SAMP for the TD. (Strategic Asset Management Planning for the Technical Desert ) P R E S E N T E R S M A Y

Transcription

1 SAMP for the TD (Strategic Asset Management Planning for the Technical Desert ) P R E S E N T E R S PAT R I C K H O M A N A S S E T M A N A G E R V I C T O R I A U N I V E R S I T Y O F W E L L I N G T O N T O N Y S M I T H C O N T R A C T M A N A G E R C U S H M A N & W A K E F I E LD M A Y

2 Presentation Agenda 1. Introduction 2. Capturing the Base Asset Data 3. Uploading the Data 4. SAMP for VUW 5. Summary

3 Introduction - VUW 16,900 EFTS 1,990 FTE staff 5 Campuses plus 3 satellites approx. 150 buildings 215,000 m2 GFA (20,000 m2 leased) 3,000 controlled student accommodation beds 6.6 m2 UFA/EFTS compared to 8.2 m2 NZ discipline weighted average Property book value $800m; reinstatement value >NZ$1.5b Baseline programme in place to address deferred maintenance, seismic, asbestos, heritage and geotech issues.

4 Introduction - Cushman & Wakefield

5 Introduction - Cushman & Wakefield C&W at VUW Onsite management & trades team based at Kelburn Campus Full Range of FM Services Supported by Specialist Subcontractors

6 What is the Objective of Asset Management To provide the desired level of service & availability in the most cost effective manner through the management of assets for present and future use.

7 Creating the Asset Database Data capture project People involved Don t underestimate the time required Checking the accuracy of the data gathered Plans, Operating manuals & IP within the Client organisation are all useful sources of information

8 Capturing the Base Asset Data Based on NAMS/IMM Manual Using a Numerical Asset Condition rating system of =New 2 =Near New 3 =Average 4 =Needs some work 5 =On its last legs or even dead

9 Capturing the Base Asset Data Component Level of data capture

10 Capturing the Base Asset Data Use of tablets in the field Pre loaded templates to facilitate accuracy Trained technicians Results moderated by management Preparation of Upload data files

11 BEIMS - the one source of truth Description Building code Room code Additional details Current Rating New Rating New Comments CODE INSERT for prompts Gib-board Lining AT ) ) Paint Finish AT ) ) Not 2 Carpet AT ) ) - Found Non Existent Gib-board Lining AT ) ) Paint Finish AT ) ) Insert Reason 2015) -Scratch at rh bottom 2016) Doors - Hollow-core AT Doors - Solid AT ) ) Paint Finish (per leaf) AT ) ) Incandescent Lights AT ) ) Light Switches & Powerpoints AT ) ) Smoke Detector - Domestic AT ) ) Space Heaters AT ) -replacement 2016) Ventilation Grilles AT ) ) Mirror AT ) ) - 2 2

12 Uploading the Data

13 Developing the Bespoke Mobility Solution

14 A CAPITAL CAMPUS

15 Asset Planning Hierarchy University Strategic Plan

16 Strategic Plan Vision - To be a world-leading capital city university and one of the great global-civic universities Primary Strategies Adopt a distinctive academic emphasis Enhance research quality, quantity and impact Provide a holistic learning, teaching and student experience that is second to none Secure the intellectual potential put at risk through experience of disadvantage Deepen engagement with alumni, benefactors and communities Deepen Victoria University s intellectual influence in the Asia Pacific region Enabling Strategies Double the community of world class scholars choosing Victoria Attain the scale, quality and academic profile of leading public universities Optimise the University s organisation, processes, facilities and use of resources Increase and diversify sustainable revenue Communicate the quality, values and distninctiveness that define Victoria Pressures/Drivers Issues Existing Projects Potential Opportunities Relating to all campuses Planning for growth academic, student services Distinctiveness themes Quality of facilities Student accommodation - more and different Maori/Pasifika facilities Changing pedagogy Student experience improvement opportunities Best plan for Kirk Need space for growth, decant Type/qty of future teaching space Creative Hub in CBD Limited funding defer renewals, seismic Flexible and reassignable Seismically resilient New investment vs refurb Kirk - retrofit, new build or defer New leases Refurbishment - Laby, Cotton, Easterfield Music - Civic Square vs Kelburn Creative Hub Gateway stage 2 for science Fale Marae upgrade Rec Centre Upgrade Other new buildings

17 Achieving a Capital Campus Enhance teaching and student support spaces at the heart of Kelburn and other sites Kirk / Maori Precinct / Fale / Student Support Spaces / Rec Centre Upgrade / Kelburn Parade and Open Space Upgrade Expand the Science Hub at Kelburn Gateway plus stage 2 / Lab Upgrades / Southern new building Intensify and improve FHSS Hub at Kelburn Education, Theatre, Film, innovation spaces / Arts and Social Sciences Hub Support strong visible capital and civic linkages at Pipitea Rutherford House extension / spaces for engagement Develop a Creative Hub around Civic Square/Te Aro, connected to all other sites Music & Creative disciplines / Architecture and Design / Terrace development and physical access to Kelburn Intensify student accommodation in city on linking pathway

18 Asset Planning Hierarchy University Strategic Plan Strategic Asset Management Plan

19 Timeline Campus Development Framework (CDF) established 2007 Commenced NAMS model SAMP 2009 Inaugural SAMP / Strategic Plan nd Iteration SAMP rd Iteration SAMP th Iteration SAMP / Strategic Plan / Long Term Capital Plan 2015 Inaugural Student Accommodation SAMP (specific)

20 Strategic Asset Management Plan Provides a 20 year plan NAMS Framework Asset Description and Condition Capex Renewal Programme Detailed 1 and 3 year outlooks Best Scenarios

21 NAMS Framework 1. Introduction Why we need a Plan 2. Strategic Objectives and Asset Ownership Outcomes 3. Description and Management of Assets How we do it 4. Managing Demand Planning for the future 5. Levels of Service What we provide 6. Lifecycle Management (Optimised Decision Making) What are we prioritising 7. Financial Summary What s it going to cost and how are we going to pay for it 8. Risk Management 9. Plan Improvement and Monitoring 10. Future Planning Directions

22 SAMP Asset Strategies Reactive Maintenance opex eg repairs, painting outsourced to C&W Preventative maintenance opex Victoria defined regime, delivered by C&W with regular audits Renewal opex and capex 20 year programme based on rolling condition and risk assessment (120,000 components), linked to strategic priority projects baseline funding increasing to sustainable level in Capital Plan Building health and safety risks seismic, asbestos, geotech programme to address these is included in renewal capex programme Augmentation capex (additional or improved facilities) addresses strategic priorities through refurbishment, acquisition or new build projects recommended for inclusion in LTCP Property Management Regular review of property holdings to ensure timely disposal or acquisition for longer term needs Non Asset vs Asset Solutions Changes to behaviour, management or space utilisation.

23 Asset Description and Condition What have we got and what state is it in. To what level do you go? Expensive and time consuming but fundamental. Asset data continually being updated. Asset specific renewal cost Other renewal issues

24 Asset Description and Condition

25 Managing Demand Anticipation of the expected future demand on the asset portfolio. Analyse current provision of space and its utilisation. Understand what the impact will be on asset utilisation. Consideration of non-asset solutions to asset based solutions. Future programmes

26 Demand EFTS - The following table shows the expected student growth scenarios for the next 5 years.

27 Age of Buildings

28 Financial Summary Establish your cash flow forecasts 1, 3 and 20 year. Breakdown of expenditure Capex and Opex. Provide historical information. What assumptions have been made in preparing the forecast and the risk?

29 Condition and Renewal

30 Asset Planning Hierarchy University Strategic Plan Strategic Asset Management Plan Long Term Capital Plan Campus health and safety risks Enhanced facilities New facilities Property Acquisition/Disposal

31 Long Term Capital Plan 10 year Financial Horizon Supports the SAMP and secures funding. Affordability. Key Components

32 Asset Planning Hierarchy University Strategic Plan Strategic Asset Management Plan Campus Development Guide built environment direction and intentions Long Term Capital Plan Campus health and safety risks Enhanced facilities New facilities Property Acquisition/Disposal Campus Site-Specific Briefing planning and design considerations Campus Design Guidelines quality expectations

33 Campus Development Guide Framework for development solutions. Outlines the built environment direction and intent. Planning principles. Supporting documents Campus Site-Specific Briefing Campus Design Guidelines

34 Development Plan Student housing and creche facility development at south end of campus Gate 6 and 7 enhancement, and teaching / performance facility Kelburn Parade streetscape, building edge, gateways and crossing enhancements K4 K3 K5 K8 K2 HUB K6 Campus entrance and Hunter courtyard K1 K7 Potential teaching space above the Memorial Theatre Pavilions and associated open space development City-VUW link

35 SAMP Outcomes

36 Improvements and Learnings Summarise what key improvements have been achieved since the previous SAMP. Identify what the key focus of improvement is going forward. How do you intend to monitor and review your programme. Independent External Audit

37 Summary One size does not fit all and it needs to fit your organisation needs and requirements. When done well it delivers a sound, reliable, repeatable, auditable and transparent means of developing long term policies and budgets. Asset Management links what is needed to deliver the service with the justification for funding. The successful implementation of a SAMP requires consistent direction, focus and attention involving all levels of the organisation from the Board, through Senior Management to those involved in day-to-day delivery.

38 That s It Folks ANY QUESTIONS?