb Inlet Cleaning Tree Trimming A Pond After ROWMO Organization 15
16 Measures of Effectiveness How does each team measure up? Measures of Effectiveness Totals for People Permitting 1,856 Permits Processed Effectiveness for Permits Processed per FTE 2 FTEs and 580 Permits per 3,200 Centerline Miles 1,000 Centerline Miles 16
17 Measures of Effectiveness Totals for People 6,240 Inspections Field Inspections Effectiveness for Inspections per FTE 3 FTEs and 1,950 Inspections 3,200 Centerline per Miles 1,000 Centerline Miles Measures of Effectiveness Totals for 2006 Contracts Management Effectiveness for People $2 Million Managed 1 FTE per $500K Managed 17
18 Measures of Effectiveness Totals for People Temporary Traffic Control 2,745 Permits issued Effectiveness for Permits Issued per FTE 3 FTEs and 857 Permits 3,200 Centerline per miles 1,000 Centerline Miles Measures of Effectiveness Totals for People Engineering Effectiveness for Solutions/Reviews per FTE 1,672 Engineering Solutions / Reviews 1 FTE and 522 Solutions/ Reviews 3,200 Centerline per Miles 1,000 Centerline Miles 18
19 Measures of Effectiveness Summary 3,200 Centerline Miles FTEs per (with 1,000 Administration) centerline miles 12, ROW ROW tasks tasks per centerline mile $2.4 $750 Million per centerline Budget mile to manage Measures of Effectiveness Cost Avoidance With Pre-ROWMO: Incidents incidents / / year 71% $1,600 Reduction / incident in to incidents restore with 600 County fewer deficient Forces projects All $1.34 costs Million now / borne year in by restoration Permit Holder, costs Saving taxpayers $1.34 Million / year 19
20 Measures of Effectiveness Cost Avoidance - Example Major Water Utility Project reconstructed ~15 lane miles Added 18 months to project Involved Commissioner and Administrator staff to address issues Avoided real cost of $4-6 Million Potentially shortened lifespan of roadway by years could have cost taxpayers $8-11 Million Measures of Effectiveness Secondary benefits County forces efficiently applied to maintenance issues, instead of restoration Ounce of Prevention Inspection and conformance mean fewer incidents and lower costs Inspection / Enforcement of work zone safety criteria leads to reduction in traffic accidents 20
21 Measures of Effectiveness Safety Improvements Accident Reduction in Construction Zones 1 Total 86 Accident statistics for Construction zones along unincorporated Hillsborough County roadways 1 Total 78 Fatalities Accidents without Injuries 43 Accidents with Injuries 52 0 Total 42 1 Total Source: Hillsborough County Sheriffs Office: Crime Analysis Unit 1/26/06 Handling Complex ROWMO Issues Paradigm Shift in Workforce Thinking Multi-functional workers Cross-Training FDOT Self Study Program All field staff Certified in Work Zone Safety (TTC) Standardized inspection forms and processes 21
22 Flexible Workforce Follows Demand for Service Permitting Field Inspection Staff Engineering Contracts Handling Complex ROWMO Issues Paradigm Shift in ROW User Mentality Communicate Procedures Develop, Communicate, and Follow Through Develop ROW Procedures together with major utilities consortium Follow Procedures Consequences for non-compliance 22
23 Non-Compliance = Shut Down Non-Compliant Contractors Shut Down with Notice of Violation Handling Complex ROWMO Issues Requiring Civil P.E. oversight of restoration Electric, telecomm and gas providers overseeing Civil projects outside their areas of knowledge. Small Patch Repair What about a 2 x2 cut? Modifications Examples UAG says: Deviation >12 either direction needs re-engineering. engineering. ROWMO says: Establish specific criteria for deviations and conflict resolution. 23
24 Questions and Comments Informational CDs with forms, documentation and presentations to establish your own ROW Management Office are available while supplies last. Or, for more information, contact us: Right-of-Way Management Office Hillsborough County, Florida (813)
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