Concur Travel & Expense, Invoice Risk Management, TripIt!, ExpenseIt!

Transcription

1 Concur Travel & Expense, Invoice Risk Management, TripIt!, ExpenseIt! Product Overview Karen Young, Senior Supervisor Accounting Operations, Bill Montis, Director Treasury Operations May 14, 2014 Concur Agenda Overview of Concur and their relationship with AgriBank Concur Travel and Expense (T & E) Reporting Solution Mobile Concur T & E TripIt! Pro ExpenseIt! Receipt Audit Concur Invoice Invoice Capture Line Item Capture Mobile Invoice approval Risk Management Intelligent Reporting System DISTRIBUTION: AGRIBANK DISTRICT 2 1

2 Concur travel + expense + invoice risk management ONE PLATFORM DISTRIBUTION: AGRIBANK DISTRICT 3 Concur Save time with a single, integrated system. DISTRIBUTION: AGRIBANK DISTRICT 4 2

3 Concur A manual process can be the picture of inefficiency. Book Hotel Book Flight Other Purchases Rent Car Expense Report Track Receipts Copy Receipts Mgr. Approval Send to AP AP Approval AP Review Pay Employee Pay Credit Card Pay Invoices Reporting DISTRIBUTION: AGRIBANK DISTRICT 5 Concur Integrated saves time & money Time to complete an expense reporttime Time to complete an expense report 41% FASTER 21% Approval Approval Process Process QUICKER Expense-Processing Costs 21% QUICKER Expense-Processing Costs 51% DISTRIBUTION: AGRIBANK DISTRICT 6 3

4 Concur Mobile makes it simple. DISTRIBUTION: AGRIBANK DISTRICT 7 Best-in-Class companies are 78% more likely than all other organizations to leverage mobile expense management applications. -Aberdeen Group, Expense Management: for a New Decade, 2011 DISTRIBUTION: AGRIBANK DISTRICT 8 4

5 Concur s T&E Cloud Easy Adaptable #1 Forbes Most Innovative Small Companies 2011 Fun DISTRIBUTION: AGRIBANK DISTRICT 9 Concur s T&E Cloud DISTRIBUTION: AGRIBANK DISTRICT 10 5

6 AUTOMATION visibility from every angle When will I Suppliers be paid? Which payments can AP Manager I hold? Did my boss Employees approve the invoice? What are our accrued expenses? Finance 6

7 Receive and Sort Scan Verify Payment Request Invoice Touch-less Owner s Queue DISTRIBUTION: AGRIBANK DISTRICT 13 Unbeatable Reporting Scheduling & Bursting Drill-Through & External Data Simple Report & Dashboard Design Self-Service for All Managers Pre-Built Data Model & Reports DISTRIBUTION: AGRIBANK DISTRICT 14 7

8 Dozens of standard reports and metrics Manage Spend Track Progress Uncover Savings CFO Procurement Sales & Marketing DISTRIBUTION: AGRIBANK DISTRICT 16 8

9 What we have heard from you.. Augment the AgriBank Emergency Preparedness/Crisis Communication Plan Include all employees- not limited to just travelers Assist individuals who book personal travel through Concur Human Resources Unsung Heroes (transparency) Simply an enhancement to existing platform with minimal fees involved less than $10 per employee per year DISTRIBUTION: AGRIBANK DISTRICT 17 Risk Management DISTRIBUTION: AGRIBANK DISTRICT 18 9

10 Iceland volcano erupts Oslo bombing Minneapolis bridge collapse Chilean earthquake NYC bombing D.C. earthquake Air France flight crash London riots Kenya civil unrest Japan tsunami Mumbai explosions Queensland flooding Southeastern wildfires DISTRIBUTION: AGRIBANK DISTRICT 19 In the United States, corporations are subject to significant legal liability if they do not undertake emergency preparedness. They can be found legally liable if they do not institute a risk management plan and are not prepared to respond to an incident. This liability is known as negligent failure to plan HR Magazine Legal Trends (February 2010) International Assignees at Risk - Employees have a duty of care for workers around the globe DISTRIBUTION: AGRIBANK DISTRICT 20 10

11 Reasons to Communicate travel alerts vehicle accident severe weather airline catastrophes infectious disease war office closure travel-related diseases Natural Disaster Riots hotel fire political unrest kidnapping system outage DISTRIBUTION: AGRIBANK DISTRICT 21 without duty of care employers could face... > legal and ethical consequences > financial consequences > damage to reputation DISTRIBUTION: AGRIBANK DISTRICT 22 11

12 Locate & Alert enables companies to... > determine the current, past and future location of all employees > allow employees to check-in and request assistance > send two-way communications DISTRIBUTION: AGRIBANK DISTRICT 23 Location Check-In DISTRIBUTION: AGRIBANK DISTRICT 24 12

13 KEEP sensitive employee information SAFE DISTRIBUTION: AGRIBANK DISTRICT 25 TWO-WAY communication channels > > SMS text > Text-to-speech > Upload.WAV > twitter direct message DISTRIBUTION: AGRIBANK DISTRICT 26 13

14 Risk Management benefits... > meet regulatory and ethical obligations > improve employee safety and comfort > increase operational efficiency DISTRIBUTION: AGRIBANK DISTRICT 27 demonstration DISTRIBUTION: AGRIBANK DISTRICT 28 14

15 DISTRIBUTION: AGRIBANK DISTRICT 29 1: Account Management 2: Support 3: Content & Community A partnership for THE LONG TERM. DISTRIBUTION: AGRIBANK DISTRICT 30 15

16 Experience & expertise: 19 years 15,000+ deployments 200+ consultants in 10 countries The Concur Experience DISTRIBUTION: AGRIBANK DISTRICT 32 16