AMTEX IMPLEMENTATION GUIDELINES FOR EDI CONVENTIONS

Transcription

1 IMPLEMENTATION GUIDELINES FOR AIAG (ASC X12) EDI CONVENTIONS SHIP NOTICE/MANIFEST TRANSACTION SET (856) ASC X12 VERSION/RELEASE Amtex 1500 Kingsview Drive Lebanon, OH /4/2009 Page 1

2 856 SHIP NOTICE / MANIFEST This standard contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange(EDI) also know as Electronic Commerce(EC) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, markings, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment. 6/4/2009 Page 2

3 SEGMENT USAGE OVERVIEW HEADER SEGMENT DESCRIPTION TABLE ST M TRANSACTION SET HEADER BSN M BEGINNING SEGMENT FOR SHIPPING NOTICE DTM M DATE/TIME REFERENCE HL - SHIPMENT SEGMENT DESCRIPTION TABLE HL M HIERARCHICAL LEVEL MEA O MEASUREMENTS TD1 O CARRIER DETAILS (QUANTITY AND WEIGHT) TD5 O CARRIER DETAILS (ROUTING SEQUENCE/TRANSIT TIME) TD3 O CARRIER DETAILS (EQUIPMENT) REF O REFERENCE IDENTIFICATION FOB O F.O.B. RELATED INSTRUCTIONS N1 O NAME HL - TARE SEGMENT DESCRIPTION TABLE HL O HIERARCHICAL LEVEL (TARE) REF M REFERENCE INFORMATION HL - ITEM SEGMENT DESCRIPTION TABLE HL M HIERARCHICAL LEVEL (ITEM) LIN M LINE ITEM DETAIL SN1 M ITEM DETAIL SHIPMENT PRF M PURCHASE ORDER REFERENCE CLD O LOAD DETAIL REF O REFERENCE IDENTIFICATION SUMMARY / TRAILER SEGMENT DESCRIPTION TABLE CTT M TRANSACTION TOTALS SE M TRANSACTION SET TRAILER 6/4/2009 Page 3

4 ST - ADVANCE SHIP NOTICE Heading 1/None Indicate the start of a transaction set and to assign a control number. GENERAL INFORMATION: This segment is mandatory. The transaction Control Number must match the Transaction Set Control Number in the Transaction Set Trailer (SE). ST*856*0001 N/L ST Transaction Set Id M ID 03/03 Use "856" ST Transaction Set Control Number M AN 04/09 A unique number assigned to each transaction set within a functional group 6/4/2009 Page 4

5 GENERAL INFORMATION: BSN - BEGINNING SEGMENT ADVANCE SHIP NOTICE Heading 1/None Transmit identifying numbers, dates, and other basic data relating to the transaction set. Indicate the beginning of an Advance Ship Notice Transaction and to transmit an identifying number and date. BSN*00* *970805*2300 N/L BSN Transaction Set Purpose M ID 02/02 "00" = original "01" = Cancellation "05" = Replace BSN Ship Notice Number M AN 02/30 Packing slip number. Unique supplier assigned number BSN Ship Notice Date M DT 06/06 Date of ASN creation (YYMMDD) BSN Ship Notice Time M TM 04/04 Time of ASN creation (HHMM 24 hour clock) BSN Hierarchical Structure O ID 04/04 not used BSN Transaction Type Code X ID 02/02 not used BSN Status Reason Code O ID 03/03 not used Notes: The date and time are the date and local time of the creation of the transaction. DTM - DATE/TIME REFERENCE 6/4/2009 Page 5

6 Heading 2/None Specify pertinent dates and times GENERAL INFORMATION: Two occurrences of the DTM segment is mandatory in the heading area. Use a Date/Time Qualifier (DTM01) value of "011" to specify the shipped date/time. Use a Date/Time Qualifier value "017" to indicate the estimated date and time of arrival at Amtex location. EXAMPLES: DTM*011*970805*230045**19 N/L DTM*017*970806*040030**19 N/L DTM Date/Time Qualifier M ID 03/03 DTM Date X DT 06/06 Date (YYMMDD) DTM Time X TM 04/06 Time (HHMMSS) Time expressed in 24 hour clock HH = hour MM = minutes SS = seconds DTM Time Zone Qualifier O ID 02/02 not used DTM Century The First O NO 02/02 "20" Two Characters In The DesignationOf The Year (CCYY) DTM Date Time Period not used Format Qualifier DTM Date Time Period not used 6/4/2009 Page 6

7 HL - SHIPMENT SEGMENT DESCRIPTION TABLE SEGMENT REQD DESCRIPTION HL M HIERARCHICAL LEVEL MEA O MEASUREMENTS TD1 O CARRIER DETAILS (QUANTITY AND WEIGHT) TD5 O CARRIER DETAILS (ROUTING SEQUENCE/TRANSIT TIME) TD3 O CARRIER DETAILS (EQUIPMENT) FOB O F.O.B. RELATED INSTRUCTIONS REF O REFERENCE IDENTIFICATION N1 O NAME 6/4/2009 Page 7

8 GENERAL HL - HIERARCHICAL LEVEL Detail Shipment 200,000/Begins the detail loop Identify dependencies among the contents of hierarchically related groups of data segments. The HL segment is used to identify dependencies among different levels of hierarchy. The first HL should be '1' and then each successive use should be incremented by 1. HL*1**S N/L (Shipment Level) HL Hierarchical Id Number M AN 01/12 "1" for the first HL segment and incremented by 1 in each subsequent HL segment. HL Hierarchical Parent Id O AN 01/12 The ID number of parent HL seqment. Required for all item level HL segments. HL Hierarchical Level Code M ID 01/02 "S" = Shipment HL Hierarchical Child Code not used 6/4/2009 Page 8

9 LEVEL : MEA MEASUREMENTS Detail Shipment 2 per ASN Specify physical measurements GENERAL INFORMATION: MEA segment is used to transmit the physical weight of the shipment. MEA*PD*G*1165*LB MEA*PD*N*1000*LB MEA Measurement Reference Id M ID 02/02 "PD" = Physical dimensions MEA Measurement Qualifier M ID 01/03 "G"= Gross weight "N"= Net weight MEA Measurement Value M R 01/10 MEA Unit Of Measurement M ID 02/02 "LB" = Pound "KG" = Kilogram MEA Range Minimum X R 01/20 not used MEA Range Maximum X R 01/20 not used MEA Measurement Significance Cd X ID 02/02 not used MEA Measurement Attribute Code X ID 02/02 not used MEA Surface/Layer/Position Code X ID 02/02 not used MEA Measurement Method/Device X ID 02/04 not used 6/4/2009 Page 9

10 TD1 - CARRIER DETAILS (QUANTITY & WEIGHT) Detail Shipment 100 per ASN Specify the transportation details relative to commodity, weight, and quantity. GENERAL INFORMATION: TD1 segment specifies the number of PLT90 palettes for the entire shipment. EXAMPLES: TD1*PLT90*15 N/L TD1*CTN71*7 TD Packaging Code O AN 03/05 TD Lading Quantity M NO 01/07 Number of TD101's TD Commodity Code Qualifier X ID 01/01 not used TD Commodity Code X AN 01/30 not used TD Lading Description X AN 01/50 not used TD Weight Qualifier X R 01/02 not used TD Weight X R 01/10 not used TD Unit Or Basis For X R 02/02 not used Measurement Code TD Volume X R 01/08 not used TD Unit Or Basis For X ID 02/02 not used Measurement Code 6/4/2009 Page 10

11 TD5 - CARRIER DETAILS (ROUTING ) Detail Shipment 1 per ASN Specify the carrier. GENERAL INFORMATION: TD5 segment specifies the SCAC code for the carrier. TD5*B*02*BWEP*M N/L TD Routing Sequence Code M AN 01/02 TD Identification Code Qualifier M ID 01/02 Amtex use "02" TD Identification Code M AN 02/04 Carriers SCAC code TD Mode M ID 01/01 TD Routing Original Carrier X AN 01/35 not used TD Ship / Order Status Code X ID 02/02 not used TD Location Qualifier X ID 01/02 not used TD Location Identifier X AN 01/30 not used TD Transit Direction Code X ID 02/02 not used TD Transit Time Direction Qual X ID 02/02 not used TD Transit Time X R 01/04 not used TD Service Level Code X ID 02/02 not used TD Service Level Code X ID 02/02 not used TD Service Level Code X ID 02/02 not used 6/4/2009 Page 11

12 TD3 - CARRIER DETAILS (EQUIPMENT) Detail Shipment 1 per ASN Specify the carrier truck/trailer number GENERAL INFORMATION: TD3 segment specifies the truck/trailer number for the carrier. TD3*TL**5327 N/L TD Equipment Description Code M ID 02/02 TD Equipment Initial X AN 01/04 not used TD Equipment Number M AN 02/04 Conveyance number 'Truck/Trailer Number' TD Weight Qualifier X ID 01/12 not used TD Weight X R 01/08 not used TD Unit Or Basis For X ID 02/02 not used Measurement Code TD Ownership Code X ID 01/01 not used TD Seal Status Code X ID 02/02 not used TD Seal Number X AN 02/15 not used 6/4/2009 Page 12

13 EXAMPLES: REF - REFERENCE IDENTIFICATION Detail Shipment 2 per ASN Specify the bill of lading and the packing slip number. REF*BM* N/L REF*PK* N/L REF Reference M ID 02/03 See list below Identification Qualifier REF Reference Identifier M AN 01/30 Value referred to by REF01 REF Description X AN 01/80 not used REF04 C040 Reference Number C not used Note: "BM" = Bill of lading "PK" = Packing slip number 6/4/2009 Page 13

14 FOB - F.O.B. RELATED INSTRUCTIONS Detail Shipment 1 per ASN Specify F.O.B. information FOB*CC N/L FOB Shipment Method Of M ID 02/02 "CC" = Collect "PP" = Payment Prepaid by seller FOB Location Qualifier X ID 01/02 not used FOB Description X AN 01/80 not used FBO Transportation Terms X ID 02/02 not used Qualifier Code FOB Transportation Terms X ID 03/03 not used Code FOB Location Qualifier X ID 01/02 not used FOB Description X AN 01/80 not used FOB08 54 Risk Of Loss X ID 02/02 not used Qualifier FOB Description X AN 01/80 not used 6/4/2009 Page 14

15 EXAMPLES: N1 NAME Detail Shipment 2 per ASN Specify ship to and ship from information N1*ST**92*LSC21 N/L N1*SF**1* N/L N Entity Identifier M ID 02/02 "SF" = Ship from"st" = Code Ship to N Name X ID 01/35 not used N Identification Code M ID 01/02 "92" = Amtex Qualifier assigned code. "1" = DUNS #. N Identification Code M AN 05/20 ID code referred to by N101. N Entity Relationship X ID 02/02 not used Code. N Entity Identifier X ID 02/02 not used Code 6/4/2009 Page 15

16 HL - TARE SEGMENT DESCRIPTION TABLE SEGMENT REQD DESCRIPTION HL O HIERARCHICAL LEVEL (TARE) REF M REFERENCE INFORMATION 6/4/2009 Page 16

17 GENERAL HL - HIERARCHICAL LEVEL Detail Tare 100,000/Begins the detail loop Identify dependencies among the contents of hierarchically related groups of data segments. The Hl segment is used to identify dependencies among different levels of hierarchy. The first Hl should be "1" and then each successive use should be incremented by 1. HL*1**T N/L (Tare Level) HL Hierarchical Id M AN 01/12 "1" for the first HL Number segment and ncremented by 1 in each subsequent HL segment. HL Hierarchical Parent O AN 01/12 The ID number of Id parent HL segment. Required for Item Level HL segments. HL Hierarchical Level M ID 01/02 'T' = Tare Code HL Hierarchical Child Code not used 6/4/2009 Page 17

18 REF - REFERENCE IDENTIFICATION Detail Tare 1/HL (Tare) Specify the master label serial number. REF*LS*4S12345 N/L REF Reference M ID 02/03 "LS" Identification Qualifier REF Reference Identifier M AN 01/30 Value referred to by REF01 REF Description X AN 01/80 not used REF04 C040 Reference Number C not used 6/4/2009 Page 18

19 HL - ITEM SEGMENT DESCRIPTION TABLE SEGMENT REQD DESCRIPTION HL M HIERARCHICAL LEVEL (ITEM) LIN M LINE ITEM DETAIL SN1 M ITEM DETAIL SHIPMENT PRF M PURCHASE ORDER REFERENCE CLD O LOAD DETAIL REF O REFERENCE IDENTIFICATION 6/4/2009 Page 19

20 GENERAL HL - HIERARCHICAL LEVEL Detail Item 200,000/Begins the item loop Identify dependencies among the contents of hierarchically related groups of data segments. The HL segment is used to identify dependencies among different levels of hierarchy. The first HL should be "1" and theneach successive use should be incremented by 1. HL*1**I N/L (Item Level) HL Hierarchical Id M AN 01/12 "1" for the first Number HL segments and incremented by 1 in each subsequent HL segment. HL Hierarchical Parent O AN 01/12 The ID number of Id parent HL segment. Required for all item level HL segments. HL Hierarchical Level M ID 01/02 'I' = Item Code HL Hierarchical Child not used Code 6/4/2009 Page 20

21 LIN - LINE ITEM DETAIL Detail Item 1/HL (Item) Specify part numbers on this ASN GENERAL INFORMATION: For each LIN segment, there should be 1 SN1 segment. LIN**BP*28766 N/L LIN Assigned O AN 01/20 not used Identification LIN Product/Service M ID 02/02 "BP" Buyer Part No Id Qualifier LIN Product/Service M AN 01/30 Amtex part number Id 6/4/2009 Page 21

22 SN1 - ITEM DETAIL SHIPMENT Detail Item 1/LIN Segment Specify quantity of a part number. GENERAL INFORMATION: For each SN1 segment, there should be one preceding LIN segment. SN1**390*PC*500 N/L SN Assigned O AN 01/20 not used Identification SN Number Of Units M R 01/10 Quantity shipped of Shipped preceding lin part number. SN Unit Of Measure Code M ID 02/02 See list below SN Quantity Shipped To M R 01/09 Accum quantity of Date preceding LIN's part number SN Quantity Ordered X R 01/09 not used SN Unit Or Basis For X 1D 02/02 not used Measurement SN Returnable Container O ID 01/02 not used Load SN Line Item Status Code O ID 02/02 not used SAMPLE UNIT OF MEASURE CODES: EA = Each PK = Package CA = Case LO = Lot PL = Pallet 6/4/2009 Page 22

23 PRF - PURCHASE ORDER REFERENCE Detail Item 1/HL (Item) Provide reference to a specific purchase order number GENERAL INFORMATION: PRF segment is used to transmit the purchase order number. PRF* N/L PRF Purchase Order Number M AN 01/22 Amtex PO. Number PRF Release Number X AN 01/30 not used PRF Change Order Sequence X AN 01/08 not used PRF Date X DT 01/06 not used PRF Assigned X AN 01/20 not used Identification PRF Contract Number X AN 01/30 not used PRF07 92 Purchase Order X ID 02/02 not used Type Code 6/4/2009 Page 23

24 CLD - LOAD DETAIL Detail Item 200/HL (Item) Specify the number of material loads shipped. CLD*3*100*BOX90 N/L CLD Number Of Loads M ID 01/05 CLD Number Of Units M R 01/10 Shipped Total Quantity Per Container CLD Packaging Code O AN 03/05 CLD Size Of Supplier O R 01/08 not used Units In Pack CLD Unit Or Basis For O ID 02/02 not used Measurement Code 6/4/2009 Page 24

25 MAX REF - REFERENCE IDENTIFICATION Detail Item USAGE/LOOPS: 200/CLD Segment Specify the identifying information. GENERAL INFORMATION: There may be up to 200 REF segments per CLD segment REF*LS*S12345 N/L REF*LT*ABC N/L REF Reference M ID 02/03 "LS" bar code Identification Qualifier serial number "LT" supplier lot number REF Reference Identifier M AN 01/30 Value referred to by REF01 REF Description X AN 01/80 not used REF04 C040 Reference Number C not used 6/4/2009 Page 25

26 SUMMARY / TRAILER SEGMENT DESCRIPTION TABLE SEGMENT REQD DESCRIPTION CTT M TRANSACTION TOTALS SE M TRANSACTION SET TRAILER 6/4/2009 Page 26

27 CTT - TRANSACTION TOTALS Trailer 1/None Transmit a hash total for a specific elements in the transaction set. GENERAL INFORMATION: Provide number of Hl segments and the sum of the values in the SN102 elements. CTT*14* N/L CTT Number Of Line Items M NO 01/06 Number of HL segments CTT Hash Totals M R 01/10 Total of quantities from SN102 CTT03 81 Weight X R 01/10 not used CTT Unit Or Basis X ID 02/02 not used For Measurement Code CTT Volume X R 01/08 not used CTT Unit Or Basis For Measurement Code X ID 02/02 not used CTT Description X AN 01/80 not used 6/4/2009 Page 27

28 SE - TRANSACTION SET TRAILER Summary 1/None Indicate the end of a transaction set and provide the count of the transmitted segments including the "SE" and "ST" segments. SE*5*0001 N/L SE01 96 Number Of Included M NO 01/10 Total number of Segments segments SE Transaction Set M AN 04/09 Same as corresponding Control Number ST02 6/4/2009 Page 28