Customer Webinar: SAP Integrated Business Planning 6.1 Webinar Series: Customer Rollout

Transcription

1 Customer Webinar: SAP Integrated Business Planning 6.1 Webinar Series: Customer Rollout Customer Product & Solution Management April 19, 2016

2 Legal Disclaimer The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP. This presentation is not subject to your license agreement or any other service or subscription agreement with SAP. SAP has no obligations to pursue any course of business outlined in this document or any related presentation, or do develop or release any functionality mentioned therein. This document, or any related presentation and SAP s strategy and future developments, products and or platforms directions and functionality are all subject to change and may be changed by SAP at anytime for any reason without notice. The information in this document is not a commitment, promise or legal obligation to deliver any material, code or functionality. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for particular purpose, or non-ínfringement.this document is for informational purposes and may not be incorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, except if such damages were caused by SAP s willful misconduct or negligence. All forward-looking statements are subject to various risks and uncertainties that could actual result to differ materially form expectations. Readers are cautioned no to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions SAP SE or an SAP affiliate company. All rights reserved. Customer 2

3 Agenda Approaches for Migrating Assisted Migration Process Starter Edition Update Migration Program Timeline Q&A 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 3

4 Approaches for Migrating John Lopus - IBP Customer Office

5 Upgrade vs. Migration Due to significant functional and technical differences, a migration is needed rather than an upgrade Two approaches: Manual and Assisted Assisted from 4.x->6.x. 5.0->6.x Early adopters beginning Assisted migrations now Goal: All customers on IBP 6.x by end of SAP SE or an SAP affiliate company. All rights reserved. Customer 5

6 What options are available? Process New tenants provided Existing tenants maintained during migration period (2-3 weeks) Configuration/Transport Test Cutover Manual Migration Appropriate for: Customers not yet live Customers needing 6.x functionality as soon as possible Customers planning to adopt Unified Planning Area Customers looking to clean up their configuration Process New tenants provided Existing tenants maintained during migration period (~1 week per landscape) Migration tool executed by SAP Regression Test Cutover Assisted Migration Appropriate for: Live customers Customers with existing complex configuration Configuration they want to maintain 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 6

7 IBP 6 Customer Onboarding Approach New Customer? Yes Provision New IBP 6 No Determine Upgrade Manual Migration Provision New IBP 6 Approach Assisted Migration IBP 6 Provisioning & Migration Process Partners/Starter Editions not in scope for migration Unless on exception basis will follow re-configure path Earliest Migration Windows IBP 4: June 2016 (early adopter slots filled) IBP 5: 2 nd Half 2016 All migrations to be completed by 31 December 2016 Manual or Assisted Migration? When does the customer need version 6? If before migration process available, must rebuild or wait How much effort to rebuild vs. regression test and coordinate migration? Decommission Existing 4/ SAP SE or an SAP affiliate company. All rights reserved. Customer 7

8 IBP 6 Example Manual Landscape Migration Two landscape migration merges tasks for Dev and Test Configuration time varies based on complexity of customer requirements Prepare 1 week Plan Project Plan Technical Approach Dev 1-3 weeks Configure Test Test 1 week Transport Copy Production Data Prod 1 weekend Transport Go-live Not all tasks shown are required Provision Test Simulate Go-live 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 8

9 Assisted Migration Process Gerry Perham - IBP Product Management

10 What is IBP 6 Assisted Landscape Migration? SAP Collaborates on project plan development and execution to migrate the entire landscape with measured risk Migrates existing IBP systems to parallel 6.x systems Focuses strictly on existing use cases. New features and flows can be adopted once technical migrations are complete Customer Determines which planning areas and user accounts are brought forward Conducts system regression testing Configures and tests HCI (HANA Cloud Integration) Drives end-user training and system acceptance 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 10

11 Example IBP 6 Assisted Landscape Migration Two landscape migration merges tasks for Dev and Test Not all tasks shown are required Prepare ~1 week Plan Project Plan Technical Approach Dev ~3 weeks ~2 weeks Copy Migrate Test Test Production Migrate Prod ~1 day Migrate Go-live Provision Test Simulate Go-live 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 11

12 IBP 6 Assisted Landscape Migration Prepare Activity Plan Project (meeting 1) Agenda: Review project template Review regression test template Review IBP 6 documentation: what s new, feature map, user management, integration, Excel add-in Plan Technical Approach (meeting 2) Agenda: - Walkthrough completed migration project and regression test templates - Discuss customer-specific plan for migrating across system landscape - Download location of IBP 6 Excel Add-in and discussion of desktop rollout - User authentication approach and location of IBP 6 IAM training materials - IBP 6 functional deltas (changes from prior version, not new modules or features) - IBP 6 target system sizing (planning for growth) - Project risks and contingencies Provision IBP 6 target systems Deploy and smoke test empty IBP 6 target systems; number and timing dependent on customer landscape requirements (1, 2, 3 or 4 tier) and rollout plan Participants Customer IT Leader, SAP Customer Office, SAP Migration Leader Customer IT, SAP Migration SAP Cloud Ops Duration 2 hours 2 hours As needed 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 12

13 IBP 6 Assisted Landscape Migration Migrate Activity Participants Dev Freeze configuration changes in Source Freeze all changes to source system configuration data and user profiles (document all subsequent config changes so they can be applied manually to target system prior to go-live) Rollout IBP 6 Excel client to relevant user desktops Optionally configure HCI for new IBP 6 target system (1) Customer IT Test Prod Load & migrate IBP 6 target system Upon GO signal from customer, backup source system and restore backup to IBP 6 target system Run migration procedures on IBP 6 target system (includes planning area activations) Configure IAM/single-sign-on per customer-specific configuration (2) Smoke test IBP 6 target system (planning views, analytics, etc.) SAP Cloud Ops 1 week 2 days 1 day 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 13

14 IBP 6 Assisted Landscape Migration Test Regression Test of IBP 6 target system Activity Participants Dev Conduct training on differences from source system (standard IBP 6 training material) Ensure all jobs are running correctly (HCI and copy operators) Use regression test template to ensure all pre-existing Use Cases continue to operate in IBP 6 Measure system performance (Web UI, Excel and batch jobs) Customer IT, Customer Business, IBP Migration, IBP Dev Angel Test Prod 2 weeks 2 weeks 0 days 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 14

15 IBP 6 Assisted Landscape Migration Go-live Make go/no-go decision to move forward with IBP 6 target system. If Yes: Activity Participants Dev Test Prod Export Key Figure and Master Data from source sys and import to IBP 6 target sys (1) Configure HCI tenant to IBP 6 target system or set as default (if HCI used with source system) Change JAM from source system to IBP 6 target system (if JAM used with source system) Smoke test IBP 6 target system Announce IBP 6 system cutover; send new link and login procedure to entire community Disable all source system logins Destroy source system after 1 week of IBP 6 target system stability SAP Cloud Operations, Customer IT 1 day 1 day 1 day 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 15

16 Sample IBP 6 Assisted Landscape Migration Project MAY JUNE JULY Dev 4.0 Dev freeze 2 nd May All dev on 6.1 from 9 th May Dev 6.1 Test 4.0 Test 4.0 environment maintained for production support until 6.1 prod cut over 1 cycle of 6.1 validation with Production Data, Loads, User validation, etc Copy Prod 4.0 to Test 4.0 prior to 6.1 migration Test 6.1 Prod 4.0 Prod 4.0 Production Migration before July S&OP Cycle Prod SAP SE or an SAP affiliate company. All rights reserved. Customer 16

17 Preparing for IBP 6 Assisted Landscape Migration What project plan is needed to migrate my entire IBP landscape and how many resources will be required? What planning areas will I bring forward to IBP 6? What user authentication strategy will I use and should I clean up user accounts before migrating? How will I test HCI system integration? How much end-user training is required to cover differences in IBP 6? 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 17

18 Starter Edition Update Bryan Charnock - IBP Solution Management

19 IBP Starter Edition What is it? For Customers Low-cost, short-term, try before you buy the enterprise version For Partners Internal training Demos, proof-of-concept projects for customers * How can I get it? Only sold via SAP Store (credit card or invoice) Non-negotiable, non-discountable 3-month subscription, automatic renewal s typically provisioned 1-2 weeks after purchase What do I get? Non-productive use only Restrictions (server size, number of users, data uploads, number of planning areas see SAP Store page for more details of previous version) HCI included; SAP Jam not included (can connect existing) Previous version Release: IBP 4.0/5.0 Scope: S&OP only Future version (planned) Release: IBP 6.x (can leverage RDS content) Scope: all IBP modules except order-based data model functionality of response & supply RDS content will be pre-installed (activated planning area, uploaded sample data, configured planning views, configured analytics, etc.) Current status Previous version no longer available as of April 6 th (SAP Store page disabled Contact Us instead of Add to cart ) New version coming soon For more information Contact: Bryan Charnock (l.w.bryan.charnock@sap.com) See previous version FAQ s on SAP Store page * Depending on licensing 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 19

20 IBP Starter Edition Recommended transition from existing IBP 4.0/5.0 to IBP Purchase new version of IBP Starter Edition (coming soon) 2. Manually set up new IBP 6.1 system 3. Terminate old version of IBP Starter Edition request termination* Existing 3-month contract (IBP 4.0/5.0) contract end date * Request termination days before contract end date place order in SAP Store contract start date New 3-month contract (IBP 6.1) provisioning period (1-2 weeks) system transition period (e.g. 2-4 weeks) 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 20

21 Migration Program Timeline John Lopus - IBP Customer Office

22 IBP 6 Migration Timeline 2016-Q Q Q Q4 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec New Landscapes New Customers & Manual Migrations Limited slots per month for migrations IBP 4->6 Migrations Early Adopters Assisted Migrations Best timing for migration is during stable period for existing system and processes Capacity for migrations will ramp up IBP 5->6 Migrations Early Adopters Assisted Migrations Coordinate and plan your migration with IBP Customer Office 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 22

23 Next Steps Customer Office to send migration announcement and kick off planning Define approach and timing for each customer Joint planning, coordination, and execution 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 23

24 Q&A

25 SAP Integrated Business Planning Customer Group Webinar Series Webinar Date & Time Subject Agenda #1 Friday, April 15, 2016: 10 AM EST SAP Integrated Business Planning 6.1: What's New Solution Update Rollout & Upgrade Approach Overview - Documentation Updates #2 Tuesday, April 19, 2016: 10 AM EST SAP Integrated Business Planning 6.1: Customer Rollout Rollout and Upgrade Approach - Q&A #3 Wednesday, April 27, 2016: 10 AM EST SAP Integrated Business Planning 6.1: User Management Authorization Concept User Management - Demo Sessions will be recorded. Please contact daniel.schneider01@sap.com for invites. Target Audience: SAP IBP LICENSED Customer SAP Partners SAP Internal Teams 2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 25

26 6.1 Related Recorded Webinars 6.1 What s New Webinar: Recording: Slides: SAP IBP Rapid Deployment Solution (RDS) Webinar: Recording: Slides: SAP SE or an SAP affiliate company. All rights reserved. Customer 26

27 Learn More IBP on sap.com: IBP Solution Overview Video: SAPPHIRE YouTube Video: Transform Your Supply Chain: SAP Documentation: SCN Community Page: IBP Starter Edition Offering: Planning-for-sales-and-operations Solution Explorer: SAP SE or an SAP affiliate company. All rights reserved. Customer 27

28 Thank you Contact information: IBP Customer Group Contact: IBP Customer Office: IBP Product Management: IBP Starter Edition Lead:

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