Implementation Guide Ship Notice

Transcription

1 Implementation Guide Ship Notice

2 TABLE OF CONTENTS I. IDENTIFICATION... 2 COMPANY... 2 CONTACTS... 2 II. TECHNICAL PARAMETERS... 3 VALUE ADDED NETWORKS (VAN)... 3 III. SET UP PROCEDURE... 4 SETUP BY THE EDI COORDINATOR... 4 TESTING PROCEDURES... 4 IV. LIST OF SEGMENTS... 5 V. TRANSACTIONS ISA Interchange Control Header... 8 GS Functional Group Header... 9 ST Transaction Set Header BSN Beginning Segment for ASN DTM Date/Time Reference HL Hierarchical Level (Shipment) TD1 Carrier Details (Quantity and Weight) TD5 Carrier Details (Routing Sequence/Transit Time) TD3 Carrier Details (Equipment) REF Reference Identification N1 Name (Ship From) N1 Name (Bill To) N1 Name (Ship to) Hierarchical Level (Order) PRF Purchase Order Reference HL Hierarchical Level (Item) LIN Item Identification SN1 Item Detail (Shipment) SLN Subline Item Detail CLD Load Detail CTT Transaction Totals SE Transaction Set Trailer GE Functional Group Trailer IEA Interchange Control Trailer SAMPLE OF AN EDI INTERCHANGE X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 1

3 I. IDENTIFICATION COMPANY Balkamp, Inc. - Corporate 2601 Holt Road Indianapolis, Indiana Balkamp, Inc. Central P.O. Box 600 Plainfield, IN Balkamp, Inc. Western 8915 South 4000 West West Jordan, UT Balkamp, Inc. Southern 1201 Sycamore Avenue West Greenwood, MS CONTACTS EDI COORDINATOR FOR THE DATA PROCESSING DEPARTMENT Manny Montan EDI Coordinator & Senior Programmer Analyst 2601 Holt Road Indianapolis, Indiana Phone: (317) Fax: (317) mmontan@balkamp.com X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 2

4 II. TECHNICAL PARAMETERS VALUE ADDED NETWORKS (VAN) GPC Net Mailbox identification: Qualifier: 12 (Phone Number) Identification: Plainfield, IN Salt Lake City, UT Greenwood, MS X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 3

5 III. SET UP PROCEDURE SETUP BY THE EDI COORDINATOR Using the inquiry information, the setup to exchange EDI documents with the supplier is done and a test transaction with dummy part numbers is prepared. TESTS PROCEDURE 1. Balkamp will generate and transmit, to the supplier, a test purchase order.. 2. The supplier will send back an EDI functional acknowledgement (997). 3. The supplier has to verify the quality of the transmitted information and check if the integration of the PO document in their command process is good. 4. Steps 1 through 3 shall be repeated until each party is satisfied. 5. The supplier will then send back an EDI advance ship notice (856). 6. Balkamp will transmit to the supplier an EDI functional acknowledgement. 7. Steps 5 and 6 shall be repeated until both parties are satisfied. X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 4

6 IV. LIST OF SEGMENTS ISA GS ST BSN DTM HL TD1 TD5 TD3 REF REF N1 N1 N1 HL PRF HL LIN SN1 SLN CLD CTT SE GE IEA Interchange Control Header Functional Group Header Transaction Set Header Beginning Segment for Ship Notice Date and Time Reference Hierarchical Level (Shipment) Carrier Details (Quantity and Weight) Carrier Details (Routing Sequence/Transit Time) Carrier Detail (Equipment) Reference Identification (Bill of Lading) Reference Identification (Packing List) Name (Ship From) Name (Ship To) Name (Bill To) Hierarchical Level (Order) Purchase Order Reference Hierarchical Level (Item) Item Identification Item Detail (Shipment) Sub line Item Detail Load Detail Transaction Totals Transaction Set Trailer Functional Group Trailer Interchange Control Trailer X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 5

7 V. TRANSACTIONS Heading: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max. Use Repeat Comments Must Use 010 ST Transaction Set Header M 1 Must Use 020 BSN Beginning Segment for ASN M 1 Must Use 040 DTM Date/Time Reference O 1 Detail: LOOP ID - HL (Shipment) M 1 Must Use 010 HL Hierarchical Level M 1 Must Use 110 TD1 Carrier Details (Quantity O 1 and Weight) 120 TD5 Carrier Details (Routing Sequence/ O 1 Transit Time) 130 TD3 Carrier Details (Equipment) O REF Reference Identification O 2 LOOP-ID N1 3 Must Use 220 N1 Name M 1 LOOP ID - HL (Order) M >0 Must Use 010 HL Hierarchical Level M 1 Must Use 050 PRF Purchase Order Reference O 1 LOOP ID - HL (Item) M >0 Must Use 010 HL Hierarchical Level M 1 Must Use 020 LIN Item Identification O 1 Must Use 030 SN1 Item Detail (Shipment) O 1 Must Use 040 SLN Sub line Item Detail O 1 Must use 170 CLD Load Detail O 1 X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 6

8 Summary: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max. Use Repeat Comments Must Use 010 CTT Transaction Totals M 1 Must Use 020 SE Transaction Set Trailer M 1 Note: In the following pages, the character * will represent the element separator and the character ~ which stands for a n/l (line feed) will represent the segment separator X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 7

9 SEGMENT : ISA Interchange Control Header LEVEL : Control Header LOOP : N/A PURPOSE : Identify the beginning of an interchange. Ref ISA Authorization Information Qualifier M ID 02/02 00 ISA Authorization Information M AN 10/10 Blanks ISA Security information Qualifier M ID 02/02 00 ISA Security Information M AN 10/10 Blanks ISA Interchange ID Qualifier M ID 02/02 Supplier ID Qualifier ISA Interchange Sender ID M ID 15/15 Supplier ID Code ISA Interchange ID Qualifier M ID 02/02 12 ISA Interchange Receiver ID M ID 15/ Plainfield, IN Salt Lake City, UT Greenwood, MS ISA Interchange Date M DT 06/06 Transmission date YYMMDD ISA Interchange Time M TM 04/04 Transmission time HHMM ISA Interchange Standard ID M ID 01/01 U ISA Interchange version ID M ID 05/ ISA Interchange control ID M NO 09/09 Seq. Number starts at 1 and increase by 1 for each ISA ISA Acknowledgment M ID 01/01 1 Acknowledgement Requested ISA Test Indicator M ID 01/01 P Production and T Tests ISA Sub-element Separator M AN 01/01 > SAMPLE: ISA*00* *00* *01* *12* *010103*0815*U*00401* *1*P*> X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 8

10 SEGMENT : GS Functional Group Header LEVEL : Header LOOP : N/A PURPOSE : Identify the beginning of a group of documents. Ref GS Functional ID Code M ID 02/02 SH Ship Notice GS Application Sender s Code M AN 02/15 Supplier ID GS Application Receiver s Code M AN 02/15 BALKAMPC Plainfield, IN BALKAMPW Salt Lake City, UT BALKAMPS Greenwood, MS GS Date M DT 08/08 Group transmission Date CCYYMMDD GS Time M TM 04/08 Group transmission Time HHMM GS06 28 Group Control Number M NO 01/09 Sequential number starting at 1 GS Responsible Agency Code M ID ½ X GS Version/Release/Industry ID Code SAMPLE: M ID 01/ GS*SH* *BALKAMPC* *0815*10001*X* X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 9

11 SEGMENT : ST Transaction Set Header LEVEL : Header LOOP : N/A PURPOSE : Identify the beginning of a document. ST Transaction Set Identifier Code ST Transaction Set Control Number SAMPLE: ST*856*0001 M ID 03/03 M AN 04/ Advance Ship Notice Unique seq. number assigned to each document of a functional group. Starting at 1 and increasing by 1 for each subsequent document. X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 10

12 SEGMENT : BSN Beginning Segment for ASN LEVEL : Header LOOP : N/A PURPOSE : Identify the advance ship notice. BSN Transaction Set Purpose Code M ID 2/2 00 Original BSN Shipment ID M AN 2/30 Bill of Lading BSN Transaction Date M DT 8/8 Date ASN Created CCYYMMDD BSN Transaction Time O TM 4/8 Time ASN Created (HHMM) SAMPLE: BSN*00* * *0700 X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 11

13 SEGMENT : DTM Date/Time Reference LEVEL : Header LOOP : N/A PURPOSE : To specify pertinent dates and times. DTM01 DTM Date and time qualifier M ID 3/3 011 Shipped Date Date X DT 8/8 CCYYMMDD DTM Time X TM 4/8 HHMM SAMPLE: DTM*011* *0700 X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 12

14 SEGMENT : HL Hierarchical Level (Shipment) LEVEL : Detail LOOP : Shipment PURPOSE : To identify dependencies among and the content of hierarchically related groups of data segments. HL Hierarchical ID Numbers M AN 1/12 Contains a unique sequential number for each occurrence of the segment in the transaction set. HL Hierarchical Parent ID Number O AN 1/12 HL Hierarchical Level Code M ID 1/1 S Shipment Contains the parent s level HL01 number. SAMPLE: HL*1**S X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 13

15 SEGMENT : TD1 Carrier Details (Quantity and Weight) LEVEL : Detail LOOP : Shipment PURPOSE : To specify the transportation details relative to commodity, weight, and quantity. TD Packaging Code O AN 3/5 Any valid code accepted TD Lading Quantity X N0 1/7 Total quantity of commodity described in TD101 TD Weight Qualifier O ID 1 /2 G Gross Weight N Net Weight B Billed Weight TD Weight X R 1/10 TD Unit or Basis of Measurement Code SAMPLE: TD1*CTN90*3****G*193*LB X ID 2/2 LB Pounds X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 14

16 SEGMENT : TD5 Carrier Details (Routing Sequence/Transit Time) LEVEL : Detail LOOP : Shipment PURPOSE : To specify the carrier and sequence of routing and provide transit time information. TD Routing Sequence Code O AN 1 /2 B Original TD ID Code Qualifier X N0 1 /2 2 Standard Carrier TD Identification Code X AN 2/80 Carrier SCAC TD Transportation Method X ID 1 /2 M Motor, Common Carrier A Air TD Routing X AN 1/35 Carrier Description TD Transit Time Direction Qualifier O ID 2/2 CD Calendar Days AA Air Hours TD Transit Time X R 1/4 SAMPLE: TD5*B*2*BALKAMPC*M*YFSY*****CD*5 X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 15

17 SEGMENT : TD3 Carrier Details (Equipment) LEVEL : Detail LOOP : Shipment PURPOSE : To specify the transportation details relating to the equipment used by the carrier. TD Equipment description code X AN 2/2 TL Trailer AF Air Freight TD Equipment Number X AN 1/10 SAMPLE: TD3*TL**48101 X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 16

18 SEGMENT : REF Reference Identification LEVEL : Detail LOOP : Shipment USAGE : 2 PURPOSE : To specify identifying information. REF Reference Identification Qualifier M ID 2/3 BM Bill of Lading PK Packing List REF Reference Identification X AN 1/30 Bill of Lading or Packing List Number SAMPLE: REF*BM* ~ REF*PK* X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 17

19 SEGMENT : N1 Name (Ship From) LEVEL : Detail LOOP : Shipment/Ship From PURPOSE : Identify the name of the Supplier. N Entity Identifier Code M ID 02/03 SF Ship From N ID Code qualifier M ID ½ 92 Assigned by buyer N ID Code M ID 02/80 Id of shipping location SAMPLES: N1*SF**92* X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 18

20 SEGMENT : N1 Name (Bill To) LEVEL : Detail LOOP : Shipment/Bill to PURPOSE : Identify the name of the Bill to. N Entity Identifier Code M ID 02/03 BT Bill to N ID Code qualifier M ID ½ ZZ Mutually Defined N ID Code M ID 02/80 CENTRAL Plainfield, IN WESTERN Salt Lake City, UT SOUTHERN Greenwood, MS SAMPLE: N1*BT**92*CENTRAL X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 19

21 SEGMENT : N1 Name (Ship to) LEVEL : Detail LOOP : Shipment/Ship to PURPOSE : Identify the name of the Ship to. N Entity Identifier Code M ID 02/03 ST - Defined by Buyer N ID Code qualifier M ID ½ ZZ - Defined by Buyer N ID Code M ID 02/80 CENTRAL Plainfield, IN WESTERN Salt Lake City, UT SOUTHERN Greenwood, MS SAMPLE: N1*ST**ZZ*CENTRAL** X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 20

22 SEGMENT : HL Hierarchical Level (Order) LEVEL : Detail LOOP : Order USAGE : >0 PURPOSE : To identify dependencies among and the content of hierarchically related groups of data segments. HL Hierarchical ID Numbers M AN 1/12 Contains a unique sequential number for each occurrence of the segment in the transaction set. HL Hierarchical Parent ID Number O AN 1/12 HL Hierarchical Level Code M ID 1/1 O Order Contains the parent s level HL01 number. SAMPLE: HL*2*1*O X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 21

23 SEGMENT : PRF Purchase Order Reference LEVEL : Detail LOOP : Order PURPOSE : Provide reference to a specific purchase order. REF. DATA ELEMENT NAME ATTRIBUTES COMMENTS PRF Purchase Order Number M AN 1/22 PRF Date O DT 8/8 Purchase Order Date SAMPLE: PRF* IN*** X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 22

24 SEGMENT : HL Hierarchical Level (Item) LEVEL : Detail LOOP : Item USAGE : >0 PURPOSE : Identify dependencies among and the content of hierarchically related groups of data segments. HL Hierarchical ID Numbers M AN 1/12 Contains a unique sequential number for each occurrence of the segment in the transaction set. HL Hierarchical Parent ID Number O AN 1/12 HL Hierarchical Level Code M ID 1/1 I Item Contains the parent s level HL01 number. SAMPLE: HL*3*2*I X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 23

25 LIN Item identification SEGMENT : LEVEL : Detail LOOP : Item PURPOSE : To specify basic item identification data. LIN Product/Service ID Qualifier M ID 2/2 BP Buyer s Part Number LIN Product/Service ID M AN 1/48 Balkamp s Part Number LIN Product/Service ID Qualifier O ID 2/2 VC Vendor s Part Number LIN Product/Service ID O AN 1/48 Vendor s Part Number LIN Product/Service ID Qualifier O ID 2/2 UO UCC Code LIN Product/Service ID O AN 1/48 UCC Code LIN Product/Service ID Qualifier O ID 2/2 RP Replacement Part Code LIN Product/Service ID O AN 1/48 Replacement Part Code SAMPLE: LIN**BP* *VC*21204*UO* ~ X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 24

26 SN1 Item Detail (Shipment) SEGMENT : LEVEL : Detail LOOP : Item PURPOSE : To specify line-item detail relative to shipment. SN Assigned Identification O AN 1/20 Item line number SN Number of Units Shipped M R 1/10 SN Unit or Basis of Measurement Code M ID 2/2 SN Quantity Ordered X R 1/15 SN Unit or Basis of Measurement Code SAMPLE: SN1*2*12*EA**12*EA~ O ID 2/2 X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 25

27 SLN Sub line Item Detail SEGMENT : LEVEL : Detail LOOP : Item PURPOSE : To specify product sublime detail item data. SLN Assigned Identification O AN 1/20 Item line number SLN Relationship Code M ID 1/1 I Included A Added S Substituted SLN Quantity X R 1/15 Quantity Shipped SLN Unit or Basis of Measurement Code O ID 2/2 SLN Unit Price X R 1/17 SAMPLE: SLN*1**I*12*EA*37.85~ X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 26

28 CLD Load Detail SEGMENT : LEVEL : Detail LOOP : Item PURPOSE : To specify the number of material loads shipped. CLD Number of Loads M N0 1/5 Number of loads shipped by supplier CLD Number of Units Shipped M R 1/10 CLD Packaging Code O AN 3/5 CLD Size X R 1/8 Number of Units per Pack CLD Unit or Basis for Measurement Code SAMPLE: CLD*6*6*BOX71*6*EA~ O ID 2/2 X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 27

29 SEGMENT : CTT Transaction Totals LEVEL : Summary LOOP : N/A PURPOSE : Contains Control Totals for a document. CTT Number of Line Items M NO 01/06 Number of HL segments CTT Hash Total M R 01/10 Sum of the SN102 s. SAMPLE: CTT*1*36 X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 28

30 SEGMENT : SE Transaction Set Trailer LEVEL : Summary LOOP : N/A PURPOSE : Indicates the end of a document SE01 96 Number of Included Segments SE Transaction Set Control Number SAMPLE: SE*37*0001 M NO 01/10 M AN 04/09 Total number of segments in the document including ST and SE Must be the same as ST02 X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 29

31 SEGMENT : GE Functional Group Trailer LEVEL : Trailer LOOP : N/A PURPOSE : Indicates the end of a functional group GE01 97 Number of Transactions Sets Included M NO 01/06 Number of documents included in the functional group GE02 28 Group Control Number M NO 01/09 Must be the same as GS06 SAMPLE: GE*1*1 X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 30

32 SEGMENT : IEA Interchange Control Trailer LEVEL : Control Trailer LOOP : N/A PURPOSE : Indicates the end of an interchange. IEA Number of Included Functional Groups M NO 01/05 Number of segments GS included between the ISA and the IEA IEA Interchange Control Number M NO 09/09 Must be the same as ISA13 SAMPLE: IEA*1* X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 31

33 SAMPLE OF AN EDI INTERCHANGE ISA*00* *00* *01* *12* *010103*0815*U*00401* *1*P*> GS*SH* *BALKAMPC* *0815*10001*X* ST*856*0001~ BSN*00* * *0700 DTM*011* *0700 HL*1**S~ TD1*CTN90*2****G*28*LB TD5*B*2*BALKAMPC*M*YFSY*****CD*5 TD3*TL**48101 REF*BM* ~ REF*PK* N1*SF**92* N1*ST**ZZ*CENTRAL~ N1*BT**ZZ*CENTRAL~ HL*2*1*O~ PRF* IN*** HL*3*2*I~ LIN**BP* *VC*255554*UO* ~ SN1*2*12*EA**12*EA~ SLN*1**I*12*EA*3.85~ CLD*2*2*CTN90*6*EA~ CTT*3*12~ SE*21*0001 GE*2*10001 IEA*1* X.12 Version Balkamp, Inc / Send 856 Version 1.0 / 5/8/2001 Page 32