Payables Lockbox Release Notes for

Transcription

1 Payables Lockbox Release Notes for Contents Maintenance Window... 1 Vendor Line Item Template Integration Enhancements... 2 Vendor Line Item Template Report and Export.csv Files... 3 Credit Memo Minor Tweaks... 3 Override Company Entry Description with a Token Value in NACHA Batch Header... 4 Invoice Approval Process Routing by Invoice Number... 4 Back to Payments Search Results on Payment Details... 5 Other Features and Defect Resolution... 5 New System Permission... 5 Maintenance Window Sunday on 6/25/ A.M. 8 A.M. 1

2 Vendor Line Item Template Integration Enhancements The vendor line item templates integration is enhanced in this release to support importing the GL percent field. In addition, there is a vendor line item template report provided now in the reports module to allow customers to easily export Vendor line item templates in the same format the file based integration accepts. This will allow for mass editing of templates because customers can now export their data, modify it in Excel and reimport it. Flat File Importer Integration Updates This release we modified the flat file importer integration of vendor line item templates to support the GL % and account number fields. Add 2 new columns to the import.csv file. They are GLPercent and AccountNumber. Rename the following 3 columns in the import.csv file. Previous Column Name New Column Name Remarks IsGlobal TemplateIsGlobal The flag indicates if the import vendor line item template is global. ExternalCode TemplateExternalCode The external code of import vendor line item template. Name GroupName The group name of import vendor line item template. The following validations were added when to import vendor line item templates: o The template Group Name cannot be blank. o If the GL % is entered, it must be a decimal and cannot be negative. o GL % of each line item template must be 100%. o The total GL % per group with the same company and vendor cannot exceed 100% in the import.csv file. o Must enable Delete property in integration configuration FileAdapter_1.0.xml, and FileAdapter-Flat_1.0.xml to import GL % of vendor line item template. 2

3 Vendor Line Item Template Report and Export.csv Files A vendor line item template report is now available in client site. The.csv file can be exported from the search results. The file includes the columns of vendor line item templates, including GL %, group name, and account number. With the.csv files, our client users can edit the data of vendor line item templates, and then import them back to the system. Credit Memo Minor Tweaks The following minor modifications have been made in this release. 1. Previous to this release on line items that were automatically added to an invoice from an Open Credit the GL Account could not be edited. In this release the GL Account can be edited, but the amount field on the line item is still locked down. 2. Any data of invoice line items of open/applied credit memos can be edited, and the line items can be deleted by the users if you like. 3. The warning locking message is now displayed on a mouse over popup screen for an open/applied credit memo or for the invoice which has received credit memo(s). 3

4 Override Company Entry Description with a Token Value in NACHA Batch Header In NACHA files generated by the system prior to this release the Batch Header Company Description has always been set to the default value VendorPymt. The system can now be configured to set this value to either the Vendor Name OR the check number associated with the payment. The Company Entry Description configuration will be used by the NACHA file generation only in the instance where Create Batch Header per Payment is enabled. Since the system is using a value associated with one single payment in order for the Company Entry Description to be an accurate representation of the payment, this flag must be enabled for these configurations to be utilized. The values that can be used in the field are described below Token Company Entry Description in NACHA file #VENDORNAME# #CHCECKNUMBER# Put the first 10 character of the vendor s name Puts the Check Number, with any spaces remove If neither of these are set, then the system puts the descriptor VendorPymt in the NACHA file just as it does prior to this release. Invoice Approval Process Routing by Invoice Number A new route by invoice number was added into the condition of invoice approval process. 4

5 Back to Payments Search Results on Payment Details A link back to payment search results is available now in payment details page. Clicking the link will be redirected back to the searched payments list and user s prior search results will be remembered in the context of that session. Other Features and Defect Resolution S15982 Payment Status worker - Add VMS ID to Payables Lockbox from AvidPay S16192 New permission Unlock-Bank Account to allow the login users with this permission to edit locked fields like account number and bank assignment of bank account. Previously only system admin can do this. S15976 Full vendor data audit capability when changes are made from the Website. The integration clients are still not tracking full audit. S15977 S15999 S16011 S15875 DE7498 DE7496 DE7538 S16114 DE7535 Minor improvements to invoice search performance. Minor improvements to the sending out of daily my invoice performance. Vendor and company vendor audit reports Updated integration to support deleting global vendors when an integration client is configured to do so. Cannot add users with empty to AvidPay admin and approvers of AvidPay enablement request Checking 'Mail To' on invoice should allow payments with different vendor and bank account country codes Remove erroneous data from Vendor Data Report Export Data Report - Display Created date in the Report GridView in the portal and instance client Invoice history changes when vendor default type is changed after payment. New System Permission Type ID Action Target Description Administration 609 Unlock Bank Account Allow to edit locked fields like account number and bank assignment of bank account. 5