CONTENTS REGULATIONS & TECHNICAL INFORMATION PRACTICAL INFORMATION... P. 2 AGREEMENT OF RESTORATION... P. 10

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1 REGULATIONS & TECHNICAL INFORMATION CONTENTS PRACTICAL INFORMATION... P. 2 GENERAL INFORMATION VARIOUS INFORMATION 1. Safety committee 2. PA system events - Advertising 3. Empty packaging 4. Handling 5. Anticipated build-up authorisation 6. Official catalogue 7. No-smoking area 8. Agreement of restoration 9. Customs 10. Damage or theft 11. Catering deliveries 12. Security 13. EQUIPHOTEL 2016: The venue 14. Access to the Pavilions TECHNICAL SPECIFICATIONS... P. 4 PAVILION SPECIFICATIONS 15. Floor, walls and pillars 16. Pavilion wall surfaces 17. Service ducts 18. Damage 19. Aisles 20. Suspended items and riggings 21. Regulations for Large-Scale Kitchen 22. Smoke extraction controls and fire points 23. Deliveries to the pavilions STAND DESIGN REGULATION... P. 6 HEIGHT OF STANDS, CLEARANCE LIMITS AND OPENINGS ONTO AISLES 24. Maximum height limits 25. Clearance limits 26. Separating partitions 27. Strip Lights 28. Opening onto aisles 29. Re-used stands 30. Stand boundaries STAND DESIGN REGULATION... P. 6 SIGNAGE 31. Signs/Structure 32. Tethered balloons 33. Sound systems and illuminated signs 34. Double-decker stands 35. Illustration of stand design regulations for EQUIPHOTEL 2016 AGREEMENT OF RESTORATION... P. 10 FIRE SAFETY AND PANIC PREVENTION REGULATIONS... P. 11 GENERAL INFORMATION 36. Specifics Recommendations 37. Regulations Governing Access for People with Reduced Mobility 38. Stand construction and fitting out 39. Electricity 40. Temporary Installations of Cooking Devices Intended For Catering 41. Use of Liquefied Hydrocarbon 42. Machinery 43. Lasers 44. Prohibited equipment, products and gas 45. Flammable liquids 46. Emergency Resources 47. Operating Instructions OPERATIONAL EQUIPMENT AND MACHINERY FORM... P. 14 AUTHORISED MATERIALS AND CERTIFICATES... P. 15 HEALTH AND SAFETY REGULATIONS... P. 16 1

2 PRACTICAL INFORMATION GENERAL INFORMATION Access to the exhibition center Build-up and breakdown Entrance and exit through GATE D Opening hours to public: For visitors: from Sunday November 6 th to Wednesday November 9 th, from 9:30 AM to 7:00 PM Thursday November 10 th, from 9:30 AM to 6:00 PM For exhibitors (except for build-up and breakdown period): from Sunday November 6 th to Thursday November 10 th, from 8:00 AM to 8:00 PM IMPORTANT! The access to the stand will only be authorized to exhibitors who have paid all their invoices to Reed Expositions France. CAUTION! During build-up and breakdown, we strongly recommend exhibitors to watch their materials and goods to avoid theft, especially during the opening hours of the hall. Breakdown period: The dates and times scheduled for breakdown and for giving the stand space back are definitive and can t be changed. We kindly ask you to respect them and make sure your stand builder and transporter does too. The non-respect of this schedule will lead to: the dismantling of the booth, with costs at the charge of the exhibitor, the payment of a compensation for overstaying on your stand in proportion of the space (price per sqm) the payment of damages to the renter of the space. The exhibitor is bound to pay every costs caused by his default, his decorator/installer s default or by every physical or legal person under his responsibility. IMPORTANT! Under no circumstance will the access gates be opened before 6:00 PM, on November 10 th Given the current security context, parking on the public traffic area is totally forbidden under threat of a fine. Organization of the traffic : Trucks (>3,5T) will imperatively have to go through the parking lot of Le Bourget, in order to take a badge to access the Park Porte de Versailles. Access to the park during build-up and breakdown periods is free of charge, under the condition of respecting the safety and parking rules. 2

3 PRACTICAL INFORMATION 1. Safety committee All stand installations must be completed in time for the Safety committee inspection. The person in charge of the stand must be present during the control of the Safety Committee inspection. 2. PA system events - advertising Any PA system event as well as the distribution of advertising documents outside the stand boundaries is strictly prohibited. 3. Empty packaging Empty packaging must be removed as soon as possible and stored by the exhibitors or their carriers. There are no on-site storage facilities at the Exhibition Centre. Empty packaging can be brought back to stands by handlers on Thursday 10 th November from 6.00 pm. 4. Handling Inside the pavilions, handling companies are at your disposal (see suppliers order form, available on equiphotel.fr). 5. Anticipated build-up authorisation The organiser reserves its right to grant or refuse a special dispensation for build-up period, on receipt of a written request from an exhibitor giving reasons before the October 17 th. Limited capacity. Any dispensation can only be granted once the full application (stand project, certificate of commitment) and endorsement have been returned. 6. Official catalogue You can collect your free official catalogue at the Organisers office from 5 th November 2016 and during the exhibition opening hours. 7. Non-smoking area Smoking is prohibited inside the pavilions. 8. Restoration of the stand location into its original condition Any damage to rent partitions and to the pavilions structures (posts, cladding) as well as affixing, piercing, painting or marking is strictly prohibited. The stand site must be restored into its original condition. Rubbish (including carpets, adhesive, decorations etc.) must be removed by 2.00 pm on 11 th November for pavilions 3, 4 and 7.1, and by 2.00 pm on 12 th November for pavilions 7.2 and 7.3. Exhibitors are liable for any damage relative to their stand during breakdown and will also be liable for damages caused by contractors, suppliers, etc. Skip rental can be ordered (see additional fittings order form). Failure to respect this rule will result in billing of extra charges. 9. Customs (see the PDF on the EquipHotel web site) Customs services - tel.: +33 (0) A special service can be arranged for Saturdays and bank holidays. Requests must be made in advance. French customs clearance can be provided by your carrier. VARIOUS INFORMATION 10. Damage or theft (procedure) Within 24 hours Report the theft to the local police: Police Station 250 rue de Vaugirard PARIS Tel.: +33 (0) Within 48 hours Give a copy of the police report to the organiser or after the exhibition, post it to: Reed Expositions France - Equip Hôtel Quai de Dion Bouton PUTEAUX NEW: A complaint form is available at the security office of VIPARIS (pavilion 5.1) for exhibitors wishing to file a complaint against unknown person (for theft without violence or intrusion). VIPARIS will forward the complaint directly to the police station and to the lower court. 11. Catering deliveries Catering deliveries are authorised only on presentation of delivery slip. Exhibitors may use the on-site caterers or the VIPARIS approved caterers. Any other caterers must obtain specific authorisation by applying to: VIPARIS - Mme Mottin Porte de Versailles Paris France Tel.: + 33 (0) Fax: + 33 (0) Without this approval, access to exhibition site will be refused. 12. Security The organiser is responsible for general security during the exhibition (with responsibility limited to the sole provision of this service). Exhibitors can get individual stand security arrangements, especially at night (see recommanded supplier contact on the website: Be vigilant! There is a high risk of theft during build-up and breakdown periods. 13. EQUIPHOTEL 2016: the venue EquipHotel will take place in pavilions 3 / 4 / 7.1 / 7.2 / 7.3 at Paris Porte de Versailles Exhibition Centre from 6 th to 10 th November Access to the pavilions Pavilions 7.2 / 7.3 have a maximum floor load (see respectively fig. 1, fig.2), whereas pavilions 3, 4 and 7.1 do not. Pavilion 3, 4 and 7.2 are subject to different construction heights (see respectively fig. 1, fig. 3 and fig. 4). Other pavilions are not concerned by this constraint. Access to the pavilions can easily be done thanks to numerous side gates. Each pavilion is accessible for download operations by using the dedicated access gates. Vehicles are not allowed to enter into the pavilions. Adjacent car parks to the pavilion are available to stand fitters during build-up and breakdown periods. During the build-up and breakdown periods, exhibiting badges will not be required in order to access to the Pavilions. 3

4 TECHNICAL SPECIFICATIONS PAVILION SPECIFICATIONS Access and parking are free during build-up and breakdown periods. No access badge will be required. 15. Floor, walls and pillars Floor, walls and pillars are either made of concrete or enamelled metal, or cladded with wood panels. It is forbidden to drill, cut or deface these surfaces. Painting them is also prohibited. 16. Pavilions wall surfaces PERMANENT PAVILION WALL SURFACES Permanent wall surfaces must be neither painted, nor drilled nor glued. Walls of pavilions 3, 7.1, 7.2 and 7.3 have permanent wooden panelling. Wall panels height: 4 metres for pavilion 3 3 metres for pavilions 7.1 / 7.2 and 7.3 PERMANENT SURFACES OF PILLARS Permanent panelling must be neither painted, nor drilled nor glued. Height of wood panelling: 4 metres for pavilions 3 and 4 (only some of them) Refurbishment of the pavilion 7: Because of the renovation of the pavilions 7.1, 7.2 and 7.3, today we can t inform you about the exact dimensions of the pillars. Do not hesitate to contact for more information. Exhibitors can use the panelling in order to hang signs or decorations. Any staple to the panelling must be removed by the exhibitor at the end of the exhibition. Failing this, the exhibitor will be charged for restoration into its original condition. 17. Service ducts Utilities are supplied via a system of service ducts. Ducts and hatches are encased by cast iron plates which cannot be removed. Only the Exhibition Centre operating company is authorised to use these ducts. infos-exposants@viparis.com 18. Damage Exhibitors shall be held liable for any damage which they or their appointed contractors could cause to the building during transport, installation or removal of their equipment. 19. Aisles Exhibitors must not obstruct the aisles with ducts, cables or decorations either at ground level or above ground. However, ducts and cables for the requirements of EquipHotel or the Safety Department can be installed above the stand site should it be necessary. For your information, colors of carpet in the aisles are charcoal grey (ref. Sommer 0965) and blue on the peripheral pathway (ref. Sommer 0904 Sky Blue). The carpet in the signature space is black (ref. Sommer 0910). 20. Suspended items Items suspended from the framework of the pavilion must be installed by the Exhibition Centre s Technical Department. Requests must be done to the Exhibitors Department on +33 (0) or Suspended items must comply with the EquipHotel Stand Design Regulations. 21. Regulations for Large-Scale Kitchen Installations 20 kw or greater: Should food catering areas be set up and equipped with kitchen in which the total rated output of the appliance (cooking, reheating or group of appliances) is 20 kw or greater, the regulations prescribed in the Articles GC (in particular GC14 and GC15) of the amended Safety Regulations of 25 June 1980, would have to be respected. The appliances are to be installed in premises called «grandes cuisines» (large-scale kitchens). These large-scale kitchens are to be delimited by 1 hour fire partitions and flooring. The fire resistance of the materials used must be certified by an approved French testing laboratory. Considering the technical requirements of the building, these kitchens are to be set up on the periphery of the building, in accordance with VIPARIS - Porte de Versailles. Each Kitchen must be fitted with a device for mechanically extracting polluted air, steam, and fat. This device should be made in category M0 materials. Installations less than 20 kw: Installations of cooking (or reheating) appliances in which the total rated output is less than 20 kw are to be fitted with an enveloping cooker hood and a mechanical extraction device. Any steam should first be extracted and deodorized through 3 successive filters: The first a filter made of metallic material. The second with media or electrostatic finishing filter. The third with an active carbon deodoriser. The filter section should be around 0.5 m per square meter of cooking surface. The rate of evacuation is to be 400 m 3 per hour per sqm of cooking surface. The hood should be closed on 3 sides with a drop of 0.80m above the hob or stove top. 22. Smoke extraction controls and fixed fire points Smoke extraction controls and fire extinguishers are mounted on the side panelling or on pillars, and are indicated on the plans. They must be visible and accessible from 1 metre all around. The intercoms must remain accessible anytime. Signs indicating fire control apparatus must be visible anytime. 23. Deliveries to the pavilions There is no loading area in the pavilions. We recommend you use a fork-lift truck and a pallet truck to deliver your goods to your stand. Contact CLAMAGERAN - Tel: +33 (0) or AGILITY - Tel: +33 (0)

5 Fig Pavilion 7.2 Fig Pavilion 7.3 5

6 Fig Pavilion 3 Fig Pavilion 4 6

7 RIGGING POINT FIRE HOSE CABINETS RIA (example for pavilion 3) TECHNICAL HATCH ELECTRICAL CABLE ELECTRICAL BOX (power > 20kW) POWER SWITCHBOX (power < 20kW) 7

8 STAND DESIGN REGULATIONS IMPORTANT NOTE: By signing up the registration form, the Exhibitor agrees to abide by all the clauses mentioned in the general regulations and to ensure that any decorators, installers or contractors also abide by them. The Exhibition Organiser reserves its right, for any installation which does not comply with the stand design regulations or which disturbs neighbouring exhibitors or the public, to modify or remove the stand by the stand contractor. One dimensioned stand layout, indicating a ground and an elevation view, must be submitted for approval, before 16 th September 2016, to: DECOPLUS - 13 rue de Fourqueux St Germain en Laye - Tél. +33 (0) Fax : +33(0) equiphotelarchi@free.fr. The operation department will check all the stand installations and may reject those that are not conform to the approved plan. The technical department reserves its right to commission a report certifying the stability of the stand structure by an approved supervisory body, at the exhibitor s expense. HEIGHT OF STANDS, CLEARANCE LIMITS AND OPENINGS ONTO AISLES Stands must be built in compliance with the following heights and clearance limits: < 24. Maximum Height limits Construction maximum height from the ground: 5.00 m. Maximum height for signs: 5.00 m. Separating partitions maximum height: 3.00 m. Lighting trusses maximum height: 6.00 m. This rule applies to all the stands wherever the height and zone of the pavilion permits it. 25. Clearance limits Stand structures must take into account the following clearance limits: Clearance limit from aisles Up to 5 m high: no clearance limit. Clearance limit from separating partitions Constructions under 3m high: no clearance limit. Constructions between 3 m and 5 m high: clearance limit 0,5 m. Lighting trusses (Ht. max: 6m): clearance limit 0,5 m. 26. Separating partitions Partitions overlooking neighbouring stands must be smooth, plain, painted white or grey, or covered in white or grey wall fabric, without any sign of any kind or wooden braces for assembling partitions. 27. Strip lights Electric battens (exempt of signs) must respect the limited height of 6 metres when the height and zone of the Pavilion permits it. They are permitted when independently hung over the stand structure with 0.50 m clearance relative to neighbour stands, but none from aisles. The set-up of a velum is possible once percentage of coverage is approved by our safety manager. Besides, the stand area must be less than 299 sqm and the velum material must be mesh net fabric. 28. Openings onto aisles Is considered as closing items any plain partition. Decorations and installations must be designed in order to allow a full access to aisles and to avoid visibility troubles for neighbouring stands as well as allowing a maximum amount of visibility of the show through the stands. SIGNAGE 31. Signs/Structure A sign is an openwork superstructure featuring the exhibitor s illuminated name or logo. Signs must be suspended thanks to an hatch or riggings, or attached to the stand framework with a light frame. The sign structure may not exceed a height of 5 metres from the ground and must be set at least at 0.50 m back from the edges of the neighbour stand. 32. Tethered balloons Balloon signs inflated with a gas lighter than air must not exceed the prescribed height and clearance limits. Tethers must be maintained at a constant height (reminder: the maximum height for signs is 5 m). Failure to comply with this requirement will give EQUIPHOTEL the right to remove them. 33. Sound systems and illuminated signs Any advertising using lighting or sound must be submitted for approval to the EQUIPHOTEL operation team, who can withdraw this permission in case the event would cause nuisances to neighbouring exhibitors or an obstruction to the appearance of the exhibition. Should you have such an agreement, we remind you that the maximum sound level must not exceed 85 dba. Those events are possible during the first 30 min of each hour. Within this time slot, the running time can last only for 10 min. Those 10 min can be divided in several periods. For example: 2 periods of 5 min each. Flashing signs and similar are not permitted. Illuminated signs are permitted but they must not be intermittent or of a flashing nature. 33. Double-decker stands Double-decker stands are not permitted. 34. Illustration of stand design regulations for EQUIPHOTEL Re-used stands Re-used stands are subjects to EQUIPHOTEL 2016 Stand Design Regulations as well as newly built stands. They must conform to the prescribed clearance and height limits, and be approved by DECOPLUS. 30. Stand boundaries No decorative items, furniture, signage, floor covering or light fittings must outstrip the boundaries of the stand. 8

9 Limit of the stand PRE-FITTED STAND BARE STAND Maximum height of 3m when adjacent stand 9

10 Lighting truss and signs clearance limit from partition : 0.5 m 10

11 Lighting truss: max 6 m For signs and products higher than 3m, clearance limit from partition: 0.5 m Maximum height limitation: 5 m 11

12 AGREEMENT OF RESTORATION YOU MUST SUBMIT THE LAYOUT OF YOUR STAND PROJECT, for checking as per the stand design regulations of the show. Assuming everything is compliant, you will receive a written approval to build up the stand(s) mentioned below. Company name:... Contact:... Job title:... Address:... Postal code:... City:... Country:... Tel.:... Fax: Pavilion:... Stand Number:... THE STAND WILL BE SET UP BY: ourselves a decorator Details of the decorator: Company:... Contact:... Address:... Postal code:... City:... Country:... Tel.:...Mobile:... Fax: IMPORTANT As stated in the Stand Architecture Rules and article 12 of the General Rules of the trade show, I undersigned Mr / Ms of the company undertake to restore stand(s) number... into its (their) original condition, free of any waste (carpeting, rubble, adhesive, structures, ect ). I understand that failure to respect the Rules will result in billing of extra charges. Date: Name: Signature: Company stamp: Document to be send back to DECOPLUS - 13 rue de Fourqueux St Germain en Laye Tel.: +33 (0) Fax: +33 (0) equiphotelarchi@free.fr 12

13 FIRE SAFETY AND PANIC PREVENTION REGULATIONS GENERAL INFORMATION GENERAL INFORMATION The exhibitor must apply the regulations pertaining to fire safety and panic prevention on premises open to the public laid down by the Order of 25 June 1980 (general clauses). The Order of 18 November 1987 sets out the special clauses that apply to exhibitions and trade shows in France. Parts of the aforesaid regulations are explained below for ease of reference. All projects involving significant construction work must be submitted to the Show s Safety Manager for approval. Plans and technical information must be provided at least two months before the Show begins During installation, the Safety Manager will ensure that all safety measures listed below are implemented on site. Further information regarding fire safety is available from Cabinet AFS Conseils 76, rue Baudin Noisy le Sec tel/fax : port: e mail: afrancioni@afsconseils.fr 36. Specifics Recommendations Restaurant kitchen apply the dispositions of Application to exhibit working cooking machines which power is > 20 Kw The machines have to be considered as exhibited working machines or appliances as in the article T 39: apply the dispositions of Culinary Presentations the arranged places for culinary presentations are considered as exhibited working machines or appliances as a whole as in the item T 39 : see 8 If the using energy is gas and if the total power of the cooking machines on the stand > 20 kw, installation of a hood of extraction connected in the exterior of the hall. No other points or exhibit working cooking machines at the same time on the stand Culinary Concourse The power of the cooking machines presents in each box is limited to 20 kw, distance between each cooking unit = 3,00 m, partition wall between each box must be M3 classification The use of gas is forbidden Fireplace or apparatus with ethanol The following constraints apply : a security perimeter around the apparatus (2,00 m) an extinguisher (CO2) on the stand, apparatus surface temperature < 40 C, ethanol reserve, in the stand limited at 5,00 l, direct contact with the flame impossible Gas apparatus used at the outdoor (heat, light, etc.) PROHIBITED USE IN THE HALLS. 37. Regulations Governing Access for People with Reduced Mobility The exhibitor must comply with French regulations and with the accessibility order. These regulations specify that all premises and facilities open to the public must allow access to the disabled and to people with reduced mobility. The disabled must be able to access and exit all facilities without assistance: Ramps must comply with legal requirements. A slope of less than 4% or 5% up to 10,00 m, or 8% up to 2,00 m, or 10% up to 0.50 m The slope must include a level landing at the top and bottom of each ramp run. 38. Stands Construction and Fitting Out Materials and fire rating requirements Exhibitors obligations Exhibitors must have available on site all official reports on the fire resistance classification of all materials used on their stands. If official reports are not available, exhibitors must have all fireproofing certificates available on site at each of their stands Materials and fire rating requirements All materials used must have a specific fire rating ((French class or Euroclass) Requirements Stand framework and partitioning: minimum rating M3 or D (Euroclass) Large furniture (cashdesk, counter, showcase, dividing partition, etc.): minimum rating M3 or D. Wall covering (natural fabrics or plastic coatings): minimum rating M2 or C. Curtains, draperies and net curtains: minimum rating M2 or C. Fixed floor covering: minimum rating M4 or D. Material covering the surface of podiums, platforms or tiered seating (if height > 0.30 m and surface (S) > 20 sq.m): minimum rating M3 or D. Loose decorative items (advertising billboards if S > 0.50 sq.m, garlands, light decorative items etc.): minimum rating M1 or B. Canopies, if building equipped with an automatic sprinkler system, minimum rating M2; if not, minimum rating M1 or B. Ceilings and false ceilings: minimum rating M1 or B. Mesh canopies must be certified by the CNPP (a French test laboratory) Equivalents Non resinous solid wood: if thickness > 14 mm, rated M3 or D. Resinous solid wood: if thickness > 18 mm, rated M3 or D Wood-based panels (plywood, boarding, particleboard and fibreboard): if thickness > 18 mm, rated M3 or D Construction s rules Decorative material No fire rating required if surface area less than 20% of the item decorated (partition, false ceiling). AFS Conseils - 76, rue Baudin Noisy le Sec - France Mob.: +33 (0) Fax: +33 (0) afrancioni@afsconseils.fr 13

14 Covered stands (ceiling, canopy, raised level) Area must be less than 300 sq.m. Area > 50 sq.m: requirements: - appropriate fire extinguishers, - officially qualified fire safety officer present (with a French SSIAP1 qualification or equivalent training in fire safety for public premises), - independent security lighting fitted. Independent security lighting must be on standby when the main lighting system is intentionally switched off. Canopies must be effectively suspended from a crossed wire mesh (with gaps of 1 sq.m maximum) Stands with a raised level. : send a dossier seeking the advice and approval of the Cabinet AFS. The following constraints apply: only one raised level is authorized, area < 50 sq.m: strength 250 kg/sq.m, area > 50 sq.m: strength 350 kg/sq.m, if the area accessible to the public > 19 persons : two staircases must be provided, handrails must comply with the French standards NF P and NF P , checks to determine the strength and stability of the raised level must be carried out by an approved inspection agency Enclosed stands : submit a dossier seeking the advice and approval of the Cabinet AFS. If the enclosed area is greater than 19 persons, two judiciously sited and marked exits must be provided Fireproofing By means of different procedures or applications, any material which normally would be of medium or high flammability, may obtain the flame resisting qualification of M2. These procedures would be : inflammable liquid spraying, brush application of a paint or special varnish or immersion in a special bath solution. These operations of fireproofing may be performed by an officially qualified person or contracting company who may issue a homologated certificate giving the following specifications. The exact names, addresses and telephones may be obtained from the : Groupement Technique Français de l Ignifugation : 10, rue du Débarcadère Paris cedex 17 tél. : Fire certificates. At any time, the Show Security Manager may demand exhibitors the official report giving the fire classication of materials used in stand construction or failing this, the equivalent fireproofing certificates. All coatings, coverings and material meeting the requirements of security are sold in specialized shops, where the quality certificates as regards the classification of fire resistance may be obtained : Groupement NON FEU 37-39, rue de Neuilly BP Clichy Cedex Tel.: +33(0) or +33(0) Electricity Exhibitors general obligations Exhibitors must ensure that the following regulations are applied: only fixed wiring may be used for electrical systems, cables and wires must be Category C2, conduits and wire mouldings used for cable troughs, wireways and cable ducts must be made of flame-retarding material, in compliance with European standards, all electrical apparatus, cables and conduits must be earthed, if class 0 equipment is to be powered up (exceptionally), it must be equipped with a residual current (maximum 30 ma) differential switch or safety device, class I equipment must be connected to the earth wire of the main supply line, the use of individual ground plates is forbidden Electrical equipment cabinets and boxes. Must comply with legislation, namely : must not be accessible to the public, must be easily accessible to staff and emergency services, must be located a safe distance from all flammable and combustible materials. IMPORTANT: if total power rating > 100 kva: cabinets and boxes are to be installed in closed premises reserved exclusively for this purpose, the premises must be clearly indicated, a dry chemical or CO2 extinguisher must be available on the premises, partitions must have an M3 fire rating, the premises must not be located under a mezzanine that is accessible to the public Halogen lamps (EN standard). Stand lighting that includes halogen lamps must : be a minimum of 2.25 metres from the ground, be located a safe distance from all flammable materials (at least 0.50 metres from wood and other decorative material), be well secured, be fitted with safety glass or fine mesh wire, providing protection against the consequences of a bulb blowing High voltage neon signs. Neon signs : must be protected by a screen made of material with an M3 fire rating, the power switch must be clearly marked, transformers must not be within reach, a sign marked Danger: high voltage should be visible nearby. 40. Temporary Installations of Cooking Devices Intended for Catering cooking devices are authorised if the total nominal power is lower than 20 kw per stand. containers of 13 kg of liquid gas BUTANE at most are authorised (PROPANE is prohibited in the hall) just one cooking installation implanted by stand. cookers hoods must be installed above any apparatus giving off exhalation and vapour. The extractor hood must be closed on 3 sides and hang down 0,80m above the cooking area. be provided with one or several fire-extinguishers. AFS Conseils - 76, rue Baudin Noisy le Sec - France Mob.: +33 (0) Fax: +33 (0) afrancioni@afsconseils.fr 14

15 41. Use of Liquefied Hydrocarbon containers of 13 kg of liquid gas BUTANE at most are authorised (PROPANE is prohibited in the halls) the bottles in use must always be placed out of reach of the public and be protected from shocks, 1 bottle per 10 sq.m. at the most with a maximum of 6 per stand, no bottle, empty or full, which is not connected, can be stored on the stand, the bottles must always be placed upright and the stop valve must remain accessible under all circumstances. Any closed area used for the putting bottles must be supplied with aired openings (the openings must not be obstructed). 42. Machinery operational equipment and machinery for demonstration. Must comply with the following rules: the Organizer must receive a list of all equipment and machinery that is to be operational at the Show, at least 30 days before the Show begins (see form in annexe), such equipment must not present any risks to public safety, stationary equipment or machinery (whether or not operational): - any dangerous parts must be more than 1 metre from the public thoroughfare or protected by a rigid screen, - dangerous parts: moving parts, hot surfaces, blades and sharp objects; moving equipment or machinery: - must be presented in a protected area where members of the public are kept at a distance of at least one metre from the equipment itself; hydraulic jacks presented in a raised static position: - the equipment s hydraulic safety mechanisms must be supplemented by a mechanical safety device preventing any untimely activation; all equipment must be properly stabilized. 43. Lasers Any system using lasers must be submitted to the Departmental Safety Commission at the Préfecture of Seine-Saint-Denis for approval at least 30 days before the Show begins. For further information on regulations and authorization requests, contact Cabinet AFS. The dossier (in French) to be submitted to Cabinet AFS, must include: - A declaration on plain paper stating that a laser system is to be used. - Form Operational equipment and machinery, in annexe -A technical data sheet with a layout plan of the equipment s position on the stand. - A document drawn up and signed by the installer, certifying compliance with these regulations 44. Prohobited Equipment, Products and Gases The following are prohibited at the Show: distribution of samples or products containing flammable gas, balloons filled with flammable or toxic gas, items made of celluloid, the presence of ethylene oxide, carbon disulphide, sulphuric ether and acetone, the use of acetylene, oxygen, hydrogen or any gas involving similar risks, pyrotechnic effects that generate detonation sounds, sparks and flames. 45. Flammable Liquids The use of flammable liquids is limited to the following quantities per stand: 10 litres of category 2 flammable liquids per 10 sq.m of exhibition space, up to a maximum of 80 litres, 5 litres of category 1 flammable liquids 46. Emergency Ressources these must remain permanently visible and re achable if there is a fire hose point (RIA) on the stand, a one-metre wide passage from the aisle must be provided to give permanent access. Signs must be visible. 47. Operating Instructions It is prohibited to deposit boxes, cartons and wood on stands or in passageways. Daily cleaning is necessary. AFS Conseils - 76, rue Baudin Noisy le Sec - France Mob.: +33 (0) Fax: +33 (0) afrancioni@afsconseils.fr 15

16 OPERATIONAL EQUIPMENT AND MACHINERY FORM To be returned by 30 days before the opening of the exhibition to: AFS Conseils AFS Conseils - 76, rue Baudin Noisy le Sec - France Mob.: +33 (0) Fax: +33 (0) afrancioni@afsconseils.fr Stand:... Pavilion:... Company name:... Contact name:... Tel.:... Fax: OPERATIONAL EQUIPMENT AND MACHINERY refer Safety Regulations of the Technical Guide Type or machine or appliance:... Risks involved:... IMPORTANT: Working machines or appliance must either be protected by a rigid screen or cage, or positioned at least one meter from public aisles, so that dangerous components are kept out of reach of visitors. 2. USE OF PRODUCTS REQUIRING DECLARATION refer Safety Regulations of the Technical Guide Source of electrical power in excess of 100 kva: Power:... Flammable liquids (other than those in the tanks of motor vehicles): Nature:... Quantity:... Use: USE OF EQUIPMENTS REQUIRING AUTHORIZATION refer Safety Regulations of the Technical Guide Heat or combustion engine:... Smoke generator:... Radioactive source:... X rays generator:... Laser:... Nota: The Organizer will notify the exhibitor of the relevant authorities decisions regarding authorization requests. Date : Signature : AFS Conseils - 76, rue Baudin Noisy le Sec - France Mob.: +33 (0) Fax: +33 (0) afrancioni@afsconseils.fr 16

17 AUTHORISED MATERIALS AND CERTIFICATES 50 REITERATION OF FRENCH CLASSIFICATION AND EUROPEAN EQUIVALENT1 M0 or European A standards: Fireproof M1 or European B standards: Flame retardant M2 or European C standards: Flameproof M3 or European D standards: Moderately inflammable M4 or European E standards: Highly inflammable MATERIALS AUTORIZED DOCUMENT TO BE PROVIDED Wood (or wood-based composite) > 18 mm non-laminated Wood < 18 mm and > 5 mm Wood > 18 mm laminated Plywood - Chipboard > 5 mm or wood-based composite Floor carpeting Pressed wood chipboard (non-laminated), plywood Originally M3 or European D standards M1 or treated on both sides with fireproof paint, varnish, fire-inhibiting salts by an approved contractor or European B standards Natural: M4 or European E standards Synthetic M3 or European D standards None (materials equated to M3) Official M3 reports (or material quality labels) Official M1 reports or fireproofing certificate containing the product name, specification sheet, ate of application Official reports Wall covering and fabrics M1 or fireproofed or European B standards Official reports or fireproofing certificate containing the product name, specification sheet, date of application Plastic materials (plaques, letters) M1 or European B standards Official M1 reports Paints On M0, M1 or authorized wood supports (nitrocellulose paint banned) Official back-up reports Suspended decorations (paper, cardboard) M1 or fireproofed or European B standards Official reports or fireproofing certificate containing the product name, specification sheet, date of application Floral decorations made of synthetic materials Affixed or stapled decorations (paper) Furnishing Originally M1 (fireproofing banned) or European B standards Without support documentation if affixed along the entire area or stapled every 5 cm Separate installation Large pieces of furniture: M3 or C Lightweight structures: M3 or C Upholstery filling: M4 or D Covering: M1 or B Official M1 report Official reports or fireproofing certificate (without support documentation if furniture is rented from the Palais) Glass partitions Reinforced, tempered, laminated Official reports, certificates or with a supporting document such as the invoice Other materials Approval to be requested Written reply from the Head of Safety NB: Official reports: Reports issued by approved French laboratories solely as the statutory controls dated November 1998 now stand or by officially recognized equivalence by any report corresponding to European standards applicable to member countries of the economic union. AFS Conseils - 76, rue Baudin Noisy le Sec - France Mob.: +33 (0) Fax: +33 (0) afrancioni@afsconseils.fr 17

18 HEALTH & SAFETY REGULATIONS Regulations governing safety and to the coordination of health and safety during build-up and breakdown. The French Health and Safety Inspectorate and the Regional Health Insurance Fund (C.R.A.M.) make no distinction between the build-up and breakdown of stands at exhibitions and activities on building sites. The following regulations thus apply: Law No of 31 December 1993 (which implements the European Community Council directive No of 24 June 1992). Order No of 26 December As the main contractor, EQUIPHOTEL has appointed AFS to coordinate general health and safety on site to ensure compliance with current legislation. The Health and Safety Coordinator s remit is to ensure compliance with the prevention regulations stipulated by the Employment laws. These general principles of prevention apply to all the workers and the specific function of the Health and Safety Coordinator takes into account the particular risk associated with the coactivity of companies, i.e. the involvement of a number of companies on the exhibition site during build-up and breakdown periods. AFS CONSEILS & SÉCURITÉ 76, rue Baudin NOISY LE SEC Tel.: +33 (0) Fax: +33 (0) afrancioni@afsconseils.fr Accordingly, the coordinator AFS has drawn up a General Health & Safety Coordination Plan (GHSCP) and Individual Health & Safety Notice (I.H.S.N.) for exhibitors attached to the Exhibitors Guide (available on from july 2014). These documents detail the regulations which the organiser s suppliers and exhibiting companies (and subcontractors) must abide by during build-up and breakdown operations at VIPARIS Exhibition Centre. EXHIBITORS: H.S.S. COORDINATION AND MEASURE The Exhibitor is wholly responsible for the construction, fitting out, breakdown and removal work carried out by his staff and their subcontractors (service providers, decorators, etc.). You may have contracted one or more contractors to build your stand. As such, you are deemed the principal contractor and project owner for your construction activities. In compliance with Article L of the French Employment Law, you must appoint a safety coordinator who will draw up a General Coordination Plan specific to your project and based on the General Specifications. This General Coordination Plan must be given to all the companies, in particular to all suppliers concerned with your stand. AFS is on hand should you require any information on implementing the measures set down in the General Coordination Plan. Furthermore, if the build-up and/or breakdown of your stand is liable to disrupt the general organisation of the exhibition, the organiser must be informed. IMPORTANT Every company involved in on-site build-up or breakdown operations is responsible for its own safety particularly with regard to third parties. All persons involved in build-up/breakdown operations: Must hold insurance policies that provide full coverage for their activities and site activities. Must comply with all health, safety and security regulations (e.g. speed limits, direction of traffic, use of handling and all other equipment, etc.). Must obtain an access badge form the organiser in order to perform all build-up and breakdown operations on site. Must wear the obligatory equipment (safety shoes) and hard hat for overhead work. In any event, you are wholly responsible for all build-up and breakdown operations on your stand. No work outside the hours specified by the P.G.C.S.P.S. will be permitted without a preliminary declaration to the Inspection du Travail (Employment standards office) and presentation of an exemption certificate to the P.G.C.S.P.S. When an H.S.S. Coordinator is required: you must appoint and H.S.S. Coordinator, possibly through your stand fitter or decorator, and provide the name and contact details to the organizer s H.S.S. Coordinator (AFS). The Coordinator you have appointed must adhere to he General H.S.S. Coordination Plan. YOU MUST COMPLY WITH SAFETY REGULATIONS IN FORCE AT ALL TIMES WHEN LOADING AND UPLOADING YOUR PRODUCTS AND EQUIPMENT. AFS Conseils - 76, rue Baudin Noisy le Sec - France Mob.: +33 (0) Fax: +33 (0) afrancioni@afsconseils.fr 18

19 Your stand has been supplied by the organiser. Number of companies You are installing your own stand. No sub-contractors. 1 Your stand is being installed by a decorator or stand fitter. Your Decorator/Stand Fitter has his own employees and uses no sub-contractors. You are employing the services of several companies to install your stand. e.g. joiners, electricians, lighting specialists, carpet layers, etc. Your stand is being installed by a decorator or stand fitter. 2 2 > 2 > 2 You are not required to set up a Health and Safety Coordination Plan You are not required to set up a Health and Safety Coordination Plan You are not required to set up a Health and Safety Coordination Plan You are required to set up a Health and Safety Coordination Plan. You must engage a Health & Safety Coordinator. You are required to set up a Health and Safety Coordination Plan. You must appoint an H.S.S. Coordinator Please refer to the Safety Instructions Certificate attached You must complete and sign THE SAFETY INSTRUCTIONS CERTIFICATE and return it to us You must complete and sign THE SAFETY INSTRUCTIONS CERTIFICATE and return it to us You must complete and sign SAFETY COMPLIANCE CERTIFICATE after completing and signing it and obtain a IHSP for your sub-contractors You must provide us with your Coordinator s contact details and a copy of the GHSCP for your stand together THE SAFETY INSTRUCTIONS CERTIFICATE You must provide us with your Coordinator s contact details and a copy of the GHSCP for your stand together THE SAFETY INSTRUCTIONS CERTIFICATE EMPLOYMENT, HEALTH AND SAFETY ORGANISATIONS (0) Address Telephone Fax Inspection du Travail rue Albert Paris cedex (0) (0) CRAM Ile de France OPPBTP Comité Régional 17/19 place de L Argonne Paris 1 rue Heyrault Boulogne-Billancourt Cedex + 33 (0) (0) (0) GLOSSARY P.G.C.S.P.S. : General Health & Safety Coordination Plan (GHSCP) P.P.S.P.S. : Individual Health & Safety Plan (IHSP) Notice S.P.S. : Health & Safety Notice C.R.A.M. : Regional Health Insurance Fund O.P.P.B.T.P. : Professional Building and Public Works Insurance Organisation AFS Conseils - 76, rue Baudin Noisy le Sec - France Mob.: +33 (0) Fax: +33 (0) afrancioni@afsconseils.fr 19