TUESDAY, AUGUST 8,2017

Transcription

1 SMITHFIELD TOWN COUNCIL MEETING SMITHFIELD SENIOR CENTER ONE WILLIAM J. HAWKINS, JR. TRAIL TUESDAY, AUGUST 8,2017 6:30 P.M. PLEASE NOTE VENUE CHANGE TO THE SENIOR CENTER FOR THIS MEETING CLOSED SESSION Motion to convene in closed session to consider, discuss, and act upon the following: pursuant to Rhode Island General Laws Sec (a)(5) Real Estate: property appraisal of the Salt Bam; Rhode Island General Laws Sec (a)(2) Litigation: Old County Village/Smithfield (SHAB Decision); and Rhode Island General Laws Sec (a)(4) Water Supply Board investigatory matter, with the minutes of the closed session to be sealed. AGENDA I. II. III. IV. V. VI. Regular meeting called to order at 7:00 p.m. Prayer Salute to the Flag Emergency evacuation and health notification Appointment of Smithfield Town Manager Presentations: Public Comment Policy Fire and Police Locally Administered Pension Fund Updates VII. Minutes: A. Move that the minutes of the July II, 2017 Town Council meeting be approved, as recorded. B. Move that the minutes of the July 11, 2017 Town Council meeting closed session be approved, as recorded, and sealed. C. Move that the minutes of the July 18, 2017 Town Council meeting closed session be approved, as recorded, and sealed.

2 VIII. Public Hearings: A. Consider scheduling a Public Hearing on September 5, 2017, to consider a petition for the abandonment of a pedestrian right-of-way between Old County Road and Scenic View Drive. B. Conduct a Public Hearing to consider approving the transfer of a Class B- Victualler Beverage License (to include outdoor seating and bar service) from F & F, LLC d/b/a "Sky Lounge", located at 55 Douglas Pike, to F & F, LLC d/b/a "Sky Lounge", same location, due to a transfer of stock shares, as applied, with the hours of operation to be Monday through Sunday, 6:00 a.m. to 1:00 a.m., subject to compliance with all State regulations, local ordinances, and final approval from the Building Official. IX. Licenses and Permits: A. Consider approving a new Victualling License for F & F, LLC d^/a "Sky Lounge", located at 55 Douglas Pike, as applied, subject to compliance with all State regulations, local ordinances, and final approval from the Building Official. B. Consider approving a new Entertainment License for F & F, LLC d^/a "Sky Lounge", located at 55 Douglas Pike, as applied, subject to compliance with all State regulations, local ordinances, and final approval from the Building Official. C. Consider approving an application for a Temporary Expansion of a Class D (Full Privilege) licensed premises for the Smithfield Sportsman's Club, located at 14 Walter Carey Road, for their Annual Field Day to be held on Sunday, September 17, 2017, from 9:00 a.m. to 8:00 p.m., as applied, subject to compliance with all State regulations and local ordinances. Rain date will be Sunday, September 24, D. Consider approving the annual renewal of one (1) Pool Table License, as applied, subject to compliance with all State regulations and local ordinances: 1. Bryant University Fisher Student Center, 1150 Douglas Pike (one pool table)

3 E. Consider approving a new Victualling License for Botan, LLC d/b/a "Wise Guys Deli", 1201 Douglas Pike, with hours of operation to be Monday through Sunday, 6:00 a.m. to 1:00 a,m., as applied, subject to compliance with all State regulations, local ordinances, a Rhode Island Permit to Make Sales at Retail, and final approval from the Rhode Island Department of Health. F. Consider approving a new Holiday Sales License for Botan, LLC d/b/a "Wise Guys Deli", 1201 Douglas Pike, as applied, subject to compliance with all State regulations, and local ordinances. G. Consider approving a new Massage Therapy License for Ying Shu Li, 135 Federal Way, Johnston, RI, to conduct therapeutic massage at "Oasis Spa", 9 Cedar Swamp Road, as applied, subject to compliance with all State regulations and local ordinances. X. Old Business: none XI. New Business: A. Sitting as the Smithfield Water Supply Board, consider, discuss, and act upon approval of an Easement Agreement with Walter F. and Joann Fisher concerning property located on Burlingame Road designated as A.P. 47, Lot 96. B. Consider, discuss, and act upon a resident request for a noise ordinance to be created concerning motorcycles and other motorists affecting residents of Tamarac Condominiums. C. Consider, discuss, and act upon the reimbursement of capital expenditures for the School Department. D. Consider, discuss, and act upon a request on behalf of the School Department for an approval of a change order from DiCenzo, Inc. for sidewalk replacement at the High School. E. Consider, discuss, and act upon the scheduling of a Joint Work Session at 6:00 p.m. on August 30, 3017, in the High School Media Center, between the Smithfield Town Council and the Smithfield School Committee to discuss the Elementary Reconfiguration, as well as to discuss state reimbursements as it relates to the School Department's Capital Budget.

4 F. Consider, discuss, and act upon authorizing a Request for Proposals on behalf of the School Department for Cafeteria Lunch Tables for the High School and Middle School. G. Consider, discuss, and act upon an agreement on behalf of the Fire Department for an Aerial Ladder Sharing Agreement between six local communities. H. Consider, discuss, and act upon authorizing a bid award for the purchase of an Airflow Stainless Steel Dump Body for the basin truck from a sole source vendor, J.C. Madigan, Inc., for the Department of Public Works in the amount of $40,050. I. Consider authorizing a Request for Proposals on behalf of the Department of Public Works Refuse and Recycling Division for a used 2017 or new 2018 pickup truck with a lift gate. J. Consider, discuss, and act upon a resident request to discuss the municipal legal department bills and related matters. K. Consider, discuss, and act upon a bid award for a Phase One Archeological Survey for property of interest to the Town through an authorized State Vendor listing. L. Consider, discuss, and act upon forwarding the Fire Feasibility Cost Analysis to the Financial Review Committee for review and the issuance of a report to the Council. M. Consider, discuss, and act upon the Smithfield Town Council (sitting as the Smithfield Water Supply Board) rescinding or modifying the proposed Agreement with Wesco Energy. N. Consider, discuss, and act upon the appointment of the Refuse and Recycling Committee as the Ad-Hoc Rhode Island Challenge Task Force. O. Consider, discuss, and act upon the formation of an Ad-Hoc Development Advisory Board for Town owned property at the comer of Route 116 and Route 7. P. Consider, discuss, and act upon authorizing a Request for Proposals for Architectural and Engineering Services for the East Smithfield Neighborhood Center.

5 XII. Public Comment XIII. Announce any closed session votes required to be disclosed pursuant to Rhode Island General Laws, Sec XIV. Adjournment. AGENDA POSTED: FRIDAY. AUGUST The public is welcome to any meeting of the Town Council or its sub-committees. If communication assistance (readers/interpreters/captions) or any other accommodation to ensure equal participation is needed, please contact the Smithfield Town Manager's office at at least forty-eight (48) hours prior to the meeting.

6 Memorandum DATE: August 2, 2017 TO: Smithfield Town Council FROM: Carol Banville - License Coordinator SUBJECT: Public Hearing on the transfer of a Class B-Victualler License from F & F LLC d/b/a "Sky Lounge", to F & F LLC d/b/a "Sky Lounge" for the August 8, 2017 Town Council Meeting BACKGROUND: Conduct a Public Hearing to consider approving the transfer of a Class B-Victualler Beverage License from F F LLC d/b/a "Sky Lounge", located at 55 Douglas Pike, to F & F LLC d/b/a "Sky Lounge", same location. This establishment will remain in the same corporation and d/b/a; however, there is a new owner. This establishment will also remain a hookah bar. TOWN REVENUE: The fee for a Class B-Victualler License is $ for the year. SUPPORTING DOCUMENTS: Copy of license application Copy of BCI - No Record Notice of Public Hearing that appeared in the Valley Breeze - July 6, 2017 «fe July 13, 2017 Copy of drink menu Copy of Floor Plan Copy of Permit to Make Sales at Retail Copy of Certificate of Good Standing TIP Cards RECOMMENDED MOTION: Move that the Smithfield Town Council approve the transfer of a Class B-Victualler Beverage License (to include outdoor seating and W service) from F & F LLC d/b/a "Sky Lounge", located at 55 Douglas Pike, to F & F LLC d/b/a "Sky Lounge", same location, due to a transfer of stock shares, as applied, with the hours of operation to be Monday through Sunday, 6:00 a.m. to 1:00 a.m., subject to compliance with all State regulations, local ordinances, and final approval from the Building Official.

7 Memorandum DATE: August 2, 2017 TO: Smithfield Town Council FROM: Lyn Antonuccio - Deputy Town Clerk SUBJECT: New Victualling License for F & F, LLC, d/b/a "Sky Lounge", 55 Douglas Pike, for the August 8^*^ Town Council Meeting BACKGROUND: F & F, LLC, cfb/a "Sky Lounge" has applied for a new Victualling License for their business located at 55 Douglas Pike. TOWN REVENUE: The cost to renew the Victualling License is $50.00 per year. SUPPORTING DOCUMENTS: Copy of application Copy of BCI - No record RECOMMENDED MOTION: Move that the Smithfield Town Council approve a new Victualling License for F & F, LLC d/b/a "Sky Lounge", for their business located at 55 Douglas Pike, as applied, subject to compliance with all State regulations and local ordinances.

8 Memorandum DATE: August 2, 2017 TO: Smithfield Town Council FROM: Lyn Antonuccio, Deputy Town Clerk SUBJECT: New Entertainment License for F & F, LLC d/b/a "Sky Lounge" for the August 8'^ Town Council Meeting. BACKGROUND: F& F, LLC d/b/a "Sky Lounge" has applied for a new Entertainment License for their business located at 55 Douglas Pike. TOWN REVENUE: The cost for a New Entertainment License is $ plus a one-time initial application fee of $ SUPPORTING DOCUMENTS: Copy of License Application Copy of BCI - No Record RECOMMENDED MOTION: Move that the Smithfield Town Council approve a new Entertainment License for F & F, LLC (LTi/a "Sky Lounge", for their business located at 55 Douglas Pike, as applied, subject to compliance with all State regulations and local ordinances and final approval from the Building Official.

9 Memorandum DATE: August 2, 2017 TO: Smithfield Town Council FROM: Carol Banville - License Coordinator SUBJECT: Temporary Expansion of a licensed premises for the Smithfield Sportsman's Club for the August 8^*^ Town Council meeting. BACKGROUND: The Smithfield Sportsman's Club has applied for a Temporary Expansion of their Class D- Full Privilege Licensed premises to include the club's parking lot for their annual "Field Day", to be held on Sunday, September 17, 2017 from 9:00 a.m. to 8:00 p.m. Rain date will be Sunday, September 24, TOWN REVENUE: No fee is required for the extension of a Liquor License on prior licensed premises. SUPPORTING DOCUMENTS: Copy of License Application Copy of BCI - No Record Copy of Letter of Explanation Copy of Field Day Map Copy of TIPS cards RECOMMENDED MOTION: Move to approve the temporary expansion of a Class D - Full Privilege License for the Smithfield Sportsman's Club, to include its parking lot located at 14 Walter Carey Road, for their annual "Field Day" on Sunday September 17, 2017, from 9:00 a.m. to 8:00 p.m., as applied, as listed, subject to compliance with all State regulations, local ordinances, and conditional upon the standard alcohol/crowd control agreement with the Smithfield Police Department. Rain date will be Sunday, September 24, 2017.

10 Memorandum DATE: August 2, 2017 TO: Smithfield Town Council FROM: Carol Banville - License Coordinator SUBJECT: Annual renewal of one (1) Pool Table License for the August 8^ Town Council Meeting. BACKGROUND: Pool Table Licenses are due for renewal. The business listed below has filed their application for renewal. TOWN REVENUE: The cost to renew a Pool Table License is $20.00 for first table and $10.00 for each additional table. APPROVAL STATUS: All paperwork is complete for approval of renewal by the Town Council. RECOMMENDED MOTION: Move that the Smithfield Town Council approve the the annual renewal of one (1) Pool Table License, as applied, subject to compliance with all State regulations and local ordinances. 1. Bryant University Fisher Student Center, 1150 Douglas Pike (one pool table)

11 Memorandum DATE: August 2, 2017 TO: Smithfield Town Council FROM: Carol Banville - License Coordinator SUBJECT: New Victualling License for Botan, LLC d/b/a "Wise Guys Deli", for the August 8^*^ Town Council Meeting BACKGROUND: Botan, LLC d/b/a "Wise Guys Deli", has applied for a new Victualling License for their business located at 1201 Douglas Pike. TOWN REVENUE: The cost of a new Victualling License is $50.00 per year. SUPPORTING DOCUMENTS: Copy of License Application Copy of BCI - No Record RECOMMENDED MOTION: Move that the Smithfield Town Council approve a new Victualling License, for Botan, LLC d/b/a "Wise Guys Deli", 1201 Douglas Pike, with the hours of operation to be Monday through Sunday, 6:00 a.m. to 1:00 a.m., as applied, subject to compliance with all State regulations, local ordinances, a Rhode Island Permit to Make Sales at Retail, and final approval from the Rhode Island Department of Health.

12 Memorandum DATE: August 2, 2017 TO: Smithfield Town Council FROM: Carol Banville - License Coordinator SUBJECT: New Holiday License for Botan, LLC d/b/a "Wise Guys Deli", 1201 Douglas Pike for the August 8^"^ Town Council Meeting BACKGROUND: Botan, LLC d/b/a "Wise Guys Deli", has applied for a new Holiday License for their business located at 1201 Douglas Pike. TOWN REVENUE: The cost of a new Holiday Sales License is $50.00 per year. SUPPORTING DOCUMENTS: Copy of License Application Copy of BCI - No Record RECOMMENDED MOTION: Move that the Smithfield Town Council approve a new Holiday License for Botan, LLC, d/b/a "Wise Guys Deli", 1201 Douglas Pike, as applied, subject to compliance with all State regulations and local ordinances and a Rhode Island Permit to Make Sales at Retail.

13 Memorandum DATE: August 2, 2017 TO: Smithfield Town Council FROM: Carol Banville - License Coordinator SUBJECT: New Massage Therapy License for the August 8'^ Town Council Meeting BACKGROUND: Ying Shu Li has applied for a new Massage Therapy License to conduct therapeutic massage at "Oasis Spa", 9 Cedar Swamp Road, #9. TOWN REVENUE: The cost of a Massage Therapy License is $ SUPPORTING DOCUMENTS: Copy of application Copy of BCI check - no record Copy of six (6) letters of recommendations Copy of driver's license Copy of fingerprints Copy of Rhode Island Massage Therapy License Copy of physician's letter RECOMMENDED MOTION: Move that the Smithfield Town Council approve a new Massage Therapy License for Ying Shu Li, 135 Federal Way, Johnston, RI, to conduct therapeutic massage at "Oasis Spa", loeated at 9 Cedar Swamp Road, #9, as applied, subject to compliance with all State regulations and local ordinances.

14 tjc/foo/ Administration Building Robert M. O'Brien 49 Farnum Pike Superintendent Smithfield, Rl (401) / Fax (401) q ^ ' Assistant Superintendent RECEIVED JUL 1SZ017 July 11,2017 TOWN MANAGERS OFFICE SMITHFIELD, Rl Mr. Dennis Finlay Town Manager Smithfield Town Hall 64 Famum Pike Esmond, Rl Dear Dennis, Please accept this letter as a request for reimbursement of capital expenditures. The School Department has expended $36, Attached is a list detailing specific items or services purchased from each vendor along with copies of each invoice. Please contact me if you have any questions. Thank you for your assistance in this matter. Sincerely, Lisa Coumoyer Director of Financial Operations Cc: Robert O'Brien, Superintendent Attachiuents The Smithfield Public Schools: A Partnership of Schools, Families and Community The Smithfield Public Schools does not discriminate on the basis of age. sex, race, religion, national origin, color, sexual orientation or disability in accordance with applicable federal and state law s and regulations.

15 Smifhfield School Department Administration Building 49 Farnum Pike Smithfield, Ri (401) / Fax (401) Robert M. O'Brien RECEIVED Superintendent JUL July 27,2017 TOWN Managers OFFiCb SMITHFIELD, RI Mr. Dennis Finlay, Town Manager Smithfield Town Council Members Smithfield Town Hall 64 Famum Pike Smithfield, RI Dear Mr. Finlay: On behalf of the School Committee, we respectively request town council consideration and approval of a change order from DiCenzo Inc. for sidewalk replacement at the high school to be placed on the next Town Council Meeting Agenda. I have enclosed the documentation of the change order proposal. At the next School Committee meeting of Monday. August 7, will be recommending approval of this matter, and will submit follow-up documentation thereafter. If you have any questions or concerns, please contact me. Sincerely, Robert O'Brien Superintendent of Schools cc: Randy Rossi, Finance Director Enclosure RMO/lp The Smithfield Public Schools: A Partnership of Schools, Families and Community The Smithfield Public Schools does not discriminate on the basis of age, sex, race, religion, national origin, color, sexual orientation or disability in accordance with applicable federal and state laws and regulations.

16 D DiCenzo Inc. 65 Cumberland St. Providence, Rl Date 07/26/17 Invoice No. 1 Project Sidewalk Bill To Town of Smithfleld Smithfield High School Proposal DescFiptidn Hours Rate Amount Proposed Change Order For Sidewalk Replacement At Smithfield High School Proposed Sidewalk Replacement = 1,945 sq ft Includes 6/6-10 gauge wire mesh sheets with 4,000 psi concrete Materials, Labor, Disposal Price per sq ft = $12.50 per sq ft 24, , Notes: Extreme consideration for newly installed granite curbing during the demolition and pouring process (proposed sections will need to be jackhammered and removed by hand) Gravel base beneath all proposed replacement sections will need to be re-graded to a 6" depth from the existing 4" depth and re-compacted If bond is required, add additional 3% Total: $24, Tha^\k/y(yu/{tyr ycmr hu^ine^.

17 Robert W. Seltzer Chief of Department SMITHFIELD FIRE DEPARTMENT 'Vo JJJp Poopi/ HEADQUARTERS, STATION NO PUTNAM PIKE SMITHFIELD, RHODE ISLAND rjji^ iiaiikj!. Tel. (401) Fax (401) To: Honorable Town Council From: Chief Robert Seltzer Date: July 26,2017 Re: Ladder Sharing Agreement Dear Town Council Members, Included is a document titled Ladder Sharing Agreement. This agreement is part of our collaborative group called the Greater Woonsocket Fire Chiefs Mutual Aid Association, as an agreement to continue the sharing of our resources as we have been doing in the past. The Ladder Sharing Agreement was established so that the participating communities would have a reserve ladder truck available to use during periods of maintenance or long term repairs should they occur in any of the respective communities. Since ladder trucks, as any other fire apparatus require routine maintenance, all communities involved will benefit from the shared ladder truck. Further, it helps us all by not requiring the purchase of a reserve ladder truck in each community. The ladder truck that is being shared is from Central Falls, one that was just replaced by a new ladder truck. The shared truck is in good condition as a reserve. The shared ladder truck is housed in a Cumberland fire station, so it is kept out of the weather. We anticipate that the annual fee to each participating department will be $1,500 per year to maintain the shared ladder truck. Thank you for your consideration of this agreement. incerely. Robert W. Seltzer Chief of Department Motion: The Smithfield Town Council hereby approves the Fire Department Ladder Sharing Agreement. tviii Le lite moil e^ecti ce andfjeoiiclire etner^encij ieet'ice and dintilee miligaiion orynni'itili'oii lo malte ^ntili^iefd ihe Utfeil commnnihj lo (ire, irorit andjjfaij.

18 August 1, 2017 A meeting was conducted with the Rhode Island Department Of Transportation - Properties Division to discuss State owned property along the RT 116 corridor. One of the parcels discussed was the property at the intersection of RT 116 and RT 7 where the possibility of a new Fire Station may be located. As I am sure you remember, I have been discussing this property with the State for some now. Final consideration and decision on this property will be deliberated by the Council in the near future. The State has required any prospective purchaser to have an archaeological study completed and submitted to the State Property Division for their records. A State Vendor Contract Master Price Agreement exists that could be utilized by the Town if deemed appropriate. The two vendors listed are Public Archaeology Laboratory, Inc. and Archaeological and Historical Services, Inc. In speaking with Ms. Ann Hollands, administrator for State real estate. Public Archaeology Laboratory, Inc. has been suggested for consideration because they are local and have completed numerous studies. Proposed Motion: That the Smithfield Town Council hereby authorizes a Phase One Archaeological Survey for property of interest to the Town through an authorized State Vendor Listing to Public Archaeology Laboratory, Inc. In addition, it is authorized that the Town Manager negotiates a scope of work hours required to complete this project.