AFAP NZ Position Description Occupational Health, Safety & Environmental Manager Position Title: Southern Occupational Health, Safety & Environmental (OHSE) Manager Job Family Group: Occupational Health Safety & Environment Hay Job Grade: 15 Job Family: Environment Health & Safety Date: November 2016 Job Category: EHS Manager BU/Location: Christchurch Carmen Rd/ Branston St Approved by: National OHSE Manager Normally Reports to: National OHSE Manager Approved by: HR Director 1. Job Overview Briefly summarise the job s primary purpose (why the job exists). The OHSE Manager is accountable to lead, coach and drive the OHSE culture across the BU s Christchurch locations with a focus of Zero Injury mindset in all activity. Amcor recognises safety as a core vlue of the organisation and has a strong safety culture; this role needs to retain and continually build on this base. The Amcor Safety Way is proactive through risk-based management. By engaging with key stakeholders and customers, the OHSE Manager will lead, coach and champion efforts to take all reasonably practical control steps to reduce risk to co-workers, plant and the environment and to advance OHSE performance. 2. Job Dimensions Indicate the significant dimensions of the job, e.g. Revenue, Budget, Expenditure, Number of co-workers directly reporting to this job. Financial: N/A (Note: site OHSE spend is incl. in Operational Budgets or Capex) Plants: Carmen Rd & Branston St manufacturing plants & Warehousing facilities Customer: External and Internal Customers Direct Reports: 0 direct reports NZ OHSE Manager Southern OHSE Manager Northern OHSE Manager The NZ Business Group is part of the Asia Pacific Amcor Flexibles Business Unit. This is a multi-site business with 2 operational sites in Auckland and 2 in Christchurch with 430 co-workers. The NZ Business Group operates in a fast paced changing manufacturing environment which encompass blown film production, printing, lamination, slitting and conversion of flexible packaging as well as support functions such as Engineering, Sales, Supply Chain & Warehousing and central Services (OHSE/HR/ IT/ Finance). 3. Principal Accountabilities 1
What are the key accountabilities for this role? Strategic Promote Amcor s H&S strategy of promoting safe working behaviour, mitigating risk to employees general safety & wellbeing. Ability to convert Amcor & AFAP NZ OHSE aspirational goals into purposeful and detailed activity plans Assist the sites with the development and planning of their annual OHSE plans, ensuring that site high/ critical risks, regulatory and stakeholder requirements are included and prioritised. Ensure plans are aligned with budget planning cycles and procedures and that critical resources for the successful implementation of plans are identified. Drive full completion of assigned OHSE campaigns by due date, ensuring that co-workers are fully engaged to meet their accountabilities and that requirements are embedded into operational activity Assist with the development and implementation of NZ / AFAP Safety Management systems requirements to contribute to standardisation across the New Zealnd sites Identify and coach co-workers who demonstrate a stronger than normal contribution and aptitude for improving the OHSE culture Ensure leadership behaviours exemplify the Amcor values Ensure co-workers are fully engaged in creating and sustaining a robust Safety Culture Operational Implementation Co-ordinate hazard/ risk management (Identification/ Assessment/ Control/ Monitoring) and tracking/ reporting systems; ensure risk registers are current and reviewed regularly; Provide regular reports on the status of Risk Management to the site leadership team / NZ OHSE Manager/ AFAP (incl. Key risks & their control) In partnership with line management, actively manage occupational health, safety and welfare, including management systems, policies & procedures and legislative, regulatory and licensing requirements through the provision or sourcing of technical assistance, guidance and direction as required. Partner with line management to increase their understanding and delivery of their statutory and stakeholder responsibilities for occupational health, safety, wellbeing, injury prevention,risk reduction, environmental impact Co-ordinate the H&S committee meetings & records; oversee timely closure of Corrective Actions; co-ordinate site-based elections for H&S Representatives and support training and education applicable to their role. Complete regular OHSE training needs analysis; co-ordinate OHSE training incl. records maintenance and identification of appropriate providers; deliver agreed training to co-workers/ visitors/ contractors Support Change Management activity by ensuring OHSE touch-points are identified and necessary actions to achive/ maintain compliance are included in the plans & activities Co-ordinate OHSE internal & external audits, incl provision of information for customer audits to verify compliance to stakeholder & regulatory requirements; track and drive CAs to closure Provide leadership & support for the investigation and rectification of any OHSE events; where appropriate, coordnate the loading of information into the company reporting system, compile & distribuite lessons learned information Accurately maintain all OHSE related data; complete trend analysis at least annually and make recommendations to the site leadership team for improvements/ remedial actions Effectively manage workers compensation matters, including optimal rehabilitation, case management and return-to-work programmes Support Monthly Toolbox talks through the preparation of site leaders and resource materials Maintain oversight of the site s Management SLT (Safety Leaderships Tour) programme In partnership with the site Operations leadership team, identify & drive initiatives to reduce environmental impact, incl waste, VOC & energy usage reduction Compliance Administer and monitor measures necessary to comply with OHSE statutes and applicable rules (e.g. Codes of Practice/ Standards/ By-laws..) ; ensure that statutory requirements are being upheld throughout the organisation Ensure that documentation required by Regulatory Agencies and Stakeholders is provided in full and on time. Ensure plant & equipment is and remains fully compliant. 2
Ensure that all co-workers who have assigned accountabilities for OHSE activity are fully informed of those accountabilities and that they are supported with the appropriate tools/ resources, education and training. 4. Major challenges & complexities Describe the most difficult types of problems and/or major challenges faced in performing the job. Negotiating priority for OHSE actions in a fast paced, constantly changing manufacturing environment as the business moves from separate sites to one NZ business. Maintaining a high degree of knowledge of site OHSE risks and implementation of appropriate measures to eliminate or reduce risk impact Ensuring policy, procedures and desired behaviours are understood by all co-workers; that they are implemented into daily operation and are constantly monitored for compliance Driving to the Goal of Zero Injuries/OHSE events, incl Fire events Meeting Environmental Goals & Targets ; increasing site environmental knowledge Maintaining all required OHSE systems/ behaviours on the sites during periods of change 5. Relationships List the titles of individuals, departments and organisations with which the job has the most frequent contact. This should include contacts both inside and outside the organisation. Most frequent contacts National (NZ) OHSE Manager AFAP VP OHSE Operations Managers Site H&S Committee Representatives Manufacturing & Warehousing Line Managers Other NZ AFAP site OHSE Managers/ Amcor OHSE professionals External Occupational Health & Safety and Environmental Specialists/ Consultants/ Supppliers Relevant Regulatory Authorities (e.g.worksafe/ Environment canetrbury, Christchurch City Council) Accident Compensation Corporation 6. Qualifications/Requirements Nature or Purpose OHSE strategy and tactical execution Technical guidance/ strategic clarification Operational support & technical guidance Co-ordinate site Meetings & follow up of CAs; manage elections/training/ communications Day-to-day management, coaching and support; leading in a manner that supports the principles of OHSE best-practice Best Practice learnings ; Technical guidance; discussion of OHSE issues/planning and for peer support Engagement and provision of professional services/ products to support the execution of the Amcor s OHSE strategy Statutory notification/ engagement Claims & case Management Leadership is required in the development of OHSE systems, their implementation into operational practices and behaviours, which support a positive, robust, compliant and sustainable OHSE culture. Formal Qualifications and Experience Essential: Tertiary qualification in Occupational Health & Safety or Environmental OR with a Health, Safety or Environmentrelated endorsement ( R) Minimum of 8 years in Health & Safety within a New Zealand manufacturing environment ( R ) Proficient knowledge of relevant NZ statutes pertaining to Health & Safety/ Environment ( R ) 3
Prior experience with externally accredited OHSE MS and HSNO Certification (R) Proven capability to be a critical and influential member of a leadership team (P) Proven capability to lead teams and manage direct reports, or be a team member, driving business appropriate solutions to agreed closure outcomes and time frames (R) Highly developed written and oral communication skills ; Sound report writing skills; ability to provide timely and accurate data relating to the site ( R ) Experience in planning and organising own day to complete assigned tasks as well as balancing conflicting demands on time; prioritises workload to meet customer needs.( R ) Experience in problem solving and providing advice and solutions within legal and organisational parameters ( R ) Preferred: Auditing qualification (P) Previous experience with Quality or Business Improvement processes and/ or Lean Manufacturing tools (P) Knowledge/Skills/Abilities/Behaviours Please also refer to the core competencies reflected in the Amcor Leadership Framework (Appendix 1) in addition to defining any key technical skills or other key attributes specific for this position Maintains professional knowledge through regular review of updated regulatory requirements and Best Practices Ability to engage the site key decision makers and influencers to drive full operational implementation of Amcor OHSE policies/ procedures and best practices Ability to develop and maintain highly effective relationships and networks with individuals and groups inside and outside the organisation. Ability to recognise situations that require the use of appropriate negotiation techniques, and the skills to persuade others to reach mutually beneficial agreements. Ability to respond quickly to demands, act independently, and work under pressure Ability to maintain confidentiality and discretion in all dealings. Ability to support change in a fast moving environment of continuous improvement for the achievement of best practice management systems in OHSE Proficient user of MS Office products, including Word, Excel & PowerPoint 7. Occupational Health, Safety & Environment (OHS&E) Responsibilities & Authority A personal (and ongoing) awareness of the hazards and risks which arise from Amcor s undertaking in relation to individual area of responsibility. OHS&E and Sustainability development policies communicated and deployed in area. Ensure all co-workers, contractors and visitors have undertaken departmental OHS&E inductions. Safe Operating Procedures (SOP s) to be developed and implemented in accordance with departmental risk profile. Ensure safe systems of work (SOP s, JSEA s, Permits, risk assessment, workplace inspections etc) are implemented and monitored as per the OHS&E management system. Ensure safety is an agenda item in all team meetings. Ensure required OHS&E training is undertaken. Ensure all hazards/incidents are reported, documented and investigated and corrective actions are addressed. Resources are allocated to WHSE functions in the area of responsibility. Support OHS&E Team to manage OHS&E related functions within their responsibility. Consult with co-workers, contractors and visitors in relation to health and safety matters for their workplace The Authority to make decisions and act on any matter of OHSE management within their area and level of responsibility. All Co-workers 4
Take reasonable care for own health and safety and of those around them Take reasonable care for the health and safety of persons who may be affected by their acts or omissions at a workplace Follow safe working instructions and procedures at all times Co-operate with employer representatives with respect to any action taken by Amcor to comply with any legislative requirements Not intentionally or recklessly interfere with or misuse anything provided at the workplace in the interests of OHS&E Inform the company of any medical conditions that may impact on their health and safety Report any OHS&E issues Report all injuries and incidents, including near miss incidents to immediate manager 5
Appendix 1 The Amcor Leadership Framework 6
AMCOR LEADERSHIP FRAMEWORK COMPETENCIES INDICATE LEVEL REQUIRED FOR THIS ROLE () BUSINESS LEADERSHIP MANDATORY IMPORTANT LESS RELEVANT LEADING SELF Command Skills Drive for Results Managerial Courage LEADING TEAMS Building Effective Teams Influencing Others Interpersonal Savvy Managing Diversity Motivating Others Nose for Talent Organisational Awareness Process Management LEADING THE BUSINESS Business Acumen Creativity Customer Focus Dealing with Ambiguity Innovation Management Learning on the Fly Managing Vision & Purpose Strategic Agility OPERATIONAL LEADERSHIP MANDATORY IMPORTANT LESS RELEVANT OPERATIONAL EXECUTION Conflict management Delegation Developing Direct Reports Directing Others Functional/Technical Skills Managing & Measuring Work Organising Priority Setting 7