EDMOND CITY COUNCIL MINUTES

Transcription

1 EDMOND CITY COUNCIL MINUTES September 9, 2013 Mayor Charles Lamb called the regular meeting of the Edmond City Council to order at 5:30 p.m., Monday, September 9, 2013, in the City Council Chambers. The agenda for this meeting was posted in the City First Building on September 5 th at 3:21 pm. Councilmembers Caldwell and Massey were absent on City business. 2. Approval of August 26, 2013, Minutes. Motion by Waner, seconded by Davis, to approve Minutes. Motion carried as followed: 3. City Council Presentations: A. Presentation of proclamation recognizing Jim Roberts for his many years of service to the Edmond Fish and Game Commission. B. City Manager s Progress Report. Larry Stevens stated the contractor for the Kelly Widening, Covell to Coffee Creek, bridge replacement project has been working on the project for approximately a month. The contract allows for 120 calendar days for this project. The majority of the road work will not take place until the new bridge is complete. The total time frame for the project is 250 calendar days. The total contract amount is slightly under $6M and the City s 20% share is $1.2M which will be funded from the 2000 Capital Improvements Sales Tax. Mr. Stevens stated the initial Barnett Field Splash Pad located at Kelly and Main will be bid in the near future with completion by next summer. The facility will have a 2,500-3,000 square foot surface that will face Main Street and also include shaded seating. Staff is also researching the possibility of having a reuse filtration system to irrigate the surrounding play areas. The cost of $300,000 will be funded by the Parks Tax. Mr. Stevens stated the contractor is finishing work on the Edmond 66 Park Softball Complex. It was mutually decided by City staff and the leadership of the Edmond Adult Softball

2 EDMOND CITY COUNCIL MINUTES-SEPT. 9, 2013 BOOK 38, PAGE 188 Association to wait until next spring to open the fields in order for the sod to get established and also get the lights and scoreboard installed. A March Grand Opening of the facility is planned. The total amount of the project is $5.2M funded from the 2000 Sales Tax fund. The lighting portion will be bid in the near future and paid for from the Parks Tax fund. Mr. Stevens stated the cumulative total including the third monthly sales tax check of the current fiscal year is 18.6% above the sales tax received by this time in Mr. Stevens showed photographs of the progress of the Edmond Recreation Aquatic Center. Steve Commons, Assistant City Manager for Administration, addressed Council and stated construction and installation of the tile work is proceeding and is monitored each week. 4. Appointments to Boards and Commissions: A. Appointment to the Edmond Fish and Game Commission. Mayor Lamb nominated Jerick Henley to serve a term expiring in October, B. Appointment to the Edmond Economic Development Authority Board. Councilmember Waner nominated Gary Bridwell for reappointment to serve a term expiring in June, C. Appointment to the Edmond Fish and Game Commission. Councilmember Davis nominated Alex Allen to serve a term expiring in January, D. Appointment to the Edmond Bicycle Committee. Councilmember Davis nominated Brian Fairless to serve a term expiring in September, Motion by Davis, seconded by Waner, to approve Items 4.A. through 4.D. Motion carried as follows: 5. GENERAL CONSENT ITEMS: (General Consent Items were voted on collectively except where noted.) A. Approval of Administrative Items:

3 EDMOND CITY COUNCIL MINUTES-SEPT. 9, 2013 BOOK 38, PAGE 189 1) Acceptance of electric easement from Midwest 80, LLC, located at 7033 Abbey Place. 2) Acceptance of public utility easement from Kay-Bee Investments to serve Kelly Point. 3) Acceptance of public improvements and maintenance bonds for Kickingbird Tennis Court fence fabric replacement Motion by Waner, seconded by Davis, to approve General Consent Items 5.A.(1-3). Motion carried as follows: B. Approval of Purchases: 1) Approval of revised reimbursement agreement with Centurion Pipeline for utility relocations on Kelly Avenue between Covell Road and Coffee Creek Road in the amount of $783,817. 2) Approval of Addendum No. 1 with Arledge and Associates for the FY 2012/2013 Single Audit Engagement Letter in the amount of $4,000. 3) Approval of proposal from Eide Bailly for multiple arbitrage rebate calculations in an amount not to exceed $14,500. 4) Approval of engineering contract with Traffic Engineering Consultants for the evaluation of Priority Areas 1 and 2 of the Edmond Bicycle Plan in the amount of $45,200. 5) Approval of agreement with Oklahoma Natural Gas for the relocation of gas lines for the 33 rd Street and Broadway intersection improvement project in the amount of $118,078. 6) Approval of Change Order No. 1 with Atlas General Contractors, LLC, for the Edmond Recreation and Aquatic Center for the City of Edmond in partnership with the Edmond Public Schools and the Greater Oklahoma City Young Men s Christian Association (YMCA) in the amount of $51,

4 EDMOND CITY COUNCIL MINUTES-SEPT. 9, 2013 BOOK 38, PAGE 190 Motion by Davis, seconded by Waner, to approve General Consent Items 5.B.(1-6). Motion carried as follows: 7) Approval of agreement with Freese and Nichols Incorporated for the Downtown Master Plan Study in the amount of $300,000. Staff reviewed several firms and selected Freese and Nichols based on their experience and presentation. The firm presented their scope of work, background and experience at a workshop with the City Council and the Central Edmond Urban Development Board. The agreement provides for a nine month study. Pete Reeser, downtown business owner and resident, addressed Council in opposition. He stated there are no problems with downtown and the previous four years have been great for business. He felt there was nothing to fix. He suggested Council use the $300,000 budgeted for the study to buy land for more parking lots. Mayor Lamb stated the Urban Board has had significant discussions and their own plan update exercise with the number one goal of having a professional firm assist the City with a refreshed look. He noted the study is predicated on the next step to take for future needs. Mayor Lamb stated the study will include the properties located in the Downtown Residential District, Central Business District and a portion of Broadway south to 9 th Street. He noted the study will include specific information of how to further develop Broadway south of 2 nd Street to 9 th Street. Mayor Lamb stated since the last study was completed in 1998, the Council agreed with the Urban Board that a fresh study to review the downtown area was needed to plan for the future. Councilmember Waner stated even though many downtown business owners are happy it is not a universal feeling. She felt it was worthwhile to look ahead from this point when business s are doing well to make sure this trend continues. Motion by Waner, seconded by Davis, to approve General Consent Item 5.B.(7). Motion carried as follows:

5 EDMOND CITY COUNCIL MINUTES-SEPT. 9, 2013 BOOK 38, PAGE 191 Motion by Davis, seconded by Waner, to recess the City Council meeting in order to convene the Edmond Public Works Authority meeting. Motion carried as follows: Mayor Lamb reconvened the City Council meeting. 8. PLANNING CONSENT ITEMS: A. Consideration of Final Plat of Kelly Krossing, located on the north side of W. Edmond Road, 325 feet west of Kelly Avenue (Kelly Krossing, applicant) Case No. PR B. Consideration of Final Plat of Astoria Ridge Office Park, located north of Willowood Road, 341 feet east of Coltrane (Martin Teuscher, applicant) Case No. PR C. Consideration of extension of Commercial Site Plan for the Mercy Clinic, located south of Fox Lake Lane, west of I-35 (Mercy Health Systems, applicant) Case No. SP D. Consideration of Final Plat of Centennial at Iron Horse Ranch II, located on the east side of Coltrane, just over one-half mile north of Coffee Creek Road (The Ranch Property Company, applicant) Case No. PR E. Consideration of Final Plat of Waterwood Retail Addition, located on the southeast corner of E. 2 nd Street and Waterwood Parkway (Bill Stubbs and Company, applicant) Case No. PR F. Consideration of Final Plat of Blocks 10, 11 and 12 Old Towne Lofts of Edmond, located on the west side of Fretz Avenue, 662 feet south of W. Edmond Road (Steven D. Frakes, applicant) Case No. PR Motion by Davis, seconded by Waner, to approve Planning Consent Items 8.A. through 8.F. Motion carried as follows:

6 EDMOND CITY COUNCIL MINUTES-SEPT. 9, 2013 BOOK 38, PAGE 192 G. Public Hearing and Consideration of Ordinance amending the Edmond Plan from Light Industrial to Single Family Dwelling District, generally located one-fourth mile west of Kelly Avenue, south of Copper Lake Estates Assisted Living Center (Kay-Bee Investments, applicant) Case No. Z The applicant requested this item be continued to September 23, H. Public Hearing and Consideration of Ordinance rezoning from F-1 Light Industrial to A Single Family Dwelling District, generally located one-fourth mile west of Kelly Avenue, south of Copper Lake Estates Assisted Living Center (Kay-Bee Investments, applicant) Case No. Z The applicant requested this item be continued to September 23, I. Public Hearing and Consideration of Ordinance amending the Edmond Plan from Suburban Office to Single Family Dwelling District, generally located one-fourth mile west of Kelly Avenue, south of Copper Lake Estates Assisted Living Center (Kay-Bee Investments, applicant) Case No. Z The applicant requested this item be continued to September 23, J. Public Hearing and Consideration of Ordinance rezoning from D-O Suburban Office to A Single Family Dwelling District, generally located one-fourth mile west of Kelly Avenue, south of Copper Lake Estates Assisted Living Center (Kay-Bee Investments, applicant) Case No. Z The applicant requested this item be continued to September 23, Motion by Waner, seconded by Davis, to continue Planning Consent Items 8.G. through 8.J. as requested by the applicant Motion carried as follows: 9. PLANNING DISCUSSION ITEMS: A. Public Hearing and Consideration of Site Plan approval to include variance for landscaping for an addition to the Harley Davidson, located at 3433 S. Broadway (FDH Enterprises, Inc., applicant) Case No. SP The site contains 40,505 square feet and the addition will contain 2,230 square feet. The addition will be used for storage

7 EDMOND CITY COUNCIL MINUTES-SEPT. 9, 2013 BOOK 38, PAGE 193 and will be constructed on the west/back of the existing building. There are no changes to the front or side setbacks. All the property around the building is zoned commercial and a sensitive border is not required. All the landscaping and trees have been removed from the site. The applicant is requesting a variance from the total plant unit requirements, the plant units required on the frontage and the evergreen plant unit requirement. Planning Commission recommended approval. Ryan Ochsner, Urban Forestry Department, addressed Council and stated the application has been revised since the Planning Commission meeting. He stated the application is in compliance with the plant unit requirement with the provision that some of the plant units located in the easements can be counted to comply with the plant unit requirement. He noted due to the extent of the easements and the redevelopment of the site, the revised plan is the only feasible option for compliance. John McMorran, with Lewis Architects Engineers, addressed Council on behalf of the applicant, and stated the frontage along Broadway and along the north side of the building is actually easement and is the only place landscaping can be installed. He noted the applicant also increased the amount of evergreen plant units. Mayor Lamb asked if the easements in question were part of the right-of-way for Broadway and did not contain other utilities. Steve Manek, City Engineer, confirmed there were not any other utilities. Motion by Davis, seconded by Waner, to approve Item 9.A. Motion carried as follows: B. Public Hearing and Consideration of Ordinance No rezoning from G-A General Agricultural to R-1 Rural Estate, located on the north side of E. 44 th Street, onefourth mile east of Coltrane (Chris and Amanda Crotts, applicants) Case No. Z The site contains 2.5 acres and is surrounded by large lot sizes. Water and sewer service are not available and the standards of the streets are more suited for a very low density residential. The

8 EDMOND CITY COUNCIL MINUTES-SEPT. 9, 2013 BOOK 38, PAGE 194 application is in compliance with the Edmond Plan. Planning Commission recommended approval. Motion by Waner, seconded by Davis, to approve Ordinance No as read by title by the Mayor. Motion carried as follows: 10. CITIZEN COMMENTS: 11. NEW BUSINESS: 12. Motion by Davis, seconded by Waner, to adjourn meeting. Motion carried as follows: City Clerk Mayor