State Bank of India Premises & Estate Department Local Head Office S.S.Kovil Road, Thampanoor, Thiruvananthapuram Phone

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1 State Bank of India Premises & Estate Department Local Head Office S.S.Kovil Road, Thampanoor, Thiruvananthapuram Phone SELECTION OF LIGHTING SOLUTION PROVIDERS THROUGH PRE-QUALIFICATION AND DESIGN COMPETITION, SUPPLY OF LIGHT FIXTURES FOR EXTERNAL ILLUMINATION OF BANK S OWN HERITAGE BUILDINGS AT KERALA NIT NO: 5/ Applications are invited from reputed Lighting solution providers and Light fitting Manufacturers such as Philps, Bajaj, Crompton, GE, Osram, Wipro etc and local Illumination solution providers to design the External Illumination concept of Bank s Heritage Buildings located at Ernakulam through design competition. 2. The detailed prequalification criteria are as follows: i. The Applicants should have adequate exposure in planning, designing of External Illumination schemes for Multi-storied Buildings of Heritage type in compliance with the state by laws, energy conservation, Green Building criteria s, night sky pollution etc. ii. They should have rendered above services for at least one such Project for External lighting solution for Heritage buildings of Govt. / Public Sector Ltd. / Reputed private Company during the last 2 years. iii. They should be conversant with the prevailing State laws pertaining to Illumination of Kerala State Electrical Inspectorate and KSEB. iv. They should have provided lighting solutions for buildings / Heritage of Govt. / Public Sector Ltd. / Reputed private Company during the last 7 years: 1

2 a. At least one project (G+1) building of heritage building of 1800 sqft and above Or b. At least two projects of Rs. 900 Sqft and above Or c. At least three projects of Rs.720 Sqft and above vi. The applicants should have a valid Class III digital certificate in the name of the firm for participating in the reverse auction. viii. System Efficacy of Luminaries offered in the design shall be greater than 80 Lumen /Watt 3. The Bank is planning to illuminate the external facade of the following Heritage buildings. a) State Bank Learning Centre, Main Admin Block Beach Road, Fort Kochi, Ernakulam b) Cochin Main Branch, Calvathy Lane, Calvathy, Cochin, Ernakulum Scope of work expected from lighting solution providers is to design the optimum lighting solutions based on the concept of Lighting, Energy efficiency parameters, cost effective materials for External illumination of buildings, reduced energy foot print, safety aspect, safe light levels to avoid off site lighting and night sky pollution. The guidelines for Green building concepts shall be considered while designing the system. Design samples showing the expected level of external illumination schemes are enclosed as Annexure V 5. Interested lighting solution providers who satisfy the pre-qualification criteria only need apply to the following address, after downloading the Bio-data, pre-qualification - profile, formats for showing work experience etc from Bank s website under the link Procurement News : The Asst. General Manager (P&E), State Bank of India, Premises & Estate Department, 1 st Floor, Local Head Office, S.S.Kovil Road, Thampanoor, Thiruvananthapuram The date of appearance of this notice in SBI website is from to Duly completed applications in the prescribed format with required documents etc. should be submitted on or before 29/05/2017 to the office of Assistant General Manager in the above address. Date of presentation of Designs by the applicants

3 Date of Reverse auction Only firms pre-qualifying in the prequalification criteria will be eligible for participation in the design competition based on the scope of work detailed in para 4 and as per Annexure III (a). The lighting solution providers shall visit the premises and prepare the optimum lighting solution for External illumination of the mentioned premises. The Optimum design shall be presented to Bank in front of Committee for Technical evaluation. Technical evaluation will be on the basis of details given in Annexure-III (b). 7. Price bids will be invited through the process of reverse auction by Banks approved E- procurement agencies. Format of the bid is shown in Annexure IV. After the completion of presentation and reverse auction, Techno commercial evaluation will be carried out by Bank by assigning the weightage of 50% to the technical parameters and 50% to the price quoted by the vendor in price bid. The offers will be arranged in order of their merit and best offer will be considered by the Bank. 8. The L1 Lighting solution provider has to supply the Light fixtures for the amount quoted in the reverse auction as per the design offered. Failure to supply the fixture may lead to disqualification. 9. No correspondence in this regard will be entertained. The Bank reserves the right to reject any or all applications without assigning any reason thereof. 10. Bank is not responsible for the late receipt due to postal delay, strikes or any other reasons. The incomplete application is liable to be rejected summarily. 11. Rates should be inclusive of all taxes, duties freight, insurance, loading, unloading charges etc on door delivery basis as applicable. The fittings shall be delivered to SBLC, Kochi & Cochin Main Branch. 12. Payment Terms: 80% of the fixture cost will be paid after the delivery of items at the site and balance 15% will be paid after the installation of Light fixtures at site. No amount will be payable in advance. 5% will be retained as retention amount till the completion of defect liability period of 12 months from the date of virtual completion of task. 13. The items have to be delivered within two weeks time after awarding the contract. 14. Fixtures those got damaged during the transportation must be replaced with new one. 15. The dealer must replace fixtures in co-ordination with the company if found faulty during the defect liability period. 16. Defect liability period - 12 months from the date of virtual completion of task. 3

4 17. The rates of Light fixtures shall be firm till 60 days from the price bidding for the acceptance by the bank. 18. Weightage for the various qualitative aspects of criteria mentioned in Annexure III (a) and III (b) will be awarded based on the committee evaluation. 19. The delivery, installation and commissioning of the illumination scheme shall be completed within 21 days after the receipt work order. Place: Date: Applicant s Signature Stamp: 4

5 Declaration from the Applicant: SNo Parameter Your Response a Whether agreeable to all the terms and conditions expressed by the Bank? Yes/NO b Whether agreeable to the payment norms of the Bank? Yes/NO c Whether agreeable to s u p p l y as per the requirement of Bank? Yes/NO d e Whether agreeable to change of delivery place in case of need at any point of time, before actual delivery Whether agreeable to supply more quantities than indicated in this tender in case of need at any point of time, during period of contract Yes/NO Yes/NO f Whether agreeable to keep the rates firm for 60days from the date of reverse auction. Yes/NO We have read and understood all the terms and conditions stipulated by the Bank for the above tender and do hereby agree to each and every item indicated therein. We agree to abide by the Proposal and the rates quoted therein for the contract awarded by the Bank. Until a formal contract is prepared and executed, this Proposal, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us. We understand that State Bank of India reserves the right to accept or reject any or all bids without assigning any reason whatsoever thereof. Place: Date: Applicant s Signature Stamp: 5

6 STATE BANK OF INDIA LOCAL HEAD OFFICE PREMISES AND ESTATE DEPARTMENT, THIRUVANANTHAPURAM Annexure - I PRE-QUALIFICATION OF LIGHTING SOLUTION PROVIDERS FOR EXTERNAL ILLUMINATION OF HERITAGE BUILDING - PROFILE 1. Name of the Firm : 2. Address : 3. Telephone Nos. including Mobile No. : 4. Fax No. : 5. Name and value of major Illumination schemes designed during the last 7 years. Details may be given in the enclosed format Annexure-II (Copies : of letter of engagements to be enclosed) 6. Name and value of the major Illumination design work Executed in last 2 years. (Copies of letter of engagements to be enclosed) : 7. Name and value of the major Illumination design works in hand. (Copies of letter of engagements to be enclosed) : 8. List of registration /empanelment with other Organizations (Letters of clients may be enclosed): 9. Particulars of participation in competitions (Separate sheet may be attached) : 10. Details of cost effective methods / designs Adopted for lighting schemes Note: Please enclose copies of supporting documents, separate sheets, photograph etc. SIGNATURE & SEAL OF THE APPLICANT 6

7 STATE BANK OF INDIA LOCAL HEAD OFFICE PREMISES AND ESTATE DEPARTMENT, THIRUVANANTHAPURAM, Annexure - II LIST OF MAJOR DESIGN WORK CARRIED OUT FOR HERITAGE BUILDING ILLUMINATION FOR THE LAST 7 YEARS Sl No Name of the Client Details of illumination design provided Area in Sqft Project Cost SIGNATURE & SEAL OF THE APPLICANT 7

8 Annexure - III (a) STATE BANK OF INDIA LOCAL HEAD OFFICE PREMISES AND ESTATE DEPARTMENT, THIRUVANANTHAPURAM, WEIGHTAGE CRITERIA FOR TECHNICAL EVALUATION:- S.no Technical parameters for selection Max Marks 1 The Applicants should have adequate exposure in planning, designing of External Illumination schemes for Multi-storied Buildings of Heritage type in compliance with the state by laws, energy conservation, Green Building criteria s, night sky pollution etc.(copies of Work orders of work executed for the same) 2 They should have rendered above services for at least one such Project for External lighting solution for Heritage buildings of Govt. / Public Sector Ltd. / Reputed private Company during the last 2 years..(copies of Work orders of work executed for the same) They should be conversant with the prevailing State laws pertaining to Illumination of Kerala State Electrical Inspectorate and KSEB. 4 They should have provided lighting solutions for buildings of Govt. / Public Sector Ltd. / Reputed private Company during the last 7 years.(copies of Work orders of work executed for the same) 5 At least one project (G+1) building of heritage building of 1800 sqft and above Or b. At least two projects of Rs. 900 Sqft and above Or c. At least three projects of Rs.720 Sqft and above (Copies of Work orders of work executed for the same) System Efficacy of Luminaries offered in the design shall be greater than 80Lumen/Watt 10 Total Marks 100 SIGNATURE & SEAL OF THE APPLICANT 8

9 STATE BANK OF INDIA LOCAL HEAD OFFICE PREMISES AND ESTATE DEPARTMENT, THIRUVANANTHAPURAM, Annexure - III (b) WEIGHTAGE CRITERIA FOR TECHNICAL EVALUATION:- S.no Technical parameters for selection Max Marks a Design Concept (i) Architectural features in terms of design, smart lighting features with all modern amenities etc. 10 (ii) Colour scheme suggested etc 5 (iii) Preliminary layout plan and effective space utilization 10 (iv) Innovative design, elevation & perspectives 5 (v) Items / Technology proposed for illumination (Effectiveness in terms of Energy saving, Green building concept, look & suitability in terms of Bank s heritage Building s. System efficacy - >80 lm/w for the Luminaries identified for the design (details and technical sheets to be enclosed) 10 b Clarity of overall presentation in terms of concept, experience, innovative ideas etc. 15 c Cost effectiveness of the proposal / Design. 20 d. Experience of similar projects with Govt/PSUs/ Semi Govt/ Banks etc 10 e Reputation of Company, Awards, Recognition and their Collaborators etc. 10 g System Efficacy of Luminaries offered in the design shall be greater than 80Lumen/Watt Total Marks SIGNATURE & SEAL OF THE APPLICANT 9

10 STATE BANK OF INDIA LOCAL HEAD OFFICE PREMISES AND ESTATE DEPARTMENT, THIRUVANANTHAPURAM Annexure - IV PRICE BID FORMAT APPEARING FOR REVERSE AUCTION:- S.no Description Amount in RS Supply of LED light fixtures as per the design proposed consisting of smart lighting features, Colour scheme for the location a) State Bank Learning Centre, Main Admin Block, Fort Cochin b) Cochin Main Branch Total value Note : The rates quoted must be of all taxes, transportation, loading, unloading, Octroi etc. Please do not quote the prices in the above format as price bidding is through the reverse auction. SIGNATURE & SEAL OF THE APPLICANT 10