This web based system can be accessed with the following URLs over internet/intranet.

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2 Introduction Beyond LPG is a web based application that can be accessed over internet / intranet by the territories, LPG distributors, vendors and also by the staff from other offices. This system covers all the following processes in Beyond LPG initiative launched by LPG SBU. 1. Distributors place indents on the territories for the materials required. The indents are sent to the territories along with the cheques drawn in favour of vendors for the amount equal to the order value. 2. Territories consolidate all the indents received from the distributors and place purchase orders (POs) on the vendors for the required materials. The indents will be executed only after the cheques are received from the distributors. The POs along with the cheques, annexures giving details of the distributors addresses, distributor wise materials and quantities indented, C-Forms and Road permits wherever applicable will be sent to vendors or to their stockists (C&F agents). 3. Vendors/Stockists acknowledge the receipt of POs and deliver the materials directly to the distributors through courier. 4. LPG SBU s HQ will inform the vendor wise material price lists and other related details to all the territories periodically. All the territories send a copy of each PO to HQ where all the orders will be compiled to generate various MIS reports. 5. Communication to the distributors on price lists, the status of their indents and also timely response to their queries by the territories and HQ. The manual handling of the above processes will definitely increase the workload at the territories / CO and will also become unmanageable if most of the distributors join in this initiative or the number of indents increase. To simplify all the above processes, a web application has been developed to provide an end to end solution covering all the following modules. Maintenance of all the masters like customer, vendor, stockist (C&F agent), territory, material, price etc centrally at CO. Creating indent by the distributor along with the payment details. Creation of indents by the territories on behalf of distributors in case manual indents are received with cheques. Approval of the indent by territory after receiving the cheques in hand. Creation of PO on vendor/stockist by the territory after consolidating the approved indents. Acknowledgement of PO by the vendor/stockist after receiving the same along with cheques, C-form and road permit as applicable. Updating material dispatch details like dispatch date, courier name and consignment no with respect to each indent of the distributor. Confirmation of material receipt by the distributor. MIS reports as required by all the users of this application. Provision to assign authorizations.

3 This server based application can be accessed over internet by LPG distributors, vendors and stockists to execute their respective transactions. This application is accessible over intranet for BPCL staff at LPG territories, Regional offices and Chairman s office. The following groups are the main users of this application. LPG Distributors Vendors Stockists LPG Territories RLM Setup LPG SBU HQ This web based system can be accessed with the following URLs over internet/intranet. Internet Intranet All the users of this application are required to be registered with a user id and password because access to this website is restricted to the above mentioned groups only. All the users will be assigned role based authorizations and it is ensured that they can access transactions or information pertaining to them only. This user manual is designed to present all the modules of this application based on the user groups so as to make it easier to download their relevant chapters from the website.

4 LPG SBU HQ The user ids and passwords will be created by the system administrator for the staff who are required to access this application. The login screen and the links available for the staff of LPG HQ are given below. The main roles of these users are to maintain all the masters like vendor, material, price etc up to date with accurate data. They should register vendors and stockists on this site and advise them the user id and password. Another important role is to assign stockists to territories and also to monitor the transactions by viewing various MIS reports. Following are the options available for LPG SBU-HQ a. Profile My Profile To change Password or user contact Information

5 b. Customer Update Customer Registration View Login c. Territory Update Territory Assign Permission Registration View Login d. Vendor Add New Update Vendor Registration e. Stockist Update Stockist Registration f. Material Price List Sale Unit g. Order Reports Customer Order Purchase Order h. MIS Reports Sales Volume i. Log Out Exit To of Customers To View Reports/Transactions available for Customer Login To Register a Customer in this application who is not yet registered on ebharatgas website. To view Login name of Customers To of Territory Managers To View Reports/Transactions available for Territory Managers Login To Assign Permission for Territory Managers To Register Territory Managers who are not yet registered on ebharatgas website. To view Login name of Territory Managers To of Vendors To Add New Vendor record To View Reports/Transactions available for Vendor s Login To Register Vendors with login id and password To of Stockists To View Reports/Transactions available for Stockist s Login To Register Stockists with login id and password. To view List of Materials by Vendor To view Price List of Materials by vendor To View list of Sale Units To view Indents placed by Customers To view Purchase Orders placed by Territory Managers To View Sales Volume report by Region/Vendor To log out.

6 RLM Setup The Regional LPG Managers can access this application over intranet with the URL or Following are the options available for RLM a. Profile My Profile Territory Profile To change Password or user contact Information To update the contact nos and Ids of territory

7 b. Customer Update Customer c. Territory Update Customer d. Vendor /Stockist Vendor List Stockist List e. Material List Price List f. MIS Reports Sales Volume g. Log Out Exit To of Distributors To View Reports/Transactions available for Distributor slogin To of Distributors To View Reports/Transactions available for Distributor slogin To view List of vendors To view List of Stockists To View Vendor wise material To View Vendor wise material price list To View Sales Volume report by Region/Vendor To log out.

8 LPG DISTRIUTORS The distributors who are already registered on ebharatgas website can access this application from or by using the same login and password from The distributors who are not yet registered on ebharatgas website should be registered on Beyond LPG website by territories with a user id and password. The following screen appears for the customers after they log in into the application. Following are the options available for Customer a. Profile My Profile Customer Profile Bank Account To Update login profile To Update Customer profile with their contact nos and Ids To add/update operating banks

9 b. Sub User Create New Assign Permission Remove c. Vendor /Stockist Vendor List Stockist List d. Material List Price List e. Order Create Status Addl. Payment f. Dispatch View Ack. Receipt Update Summary g. Log Out Exit To View list of Subusers To Create New Subuser To Assign Permissions to Subusers To Remove SubUsers To view List of vendors To view List of Stockists To View Vendor wise material To View Vendor wise material price list To Create new orders by vendor To View complete order report with status To Make payments with multiple cheques of different banks To View dispatch reports To Acknowledge receipt with received quantity, date and remarks To Update received quantity if already acknowledged quantity is less then delivered quantity To View Dispatch summary report To log out.

10 LPG TERRITORIES The territory managers can access this application over intranet with the URL or by using the same login and password that are assigned to them on ebharatgas website. They can register the distributors who are not yet registered on ebharatgas site. Territories should assign stockists to their respective distributors wherever applicable before allowing distributors to place indents on the web. The following screen appears for the territory managers after they log in into the application. Following are the options available for Territory Manager h. Profile My Profile Territory Profile To change Password or user contact Information To update the contact nos and Ids of territory

11 b. Sub User Create New Assign Permission Remove i. Customer Update Customer Registration View Login j. Material List Price List k. Customer Order List Approve Ack. Payment Modify/Remove l. Purchase Order View Create m. Log Out Exit To View list of Subusers To Create New Subuser To Assign Permissions to Subusers To Remove SubUsers To of Distributors To View Reports/Transactions available for Distributor slogin To Register distributors if they are not yet registered on ebharatgas website To view Login Information of Distributors To View Vendor wise material To View Vendor wise material price list To view Orders placed by Distributors To Approve Orders placed by Distributors To Acknowledge the Distributors Payments To Modify/Remove the Customer Order To View Purchase Orders placed by the territories on vendors To Create Purchase Orders by vendor To log out. Menu path to assign stockist to customers Customer -> Assign Stockist -> Select the vendor and stockist from the drop down list Menu path to update customers bank name Customer -> Update Customer -> Select a customer from the list -> Update Customer s bank Menu path to create orders on behalf of customers Customer -> Update Customer -> Select a customer from the list -> Create Order

12 VENDORS/STOCKISTS The vendors and their stockists can access this application over internet with the URL or with the user id and password provided to them by BPCL. The following screen appears for the vendors and stockists after they log in into the application. Following are the options available for the Vendor/Stockist login a. Profile My Profile Vendor Profile b. Sub User Create New Assign Permission Remove To Update login profile To Update contact nos and Ids of vendors/stockists To View list of Subusers To Create New Subuser To Assign Permissions to Subusers To Remove SubUsers

13 b. Stockist (This option is not available in Stockist Login) Add New To Add New Stockist Update To View Reports/Transactions available for Stockist Login c. Material Type Add New Update Price List d. Acknowledge Customer C-Form View C-Form Purchase Order e. Order Report Customer Order Purchase Order f. Dispatch List Update Remove n. Log Out Exit To Add/Update Material type To Add new material To Update material To View material price list To Acknowledge C-Form sent by Territory Manager by status, remark and received date. To View list of C-Forms received from territories. To Acknowledge the receipt of POs placed by territories. To View detail Order report To View purchase order reports with option to print POs and Annexures To View Dispatch Report To Update dispatched quantity, dispatch date for each material of POs. To Remove dispatched entry wrongly created To log out.

14 LPG SALES OFFICERS The sales officers can access this application over intranet with the URL or The following screen appears for the territory managers after they log in into the application. Following are the options available for Sales Officer. o. Profile My Profile Area Profile To change Password or user contact Information To update the contact nos and Ids of territory

15 b. Sub User Create New Assign Permission Remove To View list of Subusers To Create New Subuser To Assign Permissions to Subusers To Remove SubUsers c. Customer To of Distributors d. Vendor /Stockist Vendor List Stockist List To view List of vendors To view List of Stockists e. Material List Price List To View Vendor wise material To View Vendor wise material price list f. MIS Report Customer Order Purchase Order Hit Counter g. Log Out Exit To View the orders placed by the distributors To View the purchase orders placed by the territory. To View the Hits by the customers. To log out.