Vendor Due Diligence: Keep The Risk Out!
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1 Vendor Due Diligence: Keep The Risk Out! August 25, ProcessUnity, Inc. All Rights Reserved.
2 ProcessUnity Risk Suite Comprehensive, Flexible, Scalable RISK SUITE Enterprise Risk Regulatory Compliance Incident Management INTEGRATION Operational Risk SOX Compliance Offer Management Third-Party Risk Cybersecurity Policy & Procedures Easy to Use Simple, Point & Click Configuration Alerts & Notifications Online Help System Cloud Based Secure, Single Application Automatic System Upgrades Technical Support Included Analytics Data Synchronization Tableau SAP / Ariba RSA / Archer Oracle Thomson Reuters LexisNexis Dun & Bradstreet Salesforce.com Microsoft Office Deploys Quickly Senior Project Managers Proven Methodologies Data Migration Tools
3 Third-Party Risk Management Program Automation Full Lifecycle Support - On-Boarding - Due Diligence - Vendor Self-Assessment - On-Site Control Assessment - Performance Review - Contract Review - SLA Monitoring - Issue Management Schedule assessments by pre-defined types Complete assessments with automated scoring rules Alert appropriate personnel through pre-configured notifications Manage issues to closure through workflow ProcessUnity, Inc. All Rights Reserved. August 25, 2015
4 Agenda Reasonable program requirements Why manual doesn t work What does work (demonstration) Summary and Q&A ProcessUnity, Inc. All Rights Reserved. August 25, 2015
5 Reasonable Program Requirements ProcessUnity, Inc. All Rights Reserved. August 25, 2015
6 Due Diligence A reasonable program must Involve the Business Equip the business to request a vendor certification from the VRM team Reflect Business Policy Establish and adhere to corporate guidelines for the acceptance or restriction of business Collect and Inspect Data Facilitate assessments to be completed by both the business and the vendor Classify Vendors Use established criteria (e.g. financial, information security, reputational, BCP/DR, physical security, legal, privacy, country, compliance, and technology) ProcessUnity, Inc. All Rights Reserved. August 25, 2015
7 Due Diligence Categories Critical areas you must review before signing a contract IDENTITY FINANCIAL REPUTATION Are they for real? Financially viable? Negative Press? INFORMATION SECURITY Will our data be secure? BUSINESS CONTINUITY Are they prepared for the worst? COMPLIANCE Do they dot the i s and cross the t s? GEOGRAPHIC Where does our data go and who performs the services? FOURTH-PARTY How much risk is out of sight? CONFLICT OF INTEREST Do I need to worry about corruption? ProcessUnity, Inc. All Rights Reserved. August 25, 2015
8 Due Diligence Categories Critical areas you must review before signing a contract Verified Verified Verified IDENTITY FINANCIAL REPUTATION Are they for real? Financially viable? Negative Press? INFORMATION SECURITY GEOGRAPHIC Verified Will our data be secure? Verified Where does our data go and who performs the services? FINDINGS IDENTIFIED BUSINESS CONTINUITY Are they prepared for the worst? Verified FOURTH-PARTY How much risk is out of sight? COMPLIANCE Do they dot the i s and cross the t s? CONFLICT OF INTEREST Verified Verified Do I need to worry about corruption? ProcessUnity, Inc. All Rights Reserved. August 25, 2015
9 Manual Doesn t Work ProcessUnity, Inc. All Rights Reserved. August 25, 2015
10 Manual Doesn t Work The Average Assessment has 400 questions x 70 vendors =28,000 potential answers to review ProcessUnity, Inc. All Rights Reserved. August 25, 2015
11 Manual Doesn t Work ProcessUnity, Inc. All Rights Reserved. August 25, 2015
12 Manual Doesn t Work ProcessUnity, Inc. All Rights Reserved. August 25, 2015
13 Manual Doesn t Work ProcessUnity, Inc. All Rights Reserved. August 25, 2015
14 Manual Doesn t Work ProcessUnity, Inc. All Rights Reserved. August 25, 2015
15 Manual Doesn t Work "The use of spreadsheets to support compliance and risk management results in slow, manual processes, opportunities for inaccuracy and error, impediments to business performance, increased risk exposures, and difficulty in responding to auditors and regulators." David Houlihan Principal Analyst Blue Hill Research ProcessUnity, Inc. All Rights Reserved. August 25, 2015
16 What Works ProcessUnity, Inc. All Rights Reserved. August 25, 2015
17 Due Diligence Process Line of Business Makes a Request NEW VENDOR REQUEST Request for new third-party service is received Due diligence level identified ProcessUnity, Inc. All Rights Reserved. August 25, 2015
18 Due Diligence Process Level 1 Due Diligence is Required NEW VENDOR REQUEST Request for new third-party service is received Due diligence level identified BEGIN DUE DILIGENCE Vendor Manager initiates Level 1 due diligence ProcessUnity, Inc. All Rights Reserved. August 25, 2015
19 Due Diligence Process 9 Risk Domains Assessed BUSINESS CONTINUITY CONFLICT OF INTEREST FOURTH-PARTY NEW VENDOR REQUEST Request for new third-party service is received Due diligence level identified BEGIN DUE DILIGENCE Vendor Manager initiates Level 1 due diligence VENDOR SELF- ASSESSMENT Vendor completes self-assessment questionnaire INTERNAL ASSESSMENT Complete internal questionnaire Conduct internetbased research INFORMATION SECURITY COMPLIANCE IDENTITY FINANCIAL REPUTATION GEOGRAPHIC ProcessUnity, Inc. All Rights Reserved. August 25, 2015
20 Due Diligence Process Vendor Scorecard is Generated BUSINESS CONTINUITY CONFLICT OF INTEREST FOURTH-PARTY INFORMATION SECURITY VENDOR SELF- ASSESSMENT COMPLIANCE Vendor completes self-assessment questionnaire NEW VENDOR REQUEST BEGIN DUE DILIGENCE DUE DILIGENCE COMPLETED Request for new third-party service is received Due diligence level identified Vendor Manager initiates Level 1 due diligence INTERNAL ASSESSMENT Complete vendor scorecard Determine final recommendation Complete internal questionnaire IDENTITY Conduct internetbased research FINANCIAL REPUTATION GEOGRAPHIC ProcessUnity, Inc. All Rights Reserved. August 25, 2015
21 Demonstration ProcessUnity, Inc. All Rights Reserved. August 25, 2015
22 Streamline VRM Reporting ProcessUnity, Inc. All Rights Reserved. August 25, 2015
23 Summary: Keep The Risk Out ProcessUnity, Inc. All Rights Reserved. August 25, 2015
24 Three Steps to Keep the Risk Out Insert pre-contract due diligence into your process Assess your third parties based on applicable risk domains If you automate your third-party risk program, it will mature with you over time ProcessUnity, Inc. All Rights Reserved. August 25, 2015
25 ProcessUnity Risk Suite Comprehensive, Flexible, Scalable RISK SUITE Enterprise Risk Regulatory Compliance Incident Management INTEGRATION Operational Risk SOX Compliance Offer Management Third-Party Risk Cybersecurity Policy & Procedures Easy to Use Simple, Point & Click Configuration Alerts & Notifications Online Help System Cloud Based Secure, Single Application Automatic System Upgrades Technical Support Included Analytics Data Synchronization Tableau SAP / Ariba RSA / Archer Oracle Thomson Reuters LexisNexis Dun & Bradstreet Salesforce.com Microsoft Office Deploys Quickly Senior Project Managers Proven Methodologies Data Migration Tools
26 Get Started on the Road to Automation with a Custom Demo ProcessUnity, Inc. All Rights Reserved. August 25, 2015
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