STAND ARCHITECTURE AND DECORATION RULES

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1 STAND ARCHITECTURE AND DECORATION RULES CABINET DECO PLUS 13 RUE DE FOURQUEUX, SAINT GERMAIN EN LAYE France Tél +33 (0) STANDARDS AND REQUIREMENTS: CREATION, PRESENTATION AND ARRANGEMENT Europain & Intersuc Architecture Rules specify the standards and requirements that apply to the presentation, layout and creation of stands in order to ensure the smooth running of the event and optimal comfort for all. These rules include the standard safety regulations that apply to the organisation of shows, fairs and exhibitions which are mentioned in the Exhibitors Guide. All stand creation, arrangement and decoration must comply with the Architecture Rules. DEADLINES FOR SENDING YOUR PROJECTS The projects must be sent by post or upon appointment by December 29 th 2017 at the latest to the Europain & Intersuc Architecture Department and must include two copies of the following documents: - Plan from above, mentioning the scale, dimensions, and location of recesses (common walls + alleys). - Section plans mentioning the scale, dimensions and clearances/height for the volumes. Any project that does not fully comply with the rules will be refused and any stand assembled without prior approval from the Architecture Department may be taken down at the exhibitor s expense. DATES FOR CONSTRUCTING AND REMOVING THE STANDS Venue HALL 6 Dates for constructing Start /finish From Monday 29 th January - 2 pm Dates for removal Start /finish Tuesday 6 th February pm to midnight Wednesday 7 th February 7 am to 8 pm Thursday 8 th February - 7 am to noon 1

2 CONTENTS A Halls specifications Location of the EUROPAIN & INTERSUC 2018 venue Accessing the halls Floors, walls, pillars Fluid distribution gutters Damages Aisles Hanging structures Smoke extraction and fixed fire cabinets Fire Hose Reels B Supplies included in the rental price - bare space Tracing outlined on the ground Stand number on the ground C Supplies not included in the rental price - bare space Floors Walls Side cladding D - Stand height, recesses and openings onto the aisles Height Opening onto the aisles Recesses Reused stands E- Signs/signage Structure Captive balloons Sound system & illuminated signs TV screens (monitor walls) F Raised floors and ceilings Raised floors Ceilings G Mezzanine Certificate of compliance to safety standards Surface Authorized load Stairs Fire prevention Transparency of mezzanine structures Ceilings H Kitchens /tasting events Tasting events Cooking on the stands Extractor specifications Important Prior to any construction each project must be submitted for approval to EUROPAIN & INTERSUC Architecture Department who will authorize or refuse the creation at the show 2

3 A - HALLS SPECIFICATIONS 1. Location of EUROPAIN & INTERSUC 2018 EUROPAIN & INTERSUC will be held in hall 6 of the Parc d'expositions Paris Nord Villepinte venue from February 3 rd to 6 th, Accessing the hall Hall 6 has only a ground floor with no load limitations. It can be accessed via the side doors. Vehicles are not allowed to enter the hall. Parking spaces are available close to the hall for use by the installers during the construction and removal of the stands. 3. Floor, walls and pillars The floor, walls and pillars are made of concrete or lacquered metal or fitted with wood cladding. It is forbidden to drill holes, create any embedding, grooves or cut-outs. It is also forbidden to paint them. 4. Fluid distribution gutters The distribution of fluids throughout the hall is ensured by a network of gutters. These are entirely covered with cast iron plates that it is forbidden to handle. Only the company in charge of the venue services is authorized to use the gutters. 5. Damages Exhibitors are liable for themselves as well as for any contractors that work for them with respect to any damages that may be caused to the premises and structure of the venue during the transport, installation and removal of their stand and equipment. 6. Aisles The aisles must be free of any pipes, cables and decorative elements both on the ground and above-ground. However, pipes and cables that are compliant with EUROPAIN & INTERSUC and/or the Safety Services requirements may be used within the stand floor surface where necessary. Moreover, during the show, exhibitors and their staff must not block the aisles in any way, nor encroach on the passageways or on the neighbouring stands. 7. Hanging structures Any work concerning the suspension of structures from the framework of the hall will be carried out by the Parc d Exposition venue technical services. Requests must be made directly to the Exhibitors Service: + 33 (0) In any case, the hanging structures and elements must comply in full with EUROPAIN & INTERSUC 2018 architecture rules and requirements. 8. Smoke extraction, fixed fire cabinets, extinguishers Smoke extraction controls, fire cabinets and extinguishers are set on the peripheral walls and/or pillars. These are mentioned on the plans and must remain unobstructed at all times. The corresponding signs marking their location must also remain visible at all times. 9. Fire hose reels The Fire Hose Reels are fitted on some of the pillars that can be in the midst of the stands and on the walls. They must remain unobstructed at all times B TECHNICAL SERVICES INCLUDED In the rental price for your space: - Outline traced on the ground, - A plate set on the ground mentioning your stand number C - ADDITIONAL TECHNICAL SERVICES (AT EXHIBITORS CHARGE) 1. Floors The floors are designed to withstand a distributed load of 500kg/m2. When connecting to water, electricity and telephone they must take into account the location of the gutters mentioned on the plan of the venue. Stands that feature a raised floor or any type of flooring that entails an elevation equal or in excess of 2 cm must provide one or several inclined sections in order to allow access to the stands for persons with reduced mobility (to comply with regulations). The standard slope must be 5% maximum for a minimum width of 1 metre. If this is not possible, 2 cases will be exceptionally allowed as follows: 8% over a length shorter than 2 metres and 12% over a length shorter than 0.50 metres. 2. Walls Partition and back walls are not supplied by the organisers for spaces that are rented bare. These can be ordered like the other amenities available for your stand from Gl events Exhibitions. Phone: + 33 (0)

4 3. Dressing on the walls and pillars Pillars and walls are dressed up to a height of 3 meters. Exhibitors may fix signs or decoration elements on the dressing. However, any element stapled onto the walls or pillars must be removed at the end of the exhibition and no staples must be left in the dressing/cladding. Removal of any remaining staples will be invoiced to the exhibitor. D- STAND HEIGHT, RECESSES AND OPENING ONTO THE AISLES Stands constructions must respect the following requirements: - Creation and decoration: maximum height 5.00 m - Signs and illuminated/lighting bridges: maximum height: 6.00 m - Slings: high point from ground level: 6.30 m 1. Heights and recesses expressed as measured from the ground Partition walls height 3 m (Important: the height for the partition walls supplied by the Organization is 2.50 m / in the case of fitted stands) Walls or construction elements bordering the aisles that measure 3.00 m or less with no recess with respect to the passageways. Walls or construction elements bordering the aisles that measure between 3.00 m and 5.00 m must respect a 1 m recess with respect to the aisle and neighbouring stands. Shared walls: Partition walls separating adjoining stands must be smooth, plain, painted in white or covered with white or grey wall fabric with no type of signage or cables. 2. Stand construction requirements aisle-side / openings onto the aisles Stands opening up onto one or several aisles (stand façades) must not mask more than 50% of the aisleside surface and must not exceed 6.00 m in one uninterrupted stretch. Windowed surfaces, curtains, veils, frosted adhesives are not considered as openings. Only half-height partitions will be accepted with a maximum height of 1.30 m Image walls: recess of 2.00 m with respect to neighbouring aisles and stands 3. Shop/sales amenities Shop amenities and equipment such as presentation shelves, display cabinets, refrigerated displays and other may be installed provided they comply with the height and recess requirements. Operating machines: please refer to the Safety regulations specified in your guide. 4. Reused stands Reused stands must comply with EUROPAIN & INTERSUC Architecture and Decoration rules like newly created stands. They must also comply with the height and recess requirements. E SIGNAGE / SIGNS 1. Structure Signage or signs correspond to an openwork superstructure designed to feature a label or illuminated sign. The sign is limited to a height of 6.00 m as measured from the ground and must respect a recess of at least 1.00 m with respect to neighbouring stands. The height for hanging signs is limited to a space between 4.00 m and 6.00 m from the ground. Stand-alone structures (self-supported) must respect a distance of 1.00 m from the bordering aisles and neighbouring stands. Totems or columns are authorized on both sides of the aisles and over a width of 1.00 m maximum, they must not be connected by an overhead structure. Height is limited to 5.00 m maximum 2. Tethered/captive balloons Balloons filled with lighter-than-air gas that are used as signs must respect the authorized heights and recesses. The length of the strings must be fixed. Failure to comply with this requirement will entitle EUROPAIN & INTERSUC to remove the balloons concerned 3. Sound and lighting systems Any illuminated or sound advertising must first be submitted for approval to EUROPAIN & INTERSUC who reserve the right to cancel the authorisation if they cause trouble for neighbouring exhibitors, hinder circulation in the aisles or if they disrupt the smooth running of the trade show. Revolving signs and similar are not authorized. Illuminated signs and signage is allowed but must not be intermittent or flashing. 4. TV monitors (image walls) TV screens that compose a wall of images placed at a height of 6 m maximum are considered as flashing signs and are not allowed unless they are set 2 m in recess from the aisles. The maximum sound is limited to 80 db. 4

5 F - RAISED FLOORS AND CEILINGS 1. Raised floors Stands featuring raised floors or different levels must comply with specific requirements that will be provided upon request. Maximum height 0.90 m. 2. Ceilings In the following text: M0 = incombustible M1 = permanently non-inflammable M2 = not easily inflammable M3 = medium inflammable M4 = easily inflammable. As a general rule full ceilings are forbidden. However, the following are tolerated to cover the stands: - M0 or M1 alveolus material such as Claustra, - Alternation of M0 or M1 materials chequered so as to create a largely openwork ceiling (50%), - Vertical strips of thin M0 or M1 material with spacing of at least 0.20m, - Horizontal strips of M0 or M1 material, provided their width does not exceed 1 m and that they are separated by a free space that is at least as wide as the strips, - Perforated plates of M0 or M1 material, provided the opening correspond to 50% of the plates surface, - Large-mesh fabric, offering limited resistance to water. The fabric must be at least M0 or M1. IMPORTANT: Classification of wood-based materials (Decree date 30 th June 1983). Are considered as corresponding to the specifications of materials in the M3 category: non-resinous solid wood with a thickness equal or exceeding 14 mm, resinous wood with a thickness equal or in excess of 18 mm, Panels made of wood by-products (plywood, boards, fibres, particles) with thickness equal or in excess of 18 mm. G - STANDS WITH MEZZANINE Exhibitors who want to create a mezzanine on their stand space must obtain prior authorisation. Requests for authorization must be sent to Déco Plus agency by December 1 st 2017 at the latest. The request for authorization must also be addressed to EUROPAIN & INTERSUC 2018 / Gl events Exhibitions - CS Lyon CEDEX 02- France. It must be sent together with a cheque for an amount of 219 ex vat per square meter of mezzanine to be constructed beyond 25% of the stand ground surface, this will be deducted from the final construction rights after the final calculation of the mezzanine surface and authorization to build delivered by Déco Plus. 1. Attestation of compliance with safety standards Upon receiving the authorization to build the mezzanine and depending on the actual surface allowed, the exhibitor must prepare the complete project and send it to EUROPAIN & INTERSUC Architecture Department who will review it for final approval and will forward a copy of said project to the Safety Services. As a result, the detailed plans for the stand and mezzanine must be sent as two copies for approval. The projects must comply, amongst other dispositions, with the requirements set forth in the articles concerning height restrictions and recess distances. IMPORTANT: Solid horizontal elements such as mezzanine floors and full ceilings must allow a recess of 1 m with respect to partition walls in order to leave a minimum distance of 4 m in between two stands featuring a mezzanine or full ceiling. The string courses must not exceed a height of 2.50 m above the floor level. If these string courses feature a sign or logo that is higher than 2.50 m, then it must comply with the recess requirements, in particular with respect to adjoining stands 2. Mezzanine floor surface 300 m² maximum pour l étage proprement dit. Un seul niveau d étage est autorisé. 3. Load bearing 250 kg/m 2 for mezzanines with less than 50 m 2 floor surface. 350 kg/m 2 for mezzanines with a floor surface in excess of 50 m 2. IMPORTANT: Exhibitors must provide calculation notes for their mezzanine stand and during its construction the latter must be controlled by a certified technical control firm. ATH phone: +33 (0) Fax +33 (0) can provide a list of approved technical control firms in the Paris region. The technical reports must be presented to the Safety Committee during their inspection on site in order for them to authorize the public access to the mezzanine. 5

6 4. Stairs Number of stairs per level and minimum width: The mezzanine must be accessible via well-distributed stairs. The number of stairs and the width of the steps depend of the floor surface to the mezzanines, as follows: Up to 19 m2: 1 stair 0.90 m, 20 to 50 m2: 2 stairs, one 0.90 m the other 0.60 m 51 to 100 m2: either 2 stairs 0.90 m, or 2 stairs one 1.40 m and the other 0.60 m 101 to 200 m2: 2 stairs, one 1.40 m, the other 0.90 m 201 to 300 m2: 2 stairs of 1.40 m. Only those stairs which closest outer uprights are distant by at least 5 m can be taken into account for the numbers of exits and passageways. All exits must be indicated with the mention Sortie in white characters clearly visible against a green background. Straight stairways Straight stairways intended for use by the pubic must be designed to comply with industry standards. The flights must be composed of a maximum of 25 steps. Moreover, where possible the direction of the flights must alternate. Step height: at least 13 cm and 17 cm maximum. Step width: at least 28 cm and 36 cm maximum. Step height and width must follow the relation 0.60 < 2 h + G < 0.64 m Step height and width must be identical within a given flight. However, this does not apply to the first step. The landings must be of the same width as the stairs. In the case of straight staircases their length must be at least on meter. Stairs with a width equal to at least one passage unit must be fitted with a handrail. Stairs with a width of two passage units or more must be fitted with a handrail on either side. Spiral staircases Standard or additional spiral staircases must be regularly balanced with no other landings than those leading onto the mezzanine. The stairs width and step height at the point of passage must be set at 0.60 m from the central axis and must respect industry standards mentioned in the above article. Moreover, the external section of the steps must not exceed 0.42 m. For staircases designed to fit only one passage unit, the handrail must be fitted on the outer side. Staircases: - Designed for one passage unit: A > 28 cm/b < 42 cm - Designed for two passage units: A > 28 cm/b < 42 cm Staircases featuring both straight and spiral flights: provided the different flights comply with the abovementioned standards such staircases will be considered to conform to the regulations and may be used in venues/establishments that are open to the public. Guardrails and ramps In compliance with French standards NF P and NF P guardrails and ramps must be able to withstand a thrust of 100 kilos per linear metre. Glass panels used as protection must be made of tempered or reinforced glass. Securit type of glass is forbidden. Location Staircases must be situated at a distance of 1 m or from partition walls with neighbouring stands so as to prevent direct view overlooking onto said stands. If two staircases are necessary these must be diametrically opposite. 5. Fire prevention and safety Each stand must be fitted with fire prevention and safety equipment as follows: water spray extinguisher located at the base of each staircase and a CO2 extinguisher located next to the electrical control panel. If the mezzanine floor surface exceeds 50m 2 additional fire safety equipment must be available and attended to by at least one safety agent during the hours the establishment is open to the public. 6. Transparency of the mezzanines The mezzanines can be used as signage while being openwork. The mezzanine façades must not be blocked or masked over more than 50 % of their surface. The rest of the façades must be fitted with guardrails that comply with the relevant safety rules. 7. Ceilings Mezzanines must not be covered with a solid ceiling or velum. Guardrail standards: NFP

7 H KITCHENS TASTING EVENTS 1. Tasting events Tasting proposed directly along the aisles is strictly forbidden. If exhibitors want to propose tasting events these must take place only inside the stand. 2. Cooking on the stands Temporary installation of cooking appliances associated with demonstrations and tasting events must comply with the requirements set forth in articles T31 T36 and T38-1 and must first be submitted for approval as operating equipment and machinery. In the following text: M0 = incombustible M1 = permanently non-inflammable M2 = not easily inflammable M3 = medium inflammable M4 = easily inflammable For all kitchens The floor (or table) supporting the cooking appliances must be made of incombustible material or covered with M0 material. Cooking appliances must be installed at a reasonable distance from any flammable material and must be set up so as to prevent any risk of fire. If the appliances are located next to a wall, a coating made of M0 material must be applied on this wall over a height of one meter. Electrical boards must be situated at least one metre from any water points. Each installation must be fitted with one or several extinguishers. Kitchens with electric power in excess of 20 kw: The kitchen must be installed in 1-hour fire retardant premises or module with 1-hour retardant fire door. The smoke and steam extraction flue must be 1-hour fire-retardant with installation of a 400 C extractor for one hour. Kitchens with electric power less than 20 kw: Each restaurant must be fitted with an extractor hood covering all cooking appliances. Each restaurant must be fitted with an overall circuit breaker covering all cooking appliances and equipment (where applicable one for gas supply and one for electric mains). The circuit-breakers must be clearly identified and easily accessible. The cooking appliances must be set either 0.50 m at least from the kitchen walls or insulated by installing incombustible material on the walls. Flexible tubing used to connect appliances to the gas supply must be changed before their use-by date. An attestation concerning the total power installed must be provided for the Safety Committee. Extractor hood specifications Pursuant to the sanitary regulations steam and smoke must be extracted using 3 filter extractor hoods (metal fabric, media or electrostatic active charcoal) ACCESSIBILITY FOR PERSONS WITH REDUCED MOBILITY Stands that feature a raised floor or any type of flooring that entails an elevation equal or in excess of 2.5 cm must feature one or several inclined sections in order to enable persons with reduced mobility to access the stands. The standard slope must be a least 0.90 m wide with a maximum slope of 5%. 7

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Stand Design Regulation

Stand Design Regulation Introduction The «Architecture Regulations» of the Sial 2012 lists the norms for presentation and fitting of stands, set out in such a way as to guarantee a smooth show as well