Request for Proposals Town of Plymouth, New Hampshire

Transcription

1 1. General Information Request for Proposals Town of Plymouth, New Hampshire Building Energy Audits The Town of Plymouth is seeking bids for qualified individuals or firms to provide six (6) Building Energy Audits and one Commissioning Audit. The auditor will work in conjunction with the Plymouth Area Renewable Energy Initiative (PAREI) who is administering the Town s AARA Funded Energy Efficiency and Conservation Block Grant (EECBG). Auditor must abide by all compliance and reporting requirements required by the American Recovery and Reinvestment Act Block Grants (particularly the Buy American and Davis Bacon requirements). These requirements known as Exhibit C- Special Provisions American Recovery and Reinvestment Act Standard Terms: EECBG Program can be viewed on the home page of Look for link titled ARRA Standard Terms for Plymouth Block Grant Additionally, the grantee and all contractors or service providers must adhere to all Federal, State and Local regulations and guidelines as it pertains to the activities of this project. 2. Scope of Professional Services Requested a) Perform Six (6) ASHRAE Level II Building Energy Audits in accordance with the attached Appendix A, Building Energy Audit Requirements. The municipal buildings to be audited are as follows: 1. Plymouth Elementary School, 43 Old Ward Bridge Road, built 1970 with major renovation in 1990 and Gross square footage: 117, Plymouth Regional High School. 88 Old Ward Bridge Road, Built 1970 with major renovations in Gross Square footage: 211, SAU 48 Office Building, 49 Old Ward Bridge Road, built 1970 with major renovation in Gross square footage: 2, Plymouth Town Hall. 6 Post Office Square, Plymouth, NH Built 1890 with major renovation in Gross square footage: 6, Plymouth Police Department. 334 Main Street s. Gross square footage: 7, Plymouth Fire and Rescue, 42 Highland Street, built Gross square footage: 5,204. b) Perform one Commissioning Audit for the Pease Public Library, 1 Russell Street. 12,000 gross square feet. The Pease Library has just completed major renovation and additions project. The renovation and additions nearly doubled the size of the Library and included installing a new

2 heat pump driven HVAC system, building controls, and envelope improvements and air sealing. The commissioning audit shall: Evaluate post-construction EUI on a kbtu/sf basis to determine savings and percentage change from pre-construction energy use Using as-built drawings, specifications, test and balance reports and other available project documentation associated with the renovation and additions to the Library as a guide, report on the results of the following on-site analysis o Examine and evaluate the systems installed for completeness, functionality, and quality o Review energy management system schedules and sequence of operations, identifying issues and suggesting changes as appropriate o Obtain trend data via the existing EMS and/or conduct witness tests and/or use independent metering equipment to confirm the following key sequence of operations Space temperatures within acceptable setpoint range Functional and appropriate equipment scheduling and/or space temperature setback Proper amount of outside air is being delivered to the building, including an affective economizer sequence (as applicable) Appropriate modulation of variable speed drive applications (as applicable) o Conduct a blower door test to evaluate post-construction building performance with respect to infiltration/exfiltration to identify any significant uncontrolled air exchanges Summarize methodology and key findings in a Commissioning Audit Report 3. Statement of Qualifications The proposal must include a statement of qualifications including but not limited to the following information: 1. Experience of the individual conducting building energy audits, specifically ASHRAE Level II. 2. List of related certifications held by the individual conducting the audits such as BPI, HERS, etc. 3. Familiarity with applicable NH State Energy and building Codes. 4. Proposal Content 4. The submittal shall include each of the following elements: 1. Identify a single individual who will serve as the point of contact for the duration of the project. 2. Names and resumes of all individuals that will be assigned to work on the audits. 3. A proposed schedule for completion. Project must be completed by 8/31/ List of information and assistance needed from the Town of Plymouth to complete the audits. 5. A sample Building Energy Audit of a similar building type prepared by the individual identified in Section Include a proposed fee structure for professional services rendered for each property. 5. The bids will be scored. The scoring will be based on the following criteria. Please address each criteria in your bid. o Level of experience of individuals conducting energy audits (30 points)

3 o Quality and level of detail in Sample Energy Audit Report (30 points) o Competitive Cost Proposal (30 points) o Certifications held by individual conducting energy audits (10 points) The Town of Plymouth reserves the right to reject all bids. 6. Insurance Requirements Certificates of Insurance are required and shall be provided on forms and endorsements approved for use in the State of New Hampshire by the Department of Insurance and issued by insurers licensed in New Hampshire. The insurance requirements as per the New Hampshire Energy Efficiency and Conservation Block Grant Agreement are and the Town of Plymouth are: 1. General Liability- $1,000,000 per occurrence and $2,000,000 aggregate 2. Automotive Liability- provided for all owned, non-owned and hired vehicles used in performance of services 3. Workers' Compensation- the statutory requirements of RSA Ch. 281 must be met. Sole Proprietors may be excluded. The certificates referred to above are required prior to contract execution. 7. Instructions to Bidders Craig Cadieux with Plymouth Area Renewable Energy will be the primary point of contact for the town and will assist the consultant in providing the information necessary to complete the Building Energy Audits. The Building Energy Audit bids shall be provided in an electronic format in addition to four (4) hard copies. Deadline for submittal: No later than 5:00 pm, Monday, May 2nd. Proposals shall be clearly marked: RFP 2011 Building Energy Audits. Submit hard copy proposals to: Craig Cadieux, Plymouth Area Renewable Energy, P.O. Box 753, 69 Main Street Plymouth, NH and submit electronic proposals to both craig@plymouthenergy.org and Paul J. Phillips, Chair, Town of Plymouth Energy Commission at plymouthpaul@live.com The Town of Plymouth has the right to reject incomplete bids. Questions regarding this Request for Proposals should be directed to: Craig Cadieux, (best), (alternative) or Craig@plymouthenergy.org. Proposals submittal via Fax will not be accepted. "Women and Minority owned businesses are encouraged to apply. EOE Scoring process Bids will be scored by a committee of three people using the above criteria.

4 Appendix A Building Energy Audit Requirements For the Town of Plymouth, NH Task 1: Site Assessment Planning 1. Obtain utility bills for evaluation to summarize historical building energy use and utility cost. 2. Use above data to benchmark building performance (kbtu/sf, or other metric). 3. Obtain and review available building documentation floor plans, design equipment schedules, control sequences. 4. Prepare survey plan and make arrangement with site personnel regarding trip scheduling, meetings, escorts and electricians to make meter connections to equipment, etc. Task 2: Site Survey and Assessment Conduct walk-through of the building(s), including occupied areas, roof, grounds, mechanical and electrical areas. In addition review kitchen, laundry, swimming pool and/or any other significant energy consuming process that may be on-site. The assessment process shall consist of the following: 1. Project kick-off meeting (review scope, schedule, team, roles and responsibilities). 2. On-site assessment (staff interviews, building use review, equipment condition, etc). Review and analyze documentation to understand original design and current operation of existing systems (HVAC, lighting and ATC design drawings, sequences of operation, operating procedures, point lists, etc.). Review and obtain operating data on following equipment: Main Air Handling Units Rooftop Units Kitchen and Toilet Exhaust Fans CHW Systems (as applicable), plus associated pumps and cooling towers. Heating System: Heating boilers and associated pumps. Domestic Hot Water Systems. Building Automation System. Envelope: Make note of areas with air balance issues. Other systems laundry, swimming pool, gas or air compressors, process systems. Lighting System: Sample of fixtures and their controls, including review of potential technology update for exits signs and other. Site work shall include spot measurements of building temperature, humidity, CO 2, as well as fan and pump kw. If not already, Engineer shall setup trends on the EMS to confirm system shutdown, reset and modulation as expected. Use of independent trending devices shall be used, if trending capability is not available on existing EMS. 3. Develop recommendations and discuss with site personnel while on-site (exit interview). Improvement recommendations might include: Lighting updates Operation and maintenance policy changes. Repair/re-calibration of identified or likely deficiencies. For example, air balance or ventilation issues. Revisions to sequences of operation to improve performance.

5 Addition of control points/control algorithms to provide additional control capabilities and optimization. Design of equipment modifications/improvements to enhance building energy performance and/or reduce cost of operations. For example new high efficiency chiller, boiler or packaged systems. EMS trend logging and/or independent data logging of selected points to identify deficiencies in the sequences of operation for systems recommended for retrocommissioning. Test and balancing work on select systems. Task 3: Evaluation and Reporting Conduct a BIN-weather type energy evaluation of all major energy consuming equipment in the building to be calibrated to historical energy used as determined in Task 1. Use above evaluation (model) as basis for savings calculations by running alternates using updated operating or performance parameters. Research and obtain pricing on major new equipment; use standard cost estimating practices to estimate installed cost for balance of system updates. Develop outline specifications for project opportunities. Develop implementation plan, including suggested follow-on engineering activities. TASK 4: Renewable energy opportunities Provide a high-level assessment of renewable and distributed energy measures which: Provides recommendations on the potential/viability of various renewable/distributed energy technologies; Identifies available grants and incentives and sources of funding; and Analyzes costs and savings comparing current and future costs of electric and thermal energy with and without each technology assessed. TASK 5: Energy Purchasing and Procurement Strategies Identify energy purchasing and procurement strategies for each facility by: Developing a load profile for each electric and fuel account; Providing an analysis of the utility tariff under which the facility is currently served; and Assessing potential savings by purchasing from third party suppliers. Deliverable Provide an energy assessment report consisting of the following: Executive Summary with project summary table outlining anticipated areas of energy reduction measures with estimated cost, energy savings, cost savings, and simple payback for each item, including any potential utility rebates. Brief facilities description. Energy use summary including breakout of estimated equipment energy use. Energy conservation measure descriptions including outline performance specifications, and implementation plans. Renewable energy opportunities with economic analysis Brief description of any item(s) considered which is not recommended or has been shelved for economic reasons. Appendix containing cost estimates, savings calculations, and any related backup data.