E-Procurement - Introduction, USER Registration and role of Users APP, MPP, Bid Document Creation

Transcription

1 E-Procurement - Introduction, USER Registration and role of Users APP, MPP, Bid Document Creation Presented By: Er. MD. Raheem Ansari Computer Engineer

2 Agenda Introduction-Procurement egp Environment Features of the system Super Admin Privilege and Roles PE perspective Bidder perspective Practical Session,Query and Discussion (First Phase of egp System is up to e-submission only) 2

3 e-procurement System e-procurement (electronic procurement, sometimes also known as supplier exchange) is the business-to-business or business-toconsumer or business-to-government purchase sale of supplies, work, and services through the Internet as well as other information and networking systems, such as electronic data interchange and enterprise resource planning

4 Legal Framework Moving toward e-procurement Public Procurement Act (PPA) has a provision to use ICT as a tool to achieve the objective of Public procurement. Clause 69 : Use of electronic communications means for public procurement transaction: Invite a pre-qualification proposal, Issue notice of bid invitation, Prepare a short list by inviting expression of interest, Invite a proposal of consultancy service, Transmit bidding or pre-qualifying documents, Receive bids, proposals for pre-qualification or consultancy services, Conclude the procurement contract, Make payment and Give and receive other notices.

5 Legal Framework-Moving Towards National e-gp System Public Procurement Regulation(PPR) mandated PPMO to develop, operate and manage single e-gp system Third amendment in PPR, 2011 A.D Rule No. 146: Mandated PPMO to develop, operate and manage single e-gp portal for e-government procurement and public entities should carry out their procurement transaction using the single e-gp portal established. National e-gp of Nepal Role of Banks in Public Procurement

6 PPA First Amendment

7 egp System Environment PPA Standard Bid Documents Works PreQual, Works NCB Small2A(2-6M), Works NCB small 1A(6-30M), Works NCB medium ( up to 500M), egp System Works ICB, Work SQ, Goods ICB, Goods NCB, Goods SQ, Consultancy Large, Consultancy Small( M), PPR Standard Practices/Internation al Practices of Procurement EOI 7

8 Online/Offline Process Online Process: PE have to upload necessary files and have to input the data as required in the specified modules and at last bid document is generated by the system In this process, Bidder can also input the data in online modules as specified in the system i.e. specified online modules are also presented in bidder side. Online modules are activated when PEs chooses PPMO Document format selected Offline Process: PEs have to create the bid document offline/manually and they can upload that bid document in the system Bidder have to download the bid document, fill the necessary information in the downloaded document, then the prepared document is uploaded while bidding. When ADB, Word Bank, Ration, Other document type is selected 8

9 Production and Demo System Two cloned systems are available publicly: o Production: System for real bidding process o Demo Server: System for training purposes 9

10 21 14 Mar

11 Features of the System.. User Registration - Public Entity User & Bidder User Roles o Super Admin o Admin o Creator o Reviewer o Approver Administrative Features o Links o Notice o Training o Authorization o Item List o Acts/Rules/Regulations 11

12 PE User Registration 1. Organization Details 2. Account Details 12

13 PE User Registration Form (Organization Details) 13

14 PE User Registration Form (Account Details) 14 Mar

15 Bidder Registration 1. Organization Details 2. Document Details 3. Account Details 15

16 Bidder Registration (Organization Details) 14 Mar

17 Bidder Registration (Document Details) 14 Mar

18 Bidder Registration (Account Details) 14 Mar

19 Super Admin Dashboard 14 Mar

20 User Approval Request to Super Admin 14 Mar

21 Super Admin Authorization 14 Mar

22 Features of the System (Cont...) Directory o Qualified/ Shortlisted o Bid Opening Committee o Blacklist Reports Master Procurement Plan (MPP) Annual Procurement Plan (APP) Procurement Requisition Form (PRF) Creation of Bid Document 22

23 PE Dashboard (Creator) 14 Mar

24 Procurement Preparation Process MPP ( Creator-> Admin) APP (Creator-> Admin) PRF (Creator-> Reviewer-> Approver) Procurement Document (Creator-> Reviewer -> Approver) Bid Supplement (Creator-> Reviewer-> Approver) 24

25 Procurement Categories 1. Goods 2. Works 3. Consultancy 4. Ration 5. Others 6. User Committee 25

26 Procurement Preparation 14 Mar

27 MPP/APP Creation PPA 6. Procurement Plan to be Prepared PPR 7. Master Procurement Plan to be Prepared: PPR 8. Annual Procurement Plan to be Prepared: 27

28 MPP /APP Creation 28

29 MPP/APP Approval Request to Admin Dashboard 29

30 MPP/APP Request Processed by Admin 30

31 PRF Creation (Rule:16. Function of Procurement Unit) (b) To collect the procurement requisition and submit to the competent authority for approval, 31

32 PRF Creation 32

33 PRF Creation 33

34 PRF Review 34

35 PRF Approval 35

36 Create Procurement Document 36

37 Choice of Template in Procurement Creation 37

38 PPMO SBD Template (Goods NCB) 38

39 Donor Funded Template other than PPMO 39

40 Procurement Document Features 1. System generated bid document download 2. Send for Review/ Approval/ Modification 3. Copy data from other similar procurement document 4. Procurement document status/change reflection Not Submitted Approved Published Review Awaited Approval awaited 40

41 Bid Supplement Creation 41

42 Qualified/ Shortlisted Bidder for Restrictive Bidding Type 42

43 Bid Opening 43

44 Bid Opening from PE 44

45 Bid Opening from PE 45

46 Not Fully Automated under First Phase of development and Implementation A system can be automated from one level to another level only where some standard set of working procedure has been already defined. Manual Works which is not in scope for current phase: Payment Evaluation Contract Management Catalogue Management Note: We are going review so many modules which was developed in first phase. Second phase will cover the all requirement of full-fledged egp System. 46

47 Any Queries? 47

48 Thank you