Introducing ARCHIBUS Version 19 Using the Run Anywhere Suite to Raise Your Environmental Profile While Reducing Costs

Transcription

1 Introducing ARCHIBUS Version 19 Using the Run Anywhere Suite to Raise Your Environmental Profile While Reducing Costs

2 Contents Executive Summary... i The Case for Adopting a Run Anywhere Web Services Environment... 1 The Run Anywhere Application Suite Provides Power and Flexibility... 3 The Smart Client... 4 The Smart Client Extensions for AutoCAD and Revit... 6 The Web-enabled Workgroup... 7 Equivalencies: Windows Client/Server versus Run Anywhere Applications The Web-based Enterprise Going Green Rhetoric Versus Reality New ARCHIBUS Applications Making a Real Difference in Going Green Green Building Environmental Sustainability Assessment...16 Energy Management Hoteling Asset Portal...19 Supporting BIM Models Executive Summary ARCHIBUS Version 19 (V.19) represents a significant evolution of the world s #1 real estate, infrastructure and facilities management software solution. V.19 introduces a new Run Anywhere architecture that enables all users of ARCHIBUS Web Central and the ARCHIBUS Windows Client/Server platform to effectively communicate and collaborate using Web Services. The new Run Anywhere architecture of ARCHIBUS V.19 lets multiple work sites and service providers interact directly with enterprise workflows -- eliminating the need to extract, duplicate, or data and files. The new architecture supports the working requirements of both workgroup-level and enterprise-wide users, improving collaboration and operational efficiency. Taking advantage of this new Run Anywhere architecture, the V.19 release offers access to new or enhanced Smart Client software applications that give organizations the tools to help improve their environmental stewardship as well as their bottom lines. 2011, ARCHIBUS, Inc. All rights reserved. These include the new Web-based Green Building, Energy Management, as well as enhanced Web-based editions of the existing Environmental Sustainability Assessment, Hoteling, and Asset Portal applications, and lastly new Smart Client Extensions for AutoCAD and Revit to improve workflows and increase efficiency. The new applications and extensions will help user organizations reduce their carbon footprints and space needs, improve asset utilization, and ultimately, lower the overall cost of occupancy. The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World

3 The Case for Adopting a Run Anywhere Web Services Environment The reason for adopting a Run Anywhere Web Services environment is rooted in how users needs and expectations have changed. And one important change resides at the single-user and the workgroup level. Even small workgroups now use the Web to eliminate and phone calls by having their internal customers get it themselves submit requests, check status, download reports, and interact with floor plans. By becoming Web-enabled workgroups, Real Estate, Infrastructure, and Facilities (RE/IM/FM) departments can grow their deployments bottom-up reaching out to internal customers and enabling their service providers to become active business-process participants. These departments needs for additional Webfacing features is great. Another change is at the enterprise level. Within larger organizations, RE/IM/FM departments are not just running their own tactical applications but, instead, are operating a mission-essential segment of the enterprise resource planning system. These departments need collaborative software applications, high-end scalability, and centralized security. Moreover, the demographics of the workforce are changing. The workforce is much less a set of people sitting together in a centralized office and much more a network of providers and enablers linked by service agreements. These users all require broad access to a solution. And they need all features to run everywhere. They need it to run whether it is on a singleuser workstation, in a department workgroup, at an outsourced vendor s office, or on a thin client throughout a global enterprise. They need to work on mobile devices or PDAs. And they need to work in every place where there is a cable, a Wi-Fi connection, or a 3G signal. In addition, the connection may not be to a person but to a system such as the HR, RE, or Finance ERP Systems, Building Automation Systems, or self-service kiosks in building lobbies. All of these systems need to be networked with the same personalized, secure, real-time information that the RE/IM/FM department accesses. The V.19 Web Services connection allows remote invocation, so even work tasks that require intensive data aggregation and calculations can happen entirely on the servers. They send back only the results with the outcome that all business rules can be centralized and network traffic can be dramatically reduced. The Web Services infrastructure dovetails consistently with the infrastructure needed to network Building Automation Systems (BAS), Building Information Modeling (BIM), Enterprise Information Modeling (EIM) and other Enterprise Resource Planning (ERP) systems. So now even power users performing CAD and BIM tasks or parsing through massive amounts of data on a grid can be connected with other users, offices, vendors, and systems through a simple thin pipe Web connection anywhere. Over 4 million users prove it daily saving their organizations over $100 billion annually 1

4 ARCHIBUS V.19, with its Run Anywhere architecture, opens up an entire range of new opportunities. With V.19 you can: Reduce duplication and errors by connecting remote offices, work sites, and outsourced providers to centralized servers even for high-end functions like Building Information Modeling (BIM) Improve visualization and interaction capabilities for all users by using the built-in enterprise graphics and Flash-based charts/dashboards, without the need for extra plug-ins or protocols Use Cloud-based servers for ARCHIBUS Web deployments and still use workstation products such as AutoCAD and Revit Centralize security, user management, and software updates for all users even power users on workstations, users at remote offices, off-site contractors, and outsourced vendors Reduce training costs by using Web-based interfaces for applications and Microsoft fluent-style interfaces for high-performance back-office tools Speed commissioning by allowing architects to interact directly with the rich lifecycle data needed to operate buildings efficiently Highlight rooms by availability and type, overlay space data on AutoCAD drawings, so planners can assign and reallocate space efficiently and accurately 2 The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World

5 The Run Anywhere Application Suite Provides Power and Flexibility The Run Anywhere suite complements rather than replaces the existing Windows Client/Server suite, which ARCHIBUS, Inc. continues to sell and support. In a single deployment, you can use the Windows Client/ Server suite, the Run Anywhere suite, or both. It is entirely your choice. The Run Anywhere suite s new set of programs are essentially analogous to the Windows Client/Server components, however the components of the Run Anywhere suite will, as the name implies, run anywhere. The Smart Client, for example, is the analog to the ARCHIBUS Windows Client/Server program. The Smart Client Extensions for AutoCAD and Revit are the analog to the existing Windows Client/Server-based Overlays. The set of Run Anywhere Applications is the expanded and updated set of ARCHIBUS Web Central applications. However, the benefit of the Smart Client is that it enables one to run these Web Central applications on single-user and on small workgroups, as well as in enterprise Web deployments. Windows Client/Server Suite Windows Program Windows Overlays for AutoCAD and Revit Client/Server Application Suite (Views and BasicScript) Interface Smart Client (Windows.Net Program) Smart Client Extension for AutoCAD and Revit (Windows.Net Plug-ins) Web Central (Web Browser) Run Anywhere Suite Smart Client Smart Client Extensions for AutoCAD and Revit Run Anywhere Application Suite (Web Central Applications) Role Back office power users, bulk data transfer, entry, and analysis CAD and BIM Collaboration applications that run anywhere All of the Run Anywhere applications are written in.net, with the Smart Client Extensions for AutoCAD and Revit being.net plug-ins that add themselves to AutoCAD and Revit. The Smart Client is the Windows Client/Server power user, refocused to deal with high-volume data manipulation. It avoids duplicating those features that power users can accomplish more easily in the Web Central applications. Similarly, the Smart Client Extensions for AutoCAD and Revit have been revamped and streamlined to complement and drive the Web results, rather than duplicate the Windows Client/Server-based feature set. ARCHIBUS V.19 provides a new flexible platform by connecting the Smart Client, the Smart Client Overlay Extensions for AutoCAD and Revit, and Web Central to the same application server using the same lowbandwidth Internet connection. That is, each environment Web Central, the Smart Client, and the Smart Client Extensions for AutoCAD and Revit acts as a Web Services client to get data and invoke actions. ARCHIBUS has dramatically improved its Web Services infrastructure to deliver this kind of rich functionality in a distributed fashion, and the Smart Client is a good example of what ARCHIBUS can accomplish in the Web Services arena. The Run Anywhere suite has the full range of applications that current ARCHIBUS user sites need to deploy. In each domain area, ARCHIBUS Windows Client/Server users will find useful features for which they have Over 4 million users prove it daily saving their organizations over $100 billion annually 3

6 been asking, making upgrades to V.19 easily justifiable. Within the Run Anywhere suite, you can run the Web Central applications either within your Web browser, or within the Smart Client. The Smart Client provides everything you need to run the Web Central applications in one convenient package. This is true even on single-user and workgroup workstations. The Smart Client also has a wide variety of bulk data editing, visualization, CAD and BIM features as well. The distinguishing benefit of the Run Anywhere suite of business applications is that all products within the suite use the ARCHIBUS Web Services to connect, in real-time, different business applications, work teams, and remote offices. The Web Services enable coordination of their efforts and speed their collaboration. Run Anywhere Application Suite Functional Domain Real Estate Portfolio Management Capital Project Management Space Planning & Management ARCHIBUS Run Anywhere Applications Portfolio Management Lease Administration Cost Administration Cost Chargeback & Invoicing Portfolio Forecasting U.S. Federal Property Registry Capital Budgeting Project Management Condition Assessment Space Inventory & Performance Personnel & Occupancy Space Chargeback Move Management Enterprise Move Management Asset Management Asset Portal Environmental & Risk Management Green Building Environmental Sustainability Assessment Energy Management Emergency Preparedness In addition to using the Run Anywhere Building Operations On Demand Work applications from within a Web browser Preventive Maintenance and ARCHIBUS Smart Client applications Condition Assessment in Windows, they can also be used from Workplace Services Reservations within the Revit building information Service Desk modeling environment. As a result, Hoteling ARCHIBUS and Revit users never have to re-enter information, extract it, cut-andpaste it, or it because the information is captured as a by-product of their normal workflows. Best of all with ARCHIBUS, individuals and work teams are always working from each other s most recent changes, because the Run Anywhere technology delivers the updates within all environments seamlessly and simultaneously. The Smart Client The Smart Client rationalizes all of the ARCHIBUS commands to one ribbon bar. The Process Navigator loads views either Web Central views or high-performance grid views into the Details Pane where you can work with them. 4 The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World

7 The My Favorites list has commands for adding, deleting, and editing your favorite views. This makes it easy to keep track of those ad hoc views that you create on your own restricted data and fields leases for your account, rooms with cross-charge questions, etc. The New View menu is a list of tables in the database. You can filter this list and create a new view instantly from any of them. You can add multiple related tables to a view to get owner and standards relationships. When we look at how most power users use the Windows Client/Server program, we see they sculpt views and data as they go relating tables, adding fields, changing restrictions. And the new Smart Client makes this process very easy. The Drawing List navigation tab shows how commands that work with each tab are arranged. Here Open, New, Add, Remove, Properties are grouped with the appropriate Drawing List. The My Favorites and New View commands are grouped similarly. The grid has a wealth of features which end-users have been asking to receive. There are many other capabilities supported by the design of the Smart Client, but in terms of bottom line functionality, it speeds the work for which you most commonly use ARCHIBUS Windows Client/Server in a much more convenient way. Over 4 million users prove it daily saving their organizations over $100 billion annually 5

8 The Smart Client Extensions for AutoCAD and Revit The layout of the Smart Client Extensions for AutoCAD and Revit is similar to the Smart Client. All generic ARCHIBUS commands, such as Data Edit or Number, are combined into one Ribbon Menu. All process-specific commands, such as Draw Rooms, are on the Process Navigator. The Navigation tab shows up as an AutoCAD palette menu. The Navigation tab has the Process Navigator and the Drawing List. The image on the left shows a typical Smart Client Extension process with all of the commands you need to follow, such as drawing rooms or creating a jack plan, in one place. One might notice that the tab does not have hatching and highlighting commands. Those tasks now all take place in Web Central or within Smart Client views using enterprise graphics. The Extension has many of your familiar commands. Edit Data Multiple will filter for one particular type of asset if you window a mixed group of them. The Publish Enterprise Graphics command has a much improved progress dialog to show you which drawing and which rule you are currently publishing. Another nice improvement is the Reconcile command. If someone has worked on a drawing without using ARCHIBUS, the assets and the database can easily fall out-of-synch. The Reconcile command shows you side-by-side lists of the drawing and data differences. You can then uncatalog, catalog, or remove asset properties p to resolve the issues right there. 6 The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World

9 The Web-Enabled Workgroup All that may sound great. But what, specifically, is the advantage for the traditional ARCHIBUS Windows Client/Server user in upgrading g to V.19? The main advantage is time. ARCHIBUS V.19 is a time-compression machine. For tasks like Preventive Maintenance or Cost Administration, the new, wizard-driven interfaces easily cut training time in half. Tasks which required hours of user training to master are now self-explanatory. Wizards automate tasks like setting up charts and reports. Visual interfaces and search consoles expedite the search for relevant data enabling instant action. Enterprise graphics indices graphically locate, correlate, and highlight assets far faster than you can by loading full drawings or BIM models. Features, like paginated reports containing drawings, generate faster in the Run Anywhere environment. And you can share 100% of your views and reports instantly over the Web. Let s look at how the Run Anywhere suite achieves these efficiencies by looking at the differences in some of the most commonly used applications. Over 4 million users prove it daily saving their organizations over $100 billion annually 7

10 One example is the Enterprise Move Management application s group move form. In Windows Client/ Server, there is a set of pop-up dialogs that may not be intuitive to some. In the Run Anywhere suite, you can now use the Web Central wizard for group moves. It s easy to create and edit move orders in bulk and easily spot errors or inconsistencies. Best of all, department managers and administrators can log-in directly to their move projects and avoid lengthy pre-move meetings and expensive post-move re-work for missed items. Another example of these differences is Preventive Maintenance. In the Windows Client/Server product, there is a grid interface with actions. g Again, with the Smart Client Run Anywhere application you now can use the Web Central forms right in single-user or small workgroup settings with wizards for set-up. They also have features for bulk assigning equipment to PM procedures, shadowing procedures, and routing the resulting work orders using servicelevel agreements. 8 The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World

11 Another example is space management department assignment. In the Windows Client/Server product, you use the grid or the Overlay functions to make this assignment. But the Run Anywhere application provides the option to use the interactive form to quickly jump between buildings and floors and make assignments just by clicking on the room. Another example is the cost administration form. In the Windows Client/Server application, there is a grid where you have to load views and use certain actions in a sequence for the correct result. The Run Anywhere suite uses the Web Central Cost Administration wizard. This wizard lets you select owner entities in a tree, and then follow the schedule, approve, and review sequence through in an intuitive manner. There are no steps to remember, and few rules that require training. Over 4 million users prove it daily saving their organizations over $100 billion annually 9

12 Equivalencies: Windows Client/Server versus Run Anywhere Applications There are equivalent Run Anywhere applications for each of the Windows Client/Server application modules. In almost every case, there is a wealth of new features that make upgrading beneficial for users. In addition to upgraded interfaces and logic, each application in the Run Anywhere suite can be used collaboratively on the Web. ARCHIBUS for Windows Client/Server Application Module Real Property & Lease Management Equivalent Run Anywhere Applications Real Estate Portfolio Management Domain: Portfolio Management Lease Administration Cost Administration Cost Chargeback & Invoicing Selected New Functionality Portfolio & Lease Administration Wizards Strategic Master Planning Portfolio Forecasting Application Cost Forecasting Space Management Space Planning & Management Domain: New Chargeback Alternatives Space Inventory & Performance Enterprise Graphics Personnel & Occupancy Space Chargeback Furniture & Equipment Management Asset Portal Application Web-based Asset Controls Enterprise Graphics Furniture & Equipment Management -- Move features Telecommunications & Cabling Basic Inventory Building Operations Management + Call Center Wizard Enterprise Move Management Application Asset Portal Application Building Operations Domain: On Demand Work Preventive Maintenance Move Forms Move Spreadsheet Web-based Trial Plans Web-based Asset Console Preventive Maintenance Wizards High-volume Features Service-Level Agreements (SLAs) Condition Assessment Condition Assessment Application Connection to Web-based Project Management and Capital Budgeting Environmental Sustainability Assessment Environmental Sustainability Assessment Upgraded Web forms Application Emergency Preparedness Emergency Preparedness Application Upgraded Web forms Hoteling Hoteling Application Approvals and security Room Reservations Reservations Application Timeline interface, catering, configurations and arrangements, setup actions However, there are several areas for which there currently are no Run Anywhere application equivalents. These are, specifically: Connection-level Telecom Inventory. While the jack and move-support is included in the Run Anywhere Enterprise Move Management application, the Windows Client/Server Telecommunications & Cabling Management application handles jack plans, backbone cabling, and connection-level inventories more comprehensively. 10 The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World

13 Strategic Master Planning. In the Run Anywhere suite, this functionality is handled in the Portfolio Forecasting application, which operates on the property and group level that most real estate managers use on a working basis. However, if space planners need a level of detail at the room and headcount level, it would be best to continue to use the Strategic Master Planning Windows Client/Server-based application module. Furniture Trials. The Run Anywhere applications include features for Equipment Plans, Jack Plans, and Furniture Plans. However, if you are doing Furniture Trials plans, you should use the Windows Client/Serverbased Furniture & Equipment Management application. Design Management. While the Smart Client Extensions for AutoCAD and Revit provide most of the asset and data connectivity features you need, the Design Management CAD features (walls, doors, room schedules, etc.) are available only in the Windows Client/Server version of the Overlay. The Run Anywhere suite supports cascading updates, data transfer, export to Excel, and all the essential technologies that you typically need to deploy. Windows Client/Server Technology DWF Generation DWG Viewer EIS Domain Navigator BasicScript Run Anywhere Replacement Technology Enterprise Graphics Web-based Drawing Control Web-based and Dashboards Web-based Process Navigator Basic Workflow Rules There are a number of technologies that are still supported in the Windows Client/ Server products but that are not used in the new Run Anywhere environment, where a different technology, and in our opinion, a better technology is provided instead. Specifically these are listed in the table on the left. The new environment has a large list of other advantages. One is the View Definition Wizard, which makes creating edit forms, interactive reports, charts, even paginated reports with highlighted drawings just a matter of following the steps. Run Anywhere also brings the Dashboard Definition Wizard and GIS features to the workgroup. The single user installation program takes care of everything that you need to get started. It installs Sybase Runtime and optionally SQL Server Express. It also installs the application server. You can get started just by pressing the Start Servers button. You can create your own projects right from the Projects dialog, same as in Windows Client/Server. Once you install one full workstation, you can install peer workstations just by running the remote client setup program, which installs just the Smart Client and the Smart Client Extensions for AutoCAD and Revit plug-ins. You can also use that workstation as a host and URL links to internal customers so they can view dashboards, make requests, and get reports. Over 4 million users prove it daily saving their organizations over $100 billion annually 11

14 Both Smart Clients and Web clients need only a URL to connect. They do not need any database server name or any other protocols running. Multi-user installation is simple. An automatic remote workstation installation establishes peer workstations. If you update the master workstation, the dependent clients will prompt the user to install the update. Existing users may say that they are intrigued by the new environment, but they do not want to convert all their separate ARCHIBUS deployments right away. Sites can use the Run Anywhere suite of products in parallel with the Windows Client/Server suite of products. The two suites can run against the same database. They can round-trip drawings back and forth. Existing users can deploy the Windows Client/Server applications for one business function, and Run Anywhere for another. Or they may wish to switch data development over to Run Anywhere but continue to use the Client/Server for quarterly reporting for the near-term. The only caveat: run your calculations in one suite or the other. For instance, the Run Anywhere Space Planning & Management applications have additional chargeback features. You should either use the Client/Server chargeback, or the Run Anywhere chargeback. The Web-Based Enterprise V.19 includes another set of enhancements at the enterprise level. RE/IM/FM departments are not just running their own operational system, but instead operate a mission-essential leg of the enterprise resource planning system. 12 The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World

15 V.19 has a wide variety of features to simplify the life of a wide range of titles within enterprise deployments. BIM and CAD teams will find training time greatly reduced for new personnel because of the newer, streamlined tools. Business Process Owners who are involved in deploying and maintaining ARCHIBUS at a site will find the lower overhead of deployment and centralized management time-savers. IT Departments will appreciate the centralized feature for managing all ARCHIBUS workstations even CAD workstations. And enterprise graphics and Flash charts and dashboards give their internal customers stateof-the art interaction and visualization without the need for extra plug-ins or protocols. Enterprise Architects will find that the Web Service infrastructure that brings ARCHIBUS functionality to so many clients is also available to call or be called by other systems in the enterprise stack using standard Web Services. Constituency Benefits BIM and CAD Teams Reduce training costs with the streamlined process and ribbon interface Lower deployment costs with the Run Anywhere connectivity architecture Business Process Owners Simplify administration with centralized management of user, VPA, process assignment, and project lists Manage Web, Windows, and CAD users all from one, centralized location IT Departments Centralize password policies for all ARCHIBUS users, or use one SSO or LDAP configuration for all logins Simplify workstation deployments with automatic updates Enterprise Architects Use Web Services integration to cost-effectively link your other ERP systems to ARCHIBUS V.19 will feature different language releases (other than English) on a consistent footing. The Localization tool can translate the Smart Client and the Extensions the product is identical except for a separate language Dll. This will let us keep the power user and CAD tools in synch with Web Central. The Smart Clients can also change their language of choice. If you choose a new language for the Smart Client, Web Central will use that same language for its forms during your session. V.19 delivers a large number of other improvements. If there is one umbrella category it would be fit and finish. Anything that users have found an irritant or a drag on productivity was targeted. One barrier to upgrades is merging site-specific application files and new stock ARCHIBUS files, so an Application Update wizard was added to do the merge. Another barrier centers on upgrades to project databases, so the Update Project and Schema Wizards were improved. There are additional key wish list items that have been included, such as Prev/Next functionality, Smart Searches on enumerated values, particularly localized enumerated values, View Definition Wizard clean-up for localized languages. V.19 has improved drawing hatching, contrast, and includes dynamic text display in both on screen and printed drawings for better legibility. And many of the Run Anywhere applications have been upgraded to the new View 2.0 format, providing benefits that include an improved user interface and faster run times. Over 4 million users prove it daily saving their organizations over $100 billion annually 13

16 Going Green Rhetoric Versus Reality Most professionals engaged in real estate, infrastructure, and facility management are concerned about environmental stewardship, and want to make a real difference in their own organizations. And they know that any initiative they undertake must not only drive results to the bottom line, but must also be: Substantive There tends to always be a long list of projects that require both time and money. Addressing only those priority items that will truly make a difference can help generate success and the subsequent support to undertake additional projects. Measureable If an organization cannot measure the results of its actions, senior management has no way of knowing whether the actions taken produced the desired results. This in turn will make it more difficult to justify and fund future initiatives. Funded Organizations are facing too many vague green standards, checklists, and initiatives that give no direction as to the likelihood of remediation success, and no structure for funding them. If there is not a realistic budget or identification of funding source, it is unlikely the project will be implemented. New ARCHIBUS Applications Making a Real Difference in Going Green In moving from the ideal of going green to actually achieving results that make a real difference, ARCHIBUS has introduced five new applications that substantively reduce the 30% of carbon that is produced by buildings. They include the following Web-based applications: Green Building delivers a centralized, consolidated information framework to specify environmental criteria and protocols, calculate net greenhouse gas equivalent impact for buildings, report on carbon footprint change over time, and manage the certification and recertification process. Environmental Sustainability Assessment helps prioritize environmental remediation actions to the most substantive projects with the greatest potential for management attention and funding. Energy Management can help lower costs by at least 5% through reduced overall energy consumption and decreased peak-time usage. Hoteling drills to the root of the problem: using too much space. Reducing space reduces energy costs as well as the carbon footprint of the building, and decreases the emissions associated with commuting. Asset Portal answers the need to increase asset utilization, and optimize acquisition and/or disposition practices. Improvement in these practices helps reduce unnecessary consumption of resources, which is both harmful to the environment and to an organization s financial results. All together, these applications are focused on reaping real results for the forward-looking organization hoping to improve its environmental profile and competitive advantage. 14 The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World

17 Green Building Managers are increasingly being tasked with achieving carbon footprint goals and managing environmental sustainability certification scores for individual buildings or across their entire portfolio. ARCHIBUS Green Building aids those managers by delivering a highly versatile and robust Web-based platform to provide the information framework for reducing greenhouse gas (GHG) emissions, and managing the environmental sustainability certification and recertification process. The application helps guide users through the processes of defining environmental criteria and protocols, collecting portfolio data, and evaluating results to help make informed and cost-effective decisions to achieve sustainability goals. Compare emissions by building, scope, and year at a glance and drill down to emission scope detail to identify key drivers and areas for improvement ARCHIBUS Green Building allows users to define any number of carbon footprint scenarios, associate buildings with those scenarios, and configure combinations of carbon footprint emissions factors for each, over one or more years. Users can then proceed through a series of forms for entering or mapping carbon footprint sources like fuel and energy consumption for heat and electricity, hours flown, miles driven, electricity purchased, materials procured, and waste recycled. The result is a monitoring/analysis capability that lowers operating costs by reducing power consumption and greenhouse gases while improving regulatory compliance. Over 4 million users prove it daily saving their organizations over $100 billion annually 15

18 Environmental Sustainability Assessment An increasing number of organizations are recognizing the strategic value of reducing their carbon footprint to protect the environment and enhance their bottom line. Web-based ARCHIBUS Environmental Sustainability Assessment helps make the concept of environmental sustainability a reality by tracking, ranking, and documenting details on the condition and use of physical assets so remedial action can be taken. The Assessment Scoreboard provides users with a graphical approach to evaluate high-priority h i it environmental sustainablity items objectively and then drill down for more detailed information on individual items Unlike spreadsheets and other manual processes, the application provides a truly objective and systematic method of identifying and prioritizing facility replacements, upgrades, and renovations, based on environmental sustainability criteria while leveraging other ARCHIBUS facilities data from its central repository. ARCHIBUS Environmental Sustainability Assessment delivers an objective methodology for creating a balance among people, infrastructure, facilities and their effect on the environment. Organizations can now establish proactive processes that are both environmentally and economically defensible. 16 The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World

19 Energy Management With energy costs and carbon output an executive-level concern, many businesses and government agencies have issued top-priority directives to reduce energy consumption. With typically 15% of their budget spent on energy, the facility management function often undertakes this mission-essential challenge. Yet the facilities team often finds they do not have the information at-hand to make informed choices concerning remediation programs, or the tools to objectively measure the results. Graphical dashboard views, such as Utility Cost with Consumption (by building and billing period) shown above, simplifies visualization and analysis while improving decision support for energy management strategies New ARCHIBUS Energy Management is a Web-based application that fills this void. It provides the means to easily aggregate, evaluate, and optimize energy and utility spending decisions to reduce unnecessary consumption and costs. It correlates portfolio information, such as space and leases, with energy, weather, billing, and building operations data in a unique way. And it can map current usage, project what-ifs on different remediation scenarios, and measure the year-to-year effectiveness of changes according to objective benchmarks. Organizations who have implemented a pre-release edition of Energy Management have achieved savings of $0.10 to $0.20 per square foot each year, as well as meeting aggressive carbon footprint reduction objectives. Over 4 million users prove it daily saving their organizations over $100 billion annually 17

20 Hoteling At many organizations, office space is frequently underutilized by 50% or more, resulting in a larger than necessary real estate and carbon footprint, along with their associated costs. Web-based ARCHIBUS Hoteling enables organizations to more fully utilize existing space, potentially reduce leased/owned space in their portfolios, as well as decrease carbon emissions and workspace operating costs. It supports temporary allocation of on-site workspace to dynamic project-based teams and makes implementation of increasingly popular telework initiatives possible. Additionally, Hoteling simplifies implementation of shared space chargebacks, which further encourages space efficiency and a mutual responsibility for reducing space costs among both department and facility managers. ARCHIBUS Hoteling lets organizations book rooms, and display their locations, to support visiting teleworkers and dynamic project-based teams The ARCHIBUS Hoteling application enables an increasingly mobile workforce to easily find and schedule available space on an as-needed basis. Its self-service Web forms reduce data entry to almost zero, while producing utilization reports that allow managers to identify and release under-utilized space and drive down their total cost of occupancy. 18 The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World

21 Asset Portal Tracking and optimizing physical assets are both a managerial challenge as well as an opportunity to increase organizational accountability. Similarly, the reduction of excess procurement and unnecessary consumption helps both the environment and the bottom line. Asset Portal establishes such important metrics as cost-versus-use analyses to aid in justifying asset investments ARCHIBUS Asset Portal provides the means to improve data accuracy of the asset registry, increase asset utilization, and optimize asset acquisition and disposal decisions within an overall capital plan. The application s ability to trace assets to the entity that is responsible for the asset, its physical location, and the cost center or department that depends on the proper function of the asset helps increase accountability and assists in asset redeployment, when appropriate. Ultimately, this accountability will drive improved asset optimization that supports the organizational mission at the lowest cost. Over 4 million users prove it daily saving their organizations over $100 billion annually 19

22 Supporting BIM Models One mantra of Building Information Modeling (BIM) proponents is that by creating a model of a building, you create a detailed information source that the building owner can leverage for other purposes and for other phases of its lifecycle. Seamlessly integrate facilities data with industry-standard AutoCAD drawings to support BIM models While a valuable goal, BIM models alone sometimes have trouble following through, because the BIM model is an island of automation on its own high-end workstation. These models often do not participate in the rich set of communication between enterprise systems, nor plug in to existing backbone standards like building codes, account codes, employee standards, and more. These connections are critical for building owners to take advantage of BIM information. These connections are also important to ensure that data entered across multiple BIM models, in a portfolio, roll up and relate to the business requirements that drive the need for space in the first place. 20 The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World

23 ARCHIBUS V.19 fills the gap. The Smart Client Extension for AutoCAD and Revit plugs directly into Revit to give it Web Services connectivity for the larger real estate and facilities model in ARCHIBUS. ARCHIBUS also lets authorized users publish enterprise graphics from the Revit model to distribute graphics indexes from the model to the enterprise at large. And ARCHIBUS makes backbone data and validation available, right within Revit, to make sure the data is consistent and relevant. And by using just one integrated solution across your Real Estate, Infrastructure, and Facilities Management operations, you can reuse existing data, reduce inconsistent information, and ease the burden of supporting multiple information technology systems. Whether you lease, own, or outsource your facility operations, you can boost productivity and profitability with one integrated, end-to-end solution ARCHIBUS. Users can access personalized, intelligent dashboards to drill-down through critical information and 10,000+ reports out-of-the-box In summary, the new ARCHIBUS V.19.1 Run Anywhere architecture and its associated applications, which take advantage of Web Services, make an ARCHIBUS deployment even more valuable in raising operational efficiency, improving environmental stewardship, while reducing the total cost of ownership. Contact your Business Partner to find out more about how upgrading to ARCHIBUS V.19 can benefit your organization and make your job just a little bit easier. Over 4 million users prove it daily saving their organizations over $100 billion annually 21

24 About ARCHIBUS, Inc. ARCHIBUS is the #1 global provider of real estate, infrastructure, and facilities management solutions and services with the total annual expenditures for ARCHIBUS-related products and services exceeding $1.9 Billion (USD). Through effective innovation and business transformation, ARCHIBUS users save their organizations over $100 billion annually. With ARCHIBUS, organizations can use a single, comprehensive, integrated solution to make informed strategic decisions that optimize return-on-investment, lower asset lifecycle costs, and increase enterprise-wide productivity and profitability. ARCHIBUS is the world-wide proponent for the creation of ubiquitous environmental sustainability. More than 4,000,000 ARCHIBUS enterprise and Web users collectively manage over 5,000,000 properties, with organizations reporting facilities-related cost savings as high as 34%. With over 1,600 ARCHIBUS Business Partners, local and regional support worldwide is available in over 130 countries and more than two dozen languages. Headquartered in Boston, Massachusetts, ARCHIBUS, Inc. has pioneered computer-aided infrastructure and facilities management technologies since For more information, visit archibus.com. 18 Tremont St. Boston, MA USA Tel: archibus.com The #1 Solution for Real Estate, Infrastructure, and Facilities Management in the World Over 4 million users prove it daily saving their organizations over $100 billion annually 2011, ARCHIBUS, Inc. All rights reserved.