National and International Activities with Portals. IntranetPortal RS

Transcription

1 National and International Activities with Portals IntranetPortal RS Dr. Michael Herttrich, Stefan Krämer Division RS I 5, General and Fundamental Aspects of Nuklear Safety, Nuclear Safety Codes and Standards, Multilateral Regulatoy Cooperation, BMU GNSSN Workshop on Nation Nuclear Regulatory Portals 4-6 July 2011, BMU, Bonn, Germany

2 Contents Background "Lessons learned" from the precursor of the BMU intranets "Lessons learned" from the knowledge management activities Result: Technological platform "Microsoft Office SharePoint Server (MOSS 2007) for new BMU-Intranet Conclusions

3 Background A well trained staff in Knowledge Management (KM) is a key element of any modern administrative organization and an important kind of provision for the future. Regulatory challenges: Secure the performance and competence of the nuclear authorities Taking into account the latest state of the art in science and technology Lessons learned from international practice Information exchange with external parties (BfS/GRS/ Länder Authorities/ international organizations) Improving the accessibility of information - Knowledge is documented - Knowledge is maintained Maintaining the know-how

4 Background Knowledge Management: starting point in the late 90s Danger of loosing the competence in reactor safety due to: Age-related retirement of many experts (generation change) Shortage of young people Needs for: Another tool of knowledge transfer: common working platform like IntranetPortal RS Reduction of the redundancy of storage locations: - Registration - File servers: common and only personally accessible - system - Special external systems

5 IntranetPortal RS: Aims Information sharing and distribution, and formation of a 'memory of the organization' Providing information on all activities of common interest To improve internal communication and cooperation in groups (teams) Transition from the -based communication to communication by groups Timeliness of the presented information and data Document Management System (DMS) for daily use Integration of an automatic process ( workflow ) Only access point for all information; accessible through the web browser To simplify the daily tasks for employees

6 IntranetPortal RS: MOSS Advantages High flexibility and adaptability of the solution to the requirements of public administration Simple and user-friendly interface with integrated , events calendar, and specialized procedures Compatible with MS Internet Explorer and MS Office (Word, Excel, PowerPoint, Access, Outlook) Document Management System (DMS) with versioning / check-in and check-out, available with configurable automatic import of s Interfaces to third-party systems Possibilities of a protected work area (Announcements, Forum) as a Team Site for each unit Protection by the user rights

7 IntranetPortal RS: MOSS Advantages notification service for changes (for all content, usually used for the DMS) Modifications are assigned to groups (owners, members, visitors) Version history (if desired) Assignment of metadata to documents (if desired) No limit of document size as with s (Full Text) Search in structured / unstructured document folders In the current BMU-Intranet, all these features are not available migration to MOSS 2007

8 Comparison Current Version <-> New Version Current Version (HTML-based) New Version (MOSS 2007)

9 IntranetPortal RS RS-Homepage International Activities

10 IntranetPortal RS Website IAEA Website bilateral cooperation

11 IntranetPortal RS to GRS-InfoServer Website IRRS-Mission (BMU) Website IRRS follow-up (InfoGRS)

12 IntranetPortal RS: latest developments Implementation of IRRS Mission recommendations and suggestions (Content expansion of IntranetPortal RS und creating Extranet for Bund-Länder with SharePoint 2007), creating Websites for : - All current tasks of RS Department, structured according to priorities (strategic objectives 2009) - All important national and international bodies responsible for the success of the RS Department - Providing all important documents for the daily work of the RS Department (legal foundations and research projects) - Knowledge areas of the RS Department including education and training - Electronic documentation of important events / tasks entire BMU Intranet will be based on Microsoft SharePoint (MOSS 2007)

13 IntranetPortal RS: Conclusions Benefits of the current solution System is easy to handle and expandable Good tool for new staff members Flexible DMS to be used by various applications The IntranetPortal RS has proved itself as a practical tool Content/Layout: Editorial Team (RT, already active), Rights & Roles Technology: External Information Exchange (with GRS, pilot phase with Länder authorities, International Organizations), uniform filing scheme Intended improvements IntranetPortal RS as a best practice for other departments at the BMU Continuous and technological development Further enhancement of knowledge sharing, active distribution of new knowledge Integration of external data sources Rich source of knowledge

14 Thank you very much for your attention! Contact: Dr. Michael Herttrich Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU) Division RS I 5 General and Fundamental Aspects of Nuklear Safety, Nuclear Safety Codes and Standards, Multilateral Regulatoy Cooperation Robert-Schuman-Platz 3, D Bonn Phone: Michael.Herttrich@bmu.bund.de Stefan Krämer Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU) Division RS I 5 General and Fundamental Aspects of Nuklear Safety, Nuclear Safety Codes and Standards, Multilateral Regulatoy Cooperation Robert-Schuman-Platz 3, D Bonn Phone: Stefan.Kraemer@bmu.bund.de