ACA Updates for February Release Addendum 08

Transcription

1 ACA Updates for February Release Addendum 08 Employee > Employee Profile PR FED ACA: Accepted Coverage Box Not Saving Values Human Resources > Payroll PR FED ACA: Partially to Payroll Time Sheets can t Import ACA Hours Payroll > Year End > 1094/1095C Processing PR FED ACA: IRS AIR Error Message AIRBR826 Payroll > Year End > 1094/1095B Processing PR FED ACA: Issue with 1095B Request File Revised: 5/4/2016 Page 1 of 1 Version

2 Employee > Employee Profile PR FED ACA: Accepted Coverage Box Not Saving Values Federal Users: All ACA Employee Status' found in the ACA Information tab will have an Accepted Coverage indicator of Yes or No. When one of those Accepted Coverage indicators is updated, the updated value now retains once the Save option is selected. Previously, when the Accepted Coverage indicator was being updated, the new value was not being retained. 1. This employee has two ACA Status. Both are flagged as Accepted Coverage = Yes. 2. Highlight a record and click Edit. Uncheck the Accepted Coverage flag. Click Save. 3. When the browse refreshes, the ACA Status that was modified now reflects the updated Accepted Coverage indicator. Revised: 5/4/2016 Page 1 of 8 Version

3 Human Resources > Payroll PR FED ACA: Partially to Payroll Time Sheets can t Import ACA Hours Federal Users: TrueTime time sheets with a status of Partially to Payroll are eligible to have their hours imported as ACA Hours. A time sheet gets the Partially to Payroll status by having part of the time sheet updated to a worksheet and then importing that worksheet into Payroll. The ACA Hours Build from History utility has also been updated to pull in ACA hours from a time sheet that is in Partially to Payroll status. 1. The employee s time sheet has been partially updated, and is currently in Partially to Payroll status. 2. In the Current Payroll selection (HR\PA\CP\SE), the Import ACA Hours utility is being run for the portion of the timesheet that has already been updated. Revised: 5/4/2016 Page 2 of 8 Version

4 3. The ACA Hours from the partially updated timesheet are imported into the payroll. 4. The ACA Hours Build from History utility (WH\EP\PS\UT\AC\SH) is being run for the portion of the timesheet that has already been updated. 5. The ACA Hours from the partially updated timesheet are recorded to the Profile. Revised: 5/4/2016 Page 3 of 8 Version

5 Payroll > Year End > 1094/1095C Processing PR FED ACA: IRS AIR Error Message AIRBR826 Federal Users: The component of the Request XML file called MinEssentialCvrOffrCd was previously being included in the XML file with a value of 0, which was to indicate that the Minimum Essential Coverage field in Step 5 was not checked. This was found in the section of the file just prior to where each month s data is reported, as well as within each monthly section of the file. This has now been updated to only be included in the file in one area or the other, either for All 12 months or within each individual month s data. 1. In Step 5 of the 1094/1095C Processing area, select the Minimum Offer Indicator for All 12 Months. Click Run and create the Manifest and Request files. 2. Look at the Request file. Note that the MinEssentialCvrOffrCd = 1 (1=checked) and that this is found under the category of YearlyALEMemberDetail. Also note that there is no MinEssentialCvrOffrCd tag found within each of the individual monthly groups. Revised: 5/4/2016 Page 4 of 8 Version

6 3. If Step 5 of the 1094/1095C Processing area, uncheck the All 12 Months Minimum Offer Indicator and individually check the months which had a Minimum Offer. In this example, you can see that only January March are checked. Run and create the Manifest and Request files. 4. Look at the Request file. Note that there isn t a section for YearlyALEMemberDetail and there is no MinEssentialCvrOffrCd tag found prior to where the MonthlyInfoGrp data begins. Also note that there is a MinEssentialCvrOffrCd tag found within each of the individual monthly groups. Those with a value of 1 indicate that the Minimum Offer Indicator is checked. Those with a value of 2 indicate that the Minimum Offer Indicator is not checked. Revised: 5/4/2016 Page 5 of 8 Version

7 Payroll > Year End > 1094/1095B Processing PR FED ACA: Issue with 1095B Request File Federal Users: When the Issuer Information (1095B Part III) located on Step 1 of the B forms is left blank, that block will no longer be outputted in the XML file when it is generated. Previously this blank XML element was causing errors when submitted to the IRS AIR. 1094B\1095B Processing: 1. In the PaC Software, navigate to Human Resources, Payroll, Year-End, 1094B\1095B Processing. 2. Select Step 1 Enter and/or Verify Employer Information for 1094B\1095Bs. 3. Within the (1095B Part III) Issuer or Other Coverage Provider Information notice the Issuers Name and Address are populated. Revised: 5/4/2016 Page 6 of 8 Version

8 4. After processing the Create 1095B Workfile under Step 2 and processing the Step 5 Create the Electronic 1094B/1095B Files, notice the Request XML contain the Issuer tags and information. 5. Now within the (1095B Part III) Issuer or Other Coverage Provider Information notice the Issuers Name and Address are not populated. Revised: 5/4/2016 Page 7 of 8 Version

9 6. After processing the Create 1095B Workfile under Step 2 and processing the Step 5 Create the Electronic 1094B/1095B Files, notice the Request XML no longer contains the Issuer tags and information. Revised: 5/4/2016 Page 8 of 8 Version