Pro Series APPLICATION SPECIFICATIONS

Transcription

1 Pro Series APPLICATION SPECIFICATIONS

2 ULTIMATE FLEXIBILITY AND PERFORMANCE ACCPAC Pro Series is an award-winning accounting solution with full source code availability for maximum control over your accounting system and its growth path. BUILD YOUR BUSINESS ON PROVEN TECHNOLOGY ACCPAC Pro Series is a robust business management solution designed to meet the changing needs of your business. From simple desktop personalization and user-specific customization, to complete source code modification, Pro Series adapts to the way you do business. Available in two powerful editions Small Business Edition and Enterprise Edition ACCPAC Pro Series offers a full range of features and benefits to help you better manage your business. Start with Small Business Edition and when you re ready to add more users or need to modify your system, easily move to Enterprise Edition. Pro Series Enterprise Edition comes with complete source code and can be modified to maximize your business processes. ENTERPRISE EDITION ACCPAC Pro Series Enterprise Edition is a business management solution designed for mid-market enterprises. Built on industryleading technology, Pro Series Enterprise Edition is a scalable, customizable and modifiable solution that helps your business operate more efficiently and profitably. With Pro Series Enterprise Edition, you get complete source code, user-customizable toolbars, add-on solutions, control over security and a full suite of financial management and operational modules from which to choose. The ACCPAC Pro Series Enterprise Edition customer is typically a medium-sized business demanding a scalable, feature-rich system with powerful analysis and reporting capabilities. These clients typically need strong customization options, including full source code availability. SMALL BUSINESS EDITION ACCPAC Pro Series Small Business Edition is specifically designed for the growing company that requires a complete suite of accounting and operations modules. This scalable solution delivers real power at an entry-level price. ACCPAC Pro Series Small Business Edition is built on the same awardwinning architecture as Pro Series Enterprise Edition giving you the robust features you need now, and the ability to easily upgrade your software as your business grows. ACCPAC Pro Series Small Business Edition is ideal for highgrowth customers who demand stability and are ready to step up to a sophisticated financial and operations management solution. Pro Series Small Business Edition is designed for smallto medium-sized companies and supports as many as ten concurrent users. MODULES System Manager General Ledger Accounts Receivable Accounts Payable Inventory Control Order Entry Purchase Orders Project Accounting Payroll (U.S. and Canadian) EFT Direct Deposit Payroll Job Cost Customer Connect Production Entry Work Orders Shop Control Serial Control* Lot Control* Bills of Materials Bills of Lading Multicurrency Customization Manager PLATFORMS AND CERTIFICATIONS ** Network Server: Microsoft Windows 2000, Microsoft Windows NT, Novell NetWare and Linux Workstation: Microsoft Windows XP Professional, Microsoft Windows 2000 and Microsoft Windows NT Database: Microsoft Visual FoxPro, Microsoft SQL Server Customization Language: Microsoft Visual FoxPro, IBM DB2 ** For up-to-date information about supported platform versions and certifications, please visit * Included in Pro Series Enterprise Edition Inventory Control and optional with Pro Series Small Business Edition.

3 ACCPAC Pro Series Enterprise Edition Small Business Edition POWERFUL DRILL-DOWN CAPABILITIES ACCPAC Pro Series exclusive DataDriller technology delivers sophisticated multilevel drill-down functionality. You can display data in any order and customize it for any user. You assign the permissions and security codes, so you re in control. Plus, once these data views are defined, you can create unlimited custom reports using the DataDriller Report Wizard. The DataDriller can also run as a stand-alone application for faster access to key information. ADVANCED MESSAGING The Message Master option lets you generate faxes or s from any ACCPAC report, including graphical forms. You can send forms or reports concurrently to a virtually unlimited number of recipients at any time of day. You can customize settings by user and keep a log of all documents transmitted. Imagine sending all your invoices in seconds! STATE-OF-THE-ART MANUFACTURING ACCPAC Pro Series offers a full suite of integrated modules to manage your manufacturing and distribution operations. Bills of materials, kitting, component allocation, production orders, routing, plan orders, WIP tracking and fixed capacity scheduling are delivered with power and speed. REAL-TIME BUSINESS INFORMATION With ACCPAC Pro Series Business Status Report, you can check vital financial measurements in real time. Check your accounts receivable balance, accounts payable balance, month-to-date sales and cost of goods even see projected totals. It s like a barometer for your business. DataDriller puts your accounting data at your fingertips. UNLIMITED CUSTOMIZATION With Customization Manager, it s easy to create unique screens to fit your business needs; you can even customize style sheets for specific users. Customization Manager and a host of other userdefined options in Pro Series allow you to tailor the look and feel of your system. And when you need full access to source code in order to modify your system to meet your unique business needs, look to Pro Series Enterprise Edition. AUTOMATED WORK FLOW ACCPAC ProAlert is specifically designed to notify you of key information. It acts as a business robot, automatically searching for critical events that are defined by you, then taking appropriate action in response. The Business Status Report provides instant financial information giving you a snapshot of your business.

4 TECHNOLOGY YOU CAN TRUST Built to perform, ACCPAC Pro Series runs on industry-leading technology, provides advanced security and delivers time-tested accounting functionality. INDUSTRY-LEADING TECHNOLOGY In addition to supporting Microsoft Visual FoxPro, IBM DB2 and Microsoft SQL Server, ACCPAC Pro Series is the first mid-market source-on-source solution for Linux. ACCPAC also enjoys the support of third-party developers around the globe who have created numerous vertical solutions to address industry-specific requirements. Microsoft Visual FoxPro enables you to create and manage high-performance, 32-bit database applications, and is ideal for building modern, scalable, multitiered applications with client/ server computing and Internet integration. Microsoft SQL Server is a high performance, relational database solution with advanced management and tuning functionality. TOTAL PROTECTION ACCPAC Pro Series provides sophisticated user- and companybased security. Hundreds of user privileges let you specify how and when users access the system. Furthermore, access to specific fields can be controlled and modified for each user. Pro Series also delivers time-tested accounting functionality that ensures high-level audit control. With ACCPAC Pro Series, you can configure system and workstation settings, define user security levels, and control user access by function, time of day and date range. Additionally, you have the option to encrypt user passwords and names for added security. These are just a few of the many features you ll find in award-winning ACCPAC Pro Series. IBM DB2 is a high-powered, Web-ready relational database management system built on open standards. Flexible and reliable, DB2 easily scales to support exponentially greater numbers of customers, making it an ideal answer for companies seeking a long-term enterprise solution. Linux is an excellent platform of choice for e-business and core business applications. Its open-source architecture and dependability make it the ideal platform for companies that want a longterm, expandable solution with reduced total cost of ownership. POWERFUL ADD-ONS Choose from a range of powerful add-on solutions designed to extend and enhance the functionality of your ACCPAC Pro Series system. ACCPAC CFO for financial diagnostics that take the guesswork out of your business planning process ACCPAC Insight for enterprise-wide reporting, budgeting, forecasting and consolidations ACCPAC Query for elegant, persuasive and easy-togenerate reports Financial Link Professional for powerful drill-down, consolidation and reporting functionality Sales Optimizer for sales opportunity analysis and strategic sales planning ACCPAC Pro Series makes it easy to assign and revoke user privileges.

5 ACCPAC PRO SERIES MODULES SYSTEM MANAGER System Manager is the control center for ACCPAC Pro Series. With System Manager you can configure system and workstation settings, user security and more. Its data dictionary provides utilities for viewing and maintaining database files, and lets you modify and create your own custom databases. System Manager Features Password maintenance lets you control user access by function, time of day and date range Provides the option to encrypt user passwords and names for added security Records and reports user audit trails detailing time-specific information about user actions Hot-keys give you instant custom-defined views of your data from any file in the data dictionary using the DataDriller Icons for your favorite tools can be placed on the Pro Series desktop Custom menus allow you to add as many as ten different user-defined options Both Standard and Favorites toolbars can be customized Windows settings allow screen size and position to be saved by user Data pick-list provides sort, search and auto-find, and can be modified by user Rule tables provide data entry validation to ensure data input accuracy Enables you to change key values, such as customer, inventory item or vendor numbers throughout the system Includes laser printing technology to produce high-quality, low-cost business forms on plain paper Data dictionary stores information about application and custom database files, their fields and indices, data types and program processes System Recovery utilities can update and verify database file structures and indices, clear user flags and file locks, delete unused temporary files and clear the Error Log Error Log provides System Administrator with powerful tools and information to track down system faults Fiscal calendars allow you to define as many as 13 periods and control postings from all applications Transaction rollback ensures data integrity and provides the ability to recover from interrupted transactions Database containers ensure security and seamless access for better integration of third-party products Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via or saved on disk. Some of the reports included are: User Activity Report Key Change Audit Log Key Change List Setup Information Report GENERAL LEDGER General Ledger gives you advanced general ledger and financial reporting capabilities designed to meet the needs of today s businesses. Entries can be posted to current, previous and future periods, and periods can be locked from posting. Flexible report formats provide comprehensive financial, comparative and audit trail options. General Ledger Features Flexible account structure allows you to define an account number for as many as 24 alphanumeric characters Allows easy definition of as many as six account segments, allowing information tracking for multiple cost centers, departments, locations, product lines, etc. Flexible sub-typing of General Ledger accounts and reporting allows you to group accounts for reporting Flexible open-period posting allows entries to be posted in detail or summary Provides virtually unlimited budgeting Allows definition of custom groups of accounts for budgeting and reporting purposes Includes GL consolidation from multiple companies and various periods for editing and reporting Account inquiries give easy access to information including drilldown and auditing of sub-ledger detail Budget data can be imported and exported to and from popular spreadsheets Multiple account maintenance provides a convenient method for adding or deleting accounts in one step Supports four types of entries: standard, recurring, automatic distribution and allocation Journal entries can be imported from a variety of file formats Report formats can be tailored without creating custom reports users can define headers and footers, subtotaling and column parameters Personalized General Ledger report sets save time and effort Over 60 financial, comparative and audit trail report formats may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via or saved on disk. Some of the reports included are: Account Reconciliation Balance Sheets Chart of Accounts File Listings of Recurring Entries, Account Groups, Types, etc. General Ledger Income Statements SYSTEM MANAGER GENERAL LEDGER

6 ACCOUNTS PAYABLE ACCOUNTS RECEIVABLE Performance Ratio Report Statement of Cash Flows Trial Balances Unposted Transaction Edit Lists ACCOUNTS RECEIVABLE Accounts Receivable is a complete billing and accounts receivable system, with extensive sales analysis reports. It instantly displays and prints 24-month customer sales and 36-month item sales histories and graphs, and updates customer and inventory records in real time, providing you with the most current information at all times. Accounts Receivable Features Supports virtually unlimited ship-to addresses per customer with smart defaults and convenient pop-up pick lists Tracks complete invoice history for accurate audit trail Sales tax can be tracked and reported for multiple tax jurisdictions Marketing and dunning letters for customers can be created via a DDE link Partial shipments or shipments from selected invoices can be combined into a single invoice User-defined transaction category codes allow you to post transactions to sets of accounts based on both the customer and the item sold, so you can easily report cost and revenue distribution Customer statements can be either open item or balance forward set at the customer level Displays and prints 24-month customer sales, complete with graphs in Microsoft Excel Prints invoices by customer terms, enabling you to mail the most urgent ones quickly Automatic commission (or reversal of commission) generated when saving invoices or credit memos New customer or inventory items may be added on the fly during invoicing Accepts and tracks non-accounts receivable receipts (e.g., interest paid by bank, tax refund, etc.) Real-time Business Status Report provides immediate status for Current Balance, Inventory Value, Period-to-Date Gross Margin, Billings, Receipts, Discounts and Cost of Goods Sold Companies requiring inventory item-level taxation for Value-Added Tax (VAT) may define as many as 26 different pre-designated tax rates Multiple tax codes can be assigned to a single line item, for specialized tax requirements Prints, faxes or sends invoices via in batches or individually Supports data entry in multiple windows at the same time, which allows simultaneous processing of invoices and cash receipts Provides support for individual printing of invoices for point-of-sale transactions Provides options for recurring billings for services, rental charges, etc. Warns you when a customer s balance exceeds available credit Computes and posts finance charges for specified customers Provides support for user-defined aging of receivables, including the ability to recreate agings from prior dates Locates customer records by full or partial phone numbers or pick lists Allows viewing of customer or inventory records during transaction entry Generates tax-only credit memos Allows users to create deposits for customers Invoices can be applied to credit memos, either automatically or manually Changes made to customer records automatically appear in your ACCPAC etransact Web store Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via or saved on disk. Some of the reports included are: Accounts Receivable Journal Report Business Status Report Cash Receipts Credit Applications Customer File Customer Ledger Listing Customer Mailing and Folder Labels Customer Statements General Ledger Linking Codes Invoice Register Invoices Open Receivables (including As of ) Past Due Items Recommended Reorders Recurring Billings Sales Analysis Report Sales Price List Sales Tax by Territory ACCOUNTS PAYABLE Accounts Payable creates checks and tracks credits, discounts, partial payments and recurring obligations, and generates warning notices to help prevent losses allowing you to effectively manage your business expenses. It includes numerous vendor and payable inquiries and an extensive library of expense analysis reports. Accounts Payable Features Selects and calculates early payment discounts Displays total accounts payable and approved-to-pay amounts Allows partial payments on open invoices Permits user-defined periods for aging payables

7 Alerts you if vendor credit limits are exceeded Allows application of open debit memos to selected invoices Records and tracks credit card purchases to both the credit card company and the vendor Check voiding capability streamlines processing for lost checks Allows easy prioritization of invoice payments with as many as 14 priority levels Vendors may be placed on payment hold, purchase hold or both Allows virtually an unlimited number of checking accounts Invoices can be created manually or matched with received purchase orders Pre-payments can be created without creating an invoice Allows non-check payments of invoices, such as wire transfers Real-time Business Status Report provides immediate status for Current Balance, Cash Balance, Net Cash Forecast, Approved to Pay, Periodto-Date Payable, and Payments and Discounts/Adjustments Supports data entry in multiple windows at the same time, which allows simultaneous processing of invoices and maintenance information Provides drill-down capability from the Business Status Report on cash balance and current balance Vendor URL and address support Allows multiple remit-to addresses Provides support for Value-Added Tax (VAT) Locates vendor records by pick lists or full or partial vendor numbers, names and telephone numbers Easy and efficient bank reconciliation options include sorting and filtering date and check ranges Flexible approve-to-pay feature allows easy selection of desired invoices based on user-defined criteria (vendor, discount date, invoice date, etc.) Separate 1099 closing: AP payments can be entered after year-end close 1099 forms can be printed to laser printers (option to include 1099s above a minimum dollar amount) 1099 forms can be produced for a previous year at any time (capability to file 1099s electronically) Unbilled purchase orders can be closed As-of Aging Reports provide the ability to specify a prior date and produce the report as of that date Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via or saved on disk. Some of the reports included are: Accounts Payable Aging (Past Due and Forecast) Accounts Payable Discount Report (Pending and Lost) Accounts Payable Journal Approved to Pay Bank Reconciliation Business Status Report Cash Requirements Check Register Checks (in user-defined Top Stub Format) Credit Card Transaction Control Report Invoice Register Master Distribution Journal Unbilled Receipts Report INVENTORY CONTROL Inventory Control automatically tracks inventory balances, serial numbers and lots, and product line information. (Serial number and lot tracking are options for Pro Series Small Business Edition.) Plus, it prints extensive reports allowing you to easily analyze and control your inventory. All balances are updated in real time for up-to-the-minute, on-screen access. Inventory Control Features Supports LIFO, FIFO, Weighted-Average and Standard Cost inventory valuation methods Tracks virtually unlimited inventory locations and two types of storage divisions within each location Tracks and reports on user-defined stores and bins Tracks costs at inventory locations Tracks and reports on user-defined inventory product lines Item Forecasting Wizard can project the demand for an item (by location) and estimate a new order point and quantity Allows definition of units of measure for stock, purchase and sell inventory factors Multiple price schedules can be created for items based on Cost Markup, Price Discount or Fixed Price methods, with options for dollar amounts of percentages and for as many as six quantity breaks per price schedule (pricing promotions can expire automatically) Supports different settings at item level such as item type (asset, expense, inventory), taxable item, item class, miscellaneous code, commodity code, and more, which assist in inventory categorizing and reporting Cycle counts ensure accurate inventory quantities by periodically checking designated high-cost and high-turnover items, without interrupting receipt or shipment entry activities Links to General Ledger by storing a unique set of default accounts for each item at each location INVENTORY CONTROL

8 ORDER ENTRY Supports data entry in multiple windows at the same time, which allows simultaneous processing of receipts and transfers ABC analysis allows categorization of inventory items according to their overall performance or value Performs dollar or percentage mass cost and price changes to one or more groups of inventory items Provides 36-month inventory sales/usage history complete with graphs Rule tables validate data entry for inventory item class, stock location, unit of measure, etc. Real-time Business Status Report provides immediate status of Current Balance, Inventory Value, Period-to- Date Gross Margin, Billings, Receipts, Discounts and Cost of Goods Sold when used with Accounts Payable, Purchase Orders, Order Entry and Accounts Receivable Allows multiple suppliers for the same inventory item Notes file provides information on each inventory item Displays online sales history information for existing inventory items Item cost is maintained by location; the average, standard and last receipt cost for each item is stored at each location Inventory price group function provides an easy-to-use template for complex pricing schedules to be rapidly applied to multiple inventory items As-of feature of the Inventory On Hand Report provides the ability to specify a prior date and produce the report as of that date. Tracks serial numbers and lot items when stored, ordered and shipped (Optional with Pro Series Small Business Edition) Serial number audit trail provides an audit trail for multiple receipts of the same item/serial number (Optional with Pro Series Small Business Edition) Integrates radio-frequency and barcoding warehouse automation technology via ACCPAC WMS (Available with Pro Series Enterprise Edition only) Inventory is automatically updated from sales generated in your ACCPAC etransact Web store Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via or saved on disk. Some of the reports included are: Business Status Report General Ledger Link Codes Report Inventory Analysis Report Inventory File Report Inventory Journal Report Inventory On Hand Inventory Suppliers Inventory Transfers Report Inventory Worksheets Recommended Reorders Summary Report ORDER ENTRY Order Entry generates, schedules and maintains estimates, sales orders and backlogs. Invoices are created automatically if linked to Accounts Receivable. Order Entry prints pick lists, UPS C.O.D. tags and a wide variety of sales order analysis reports. Repeats on similar orders can be automatically copied from existing or previously shipped orders. Order Entry Features Prints sales orders, C.O.D. tags, picking lists and extensive backlog reports Generates and maintains recurring sales orders and bids Supports Order Entry returns Unshipped or partially shipped line items can be edited Creates orders from multiple inventory locations Supports ordering and inventory tracking of individual serialized items, lotted items, stores and bins during sales order entry or shipment Allows automatic creation of purchase orders from within Order Entry Quick Ship feature allows you to ship multiple sales orders simultaneously Items can be sold in different units of measure than you stock or purchase Automatically allocates inventory as a sales order is entered Allows over-shipment Sales order printout options can include detailed information such as lot number, serial number, location and line item notes Commission calculations can be based upon salesperson or product line, and calculated on orders shipped or paid on flat sales amount or margins Commission tiers allow for tracking against sales quotas based upon predefined sales goals Commission calculations may be automatically adjusted for returned items Drop-ship line items can be entered, purchase orders created for drop shipments, and status of all drop-ship orders tracked Supports blanket orders quantity limited contract pricing Displays or prints 24-month customer and 36-month item sales histories, complete with graphs Supports tax tables and tax rates for tax calculations based on state, county and city Supports multiple customer ship-to addresses with information such as tax rates, salesperson, district, etc. Allows for as many as 26 different predesignated tax rates for different tax rate industries and Value Added Tax (VAT)

9 Allows you to record notes to your customers Real-time Business Status Report provides immediate status for open orders, period-to-date orders, and shipments Provides online lookup of customer or inventory codes and information New customers or inventory items can be added during sales order entry Warns you when a customer s balance exceeds available credit during order entry Warns you when inventory balance is insufficient to ship from inventory Uses pricing schemes which can be defined for items, customers or a combination of both With appropriate privileges, users may override line-item prices Order Entry automatically receives customer Web orders from your ACCPAC etransact Web store Supports data entry in multiple windows at the same time, which allows processing of order entry and maintenance information simultaneously Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via or saved on disk. Some of the reports included are: Business Status Report Comments Report Commissions Due Report Customer File Customer Mailing and Folder Labels Inventory File Report Open Orders Operations Summary Order by Picking List Order Status Report Orders by Salesperson Picking Tickets Recurring Orders Sales Orders Sales Price List Shipments Transactions UPS C.O.D. Tags PURCHASE ORDERS ACCPAC Pro Series Purchase Orders is a complete purchase order processing system with real-time tracking, automatic updating of vendors and inventory account balances, and extensive reporting capabilities. Advanced laser-form technology produces high-quality laser-printed purchase orders for your vendors. With the Message Master option, you can fax or send purchase orders via . Purchase Orders Features Creates purchase orders and handles receiving Supports blanket orders with individual purchase orders released against the master order Allows you to designate items to require inspection prior to receipt, with report tracking for items pending or failing receipt Generates recurring purchase orders, drop-ship orders and special bids/quotes Generates recommended purchase orders Works with Accounts Payable to track liabilities and invoice receipts A purchase order can be shipped to a different address, including a customer, if you have Accounts Receivable or Order Entry Tracks groups of items by the lot numbers entered when receiving items Supports inventory tracking of individual items according to serial number Unit of measure conversion allows purchase of items in different units of measure than you stock or sell Allows you to record virtually unlimited notes and memos with any line item Provides schedules for material receipts Partial drop shipment purchase orders can be received Provides reports for inventory reordering and backorders, and purchase order status by item, vendor and buyer Displays or prints 24-month vendor purchase histories and vendor balances complete with graphs in Microsoft Excel Real-time Business Status Report provides immediate status for open purchase orders and period-to-date orders and receipts Updates vendor and inventory balances in real time Warns you when a vendor s balance exceeds available credit Supports recurring purchase orders Purchase orders can be received by item Purchase order comments and standard comment text can be printed on the purchase order Locates vendor records by pick lists or full or partial phone numbers Allows multiple suppliers for each inventory item Allows multiple remit-to addresses for vendors Allows cancellation of open quantities after a receipt is entered New vendors and inventory items can be added during purchase order entry Supports data entry in multiple modules at the same time, which allows processing of a purchase order and the corresponding sales order simultaneously Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via or saved on disk. Some of the reports included are: PRODUCTIONS PURCHASE ENTRY ORDERS BILLS OF MATERIALS WORK ORDERS

10 PAYROLL PROJECT ACCOUNTING Blanket Orders Business Status Report Drop Shipment Status Open Orders Report Pending/Completed Inspection Reports Purchase Order Receipts Purchase Orders Recurring Purchase Orders Status Report (by Purchase Order, Vendor, Item and Requisition number, and Request Date and Department) Vendor File Report Vendor Labels PROJECT ACCOUNTING Project Accounting is a fast, flexible budgeting and accounting tool for project and job cost management. The module provides detailed reports of all job-related costs so you can monitor your job s progress, and budget for future jobs. Project Accounting Features Four-level system allows virtually unlimited Jobs, Phases and Categories, with an expense type for each category Flexible Job Mask to optionally use Phases and/or Categories Supports user-definable cost types Allows Jobs, Phases, Categories to be copied from other Jobs Supports use of templates for defining new jobs Customize screen labels for key terminology Enter job distribution from Accounts Receivable, Order Entry, Purchase Orders, and Inventory Control Add new Phases, Categories, and Cost Types on the fly Allows work-in-process timesheet transactions to be entered and edited for employees and/or subcontractors with real-time updates on job status reports Automatic update of budget and actual costs when changes are made Unlimited history for maintaining original estimates as well as current budgets and actual costs Detailed audit trails for each individual cost posted Transaction journal shows all job transactions with options for selecting source module Job Estimate Job Status GL Reconciliation Timesheets Transaction Journal Job List Phase List Category List Resource List PAYROLL Calculate and maintain payroll and labor distribution for hourly, salaried, commissioned and per-unit employees in an easyto-use graphical Windows environment. Payroll includes direct deposit capabilities, and tax calculations for all 50 states, the District of Columbia and Puerto Rico. Payroll Features Calculates user-defined set of taxes for particular pay types such as different expense categories or taxing authorities Distributes salary amounts and hours to different jobs, departments, general ledger accounts or pay types (e.g., sick or vacation pay) Allows grouping of taxes into tax territories to handle employees who work in more than one state during a pay period Comes with pre-defined tokens, tax formulas and tables covering all sales taxes, which are user modifiable and can be automatically updated with the ACCPAC tax subscription service Allows for addition of user-defined taxes, tax formulas, tables and tokens, which can be merged with ACCPAC tax updates Earned Income Credit is handled as a negative tax for qualified employees and is printed on pay stubs and W-2 forms Provides option to calculate taxes on the fly for verification during posting Reports Workers Compensation premiums owed based on rates, wages and hours Allows multiple user-defined deductions to be assigned to an employee and/or posting Allows a virtually unlimited number of taxes to be withheld from an employee s pay Allows employers to match employee deductions such as 401(k) plans based on a percentage Automatically posts sick and vacation expenses and liabilities to General Ledger during payment processing Offers selection of three check types in both multi-purpose and pre-printed check stock Links with Accounts Payable bank reconciliation Integration Payroll can be used separately or linked with any of the following ACCPAC Pro Series modules: General Ledger, Accounts Payable and Job Cost Some of the reports included are: 940 Report 941 Exception Report 941 Report Check Register Deduction Listing Direct Deposit Register EEO Report Employee Accrued Time Report Employee Address List

11 Employee Deduction Status Employee Mailing Labels Employee Pay History Employee Seniority List Employee Status Employee Wage and Tax Labor Statistics Magnetic Media Reports Pay Types Listing Payroll Deduction Register Payroll Journal Report Payroll Labor Cost Report Payroll Liability Report Payroll Register Payroll Tax Register Posted Earnings Report Tax Jurisdictions Tax Listing Tax Territories W-2 Forms (printed and magnetic media) Workers Compensation Report EFT DIRECT DEPOSIT PAYROLL This module integrates with Pro Series Payroll to provide electronic direct-deposit functionality for your Pro Series system. It posts the net amount of an employee s paycheck directly into the bank account or accounts specified by the employee. EFT Direct Deposit Payroll Features Provides support for as many as four bank accounts per employee for direct deposits Includes WebPay for Payroll to activate direct deposit capabilities with National Payment Corporation (NPC), a national, bonded, bank-independent clearinghouse JOB COST Job Cost is a fast, flexible accounting tool for project and job cost management. Use Job Cost to evaluate your operations and improve efficiency in everyday work activities. With Job Cost you can monitor labor, material and indirect costs associated with a job or project to ensure profitability. Select features that fit your company s operation and generate reports that conveniently track jobs by price or cost. Job Cost s versatility meets the needs of diverse job-oriented businesses, including made-to-order manufacturing, engineering, architectural, construction and service/repair companies. Job Cost Features Includes nine levels of detail in a transaction: job, division, phase, category, cost type, item code, item description, unit price/unit cost and individual transaction Supports five billing methods: Time and Materials, Not to Exceed, Fixed Price by Job, Fixed Price by Phase Amount and Fixed Price by Phase Percent Budget and estimates can be created for job, category and item levels Detailed audit trails are available for each posted individual cost Invoices update Accounts Receivable files automatically Draft and final invoices can be created using automatic and non-automatic options Supports AIA Invoices and Recurring Billings Allows optional billing of freight as a separate line item on fixed-amount invoices Allows multiple jobs to be billed on one invoice Transactions can be flagged as billable, non-billable or hold Item quantities can be updated in Inventory Control The interface is customizable including job number templates, user-defined screen label names, etc. Accounts Payable invoices entered in Job Cost update Accounts Payable files Allows item distribution to jobs during purchase order entry in Job Cost Purchase orders entered in Job Cost update Purchase Orders files All transactions distribute to General Ledger; WIP/Revenue journal entries are optional for cost transactions Import functions include material transaction and payroll timecard information which may be transmitted to Payroll Committed costs can be easily tracked Optional user-defined standard phases and categories can be used for all jobs Both client and owner can be listed for any job, and which to bill can be indicated Multiple billing schedules Detailed transaction histories Multiple invoice layouts Accounts Receivable can use either shipto file or customer file for job site address Job lender information can be listed Inquiry screens list current job totals with option to print Optional CSI format available for phases Provides for both certified and noncertified payroll and reporting Allows easy tracking of change orders Subcontracts and subcontractor information can be easily tracked Supports Accounts Receivable and Accounts Payable retainage Payroll burden Bills of Materials (kitting) Job Cost item maintenance for noninventory items; flat rates or markup percentages can be used for billing Overhead allocation Ability to transfer transactions between jobs, phases and categories Line item notes EFT DIRECT DEPOSIT PAYROLL JOB COST

12 WORK ORDERS PRODUCTION ENTRY CUSTOMER CONNECT Some of the reports included are: Aged WIP Report Accounts Receivable Aging by Job Certified Payroll Report Cost Variance Estimate/Budget Report Inventory on Hand and Work-in-Progress Item Revenue Job Cost Purchase Orders Report Job Profit Analysis Job Status Report Labor Utilization Payroll Register Period Job Report Sales Volume Transaction Journal Transaction Listing Unposted/Posted Overhead Report CUSTOMER CONNECT ACCPAC Customer Connect is a contact management system that can be used for telemarketing, sales tracking, accounts receivable collections, vendor communications and public relations contact tracking. Customer Connect Features Track name and address records with option to link to a customer or vendor Maintain an unlimited number of contact records per company Store as many as eight phone numbers per contact record Event tracking supports an unlimited number of user-defined call types with event thread numbers for each contact event Unlimited memo field for each contact event Unlimited number of events tracked per contact record Purchase Orders and Sales Order creation View open orders and shipments for customers View open orders and payables for vendors Flexible search capabilities even allow for user-defined searches Automatic calculation of event duration Import capability Mail merge Label creation Supports and automatically logs each message Assign SIC Codes Assign title codes for grouping contacts Easy customization of screen labels Offers five user-defined information fields for each company and four userdefined fields for each contact Option to automatically generate company ID numbers Contact Sheet Summary Sales Analysis Source Contribution to Sales Activity Report Contact Report User Report Company List Contact List Mail Merge Labels PRODUCTION ENTRY Production Entry provides bills of materials, sales kit and configuration, and backflush processing. Seamless integration allows access to inventory and customer files without having to leave the module. Real-time costing from Inventory Control provides access to current information at all times. Production Entry Features Allows for multi-level bills of materials Includes support for revisions Allows for global change/delete on BOM components Supports Modular Bill of Materials Supports Variable Bill of Materials Allows for Phantom Bill of Materials Includes option to configure BOM during Order Entry Allows Kitting during Order Entry or during Order Shipment Includes Import Bill of Materials option Allows bills of materials settings of Active, Hold or Obsolete Easy customization of key terminology Bills of Materials Finished Goods Parents Components Where Used Unused Items Configurations Manufacturing Journal WORK ORDERS Work Orders is used with Production Entry to allow for component allocation, work order creation and generation, routing, and Material Requirement Planning (MRP) features. Work Orders provides the necessary tools to manage production orders, inventory and resources in a manufacturing environment. Work Orders Features Production orders can automatically be generated from sales order requirements Enter work orders with the option to associate an order or customer Generate work orders based on Requirements, Shortages, or Forecast Generate purchase order bids based on Shortages or Forecast

13 Option to use Routes specifying Operations and Work Centers Set work order status to Held, Approved or Exploded Supports Top, Bottom, and Smart Level Explosion Option to include component allocation with Smart Explosion Includes option to use finished location for component usage Works with stores, bins, serial numbers and lot numbers Includes option to specify a job number on the work order Select to automatically create daily completion logs Supports multiple reporting calendars for time-phased requirements Access the bills of materials, customer and inventory files from Work Orders Complete work orders to update inventory and generate journal entries Ability to easily customize key terminology Pro Forma Work Orders Work Order Travelers Work Orders Work in Progress Gross MRP Net MRP Shorts MRP Variance Analysis Routes Operations Work Centers Routes-Where Used SHOP CONTROL Shop Control is used with Production Entry and Work Orders. It provides Manufacturing Resource Planning (MRPII) features such as shop floor capacity scheduling, what-if planning capabilities and WIP tracking. Shop Control Features Allows entry of Plan Orders for what-if scenarios Update and view progress of work order from WIP Tracking screen Import work orders to plan, view and implement production schedules Access bills of materials, customer, inventory, route and calendar files from Shop Control Easily customize key terminology Allows access to WIP Tracking screen from Customer Connect Gross Requirements Plan Net Requirements Plan Shortages Plan Plan Order Summary Plan Order Detail Work Centers BILLS OF MATERIALS Bills of Materials is a cost-effective solution when the full functionality of a complete manufacturing suite is not required. This option is used with Order Entry for kitting of single-level BOMs without allocation or work order generation. Bills of Materials Features Allows for single-level bills of materials Includes support for revisions Allows kitting during Order Entry or during Order Shipment Allows bills of materials settings of active, hold or obsolete Easy customization of key terminology Bills of Materials Finished Goods Components Where Used Unused Items Configurations BILLS OF LADING Pro Series Bills of Lading is a Material Transfer Management system designed to assist businesses that move material between warehouse locations or require a bill of lading to document goods sent to their clients. Bills of Lading Features Allows printing of UPS and FedEx airbills Prints Bills of Lading short form Easy-to-use interface to enter, ship and receive transfers Distributor Requirement report includes Purchase Orders, Order Entry and Work Order allocations Works with Accounts Receivable, Inventory Control and Order Entry modules to eliminate duplication of data Supports NMFC codes (National Motor Freight Classifications) Supports case pack, cube amount, and unit weight freight settings Optional use of Bill of Lading Class codes Supports unlimited carriers Easily customize key terminology Works with serial numbers and lots Plans inventory transfers between physical warehouse locations Allows entry of required shipment and receipt dates Tracks inventory transfers between physical warehouse locations SHOP CONTROL BILLS OF MATERIALS BILLS OF LADING

14 SYSTEM RECOMMENDATIONS CUSTOMIZATION MANAGER MULTICURRENCY Airbills Bill of Lading Carrier Listing Distributor Requirement Planning Transfer Status MULTICURRENCY Multicurrency provides a comprehensive means for maintaining various global currencies and exchange rates in your accounting system. Transactions throughout the system are translated from currencies and exchange rates you define. Multicurrency tracks foreign currency trading partners and handles all the transactions and reporting for you. Multicurrency requires General Ledger and Accounts Payable to be installed. Multicurrency Features Master Currency List of major currencies may be expanded by user-defined custom currencies Exchange rates can be user-defined Default currency and exchange rate definitions can be overridden at the transaction level Provides support for exchange rate fluctuations during the life of a transaction Exchange rate support can be frozen at the transaction level Reports may be ordered by user-defined currency rate sort criteria System provides user-definable exchange rate update warning periods and warns you if you are using an old exchange rate (warning may be overridden by users with appropriate privileges) Allows you to define different Buy and Sell Rates Allows individual currencies to be specified at the customer and vendor level Currency maintenance and transactions are controlled by ACCPAC Pro Series powerful privilege-based security system Multicurrency in Accounts Receivable Default currency can be defined for each customer and defaults changed at any time Specific currencies for recurring billings can be defined Multicurrency in Accounts Payable Default currency can be defined for each vendor and defaults changed at any time Currencies can be assigned to individual checking accounts and checks printed in that currency Specific currencies for recurring payables can be defined Multicurrency in Inventory Control Default currency can be defined for any inventory item with a fixed price Multicurrency in Order Entry Blanket Orders and Recurring Orders use the default currency from the customer file A different currency can be specified for each Recurring Order or a fixed exchange rate can be assigned Multicurrency in Purchase Orders Blanket Orders and Recurring Orders use the default currency from the vendor file A different currency can be specified for each Recurring Order or a fixed exchange rate can be assigned Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via or saved on disk. Some of the reports included are: Company Currencies Report Currency Adjustments Exchange Rate Adjustments Exchange Rates Report CUSTOMIZATION MANAGER Customization Manager enables you to modify the look and functionality of your ACCPAC Pro Series screens. This powerful tool is designed to allow you to make user-specific changes to your ACCPAC Pro Series screens without requiring access to source code. Customization Manager Features Custom screen forms can be created as subclasses of existing forms and assigned to specific users, groups of users and companies Visual FoxPro expressions can be created that define the conditions in which a particular custom form is to be launched Allows Solution Providers to deploy custom screen forms without changing the existing ACCPAC Pro Series form Provides maximum flexibility to add and change object properties (e.g. fields, labels, fonts, colors and field sizes) SYSTEM RECOMMENDATIONS The system requirements (both workstation and network servers) can vary significantly depending on your networking environment. For example, topology, drivers, application software and networking protocols can change the system recommendations. For up-to-date information about supported platform versions and certifications, please visit system_requirements.asp. All system recommendations are subject to change without notice.

15 END-TO-END BUSINESS MANAGEMENT APPLICATIONS ACCPAC is a global provider of awardwinning end-to-end business management applications for mid-market enterprises. CUSTOMERS DEVICES SUPPLIERS PARTNERS EMPLOYEES TRADING COMMUNITIES ABOUT ACCPAC For more than 20 years, ACCPAC has provided dependable software solutions optimized to take advantage of new technologies and meet the unique requirements of companies like yours. Integrating powerful front-office Web and wireless capabilities with back-office accounting and operations, ACCPAC helps you enhance competitive advantage and increase profitability. Look to ACCPAC for fully integrated business management applications that deliver high performance, advanced functionality, cross-product integration and unmatched freedom of choice. ACCPAC delivers the solutions that work best for your business today, with the ability to upgrade and modify your system as your business expands in the future which means an investment in ACCPAC is an investment that stands the test of time. With a global network of more than 6,500 well-trained and experienced Business Partners and more than 500,000 registered clients, ACCPAC has helped companies around the world gain strategic advantages designed to take businesses like yours confidently into the future. FULLY INTEGRATED BUSINESS MANAGEMENT APPLICATIONS Accounting and Operations Customer Relationship Management (CRM) Human Resource Management Warehouse Management Manufacturing Electronic Data Interchange (EDI) E-Commerce Project and Job Costing Business Analytics Enterprise Reporting Messaging UNMATCHED FREEDOM OF CHOICE True integration across applications Advanced Web and wireless access Flexible deployment and purchasing options Scalable, open architecture Advanced customization Microsoft Windows or Linux operating system support IBM DB2, Microsoft SQL Server and Microsoft Visual FoxPro database support Full multicurrency capabilities And much more! Visit ACCPAC at or call today for more information about ACCPAC end-to-end business management applications.

16 ACCPAC International, Inc Koll Center Parkway Third Floor Pleasanton, CA Program prices, specifications, system recommendations and program requirements are subject to change without notice. Information contained in this document supersedes any previously published information about these products. Copyright 2003 ACCPAC International, Inc. All rights reserved. ACCPAC, the ACCPAC logo and the ACCPAC product names mentioned herein are registered trademarks or trademarks of ACCPAC International, Inc. in the United States and other countries. All other marks are registered trademarks or trademarks of their respective companies. PSPS001U0803