Defense Commissary Agency (DeCA) American Logistics Association (ALA) Power HQ Vendor Portal

Transcription

1 Defense Commissary Agency (DeCA) American Logistics Association (ALA) Power HQ Vendor Portal April 27-28, 2017

2 Collaborate Web-based collaboration tool for communication between vendors and DeCA. Facilitates item and cost management for every day and promotions. Enable Enables Vendors to enter or import data electronically. Vendor Deals Future Cost Changes Simplify Cost Book View Vendors are able to see current and future costs and adjustments.

3 Vendor, Items, Costs & Allowances Key Challenges

4 VENDOR PORTAL PHASE 1 1

5 Negotiated Promotions Adjustments Base Cost Cost Book View Vendor Portal Phase 1 Managers Specials Ability to load Scan Downs (Requires Event) DeCA / Vendor - negotiations occur outside of system Ability to load the following adjustment types offinvoice Non- Negotiated Promotions Power Buy off invoice National Promotions off invoice One Time Buy off invoice Ability to Load Base Cost View to enable the vendors to see current and future costs and adjustments The ability to download the Cost Book (use the same downloaded file to upload future costs changes)

6 Data Flow Phase 1 Vendor Portal Vendor Maintenance Vendor Deals Vendor Cost Cost Book View Electronic Imports Staged Data Reviewed by DeCA Accept, Reject HQ Operational Tables Vendor Portal Staged Data Reject Or Accept HQ

7 Access to Vendor Portal The portal is accessed by the vendor and DeCA users via a browser. Authorized users are logged in to an appropriate profile which determines their roles, permissions and menu options as assigned in Power HQ security settings. 7

8 Vendor Maintenance Depending on permissions granted, the vendor is able to manage contact information. 8

9 Vendor Cost Entry Allows entering item cost information or to review information that was delivered via a previously-executed electronic import of data. 9

10 Vendor Item Deals Displays future deal information: Off Invoice, Manager s Specials, etc. 10

11 Cost Book View Screen Export cost book template 11

12 Electronic Imports Select new to start the process. Replaces DeCA F for Promotions! 12

13 Electronic Imports Select type of import or use the search to select the type from a list. 13

14 Electronic Imports The list of import types is presented for selection. 14

15 Electronic Imports Select file, load and save. 15

16 Electronic Imports Import results will display. 16

17 Electronic Imports Results of the Upload of data. 17

18 Vendor Portal Schedule Phase 1 15 Test Readiness 26 Review Risk 21 Management / CS Scans Authorization To Operate 25 Production Readiness Review Apr - May Personalization/Develop May - Jun DT&E 1 Jun - Jul DT&E2 Aug - Sep OT&E Deploy Apr-17 May Jun Jul Aug Sep Oct Nov Nov-17 8 Vendor Review Date 9 Vendor Training Feedback 6 Vendor Testing Start 1 Vendor Pilot Go Live Personalization/Development April-May DT & E 1 May-June DT & E 2 June-July OT & E - August-September

19 VENDOR PORTAL PHASE 2 2

20 Vendor Portal New Functionality Phase 2 Vendor Onboarding Agreements Item Maintenance New Items Bill Back Manager Contracting RODS MOU/MOA BPA IQC Purchase Orders EDI ROA NON-EDI ROA RTC 20

21 Data Flow New Functionality Phase 2 Vendor Portal Contracts ROA Vendor Portal Purchase Orders IQC / RTC BPA RODS MOU/MOA Staged Data Staged Data Reviewed by DeCA Forms HQ Accept, Reject HQ Accepted, Applied Operational Tables Accepted Contract

22 Logon Screen Authorized users are logged in to an appropriate profile which determines their roles, permissions and menu options as assigned in Power HQ security settings. 22

23 Logon Screen New users enter Vendor Portal registration to be approved by DeCA. Vendors will receive an with further instructions for login and usage. 23

24 Vendor Maintenance Depending on permissions granted, the vendor is able to manage contact information. 24

25 Zones and Stores Vendor Portal has been extended to permit approved vendors to define their Cost Zones. 25

26 Item Maintenance Allows vendor user to enter new items by keying in data designated as required by DeCA or to review item information that was delivered via a previously-executed electronic import of data. 26

27 Vendor Cost Entry Allows entering item cost information or to review information that was delivered via a previously-executed electronic import of data. 27

28 Vendor Item Deals Displays future deal information off invoice, Manager s Specials, Scan down etc. 28

29 Electronic Imports Select type of import, select file, load and save. Import results will display. 29

30 Agreements Provides the capabilities for a vendor, broker, or manufacturer working in Vendor Portal to create and process an agreement for bill back and lump sum deals. 30

31 Submitting an Agreement When all the terms, conditions and detail have been captured, the vendor can submit the deal for review and approval. 31

32 Contracts 32

33 Contract Items and Comment tab 33

34 Contract Stores and Modification tab 34

35 Cost Book View Screen Export cost book template 35

36 Vendor Training / Onboarding / Support 36

37 Vendor Training / Onboarding / Support Phased Launch of Vendor Portal Phase 1 DeCA will offer Vendor Portal Training at DeCA HQ. Web Based Training (WBT) and Webinars will be made available. All Vendors are required to complete training prior to onboarding. An NTT will be released soon to provide Training, Scheduling and Onboarding options instructions. 37

38 Vendor Training / Onboarding / Support Phase I Training will Include: Submitting Negotiated and Non-Negotiated Offers Submitting Adjustments Submit Base Cost (Replaces Web Pricing) Creating and Viewing Cost Book 38

39 Vendor Training / Onboarding / Support Vendor Support NCR will provide Vendor Portal Support: Toll-Free Help Desk - (7x24x365) All support Calls will go the NCR DeCA EBS Help Desk to guide users in the correct usage of the application. Login assistance and password reset support. Answering and/or escalating user questions to the appropriate DeCA personnel regarding application workflows. 39

40 QUESTIONS?