SAP SRM (SLM) PORTAL. Post-Launch Supplier Overview

Transcription

1 SAP SRM (SLM) PORTAL Post-Launch Supplier Overview October 2017

2 SAP SRM Basic Information - Supplier Effective October 2, 2017, Lear launched SAP SRM. This operating system will be used by all production suppliers to Lear. SAP SRM Supplier Portal will be known as SLM Supplier Lifecycle Management At the start, certain applications within the existing esrm system will migrate to SAP SRM (SLM), while others will remain within the current SRM operating system: Only Supplier Management & Contract Management move to SAP SRM w/partial Launch Change Management will remain as it exists today in esrm (PRF, SQS, SRS, SQT, PO, Eserve) 2

3 SAP SRM Basic Information - Supplier With the launch of SAP Supplier Lifecycle Management (SLM), Lear has addressed a business need for a full-fledged supplier management application. With SAP SLM the following business processes are covered by Lear Supplier Registration (potential suppliers) Supplier Qualification (potential suppliers) Supplier Portfolio Management (existing suppliers) Supplier Portfolio Management provides: Advanced Supplier Data Management Supplier data can be stored under different sections Existing ADMIN users will be migrated to SLM Supplier Lifecycle Management Suppliers do self-service data maintenance, which is routed through approval workflow and gets synchronized in Lear s system upon approval. 3

4 SLM v. esrm The following applications will be maintained within SAP SRM portal Supplier Administrator Registration for Self And also for users who will maintain supplier data management records Company Data Management changes to shipping and/or payment address, etc. Upload of certificates (quality, environmental, diversity, etc.) Upload of other attachments/documents required by Lear THE CREDENTIALS ARE UNIQUE FOR EACH PORTAL SAP SRM (SLM) slm.lear.com esrm access2.lear.com 4

5 SLM v. esrm User ID and Passwords for the following applications will continue to be maintained within the existing esrm portal Supplier ADMIN User Enrollment is required for all users who access esrm applications: PROFILE / APQP SQS Supplier Quote Sheet SQTS Supplier Quality Tracking System SRS Supplier Rating System eserve review of invoices, payments THE CREDENTIALS ARE UNIQUE FOR EACH PORTAL SAP SRM (SLM) slm.lear.com esrm access2.lear.com 5

6 Access and Log In SLM Migrated Suppliers System generated s were sent to all enrolled ADMINISTRATORS when users were migrated to SLM #1 contained SAP SRM temporary ID #2 contained SAP SRM temporary Password If your Supplier Administrator did NOT receive the s, please notify us via 6

7 Access and Log In SLM - Migrated Suppliers Open #1, clicks on link. Logon screen appears with system generated USER ID already populated Open #2 which contains system generated PASSWORD Copy and paste PASSWORD into PASSWORD field on Logon screen Notes: Do NOT change language must be English Do NOT check Accessibility box 7

8 SLM USER ID / PASSWORD Initial Log in Screens

9 SLM USER ID / PASSWORD Initial Log in Screens

10 SLM USER ID / PASSWORD Unique Account Created

11 Administrator SLM Data Maintenance At this point, the ADMIN will have new credentials for SLM Portal and will be ready to verify migrated data: Company data HQ Shipping addresses Payment addresses Certificates Required certifications are on file Upload if missing/expired: IATF 16949:2016 (ISO 9001) ISO or Environmental Policy Statement Diverse Supplier (N. America only) 11

12 Administrator SLM Data Maintenance Employees Supplier Registered Contacts: Users who can do Data Management Users who may respond to Qualification Note: Do NOT change language must be English 12

13 Administrator SLM - Data Maintenance Employees Administrator will: Update ADMIN data, Create Employee, Update Employee Once updates have been made, Workflow Approval Route is required for changes Lear buyer required Note: Do NOT change language must be English Remember: Buyer address must be entered for Workflow Approval 13

14 Administrator SLM Data Maintenance Company Information Supplier Master Data comprises key information about Suppliers, including their identification, addresses, and contacts. When Suppliers update their master data on the SELL side of the SAP SLM system, the changes they make are replicated to the BUY side. 14

15 Administrator SLM - Data Maintenance Company Information Maintain Company Data for HQ, REMIT and shipping addresses Maintain Workflow Route sends changes to Lear buyer for approval ( required) Note: Do NOT change language must be English Remember: Buyer address must be entered for Workflow Approval 15

16 Administrator SLM Data Maintenance Attachments Lear supports a strategy of becoming paperless wherever feasible by facilitating the attachment of scanned documents thus reducing the need for multiple copies. Note: 25 MB (ea.) maximum size allowed for images or PDF files 16

17 Administrator SLM Data Maintenance Attachments Click on Attachment Tab Maintain Workflow Route selected for approval, enter details Add / Upload Attachment Workflow is initiated pending Buyer approval required Remember: Buyer address must be entered for Workflow Approval 17

18 Administrator SLM Data Maintenance Certificates Suppliers to Lear have multiple addresses. Each of these addresses have different certificate requirements. - Environmental and Quality certificates are specific to a shipping location and MUST be uploaded for each shipping address - Diverse Supplier certificate is specific to HQ (N. America only) 18

19 Administrator SLM Data Maintenance Certificates Click on Certificates Tab Select Address Type, Name Enter Certificate Details Maintain Workflow Route selected for approval, complete details Upload Certificate Workflow is initiated for Buyer approval Remember: Buyer address must be entered for Workflow Approval 19

20 Account Management esrm and SLM As mentioned, the following applications will remain within esrm: Supplier ADMIN User Enrollment for applications PROFILE / APQP SQS Supplier Quote Sheet SQTS Supplier Quality Tracking System SRS Supplier Rating System eserve review of invoices, payments The Administrator will continue to provide access to these applications for all users, reset passwords, etc. This means that Suppliers may have 2 accounts with 2 separate ID s and Passwords: SLM esrm THE CREDENTIALS ARE UNIQUE FOR EACH PORTAL SAP SRM (SLM) slm.lear.com esrm access2.lear.com 20

21 Administrator Role Existing esrm Account Administrators will continue to provide access to esrm applications for all users under Supplier HQ Entity: 21

22 Administrator Role - Existing esrm Account Requirements remain as exist today: Users with PRF (PROFILE) access who do not log in as required are systematically locked for all esrm applications: Lear policy is that a process runs every day at 7:00am and revokes access based on the supplier users last logon date. If it s been more than 90 days we revoke their access. Once the account is revoked, it is then the supplier administrator s responsibility to reactive user accounts by following the steps explained below, posted on esrm (manuals tab). ADMIN inactivate/reactivate/reset user s account unchecking ALL boxes first, then re-checking them after you reactivate and assign new password USER once admin has reset your account, clear IE history/cookies and CACHE (CNTRL F5) and having only ONE browser session open in Internet Explorer attempt to log in. Internet Explorer ONLY NO Chrome, Firefox, Mozilla 22

23 Supplier Training Docs Supplier Tab

24 Conclusion Suppliers (Users) may be enrolled in both SAP SRM and esrm applications Access to SLM and esrm applications UNIQUE CREDENTIALS FOR EACH Links to both SLM and esrm and all training material (PDF documents) will be maintained on Lear s website Admin will continue to enroll users in both SLM and esrm applications SLM ONLY users who maintain supplier data records esrm users to all esrm applications Administrator who does not know their login credentials: supplieraccess@lear.com for account reset Please include the SYSTEM (esrm or SAP SRM) and PASSWORD RESET in the subject line of 24