For Field Monitoring and Evaluation of Karnataka Watershed Development Project-II (KWDP-II/SUJALA-III)

Transcription

1 Government of Karnataka Watershed Development Department Terms of Reference For Field Monitoring and Evaluation of Karnataka Watershed Development Project-II (KWDP-II/SUJALA-III) Title of the Assignment: Monitoring, Evaluation, Learning and Documentation of Karnataka Watershed Development Project-II in Karnataka Department/Agency implementing the Scheme/Programme: Watershed Development Department, Government of Karnataka Background Information 1. The Government of Karnataka, Govt. of India and the World Bank, have designed a new watershed development model to strengthen the GoI sponsored Integrated Watershed Management Programme (IWMP) and its convergence with other developmental programs, particularly MGNREGA. Such a project would contribute to deeper and more sustainable improvements in productivity and livelihoods of small farmers in rainfed areas. Accordingly, GOK proposes to implement the World Bank assisted Karnataka Watershed Development Project-II (KWDP-II) at an estimated cost of million USD (Rs Crores). The Project will be implemented over a period of five years from to in eleven districts of Karnataka State viz. Bidar, Gulbarga, Yadgir, Koppal, Gadag, Davanagere, Chamarajnagar, Bijapur, Chikkamagalur, Raichur and Tumkur in 931 Microwatersheds earlier coming under V and VI Batches of IWMP (which is in transition) and new watersheds to be selected as part of new programme. The KWDP-II was aiming at complementing the IWMP in terms of better scientific planning. But, recently, a comprehensive programme to provide better irrigation to farmers has been conceived and being implemented as Pradhan Mantri Krishi Sinchayee Yojana (PMKSY) and this programme also covers watershed development activities replacing IWMP. The broad objectives of PMKSY will be to: achieve convergence of investments in irrigation at the field level (preparation of district level and, if required, sub district level water use plans); enhance the physical access of water on the farm and expand cultivable area under assured irrigation (Har Khet ko pani); integrate water source, distribution and its efficient use, to make best use of water through appropriate technologies and practices; improve on-farm water use efficiency to reduce wastage and increase availability both in duration and extent; enhance the adoption of precision-irrigation and other water saving technologies (More crop per drop); enhance recharge of aquifers and introduce sustainable water conservation practices; ensure the integrated development of rainfed areas using the watershed approach towards soil and water conservation, regeneration of ground water, arresting runoff, providing livelihood options and other natural resource management activities; promote extension activities relating to water harvesting, water management and crop alignment for 1

2 farmers and grass root level field functionaries; explore the feasibility of reusing treated municipal waste water for peri-urban agriculture; and attract greater private investments in irrigation. This will in turn increase agricultural production and productivity and enhance farm income. In light of transition to PMKSY, only minor modifications are required to align the Karnataka Watershed Development Project II with the PMKSY scheme. 2. The Project Development Objective (PDO) of Karnataka Watershed Development Project-II (KWDP-II)/ SUJALA-III is, to demonstrate more effective watershed management through greater integration of programs related to rainfed agriculture, innovative and science-based approaches and strengthened institutions and capacities. The project aims to strengthen the science based watershed management in the watershed development component of PMKSY by introducing innovations in the planning process through: (a) Characterization of natural resources at cadastral level for resource potential and conservation; (b) Understanding hydrological dynamics vis-a-vis hydrogeology and climatic variability and develop tools to measure them; (c) Establishing state of art digital library, watershed management portal for the decision support system; (d) Enable and strengthen the local watershed institutions in a participatory bottom up approach for sustaining development and incorporate the same into the watershed planning and implementation to address the needs of rain fed farmers for sustainable natural resource management for ensuring economic equity. The project would strengthen the involvement of small and marginal farmers in the existing extension delivery systems, agricultural schemes and value chains, to increase opportunities to adopt new technologies. The project would also strengthen the financial convergence between PMKSY and MGNREGA and technical convergence through effective integrated watershed planning incorporating the other developmental schemes. Better convergence is expected to result in more science-based targeting and higher quality of resource conservation interventions. The adoption of enhanced systems and new tools should result in measurable incremental investments and subsequent benefits in watershed development outcomes in the project areas for subsequent up scaling. 3. To achieve the project development objective, the Project Components considered are (a) Support for improved program integration in rainfed areas; (b) Research, development and innovation; (c) Institutional strengthening; (d) Strengthening horticulture in rainfed areas; (e) Project management and coordination.. The Project Stakeholders are (a) farming fraternity; (b) beneficiary organizations (executive committee, user groups, area groups, shelf help groups, farmers interest / producers groups, etc.); (c) facilitator organizations (watershed development associations, watershed development team, civil society organizations/ non- government organizations, etc.); (d) project management unit (project planning and management unit, project technical cell, research & extension cell, district watershed development office, Taluk watershed development office, etc.); (e) local self-governance institutions (Gram/ Taluk/ Zilla Panchayat); (f) technical support members (staff of development departments of watershed development, agriculture, horticulture, animal husbandry, fisheries, forestry, rural development, Raitha Samparka Kendras, Krishi Vigyan Kendras etc.), (g) research institutes (state farm science universities, National Bureau of Soil Survey & Land Use Planning, 2

3 Indian Institute of Science, Bangalore University, Karnataka State Remote Sensing Application Centre, Karnataka State Natural Disaster Monitoring Centre, ICRISAT, etc.) Project Implementing Agency: 5. Watershed Development Department (WDD) and Department of Horticulture (DoH) of Government of Karnataka, are the implementing agencies. They are responsible for achieving the goals and objectives of the project. The Commissioner, WDD, Bangalore will be the Project Director responsible for overall project implementation. 6. The WDD and DoH would ensure that the project development objective is met. Oversight would be provided by the Project Empowered Committee (PEC). The PEC would review progress and approve yearly plans and budgets, and provide policy guidance. The PEC comprises of Secretaries from relevant departments in the GoK, to ensure guidance for the more integrated and convergence approaches that the project will pilot and promote. The PEC would closely work with the State Level Nodal Agency (SLNA), which monitors the implementation of IWMP/PMKSY. 7. The Project Planning and Management Unit (PPMU) set up within the WDD would assume direct responsibility for day-to-day project management, coordination and implementation. The PPMU, made up of key Departmental Directors from WDD and partner GOK agencies would take the lead role in planning, coordination and monitoring of the project performance in line with the project implementation schedule, and facilitate regular decision making for implementation of various components of the project and be responsible for inter-institutional coordination. It would also ensure that resources are budgeted and disbursed, and that project accounts are audited. 8. The PPMU would be led by a full-time Project Director assigned from the WDD, supported by (a) Project Technical Cell (PTC) with full-time technical contracted or deputized specialists, who would provide advice and project related support on technical matters for integrated watershed planning and monitoring and hydrology, and overall monitoring and evaluation and reporting; (b) Research and Extension Cell (REC), with designated officers from WDD and the Departments of Agriculture and Horticulture, and Training Coordinator who would guide and coordinate project activities relating to delivering research outputs, technology transfer and strengthening local institutions; and (c) Financial Management and Procurement Cell (FMPC) which would be responsible for the accounting, procurement and financial control of the project. The PPMU would be responsible for approving all contracting and procurement across all watershed components, consultancies and specialized agencies. The PPMU will be working with a range of project partners and existing institutional systems across different components. 9. At District and Taluk levels, the project would provide incremental support manpower, training and equipment to build capacity and strengthen the arrangements already in place, mainly the existing District Watershed Development Teams (DWDTs) and Taluk level Watershed Development Teams (WDT) under the IWMP/PMKSY, and agriculture extension units, especially farmer contact centres (also known as RSKs), so that the local 3

4 units can access and use a greater range of information products, decision tools, and manage field demonstrations. Scope, Purpose and Objectives of the Assignment: 10. Scope: This project will be implemented in Batch-V, VI watersheds considered under IWMP and new watersheds likely to be selected under PMKSY in 11 districts, details of the projects are given in Annexure-1. Implementation starts in a phased manner starting from Batch V projects selected under IWMP during and remaining projects in subsequent years, i.e and The present assignment will be restricted for the KWDP-II project period i.e. up to April If required, time period can be extended further on mutual consultation. 11. Purpose: Is to have implementation, process, result and participatory monitoring, impact evaluation, learning and documentation to obtain feedback and to undertake improvements in planning and implementation process. 12. Objectives: The specific objectives of the assignment are (a) assessing the level of understanding and acceptance of various science based approaches like digital library, land resources portal, hydrological assessments, decision support system and the models developed as part of the project; (b) assessing the capability/ capacity of the user groups in application of scientific tools/ approaches developed as part of the project (farming fraternity, beneficiary organizations and facilitator organizations); (c) assessing the utility of the science based approaches in planning and implementation of integrated watershed development management technologies; (d) assessing the extent of integration of programmes related to rainfed agriculture with the watershed component of PMKSY; (e) measuring the impact of pilot demonstrations on water harvesting and production technologies established in the project; (f) evaluating the level of participation of beneficiary stakeholders in the project; (g) evaluating the impact of the integrated watershed development programme implemented in the project; (h) documenting learnings and good practices observed in the project; (i) monitoring the project in the backdrop of result frame work envisaged under the project and provide the data for assessing the achievement against the indicators (results frame work is given in Annexure-2 which is likely to be revised in view of shift from IWMP to PMKSY). Main task of the Consultancy and the outputs: 13. The selected agency / agencies shall be instrumental in establishing an effective monitoring, evaluation, learning and documentation (MELD) system which will provide unbiased, reliable and relevant information on progress, process and performance of the project interventions in the backdrop of the objectives set forth for the assignment. The agency should establish an office with dedicated staff and required infrastructure as agreed during the selection, it may also be necessary to open its field offices at operational level if required.

5 1. Baseline Survey. The agency to establish the benchmark for assessing the impact of the project interventions by carrying out baseline surveys at three levels. (a) Level-1 KWDP-II plus PMKSY, (b) Level-2 only with IWMP/PMKSY and (c) Level-3 without any watershed interventions during last 10 years. For first level of baseline, it is mandated that the agency/agencies to survey 20% of the households in each project, with representation from all the socio- economic sections covering the upper, middle and lower reaches of the micro-watersheds through statistically sound sampling techniques. For second level, one project from a neighboring district (other than 11 districts where KWDP-II is being implemented) where only IWMP/PMKSY is being implemented in which minimum of 15% of the households are to be surveyed. In addition to this, 15% of the households in the control area (villages) also need to be surveyed during and after project implementation to compare changes in with and without situations. The control area can be selected from nearby areas with similar topographic and socio-economic conditions. 15. Baseline survey data will serve as a reference to fix bench mark to assess the impact due to project interventions, hence agency should take at most care in identifying the indicators and sample design to get true representation of the actual situation. Baseline indicators are to be in line with the indicators identified for impact evaluation as given in TOR. These indicators are subject to modifications as per the project requirement and additional indicators may be added on mutual consultation. Establishing an accurate and representative baseline for assessing the impact is of high importance, agency should follow scientific statistical method which will be finalized on mutual agreement. Scientific methods adopted should be statically sound. In addition to household data, it is necessary to collect pertinent secondary data from relevant sources for a meaningful comparison at the end of the project. 16. Implementation Monitoring: The operation and performance of the project to be assessed in terms of the effectiveness and efficiency of the process through which inputs are utilized in processes to produce the planned outputs. It is essentially done through a management information system (MIS) tracking the day-to-day implementation of the project. The agency has to develop reporting format in consultation with WDD and generate and submit the reports to WDD as per the requirement. The agency will utilize the project progress reports and/or MIS developed as part of the KWDP-II and also collect data from relevant sources. 17. Process Monitoring: The agency/ agencies will carry out process monitoring and collect the data for different indicators at micro watershed/project level and present the observations in the monthly process monitoring reports. Some of the important processes to be monitored on (a) NGOs placement and functioning; (b) capacity building of beneficiaries; (c) community based organizations formation and their functioning; (d) beneficiaries participation at planning, implementation and post implementation stages; (e) adoption of science based approaches in planning and implementation of integrated watershed development programme by the stakeholders; (f) community level hydrological monitoring system and its documentation; (g) functioning of facilitator agencies/ organizations; (h) flow and management 5

6 of funds; (i) maintenance of relevant documents by the beneficiary groups / agencies etc. 18. Results monitoring: The achievement of project outputs and outcomes measured in terms of results, which are the extent to which observable outcomes are as planned. A set of indicators are identified under result frame work in tune with the project objectives of the project and the same is given in Annexure-2. The agency should develop a suitable mechanism to measure changes in the indicators against the baseline and submit an analytical report on achievement or non-achievement against each of the indicators. This exercise has to be done once in six months and a final report at the end of the project. 19. Participatory / community based monitoring and social audit: The agency will develop participatory/ community monitoring strategy coupled with social audit mechanism in consultation with the WDD. Project envisages to develop and provide simple gadgets like android based cell phones, water level monitoring instruments etc., the agency will train and handhold the community in use of these gadgets and transmitting the data to concern. Social audit will be done once in six months by the group of community members identified by undertaking Focused Group Discussions (FGDs) and worksite visits followed by public hearing. The results of public hearings will be in the form of time based action plans for addressing the issues raised. The results will be shared with watershed committee, PIA and PEC. 20. Impact Evaluation: The evaluation to be done considering five criteria namely, impact (the effect of the project on its wider environment), relevance (appropriateness of project addressing the problems identified), effectiveness (how well the outputs contributed to achievement of project outcomes/ results), efficiency (whether the project outputs are achieved at a reasonable cost) and sustainability (the benefits produced by the project continue to flow after the project). The agency/agencies have to carry out impact assessment to establish the net impact of the programme in terms of the identified indicators at different levels. Data have to be collected on micro watershed basis from a variety of sources viz.; households, community, NGOs, SLNA etc. and use household surveys, focus group discussions, MIS and satellite data etc. for data collection. The M&E agency has to solicit feedback and inputs from all stakeholders for assessing the impact. Impact assessment would be carried out following the standard approach of collection and comparison of data pertaining to pre and post treatment period and treated versus non- treated areas (i.e. control). The data collection and evaluation in the projects/sub-watersheds is carried out as (a) base line survey of watershed areas to form benchmarks for future comparison; (b) evaluation of the preparatory phase of the project preferably by middle of 2016; (c) midterm evaluation has to be carried out at mid of the project or as decided by WDD; (d) evaluation of the works phase of the projects during 2nd and 3rd year, or at a point of time indicated by WDD; (e) the final impact evaluation has to be carried out after the consolidation and withdrawal phase or at a point of time indicated by WDD; (f) the final impact evaluation will have to be done as per the parameters of the baseline survey, to detect impact on the socio-economic and environmental/ productivity status, hydrological aspects, etc. 21. Thematic /Special studies and Case Studies/Success stories: The M&E agency will carry out certain thematic studies on key issues as identified by the agency and accepted by 6

7 WDD. Some of the thematic areas could be (a) understanding and use of new science based approaches in planning for integrated watershed development; (b) integration of programmes related to rainfed agriculture with the watershed development component of PMKSY; (c) monitoring of hydrological assessments/ dynamics by the communities; (e) impact of improved dissemination mechanism on climate change and risk management; (f) processing, value addition and marketing of agriculture/ horticulture produce; (g) functioning of CIGs; (h) social inclusiveness; (i) women empowerment; (j) investment pattern; (k) sustainability of assets generated and institutions created; (l) livelihood activities; (m) micro- enterprises; (n) land cover transformation; (o) community participation; (p) effectiveness of NGOs in project implementation etc. The agency will also identify important successes and bring out in the form of success story. Also to conduct the case studies as relevant to the project components. Suitable sample size will be considered for studying the thematic areas. At least 10 per cent of the groups/ institutions, under each category to be considered as sample for the studies. 22. Suggestive indicators for monitoring and evaluation: Following are some of the indicators suggested to be considered by the agency. This is not an exhaustive list, the additional indicators as per the need to be considered with mutual consultation preferably in a workshop involving experts, WDD and project stakeholders. # Parameter Indicator 1. Functioning of NGOs Social mobilization skills Acceptance by the communities and groups Ability to work together with other facilitator agencies in different phases of project cycle Competency in educating different facets of the project to groups and community Ability in handholding at critical stages of the project cycle Ability to resolve conflicts at community level 2. Functioning of facilitator organizations- WA/ WC 3. Participation of beneficiary stakeholders in the project Understanding of their roles and responsibilities in the project Understanding of project components, planning and implementation process Level of involvement of all the members Ability to work with communities and groups Maintenance of relevant documents and accounts Functioning of community based organizations Participation of individuals and community in planning, implementation and management of watershed development activities Level of monitoring of hydrological dynamics / system Usufruct rights given to vulnerable groups 7

8 . Acceptance of science based approaches developed in the project for planning integrated watershed development programme. 5. Competence of user groups in application of scientific tools/ approaches developed as part of the project 6. Micro watershed plans developed based on science based, land use management and hydrological assessments 7. Utility of the science based approaches in planning and implementation of integrated watershed development management technologies 8. Integration of programmes related to rainfed agriculture with the Level of understanding of various scientific tools developed by the beneficiary groups/ agencies Attitude towards the developed scientific tools Knowledge level of user groups about the various scientific tools developed by the beneficiary groups/ agencies Skills possessed by different levels of user groups in application of different scientific tools developed Level of accuracy in applying the scientific tools while planning the watershed development activities Extent of application of scientific tools to adjust the needs of the beneficiaries (hybridization of activities selected based on scientific approaches and need of the farming community) Deviations if any from planned activities (selected based on scientific approaches) to actual implementation in the field Competence level of facilitator agencies (RSKs staff, WDD staff, Watershed committees and associations, NGOs, etc.) Number of micro watersheds adopting the approaches developed Acceptance of science based approaches by the implementing departments and communities Time taken for net planning against conventional approach Preciseness of the activities selected Savings in cost / treatment amount Changes due to selection of site specific crops / tree species/ fodders Changes due to site specific application of nutrients / amendments Improvements in conservation of natural resources in the watershed areas Improvements in the crop yields and productivity at individual farm level as well as for entire watershed area Number of programmes related to rainfed agriculture integrated with the watershed programme 8

9 watershed component of PMKSY 9. Impact of pilot demonstrations on water harvesting and production technologies established in the project 10. Improved information for farmers on climate change and risk management 11. Impact of the integrated watershed development programme implemented in the project Joint planning of watersheds by different departments Optimization of resources available from various schemes Net benefit derived by the communities by integration of various programmes Changes in average water levels in wells/ tube wells, water yields, water available for supplemental irrigation, in situ moisture conservation Improvement in water use efficiency/ water productivity Changes in cropping pattern, crop yields Changes in income levels Continuation of demonstrated activities in the subsequent seasons/ years Spread effect of demonstrated technologies on neighbors Number of RSKs disseminating information Extent of farmers covered in providing information on climate change and risk management Usefulness of the information provided to farmers by the RSKs Timeliness of providing information Extent of benefit derived by the farmers by getting the information Average incremental reduction in soil loss Average incremental changes in overall watershed bio mass (increase in tree species for fodder, fuel, fruits, minor fruits, medicinal, etc.), productive use of non- arable lands by covering with suitable vegetative cover Increased productivity of arable lands (changes in cropping pattern, crop diversity, cropping intensity, increased yields in respect of cereals, pulses, oilseeds, vegetables, fruits, flowers, milk) Improved availability of water (changes in ground water levels, water yields, water stored in water bodies) Adoption of improved soil moisture conservation and production technologies by farmers Adoption of improved water use efficiency technologies Improved infrastructure for processing, value addition and marketing of agriculture / horticulture 9

10 12. Impact on households socio-economic status in the project area (sampled households) produce Increase in number of improved breeds of livestock, small ruminants, birds, availability of fodders/ pastures, reduction in disease outbreak and death rates Increased involvement in local organizations / institutions, CBOs, community activities Improvements in crop yields and productivity, cropping pattern, crop diversification, value addition processing of agriculture/horticulture produce Self-sufficiency in food, fodder, fuel and other essentials Improved access to drinking water, health centres, etc. Improved access to extension education and service, inputs supply under different schemes, credit, markets, etc. Improvement in nutrition intake Increase in annual average incomes, assets acquisition, diversification of incomes for productive purposes 23. Case study / success stories: The agency has to identify, study in detail and prepare the documents on important learnings, success stories and case studies following standard methodological approach. To support the studies report, appropriate photographs and video recording have to be taken at suitable times. 2. Schedule for completion of tasks: Following is the tentative schedule for completion of the assigned tasks. # Task Schedule 1 Setting up of full-fledged Within one months of signing of Agreement office(s) with necessary infrastructure and trained staff and submission of inception report 2 Collection of data for base line Within 1 st quarter study 3. Submission of report on By 15 th of subsequent month implementation monitoring 3 Submission of report on process monitoring By 25 th of subsequent month. 100% of the project area has to be monitored in 3 months, i.e. 33.3% of the project area has to be covered in every month. Same process will be repeated in subsequent 10

11 # Task Schedule quarters. In subsequent visits action taken on the previous observations has to be monitored and reported.. Submission of report on By 15 th of alternate month participatory monitoring 5. Results monitoring report- an Once in 6 months one month earlier to visit of the analytical report as per RFW 6 Submission of reports on good practices and important learnings 7 Submission of report on impact evaluation 8 Collection of data for thematic study 9 Collection of data for case studies/success stories 10 Video documentation of preproject status 11 Video documentation of project progress 12 Video documentation of postproject status World Bank mission Once in a year within 2 months after the financial year in the annual report Within two month of completion of withdrawal phase of each batch of projects During the 3 rd, 6 th, and 9 th quarters of project implementation During the th, 7 th, and 10 th quarters of project implementation Within months of signing of agreement At various stages of project implementation. Within one month of completion of each batch of projects Deliverables / Outputs: 25. Following are the outputs to be submitted as per the time frame and numbers. # Time schedule Reports Time for submission No. of copies 1 At inception Inception Report Within 5 days of signing contract Development of pro-forma Within th month of for collection of information signing contract Baseline study Within 6 months of signing contract 2 Monthly Implementation monitoring On or before 10 th of every Process monitoring 3 Half yearly Indicator wise analytical report on result frame work Annual Indicator wise analytical report on result frame work and learnings month Once in 6 months coinciding the WB mission visit Within two months after completion of financial year 6 End of project Impact evaluation Within two months after completion of 11

12 7 Others Thematic 5/ batch Case studies/ success 6/ batch Video film on pre project status Video film on project progress Video film on post project status Suggested contents of deliverables/ report implementation During th, 8 th, 12 th, 1 th quarter of project implementation at the field level During th, 6 th, 8 th, 12 th and 16 th quarter of project implementation at the field level Within 6 months of signing contract During 10 th quarter of project implementation at the field level Within 2 months of completion of project implementation 26. Inception Report: Should contain detailed description of material and methods that will be adopted by the M&E agency for effective discharge of the agreement. Material and methods will be finalized in consultation with WDD. If required WDD may arrange for one or two workshops with participation of external specialists from academic institutions 27. Baseline Report. The baseline report to be prepared based on the rigorous procedure described at para 1 and 15 of this report as this would serve as the benchmark. 28. Monthly Reports: It should have synthesized information on indicator-wise implementation, process and participatory monitoring aspects. The MIS data available in WDD to be crosschecked with the data collected by M&E agency 29. Half yearly and Annual Reports: Half yearly report will have indicator wise analysis based on the results monitoring with respect to results frame work as indicated in Annexure- 2.They annual report will contain analytical report on results monitoring and impacts observed in the project. An exclusive chapter on learnings and good practices, case studies and other noteworthy information to be included to improve the performance of the project. It should also include impact of midterm corrections on project performance. The good practices shall be documented in the form of video clippings, photographs and or other media. 30. Impact Evaluation Reports: A comprehensive report containing the objective wise process followed, outputs and outcomes achieved, level of attainment of project development objective, constraints observed, strategies followed to overcome them, good lessons learnt, sustainability of project interventions etc. The WDD will indicate the contents on other aspects as required. 12

13 Other reports: 31. Thematic Reports: Minimum of Thematic studies per batch of projects have to be conducted by the agencies. The themes may be jointly decided by the agencies and WDD. Studies to be initiated preferably after the first year of implementation or as per WDD requirement. 32. Case studies/success stories/good practices: The reports to be prepared following the standard format followed in writing case studies, success stories, good practices or learnings. The final format can be mutually decided as and when needed. Relevant photographs have to be the part of reports to support as visual proof. 33. Video Documentation: The agency is responsible to develop a video documentary showing the pre-treated watershed and the changes that have accrued upon implementation of the project in order to explain and to give comprehensive proof of project impact. The final product must compulsorily have a professional touch to it. The agencies have to submit the following video documentations, for each batch separately. End to end video documentary of project implementation (including pre project status, project progress and final impact) about 5 mins duration. The pre-project status shall be covered in 15 mins and the project progress and final impact including the best 10 Success stories and Good Practices in the cluster shall be covered in 30 minutes. The quality of matter presented in the video documentation and also picturisation should be of superior quality with professional touch (Not using mobile/mini digital cameras). 3.General Conditions regarding deliverables: (a) all the deliverables are to be submitted in copies of ; (b) all reports have to be submitted batch-wise and district-wise separately; (c) other than the reports detailed above, the M&E agency will also submit any specific reports as and when required /requested by WDD; (d) photographic evidences shall be provided in all the reports along with GPS coordinates wherever applicable; (e) frame work/formats for various reports have to be developed by the agencies in consultation with WDD; (f) additional copies of any specific reports may be sought by WDD; soft copies shall be submitted in good quality DVDs; (g) all the reports and information generated in the process of monitoring, evaluation, learning and documentation of IWMP/PMKSY by the external agencies shall be the copyright of WDD and shall not be used by the agencies for any other purpose without explicit permission of WDD. 35. Composition of Review Committee to monitor consultants work: The output of the consultant/s would be reviewed quarterly by the committee comprising (a) Commissioner, WDD and Project Director, KWDP-II; (b) Executive Director, KWDP-II, WDD; (c) Deputy Director of Agriculture (SUJALA-III), (d) M and E Specialist, WDD; (e) Representatives from NBSS & LUP, SAUs and IISc; (f) All the Sector Heads of WDD (g) The Review Committee may co-opt any Specialists as it deems necessary. The M & E Cell at WDD head office will support the committee in monitoring and reviewing the work of the M&E agency. 13

14 36. Procedure for Review of Deliverables submitted by the M&E Agency (a) The Review Committee will hold meetings from time to time and review the various deliverables/reports submitted by the agency and decide on the next course of action as per the agreement; (b) Review committee will either accord approval on the deliverable submitted or return the deliverable along with comments to the agency within 30 days of receiving of the deliverable from the agency; (c) The M and E Cell, WDD, will conduct meetings from time to time to review the deliverables. It may review the works on its own or recommend for the opinion of experts available in the department 37. List of Key Professional positions whose CV and experience would be evaluated: (a) Experts in Agricultural and allied sectors (minimum PG or equivalent qualification with field experience); (b) Experts in Natural Resource Management/ Environmental sciences (minimum PG or equivalent qualification with field experience); (c) Experts in Water Management(minimum PG with specialization in Hydrology/Water Management); (d) Experts in Remote Sensing/GIS/Information Technology (Relevant qualification); (e) Experts in Social Sciences/ Economics (minimum PG in relevant field or equivalent qualification with field experience preferably in livelihood); (f) Statistical Experts (minimum PG in Statistics/Economics/ Mathematics or equivalent qualification); (g) Documentation Expert (minimum PG in Social Sciences/ mass communication and journalism with experience in Communication and Documentation) 38. Other Requirements: The agency/ agencies will develop a comprehensive action plan with time line for executing the activities along with inception report which will be reviewed on quarterly basis. Agency will participate in review meetings at periodic intervals at head office and districts. 1

15 Sl No. Micro Watersheds Selected under KWDP- II (SUJALA III) Annexure-1 District 5 th batch (IWMP) 6 th batch(iwmp) Total Taluk GP MWS Area (ha) Taluk GP MWS Area (ha) GP MWS Total Area(ha) 1 Bidar Chamarajnagar Davanagere Gadag Gulbarga Koppal Yadgir Sub total CGIR Districts 8 Bijapur Chikkamagalur Raichur Tumkur Sub total Grand Total Note: 1. The MWS earlier considered in V and VI batches under IWMP (698 numbers) will be considered for implementation under PMKSY 2. In Taluks with bold face, the selected MWS will be saturated with watershed development activities (also, the research institutes have taken studies in these taluks) 3. The MWS (80 nos) Selected for Monitoring and Evaluation: from Koppal, Raichur, Bijapur and Gadag- (26); Bidar, Gulbarga and Yadgir-(21); Chamarajnagar, Chikkamagalur, Davanagere and Tumkur-(33) 15

16 Annexure-2 Results Framework and Monitoring (Likely to be changed due to shift from IWMP to PMKSY) Project Development Objective (PDO): To demonstrate more effective watershed management through greater integration of programmes related to rainfed agriculture, innovative and science based approaches, and strengthened institutions and capacities PDO level results indicators* 1. New science based approaches adopted to intensify improvements to the integrated watershed management of PMKSY Core Unit of measure Number of approaches adopted Base line 13-1 Y1 Cumulative target values** Y2 Y3 17 Y Y6 Frequency Y Periodic reviews and end of project (EOP) Data source/ methodology Project reports from regular implementati on support missions Project partners through LRI Responsibil ity for data collection WDD supported by M&E agency and project partners Description (indicator definition etc.) New approaches emerging out of the project and adopted in to WDD operational manual/ guidelines 1. Digital library (DL) 2. Decision support system (DSS) 3. Land resources portal. Hydrological assessment as part of sub-watershed assessment and 5. Decision support models used for site selection Remarks DL, DSS and portal are included as additional indicators 2. Improved M&E capability in WDD M&E cell established and functioning No formal cell in WDD Fully staffed & operati ng Cell produces M&E reports on regular bases Mid-term review (MTR) and EOP Project reports from regular implementation support missions WDD supported by M&E agency Man power in place, equipment acquired, and operational maintenance taking place 3. Incremental change 1 in agric./horticulture productivity in project areas for selected crops: Cereals Pulses Vegetables Fruits Ton/ ha Cereals (1.70) Pulses (0.5) Veg. (15.00) Fruits (12.00) Cereals (2.08) Pulses (0.65) Veg. (18.15) Fruits (15.00) Base line and EOP Data from ongoing M&E for IWMP plus additional data acquisition as required WDD supported by M&E agency Weighted average yield of 3 major crops (based on area) for cereals, pulses, vegetables. The targets are incremental (over IWMP watersheds) and would be measured for phase- 1 sites. Without project values are estimated at cereals (1.85); pulses (0.58); vegetables (16.50); fruits (13.50) 1 Expansion of incremental benefits will come from incremental crop productivity and cropping intensity due to efficient soil moisture conservation based crop management, incremental irrigated area due to efficient water conservation based watershed management planning, improved adoption rate of conservation based production technologies and minimizing productivity fluctuations due to longer dry spells in the cropping seasons. 16

17 PDO level results indicators*. Percentage of micro watersheds with improved convergence and integration 2 Core Unit of measure Per cent of MWS Frequency Base Cumulative target values** line Y1 Y2 Y3 Y Y5 Y Mid-term and EOP Data source/ methodology Quality control reports for micro watershed plans Annual budget allocation in WDD, NREGS Responsibility for data collection WDD and DWDO supported by M&E agency Description (indicator definition etc.) Convergence of Sujala-III inputs to PMKSY planning process only. The quality rating would be based on assessment of : Level of integration, targeting of key soil and water conservation civil works in relation to microwatershed master plan, and stakeholder satisfaction Intermediate result (component one) : Support for improve program integration in rainfed areas: Demonstrate successful integration of rainfed agriculture and watershed development programmes, within a science-based approach Intermediate results indicator for component-1 1.MWS master plans of PMKSY are assessed for their integration of programs related to rainfed agriculture 2. Digitized data base library fully operational for all the project watersheds 3. Percentage reduction of time taken for net planning at micro-watershed level Number of micro watersheds Number of micro watersheds Yearly Digital library and portal report reviewing Subwatershed and microwatershed plans and implementation Yearly Digital library and portal Per cent Yearly Digital library, Decision support system portal WDD, DWDOs M&E agency, KVKs with Technical agencies peer reviewing quality of plans on sample basis WDD / project partners WDD / project partners / NGOs Scientific recommendations from watershed plan taken up in microwatershed plan. Key results include ground water assessment, land use, agriculture potential Digitized library to be in place as per design and fully operational means all nodes are linked and data base accessed on real time basis for planning The data from DL/ LRI will be made available to the watershed planning process of PMKSY resulting in reduction of time taken for planning purposes Remarks Target value shifted Number of MWS are correcte d and target values shifted No. of MWS are correcte d and target values shifted 2 Quality would be rated on (a) improved convergence of NREGS resources for soil and water conservation works with IWMP/PMKSY progress and outcomes in project areas (improved targeting and quality of NREGS investments); and (b) better integration of agriculture, ground water, forestry, horticulture, livestock activities into micro-watershed master plans. 17

18 Intermediate level results indicators Core Unit of measure Base line 13-1 Y Y2 Cumulative target values Y3 Y Y Y6 Frequency Data source/ methodology Responsibility for data collection Description (indicator definition etc) Intermediate result (component two): Research, development and innovation: Establish a coordinated research approach to provide practical knowledge and tools to support integrated watershed management 1.New hydrological monitoring systems installed and functional Advance monitoring Community monitoring Number of : MWSs SWSs Yearly Project reports, State Ministry reports and policies WDD, IISc and partner Universities, Dept. of Mines and Geology, M&E agency, communities Hydrological monitoring and modeling adopted within regular watershed planning Functional means the system should generate data at specified intervals Remark s Target values shifted 2. Improved information for farmers on climate change and risk management 3.Value addition and marketing system improved.pilot demonstration of water harvesting and production technologies Number of Farmer Contact Centres (RSKs) distributing information Number of commoditie s (incrementa l) Number of MWSs Yearly Information system regular reports and user data Process monitoring Annual end user surveys Independent assessments Yearly Project reports, Yearly Progress reports WDD, DoA, research agencies, 3 rd party, study agencies, NBSS & LUP WDD and other IAs, M&E agency WDD and KVKs Underlying studies completed, delivery systems designed and functional through RSKs, providing information to farmers Value addition identified and marketing system improved as demonstrated for the targeted commodities Identified technology demonstration for higher productivity in high value crops. One pilot demonstration for each of the 11 districts Target values shifted Target values shifted New activity 5.Pilot demonstrations on watershed treatments saturation in selected micro watersheds Number of MWSs Yearly Progress reports WDD and M&E agency Based on gaps identified and supplemented by additional treatments to saturate the watersheds. One pilot demonstration for each of the 11 districts 6.peri-urban Number 0 1 Yearly Progress reports WDD and Watershed planning for peri- New New activity 18

19 Intermediate level results indicators watershed planning and management Core Unit of measure Base line 13-1 Y Y2 Cumulative target values Y3 Y Y Y6 Frequency Data source/ methodology Responsibility for data collection Municipal agencies Description (indicator definition etc) urban development and treatment of waste water for agriculture and non-agriculture purposes in one peri-urban watershed on pilot bases Intermediate result (component-three): Institutional Strengthening: Strengthen the institutions and human resources of key stakeholders to improve effective integration of watershed management 1. New aquifer user groups / CIGs functioning Number Yearly End user survey and score cards Process monitoring Service delivery studies, baseline, mid-term and end of project WDD, DoA, DoH, DWDO and research agencies 3 rd party study agencies Aquifers identified and aquifer user groups/cigs established and functional Remark s activity Target value shifted 2. Adoption of improved conservation practices and production technologies Per cent of farmers Yearly MIS reports drawing from process monitoring Agriculture technology management agency (ATMA) and RSKs data WDD, DoA, DoH, KVKs and M&E agencies Based on studies and demonstrations. Adoption of Key scientific resource conserving, productivity enhancing technologies that are disseminated. 3. Improved capacity of farmer contact centres / RSKs Per cent of offices Yearly MIS reports drawing from process monitoring, ATMA and farmer centre data. WDD, DoA, DoH, KVKs and M&E agencies Per cent offices in project areas operating with full staff (GoK and contract) complement and linked with functional ICT to digital library, market information, etc. Target value shifted Intermediate result (component four): Horticulture: Strengthen the knowledge base regarding horticulture potential in rainfed areas and watershed 19

20 Intermediate level results indicators Core Unit of measure Base line 13-1 Y Y2 Cumulative target values Y3 Y Y Y6 Frequency development, and improve the production and value addition of horticulture in project areas 1. Adoption of improved horticulture techniques Per cent increase of farmers Data source/ methodology Yearly MIS reports, drawing from process monitoring, and farmer centre data collected from FIGs Responsibility for data collection DoH, WDD, DoA and M&E agency Description (indicator definition etc) Adoption of productivity enhancing technologies that are disseminated. Targets are incremental (over IWMP) for phase-i MWSs and same applies for phase-ii MWSs Remark s 2. Improved technologies for processing and value chain improvements in selected horticulture crops Number of demonstrati ons Yearly MIS, surveys DoH, M&E agency Number of demonstrations related to pack houses, low energy storage, pre-cooling units and ripening units. Target value shifted. Targets reduced because the decision was taken to impleme nt demos at departm ent farms only due to lack of availabil ity of farmers lands. Type of improved technologies 2.1 Technology for storage and processing Numbers 8 10 Yearly MIS, surveys DoH, M&E agency 2.2 Technology Numbers 8 10 Yearly MIS, surveys DoH, M&E for value chain 2.3 Technologies for marketing agency Numbers 1 2 Yearly MIS, surveys DoH, M&E agency Intermediate result (component five): Project management : Ensure effective, efficient and responsive project management Number of technology information on post-harvest. Number of technology information on value chain Number of technology information on marketing 20