TECHNICAL EXHIBIT XX. JBLE-Eustis Assessment Management Special Conditions and Affirmative Procurement EMP Tab 1.

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1 TECHNICAL EXHIBIT XX EMP Tab 1 31 Aug 16 JBLE-Eustis Assessment Management Special Conditions and Affirmative Procurement EMP Tab 1 Table of Contents 1. Environmental Policy 2. Environmental Requirements 3. Contractor Environmental Stewardship 4. Environmental Management System 5. Environmental Awareness and Competency Training 6. Contractor Environmental Deliverables 7. Air Quality Pollution Management 8. Wastewater/Stormwater Management 9. Pollution Prevention, Recycling and Green Procurement 10. Hazardous Materials Management (HMM) 11. Solid Waste Management (SWM) 12. Hazardous Waste Management (HWM) 13. Natural Resources 14. Cultural Resources 15. Pest Management 16. Asbestos and Lead Based Paint Abatement 17. Storage Tank Management 18. Environmental Restoration Program (ERP) Requirements 19. Spill Response & Reporting 20. Clean Soil Program (CSP) EMP Tab 1 Page 1

2 1. Environmental Policy. Joint Base Langley-Eustis (JBLE-E) is dedicated to the conservation, protection, and enhancement of the environment. This is accomplished by planning and implementing environmental programs to: maintain environmental compliance; to promote pollution prevention; to continually improve environmental stewardship; and to achieve a sustainable facility by providing coordination between JBLE-E, the regulatory agencies, and JBLE-E Activities including facility or process owners, contractors, and tenants. All services and work provided by contractors will be performed in such a manner to adhere to this policy. 2. Environmental Requirements. The contractor shall comply with all: applicable federal, state, and local laws, ordinances and regulations; and relevant installation policies, procedures and Air Force Instructions (AFIs) to include, but not limited to, AFI , Environmental Management and JBLE I , Environmental Management. The contractor shall comply with the most stringent environmental requirements between differing regulations. The contractor shall immediately submit in writing to the Contracting Officer (CO) for determination any conflict between requirements and the aforementioned regulations. The contractor may be required to indemnify the AF for any enforcement actions which result from violations caused by the contractor. 3. Contractor Environmental Stewardship. The contractor shall perform work under this contract: 3.1. Consistent with the policy and objectives identified in the Environmental Management System (EMS) In a manner that conforms to all appropriate Environmental Management Procedures and Operational Controls identified in the EMS In the case of a noncompliance, the contractor shall respond; take immediate corrective actions; and take longer term corrective actions per guidance and schedule established by the Environmental Element The contractor shall ensure that their employees are aware of the roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract. 4. Environmental Management System JBLE-E has an ISO14001-based EMS to manage environmental program requirements and Environmental Management Procedures (EMPs) to address specific Activity and base operational requirements JBLE-E codifies all base environmental requirements and management procedures in JBLE Instruction , Environmental Management, (JBLE I ) and associated EMPs. JBLE I articulates policies and requirements while the various EMPs provide the specific what, when, and how to comply with the requirements. JBLE I and the EMPs can be obtained at: JBLE Eustis Environmental website: An Activity is defined as: An Active Army or Air Force; National Guard or Reserve command or subcommand; 733d Mission Support Group Divisions/Squadrons; tenants (Department of Defense (DOD) or non-dod); contractors and subcontractors; Government-Owned -Contractor-Operated facilities (GOCO); U.S. Army Corps of Engineers (USACE) office, Defense Logistics Agency; lessees (Army and Air Force Exchange Service [AAFES]; Defense Commissary Agency [DECA]; etc.); or any other organization Referenced publications change over time due to changing regulatory requirements. The contractor will ensure the latest referenced publication is being used to meet compliance. 5. Environmental Awareness and Competency Training All contract personnel performing work on JBLE-E are required to take either the Basic Environmental Management Awareness (BEMA) training or the Leadership Environmental Management Awareness and Competency (LEMAC) training. See EMP 4.4.2, Environmental Awareness & Competency Training. EMP Tab 1 Page 2

3 5.2. Contractors that have contracts for more than one year, to include option years, are required to appoint in writing a primary and alternate Activity Environmental Coordinator (AEC). AECs must complete the Advanced Environmental Management (AEM) training Training sites: BEMA and LEMAC training can be found on the Environmental Safety Occupational Health Training Network (ESOHTN) at This is a public site. Login procedures are found in JBLE I , EMP Tab 5, ESOHTN Login & Training Procedures or by contacting the Civil Engineer Directorate (CED) Installation Management Flight Environmental Element (CEIE). 6. Contractor Environmental Deliverables. The contract deliverables are due to the Civil Engineer Program Manager (CE PM) and Contracting Officer Representative (COR) who will in turn provide them to the CEIE: JBLE-Eustis 733 Civil Engineer Directorate (CED) ATTN: 733 CED/CEIE 1407 Washington Blvd Fort Eustis VA Before Project Start (30 days). Asbestos Abatement Plan (if applicable) Lead-Based Paint Abatement Plan (if applicable) Hazardous Material Usage Request Forms Green Procurement Planning Use Forms Pesticide Management training and certifications if applicable Current Virginia Department of Agriculture and Consumer Services (VDACS) Pesticide Applicator Certificate, Virginia Pesticide Business License and proof of liability insurance. Labels and safety data sheets and Pesticide Approval Request forms (if applicable). Register as a Pesticide Applicator in the Pesticide Applicator category (only) in the US Air Force Integrated Pest Management Information System (IPMIS) at * Erosion and Sedimentation Control Plans (if applicable) * General Permit for Discharges of Stormwater from Construction Activities if applicable * Stormwater Pollution Prevention Plan (if applicable) * Soil Management Plan (SMP) (if applicable) * Allow days for this 6.2. During Contract. Monthly Hazardous Materials Usage Report Quarterly Refuse/Recycling Reports Soil Management Plan (SMP) (if applicable) Generator permit information Pesticide application information required in Section 15.2 of this EMP (if applicable). Pesticide application information entered into IPMIS (if applicable). *Hazardous Waste/Lead/Asbestos Manifests. Must be signed by JBLE-Eustis CEIE Staff 6.3. End of Contract before contract close. Green Procurement Exemption Form (if applicable) Green Procurement Final Usage Report All return Asbestos Manifest (signed by receiving landfill) EMP Tab 1 Page 3

4 Notice of termination for Storm Water Permits 7. Air Quality Pollution Management Volatile Organic Compounds (VOC). All coatings and solvents used in the performance of this contract shall meet the required performance specifications and shall not exceed the volatile organic compound limits of the Air Pollution Control Districts where they are used Dust. As applicable, mitigation of fugitive dust emissions shall be accomplished in accordance with 9 VAC , Standards for Fugitive Dust/Emissions Heating, Ventilation and Air Conditioning (HVAC). To meet permit requirements, new boiler systems must be added to the Air Permit prior to installation. The contractor will submit required data (mmbtu/hour) for each boiler installed to the CE PM. If installing an oil-fired boiler, contractor shall comply with Subpart JJJJJJ (6J) requirements for initial tune-up and provide the initial notification form to the CE PM Generators. To meet permit requirements, new generators must be added to the Air Permit prior to installation. The contractor will submit required data (Kilowatt (KW) rating) for each emergency generator installed to the CE PM 60 days prior to installation. The contractor shall also provide to the CE PM a copy of the manufacturer's certification of compliance with applicable New Source Performance Standards for stationary diesel engines. If installing a generator set with an incorporated fuel tank, the contractor shall comply with Above Ground Storage Tank requirements Ozone Depleting Substances (ODS). Contracts may not include any specification, standard, drawing, or other document that requires the use of a Class I or Class II ODS in the design, manufacture, test, operation or maintenance of any system, subsystem, item, component, or process. Contracts may not require the delivery of any items of supply that contains a Class I or Class II ODS or any service that includes the use of a Class I or Class II ODS, except for the servicing of existing systems containing a Class II ODS. All refrigerants shall be recovered or recycled during HVAC repairs and demolition projects. 8. Wastewater/Stormwater Management Erosion and Sediment Control. All construction operations shall comply with the requirements of the Virginia Erosion and Sediment Control Act. The contractor shall provide erosion control fencing (silt) and hay bales IAW local, state and federal regulations where applicable, to prevent site runoff. Hay bales shall not be used for inlet protection from storm water run-off. The contractor shall submit alternate method of protection to the CO at the pre-construction conference for review and approval. The CO will notify the contractor of his/her decision prior to issuance of NTP For projects disturbing >2,500 sf of land but <10,000 sf, an Erosion and Sediment Control (E&SC) Plan shall be prepared IAW Virginia Department of Environmental Quality (VDEQ) Erosion and Sediment Control Handbook. Two copies of plans and two full sized sets of drawings will be submitted to the Water Program Manager for review and approval For projects disturbing >10,000 sf of land but <1 acre, an E&SC Plan shall also be prepared IAW the VDEQ Erosion and Sediment Control Handbook. The E&SC Plan and full sized drawings must be submitted to and approved by the VDEQ prior to initiating groundbreaking activities. A copy of the E&SC Plan shall be forwarded to the CE PM For projects disturbing >1 acre (43,560 sq. ft.), the contactor must obtain a Stormwater General Construction Permit from the VDEQ. The contractor, as the operator of construction sites, is solely responsible for applying, obtaining, funding, and complying with the terms of the permit. A copy of the final permit must be posted on site, prior to the construction start date. A Stormwater Pollution Prevention Plan (SWPPP) which supports the stormwater permit shall be prepared and maintained onsite. A copy of EMP Tab 1 Page 4

5 the permit and SWPPP shall be forwarded to the CE PM. After construction is completed, a Notice of Termination must be sent to the VDEQ and a copy provided to the Water Program Manager. Instructions, forms, and required submittals (e.g., E&SC Plan, full sized drawings, Stormwater Management Plan (SWMP), stormwater calculations, permit fee, etc.) for the General Permit for Discharges of Stormwater from Construction Activities can be found on the DEQ s Stormwater Management website: Temporary Stabilized Construction Entrance. The contractor shall provide a temporary, stabilized construction entrance at transitions from non-paved to paved areas to adequately remove sediment from vehicle tires. The entrance shall be constructed IAW the Sediment and Storm Water Management Plan Permit drawings. The contractor shall maintain this entrance to function as designed. Stones shall periodically be rotated or exchanged to ensure vehicle tires are clean when exiting the worksite. The contractor shall remove stones and restore all entrances prior to final inspection Wastewater. Any wastewater encountered during construction must be contained and not discharged to the storm sewer system. The wastewater must be tested to meet the Installation s discharge limits and the results approved by the Water Program Manager before it is allowed to be discharged into the sanitary sewer system. 9. Green Procurement Use of Recycled-Content Products. Whenever the potential for use of non-recycled content products exists during the construction stage of the project, the contractor shall incorporate in this project, as a substitute, recycled-content products that are listed and identified in the Environmental Protection Agency s (EPA) Comprehensive Procurement Guidelines (CPG) for recycled-content products. The contractor shall use recycledcontent products as required by EPA and other governmental agencies and Federal Acquisition Regulation (FAR) clauses It is mandated by Executive Order 13514, Federal Leadership in Environmental, Energy, and Economic Performance, and Section 6002 of the Resource Conservation and Recovery Act (RCRA) that the Federal Government use recycled-content products in the construction and/or renovation of facilities. It is the intent of the Government to comply with the EPA requirement 100% of the time and use as many of the applicable listed recycled-content products as feasible and economically practical. The contractor shall consider this a standard requirement for all aspects of the project construction The recycled-content products listed in the CPG can be found at the EPA website: Such products shall also comply with the requirements of the EPA Recovered Materials Advisory Notice (RMAN). The RMAN recommend recycled-content ranges for CPG products based on current information on commercially available recycled-content products. The recommended recovered materials content percentage can be obtained by clicking on the product on the website Exemptions from the use of Recycled-Content Products: In accordance with Section 6002 of RCRA, the contractor decision not to procure such items shall be based on a determination that such procurement items (A) are not reasonably available within a reasonable period of time (B) fail to meet the performance standards set forth in the applicable specifications or fail to meet the reasonable performance standards of the procuring agencies or (C) are only available at an unreasonable price Reporting. The contractor will report the usage and non-usage of recycled-content items to the COR, the CE PM and the CEIE. The contractor and CE PM will maintain documentation on items purchased, items were not utilized, and on why they were not utilized. Documents will be maintained in each individual project files. Reporting will use the following forms: EMP Tab 1 Page 5

6 EMP Tab 1 Comprehensive Procurement Guideline Report FEVA Form EMP Tab 2 Recovered Materials Determination FEVA Form EMP Tab 3 Exemption Certification FEVA Form Cost. Costs associated with meeting Federal Green Procurement requirements shall be incorporated into the contractor's coefficient, and shall be at no additional cost to the government. 10. Hazardous Materials Management (HMM) Hazardous Materials (HMs) Usage and Reporting. Contractors are required to report the usage of HMs to the government for all projects and contracts, including service contracts. Each offer or contractor must provide the Contracting Office with a list of proposed HMs they plan to use on the installation during the performance of the contract. Contractors must obtain authorization prior to using HMs on the Installation and must report usage data to the HazMart The contractor and all subcontractors utilizing hazardous materials for projects must abide by and include with each project/contract submittal the information required from the following Federal Acquisition Regulation (FAR) clauses: FAR Clause , Hazardous Material Identification and Material Safety Data. FAR Clause , Pollution Prevention and Right-to-Know Information. FAR Clause , Compliance with Environmental Management Systems. AFFARS Clause , Health and Safety on Government Installations. FAR Clause , Notice of Radioactive Materials Hazardous materials are any substance defined by: OSHA (29 CFR ) as a hazardous chemical requiring a Safety Data Sheet (SDS); DOT (49 CFR 172) as a hazardous material; or covered under EPCRA (40 CFR 370). Hazardous materials that need to be reported include but are not limited to paints; thinners; sealing compounds; strippers; glues; solvents; all petroleum products including oils, hydraulic fluids, and fuels stored on-site (fuels in vehicles are exempt); pesticides; adhesives; acids; flammables; corrosives; oxidizers; compressed gases (such as, but not limited to, oxygen, acetylene, propane, flammable and nonflammable gases); all aerosols; and all materials containing hazardous substances Hazardous Material Storage. HMs will be managed properly at all times. Containers will be in good condition and properly labeled with the contents and hazard class (flammable, corrosive, oxidizer, etc.). Containers will be closed at all times when not in use. Hazardous materials will be kept under cover to protect them from the elements and to prevent stormwater runoff contamination IAW JBLE-Eustis EMP Tab 1, Hazardous Materials Storage and Container Management HazMat/Non-HazMat Removal: At the end of the performance of the contract and before facilities/projects are turned over to the government, the contractor will remove all hazardous and non-hazardous materials from the installation. No materials will be left behind in the possession of the government. This includes but is not limited to all solvents, paints, fuels, oils, greases, adhesives, etc. Hazardous Materials that are wastes will be handled at JBLE-Eustis IAW EMP , Hazardous Waste Management (HWM) The contractor shall request the proposed usage of all HMs IAW EMP , HazMart Operations, paragraph 6.D. The contractor shall also submit a copy of the Safety Data Sheet (SDS) for each item to the CO prior to bringing the items on the installation. If the contractor requires additional HMs not previously submitted for approval, they shall submit the request as stated above prior to bringing the item on the base. EMP Tab 1 Page 6

7 10.7. HazMart. All HMs used or brought on to the installation must use EMP Tab 4, Contractor HazMart Registration Form FEVA Form , for approval. If there are any questions on how to fill out the Contractor Hazardous Material Worksheet, contact: JBLE Eustis HazMart Building 1205, Taylor Road Monday thru Friday ( ) 11. Solid Waste Management (SWM) Compliance with Regulations. All waste materials generated by any work under this contract performed on the installation shall be identified, characterized, classified, handled, stored, transported, and disposed of by the contractor and by his/her subcontractors IAW these specifications; all Federal (Resource Conservation and Recovery Act), state (Virginia Solid and Hazardous Waste Management Regulations), and local laws, ordinances and regulations; and installation policies and procedures to include, but not limited to, AFI , Environmental Management and JBLE I , Environmental Management Storage. The contractor shall collect all solid wastes generated during the performance of the contract in a container/area provided by the contractor and approved by the Contracting Officer. The contractor shall provide appropriate containers for the collection and segregation of solid wastes, recyclables, and C&D debris generated directly and indirectly by work under this contract. The contractor is prohibited from using base dumpsters or other government owned/leased waste receptacles for the disposal of any solid wastes. All solid wastes shall be reclaimed, recycled, or disposed of prior to completion of work Disposal. As proof of proper disposition of solid wastes, the contractor shall provide legible weight receipts for solid waste disposed and materials recycled bearing the name, address, and phone number of the receiving facilities for every load of materials delivered. The weight ticket shall detail the type of material, weight of the material in pounds or tons, the date of the transaction, and a signature from a representative of the receiving facility. Receipts shall be submitted to the CE PM within ten (10) calendar days after the transaction Under no circumstances will any solid waste or hazardous materials be left at JBLE-E at the end of the project. Before the project is turned over to the government, the contractor will remove all solid wastes and hazardous materials from the installation. Those items include, but are not limited to. dirt piles, concrete piles, asphalt piles, and rubbish piles. No materials will be left for the future use of the government UNLESS instructed to do so in writing by the government. This is to include the aforementioned items and also regular or touch-up paint, plaster, solvents, etc. If it is determined that the contractor left materials behind, services may be terminated and/or a penalty payment to include the cost of disposal of the material by the government may be withheld from the project payment. NOTE: Hazardous materials are different from hazardous wastes so be careful not to confuse the two. Hazardous Wastes will be accumulated, identified, and disposed at JBLE- Eustis IAW EMP , Hazardous Waste Management (HWM) at the contractor s cost Refuse Containers. All refuse containers shall be free from graffiti and be equipped with a securable tarpaulin or cover (NOTE: THE COVER SHALL BE IN PLACE AT ALL TIMES, EXCEPT WHEN WASTE IS BEING DEPOSITED OR REMOVED). Location of all refuse containers shall be annotated on the Worksite Layout Plan Landfills. The contractor shall submit all trip tickets from the approved landfill facility reflecting all debris being disposed, to include weight of materials, IAW the current local, state, and Federal regulations. A copy shall be provided to the CE PM Salvage. Title to all materials and equipment to be demolished, except items specified as Government salvage, shall be vested to the contractor upon removal from JBLE-E. When materials and equipment are not EMP Tab 1 Page 7

8 designated as Government salvage, the items shall become the property of the contractor. T he contractor is highly encouraged to partner with a local non-profit agency such as, but not limited to, Re-Store or Habitat for Humanity Re-Store in disposing of items not identified for government salvage or recycling (i.e.; sinks, toilets, windows, doors). This voluntary action goes towards the recycling count and should be reported as tonnage recycled or donated. The Government will not be responsible for the condition, loss or damage to such materials and equipment after issue of the NTP Pavements Cleaning. The contractor shall include pavement-cleaning methods in the Dust Control Plan to prevent the generation and/or accumulation of dirt, debris, dust or other foreign matter due to worksite activities on all adjacent Pedestrian ways/roadways/parking Lots. All pavements shall be cleaned daily or as directed by the CO. Approved methods of cleaning shall remove, not displace, all accumulations. The contractor is solely responsible for all spillage from vehicles and refuse containers, and shall be cleaned immediately (in the case of spilled asphalt, roads will be cleaned and/or treated with lime immediately upon detection). All labor, equipment, materials and rentals/fees required to perform pavements cleaning due to accidental spillage shall be at no additional cost to the Government Disposal of Non-Hazardous Solid Wastes. All waste materials generated by work under this contract and performed on a the installation shall be properly identified, characterized and classified to ensure proper handling, storage, transportation, and disposal by the contractor. Hazardous Wastes, Universal Wastes, and other Special Wastes (Used Oil, PCBs, etc.) will be managed IAW paragraph 12 below. Asbestos and Lead Based Paint wastes will be handle IAW paragraph 16 below. The disposal of wastes shall not be considered 100% complete until all completed and approved manifests or shipping documents have been submitted to CE PM Construction/Demolition Debris Diversion. As good stewards of the environment, the government is committed to diverting its waste away from landfills to the greatest extent possible. This can be done through recycling, reusing (when directed by the government), and donating construction and demolition debris materials. The contractor shall recycle all construction/demolition debris to the maximum extent possible. The contractor shall make every effort to recycle materials such as, but not limited to, concrete (including concrete with rebar), brick, asphalt, all metals, wood, roofing materials, wallboard, ceiling tiles, etc. With prior coordination through the CO, the CE PM and CEIE, the contractor may take scrap metals to the: JBLE-Eustis Solid Waste and Recycling Center 1207 Taylor Road Recycling and Diversion Reporting. The contractor shall report on a quarterly basis the tonnage of the items recycled and the amounts disposed of by landfill and amounts disposed of by regular or waste-to-energy incineration to the CE PM, the CO and CEIE by the 5 th day of each quarter (Jan, Apr, Jul, Oct) during the period of performance. This report will be for the previous quarter. The report shall list the title of the project, the project number, the contractor s company name and point-of-contact, phone number, the type items (i.e. concrete, concrete with rebar, asphalt, brick, scrap metals, wood, wallboard, etc.) and the tonnage of those items recycled. For all items that could not be recycled, the contractor will provide a brief reason as to why the items could not be recycled Disposal Reporting. For items disposed, one total tonnage can be given for items landfilled and one total tonnage for items incinerated (specify waste incinerator or waste-to-energy incinerator) instead of reporting disposal figures for the various items. For items that cannot be accurately measured, estimates will be sufficient. Use the form: EMP Tab 3 C & D Waste Generation and Recycling Report FEVA Form to report this information to the CE PM, CO and CEIE To prevent unwanted spread of contamination or a stormwater illicit discharge, trucks and other vehicles for over the road work by taking wastes off the installation; or moving wastes on the installation being used to transport wastes which: EMP Tab 1 Page 8

9 Could be blown off the vehicle must be covered; Fall from the transport vehicle during transport must be at least Broom Clean; Could leak liquids cannot be transported. 12. Hazardous Waste Management (HWM) Hazardous Waste. JBLE-Eustis is a Large Quantity Generator (LQG) of Hazardous Waste (HW), and all HWs must be properly removed from the installation with 90 days of the Accumulation Start Date and 365 days for Universal Wastes (UWs). All HWs, UWs, and Non Hazardous Waste will be managed IAW EMP , Hazardous Waste Management (HWM) Contractor is responsible for all costs associated with waste management including, but not limited to, identification, classification, accumulation, transportation, disposal, cleanup of spills, etc. The Contractor shall indemnify the Government for all fees, fines or penalties attributable to any regulatory violation committed by the Contractor for failing to properly manage waste IAW all applicable local, state, and Federal regulatory requirements including, but not limited, to those regulations implementing 40 CFR Part(s) 260 through 270. The Contractor is responsible for being aware of those applicable state or local waste management requirements that are more stringent than the noted Federal regulatory requirements. CEIE will approve all laboratories, transporters, and disposal facilities prior to wastes being managed on-site, shipped, and disposed. A project specific sampling plan will be prepared and completed IAW SW846. The contractor shall submit the Sample Plan for the CEIE review and approval Manifests. CEIE personnel must sign all manifests/shipping papers prior to removal of such waste from the base UW Lamps. The contractor shall use environmentally friendly lamps during lamp replacement. The contractor will properly dispose of lamps with waste manifest being signed by CEIE Hazardous Waste Program Manager. In some limited cases lamps maybe turned-in on post. 13. Natural Resources. NOTE: UNDER NO CIRCUMSTANCES will lamps be crushed Soils and Vegetation Restoration. The contractor shall restore all areas affected by worksite operations to include all haul roadways prior to final inspection. The contractor shall not delay soil or vegetation restoration operations until the end of worksite operations or TO. The contractor shall promptly restore all disturbed grounds immediately upon final backfilling, to include separate phased sections of an approved AFFM Soils Testing. In addition to ph content, nutrient content and soluble salts content, all soils will meet the requirements in the Clean Soil Program in paragraph Topsoil. The contractor shall provide a minimum of four inches topsoil at all excavations performed in vegetated areas. The contractor shall rake prior to sod placement and/or seeding to level topsoil, eliminate all mounds/clods/ruts and rocks larger than a 3/8-inch diameter, and ensure positive drainage Vegetation and Re-vegetation. The contractor shall be fully responsible for any destruction to native vegetation or landscaping which is required to be retained. The contractor shall be responsible for replacing such destroyed vegetation. A list of acceptable native vegetative species is available from CEIE Tree Preservation, Protection, and Planting. EMP Tab 1 Page 9

10 Tree Preservation. Prior to beginning a construction project, the contractor shall be responsible for consulting the CE PM and CEIE to evaluate and mark trees for preservation in the construction area Tree Protection. All construction projects in the vicinity of a preservation tree must erect 4-foot tall orange fencing that protects the Critical Root Zone (CRZ) of the tree from construction activity and equipment. The contractor may be required to place wood chips 4 inches deep around the tree prior to the placement of the fencing. The CRZ is defined as a minimum amount of area, above ground (for the trunk and crown) and below ground (for soil health and the root system) that is required to protect trees and preserve tree health The CRZ is equal to 1.5 feet for every inch in trunk diameter at 4.5 feet above the ground. For example, a tree with a trunk diameter (DBH) of 20 inches has a CRZ of 300 feet (20 inches x 1.5) around the tree, while the radius of the CRZ is 60 feet If the full CRZ cannot be protected, a rigid 4-foot tall structure with 2 x 4 inch framing covered by stapled orange fencing must encompass a minimum of 4 x9 feet The contractor shall not alter or disturb the existing grade within the CRZ The contractor shall not store any construction material, equipment, soil, or debris is prohibited in the CRZ The contractor shall not trench within the CRZ. If mechanical boring is required, boring under the CRZ shall be at a minimum depth of 30 inches The contractor shall water trees within the CRZ every 10 days from May through August Tree Pruning. Pruning of all trees should be in accordance with International Society of Arboriculture standards or by a certified arborist. Pruning should be limited to the removal of dead wood and the correction of potentially hazardous conditions, as evaluated by a certified arborist or CEIE Tree/Shrub Planting All tree/shrub materials shall comply with the specifications set forth in the American Standard for Nursery Stock ANSI Z All plant materials must meet all phytosanitary, nursery inspection, pest freedom, plant regulation, certification, or any other legal requirements of the Virginia Department of Agriculture division of Regulatory Services. All trees/shrubs purchased shall be native species known to occur naturally in the State of Virginia. A list of acceptable native vegetative species is available from CEIE All nursery stock certificates, registration or certification tags, seals, etc. shall be furnished to the CE PM when plants are shipped to installer or installed. The CE PM or CEIE may inspect all trees/shrubs at the nursery furnishing the plants before the plants are dug. The CE PM or CEIE has the right to choose stock or reject stock in order to meet standards set in this specification and the American Standard for Nursery Stock All trees shall be inches in diameter when planted and shall be guaranteed for 2 years or replaced All trees shall be planted during the dormant season from 1 November through 1 March. If planted outside this time period, a watering regime shall be in place at the contractor s expense Planting hole shall be excavated with sloped side 2-3 times the diameter of the container or rootball. Mechanical diggers such as augers may be used but sloped sides of the planting hole must EMP Tab 1 Page 10

11 be excavated and scarified with a hand tool to remove glazed surfaces. Before placing the rootball in the hole, the contractor shall determine if the depth of the hole is the same as, or slightly less than the distance between the topmost structural root and the bottom of the rootball. In no case shall the topmost structural root be lower than the adjacent grade. Installations with root balls planted too deep will be rejected. All trees/shrubs shall be set upright and oriented to give the best relationship to adjacent traffic, structures, and trees. The top of the rootball does not denote the topmost structural root, in some instances the top of the rootball shall be removed to expose the root flare or topmost structural root After putting ¼ of the backfill soil in the hole, all burlap, twine, rope, and wire baskets shall be cut off and removed at least 8 to 10 inches below the topmost structural root. If roots are circling or girdling, they shall be cut and removed. The hole shall be backfilled with the same soil removed from the hole. Soil shall be tamped slightly to pack rootball firmly within the planting hole. When the hole is 2/3 full, water should be applied to eliminate air pockets, and tamping of the soil shall not occur once the soil has been watered. The remaining portion of the rootball shall be filled with remaining excavated soil. No soil shall be placed above the topmost structural root. If excess soil is not necessary for the backfill of the rootball as determined by CE PM or CE Environmental Element, the contractor shall remove it from the site. Excess soil shall not be used to create a planting berm Trees/shrubs should not be staked unless necessary. If staking materials are installed, the contractor should remove them within one year of installation and/or before trunk girdling can occur. If staking materials are used, they must be approved by the CE PM or CEIE before installation Mulch shall be temperature stabilized hardwood or recycled green waste material and shall not exceed 4 inches in length and 0.5 inches in width. No recycled wood waste, fine composted or dyed mulches shall be used. Mulch shall be installed on top of the root system and planting hole and extend to the dripline of the canopy. Mulch shall be 2 inches in depth, uniform in appearance and shall not touch the tree/shrub trunk. The contractor shall supply mulch and if CE PM or CEIE determines excess mulch, the contractor shall remove it from the site Containerized trees and shrubs shall be removed from the container before installation. All four sides and the bottom of the root ball shall be cut with a handsaw or electric saw in order to cut circling roots. Cuts should be made approximately 1 to 2 inches from the sides of the rootball The contractor should water all trees/shrub immediately after they are installed unless a rain event is projected to occur within 24 hours after the tree/shrub is installed Trees/shrubs will not be installed into wet sites, waterlogged soils, or sites where precipitation has occurred within 72 hours unless approved by the CE PM or CEIE Wetlands Wetland Permits The contractor is responsible for project compliance with federal, state and local wetland regulations. It is incumbent upon design and contracting personnel and contractors to determine wetland permitting and mitigation requirements. This process should begin with the preparation of the DD 1391 and AF Form 813 routed for coordination through CEIE. Allow at least 90 days for the acquisition of a wetlands permit if one is required. For additional information on the application process please refer to this link: EMP Tab 1 Page 11

12 All wetlands permitting shall be completed prior to the start of construction activities that will affect the waters of the United States To delineate wetlands and other waters of the United States, the contractor/consultant selected should be familiar with and utilize the current 1987 US Army Corps of Engineers (USACE) Wetlands Delineation Manual, and subsequent guidance, to perform a wetland(s) delineation. The contractor/consultant's findings should then be provided to the USACE in the form of a report. USACE staff will review the validity of the report and make a written and appealable agency determination on the presence and extent of wetlands and other waters of the United States on the property A Joint Permit Application (JPA) is used to apply for standard permits, also known as individual permits, for work in the waters of the United States (including wetlands) within Virginia. Such work may include construction, dredging, filling, or excavation in the waters or in wetlands. The JPA may be optionally used for a Nationwide Permit (NWP) Preconstruction Notification (PCN), but if used for a PCN must be boldly marked as a PCN and check marked on page 7 of the July 2008 revision as a PCN These applications are used to apply for permits from the Norfolk District Army Corps of Engineers, the Virginia Marine Resources Commission (VMRC), the Virginia Department of Environmental Quality (DEQ), and local wetlands boards. The JPA process and JPA forms are used by the USACE, the Virginia Marine Resources Commission (VMRC), the Virginia Department of Environmental Quality (DEQ), and the Local Wetlands Boards (LWB) for permitting purposes involving water, wetlands, and/or dune/beach resources, including, but not limited to, construction, dredging, filling, or excavation. Read the directions on the application carefully to determine how many copies must be submitted to the VMRC, who acts as the clearinghouse for permit applications. Permit applicants may obtain paper copies of the Joint Permit Applications by calling the Corps at , or by download: There are two different JPA available for use depending on the type of activity that you are proposing. If you propose to impact tidal waters, or wetlands, or dunes/beaches in the Tidewater area of Virginia, you may be eligible to use the TIDEWATER JPA, an abbreviated version of the JPA. Activities eligible to use the Tidewater JPA include piers, boathouses, boat ramps, moorings, marinas, aquaculture facilities, riprap revetments, bulkheads, marsh toe stabilizations, breakwaters, beach nourishment, groins, jetties, road crossings over tidal waterways, and utility lines over or under tidal waterways. Dredging and excavation projects in tidal waterways/wetlands MUST use the Standard JPA The completed JPA shall be submitted to the CE PM, the CEIE for review, and routed to 633 ABW/CC or designated person for approval and signature Contracts, specifications and bid documents/advertisements should clearly indicate that it is the general contractor s responsibility to determine and verify the presence and location of jurisdictional wetlands, prepare permit applications and other documents for the 633 ABW, submit permit fees and compensatory mitigation fees (such as mitigation bank credit fees or Virginia Aquatic Resources Trust Fund as applicable per issued permits) Contractors and Government representatives must make themselves aware of all specific conditions associated with the approved permit. Therefore, both contractor and government representatives must read the approved permit. The contractor shall be responsible permit conditions specific to the project and such conditions must be adhered to and budgeted in the project work plan. For example, a condition may require follow up monitoring and maintenance, vegetative coverage EMP Tab 1 Page 12

13 guarantee, photos taken during specific phases of the project, and submittal of reports to a regulatory agency for review Occupying Wetlands Prior to performing any work on the project, the areas of wetland will be identified and marked as directed by the CE PM or CEIE. All personnel of the contractor shall be alerted to these designated areas The contractor shall not impact any wetland or waterway, whether it be permanently or temporarily unless otherwise stipulated in the wetland permit application and approved as an authorized action by the appropriate regulatory agency. No fill shall be placed in these areas without a wetland permit If a contractor has to impact a wetland or waterway that is not covered by an existing wetland permit, they shall immediately notify the CE PM. The CE PM will notify the CEIE to determine the extent of any permit modification. At that time, the contractor will request a wetland permit modification or submit a wetland permit application to CEIE If the contractor impacts any wetland or waterway for which they do not have a wetland permit, they shall be responsible for restoring the wetland areas and possibly mitigating the wetland impacts to the full satisfaction of the environmental agencies, which could include monetary compensation The cost of restoration and mitigation of the impacted areas shall be at no additional cost to JBLE Other Natural Resources. While working on JBLE-E, contractors will respect all other natural resources including habitats and wildlife. No existing habitats will be altered or disturbed without prior coordination with the Government project manager or respective CEIE. At no time will the contractor or its employees kill, injure, harass, collect or capture any game or non-game wildlife. Issues concerning wildlife will be directed to the respective CEIE. 14. Cultural Resources Cultural Resource Protection. Before any excavation on JBLE-E property or; rehabilitation, repair or maintenance on historic facilities or; new construction, it is imperative that the contractor contact the CE PM and base Cultural Resource Manager to assure Section 106 compliance Historical and Archeological. Some projects may affect a resource that is eligible for listing on the National Historic Register and qualifies as an undertaking as defined by the National Historic Preservation Act, Section 301(7). As such, all design, repair, maintenance, and construction shall be completed in a manner that is consistent with the Secretary of the Interior s Standards for Historic Preservation Projects and the Secretary s Illustrated Guidelines for Rehabilitating Historic Buildings Base Cultural Resource Manager (BCRM). Prior to the final contractor SOW Package, the contractor shall obtain verification from the CE PM that consultation with applicable state and federal authorities has been completed, to include all comments necessitating a change in the project design have been considered, incorporated, and reviewed by the BCRM The Secretary Of The Interior s Standards for Rehabilitation. These Standards were originally published in 1977 and revised in 1990 as part of Department of the Interior Regulations (36 CFR Part 67, Historic Preservation Certifications). They pertain to historic buildings of all materials, construction types, sizes, and occupancy to encompass the exterior and the interior of historic buildings. EMP Tab 1 Page 13

14 The Standards cover: related landscape features; the building s site and environment; and attached adjacent or related new construction. The contractor shall comply with the following standards on all applicable DOs, or as otherwise specified The Standards are to be applied to specific rehabilitation projects in a reasonable manner, taking into consideration economic and technical feasibility Where applicable, the contractor shall comply with the procedures and methods in the Program Comment for Department of Defense Rehabilitation Treatment Measures A property shall be used for its historic purpose or be placed in a new use that requires minimal change to the defining characteristics of the building and its site and environment The historic character of a property shall be retained and preserved. The removal of historic materials or alteration of features and spaces that characterize a property shall be avoided Each property shall be recognized as a physical record of its time, place and use. Changes that create a false sense of historical development, such as adding conjectural features or architectural elements from other buildings, shall not be undertaken Most properties change over time. Those changes that have acquired historic significance in their own right shall be retained and preserved Distinctive features, finishes, and construction techniques or examples or craftsmanship that characterize a property shall be preserved Deteriorated historic features shall be repaired rather than replaced whenever possible. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and, where possible, materials. Replacement of missing features shall be substantiated by documentary, physical, or pictorial evidence New additions, exterior alterations or related new construction shall not destroy historic materials that characterize the property. The new work shall be differentiated from the old and shall be compatible with the massing, size, scale and architectural features to protect the historic integrity of the property and its environment New additions and adjacent or related new construction shall be undertaken in such a manner that if removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired Finds. The contractor shall carefully preserve all items having any apparent historical or archeological interest, which are discovered in the course of work. Such finds may include objects discovered during excavations or architectural features uncovered during building renovations. The contractor shall leave such finds undisturbed and shall immediately report them to the CO for proper authority notification. In the event of a discovery of human remains, the contractor shall immediately contact Security Forces. 15. Pest Management Pesticides. Pesticides constitute any substance or mixture of substances, including biological control agents, that may prevent, destroy, repel, or mitigate pests and is specifically labelled for use by the Environmental Protection Agency (EPA). Pesticides include (but are not necessarily limited to) herbicides, insecticides, fungicides, nematocides, acaricides, algaecides and rodenticides. Any personnel that apply pesticides shall have current Virginia Department of Agriculture and Consumer Services (VDACS) Pesticide Applicator EMP Tab 1 Page 14

15 Certificate. Any person or business applying pesticides for compensation shall have a Virginia Pesticide Business License and proof of liability insurance. Persons certified in the applicable categories shall make all applications. Application by registered technicians or persons under supervision of a certified applicator shall constitute non-compliance. The contractor shall maintain complete daily records of pesticide applications and non-chemical pest management operations using DD Form , a computer -generated equivalent or in the case of JBLE-E, the information noted in as per DoD Instruction The contractor shall provide copies of VDACS certificates (for each individual applying pesticides), Virginia Pesticide Business License and proof of insurance liability to the respective Installation Pest Management Coordinator IAW DODI and AFI All pest management projects will be submitted to and approved by the JBLE Installation Pest Management Coordinator (IPMC) prior to commencement of work. The following information will be reported for JBLE Eustis applications in lieu of the DD form 1532 for each pesticide application: Location and Description of the Area Treated. Day/Month/year of Application. Applicator Names, VDACS Certification #, Certification Expiration Date. Business and Business License #. Names/Address/Phone Number of Customer. Brand of Pesticide Used (including active ingredient and EPA registration #). Target pest controlled. Amount of pesticide concentrate and amount of diluent used (by weight or volume) in mixture applied. Total pounds of active ingredient (AI) applied this application. Hours spent applying pesticide for this application. Type of application equipment used. The above information shall be submitted in a written form (or electronic) to the IPMC no later than the 5 th working day following each application All contracts involving pest control or require pest control as a component, require contract pesticide applicators to register in the US Air Force Integrated Pest Management Information System (IPMIS) in the Pesticide Applicator category. Registration is accomplished at Notify the Fort Eustis Integrated Pest Management Coordinator that registration is completed and enter all pesticide applications in the IPMIS system. Pesticide application data will be entered into IPMIS on the same day that the application occurred All Contractors performing pest control meet the requirements specified in Environmental Management Procedure (EMP) and EMP Tabs Asbestos and Lead Based Paint Management The contractor shall bear all expenses for the identification, abatement, and disposal of asbestos and lead paint to ensure the protection of personnel and the environment Asbestos Abatement Asbestos Presence. Previous tests may indicate that asbestos containing material (ACM) is present or not present in the areas affected by current work. In case of the known asbestos presence, a completed asbestos abatement plan must be submitted and approved before work commences. If ACM not previously known to exist is exposed, the contractor shall cease work in the affected area and notify the CO and abatement protocol will be enacted before work in the affected area can resume. CED maintains asbestos information for many buildings and facilities on JBLE-E, which can be used to help identify the presence of these materials. CED does not guarantee the accuracy or completeness of the historical data. The contractor is responsible for complying with all applicable local, state and Federal requirements EMP Tab 1 Page 15