Essex County Council Regular Meeting Agenda. Wednesday, June 15, 2016 County Council Chambers 2 nd Floor, Essex County Civic Centre

Transcription

1 Essex County Council Regular Meeting Agenda (also available at Wednesday, June 15, 2016 County Council Chambers 2 nd Floor, Essex County Civic Centre Electronic Agenda Instructions: Anything in blue and underlined denotes an attachment/link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page, use the Ctrl + Home keys simultaneously or use the Bookmark icon on the navigation panel to the left of your screen. 6:00 PM Closed Meeting Moved by Seconded by That Council move into a closed meeting pursuant to Section 239 (2) (d) of the Municipal Act, 2001, as amended for the following reasons: Labour relations and employee negotiations 7:00 PM Regular Meeting 1. Moment of Reflection 2. Singing of O Canada 3. Recording of Attendance 4. Disclosure of Pecuniary Interest Corporation of the County of Essex Phone: Fairview Avenue West, Essex, Ontario, N8M 1Y6 FAX: TTY Telephone (Toll Free):

2 Essex County Council Agenda Regular Meeting June 15, Adoption of Regular Meeting Minutes Moved by Seconded by That the minutes of the June 1, 2016 Regular Meeting of Essex County Council be adopted as presented. 6. County Warden s Welcome and Remarks 7. Delegations and Presentations A) 2016 Kingsville Folk Music Festival John and Michel Law, Sun Parlour Folk Music Society to speak to County Council regarding a sponsorship request. Moved by Seconded by That Mr. and Mrs. Law be permitted to address County Council. B) International Paramedic Competition Winner - Essex- Windsor Emergency Medical Services (EMS) Team Ontario Justin Lammers, Deputy Chief- Professional Standards, EWEMS, to recognize Essex-Windsor EMS Team Ontario, comprised of paramedics Chris Kirwan, Lance Hulver, Nick Montaleone and Slawomir Pulcer, who won gold at the prestigious annual international paramedic competition, the Rallye Rejviz. Moved by Seconded by That Deputy Chief Lammers and members of the EWEMS Team Ontario be permitted to address County Council. C) Municipal Disaster Recovery Assistance Program and Exercise Spring Day VIII Phil Berthiaume, Emergency Measures Planner, County of Essex to provide County Council with an update on the Exercise Spring Day VIII and the new Municipal Disaster Recovery Assistance Program. 2

3 Essex County Council Agenda Regular Meeting June 15, 2016 Moved by Seconded by That Mr. Berthiaume be permitted to address County Council. 8. Communications A) Correspondence 1) Association of Municipalities of Ontario (AMO) i. View the online versions of the AMO Watch File, dated June 2, 2016 and June 9, ii. AMO Communications, dated June 2, 2016 regarding AMO Conference Speaker Line Up Announcement. iii. AMO Communications, dated June 8, 2016 regarding Ontario s Climate Change Action Plan and document entitled, Municipalities have key role in Ontario s Climate Action Plan. iv. AMO Communications, dated June 9, 2016 regarding Members Legislative Update. 2) Town of Amherstburg Received correspondence, dated June 2, 2016 from Tammy Fowkes, Deputy Clerk referring to Amherstburg Council s resolution regarding the widening of Highway 3. 3) Taras Natyshak, MPP Essex Received copy of correspondence, dated June 7, 2016 to Minister of Transportation Steven Del Duca, requesting a meeting with him and representatives of local municipalities regarding the completion of the Highway 3 project in Essex County. 3

4 Essex County Council Agenda Regular Meeting June 15, ) Thames, Sydenham & Region (TSR) Source Water Protection Received , dated June 7, 2016 from Deb Kirk, TSR Source Water Protection regarding vacant Source Protection Committee Chair Position for TSR. 5) Ministry of Natural Resources and Forestry Received , dated June 8, 2016 from Jason Travers, Director Natural Resources Conservation Policy Brand regarding Notification of an Environmental Registry Posting of proposed Wildland Fire Risk Assessment and Mitigation: A Guidebook in support of Provincial Policy Statement, ) Township of South West Oxford Received ed correspondence, dated June 2, 2016 from Mary Ellen Greb, Chief Administrative Officer regarding their Council s resolution requesting ROMA Board of Directors to reconsider and reunite with OGRA for future conferences. Moved by Seconded by That the correspondence listed on the regular agenda for June 15, 2016, be received and the noted action be approved. B) Resolutions 9. Consent Agenda There were no resolutions for the June 15, 2016 County Council meeting. A) Approval of Invoices Legal/Consulting Services Report Number 2016-R013-ADM-0615-BG, dated June 15, 2016 from Brian Gregg, Chief Administrative Officer. 4

5 Essex County Council Agenda Regular Meeting June 15, 2016 B) Municipal Drainage Report and Assessment Report Number 2016-R022-ENG-0615-TRB dated June 15, 2016 from Tom Bateman, Director Transportation Services/County Engineer. Moved by Seconded by That the recommendation in the Administrative Report, listed as item 9. A) on the Consent Agenda for June 15, 2016 be approved and further that the information item listed as item 9.B) on the said Agenda be received. 10. Reports and Questions A) Report of the Essex County Library Board, dated April 27, 2016, Mr. Richard Meloche, Chair. Moved by Seconded by That the minutes of the April 27, 2016 Essex County Library Board be received. B) 2016 CWATS Paving Projects (2) Report Number 2016-R021-ENG-0615-TRB, dated June 15, 2016, from Tom Bateman, Director Transportation Services/County Engineer. C) Ontario Regulation Energy Conservation and Demand Management 11. Unfinished Business 12. New Business Report Number 2016-R14-FIN-0615-RM, dated June 15, 2016 from Robert Maisonville, Director of Corporate Services/Treasurer. A) Public Reporting of Closed Meeting 5

6 Essex County Council Agenda Regular Meeting June 15, Adoption of By-Laws A) By-Law Number Being a By-law to confirm the proceedings of the Council of the Corporation of the County of Essex. (June 15, 2016) Moved by Seconded by That By-law # , having been read a first, second and third time, be finally passed and enacted. 14. Notice of Motion 15. Adjournment This document is available in alternative formats upon request. 6

7 Essex County Council Regular Meeting Minutes (also available at County of Essex website) Wednesday, June 1, 2016 County Council Chambers 2nd Floor, Essex County Civic Centre 6:30 PM Closed Meeting Moved by Mr. Bondy Seconded by Mr. Queen That Council move into a Closed Meeting pursuant to Section 239 (2) (d) of the Municipal Act, 2001, as amended for the following reason: Labour relations and employee negotiations. Carried Moved by Mr. Queen Seconded by Mr. DiCarlo That Council rise from the Closed Meeting. Carried 1. Moment of Reflection 2. Singing of O Canada 7:00 PM Regular Meeting 3. Recording of Attendance Mayor John Paterson and Mayor Gary McNamara were absent. 4. Disclosure of Pecuniary Interest There was no disclosure of pecuniary interest. 7

8 Essex County Council Minutes Regular Meeting Page 2 of 11 June 1, Adoption of Regular Meeting Minutes Moved by Mr. DiPasquale Seconded by Mr. Bachetti That the minutes of the May 18, 2016 Regular Meeting of Essex County Council be adopted as presented. Carried 6. County Warden s Welcome and Remarks Warden Bain welcomed the members and noted that he had attended the following: Kick-off for Ontario Tourism Week; Several CWATS activities; Central 33 Hub launch; Meeting with the Canadian Ambassador to Belgium; Tourism season type activities. Warden Bain congratulated the Essex-Windsor Emergency Medical Services team members on winning a gold medal at the International Paramedics competition. 7. Delegations and Presentations A) Essex County Accessibility Advisory Committee Members of the Essex County Accessibility Advisory Committee (ECAAC) requested to make a presentation to County Council in recognition of National Access Awareness Week which is being held from May 29 June 4, Moved by Mr. Bondy Seconded by Mr. Antaya That the Members of the Essex County Accessibility Advisory Committee be permitted to address County Council. Carried Christine Easterbrook, Chair of the ECAAC, spoke on how everyone has value and how people are free to pursue a life beyond what is normal and to celebrate their 8

9 Essex County Council Minutes Regular Meeting Page 3 of 11 June 1, Delegations and Presentations (Continued ) uniqueness. Council members were also shown a video of Rosie King, who talks about how autism freed her to be herself. John Boyko reminded members of the Wheelchair basketball game on June 10, 2016, at Western Secondary School. Therese Lecuyer advised members of Council that the 14th Annual Accessibility Workshop would be held on Tuesday, October 25, 2016 at the Heritage Park Alliance Church. Gord Queen thanked Mr. Maisonville for acting on the comments provided by the ECAAC regarding suggested changes to the front entryway of the Civic Centre. In addition, Mr. Queen also thanked Mary Brennan, Director of Council Services/Clerk for all her efforts on the Committee. B) Windsor-Essex Compassionate Community Ms. Carol Derbyshire, Executive Director, The Hospice of Windsor and Essex County Inc., and Deborah Sattler, Director, Windsor-Essex Compassionate Community, requested to provide an update on the status of the Windsor-Essex Compassionate Community Moved by Mr. Fazio Seconded by Mrs. MacDonald That Ms. Derbyshire and Ms. Sattler be permitted to address County Council. Carried Ms. Sattler advised that the Windsor-Essex Compassionate Community would be issuing a community challenge commencing in the Fall 2016 where it was hoped that 1,500 residents would be reached who are over 80 years old and older who have a disability, especially those who are isolated, to set up their own unique compassionate care or outreach system. Separate mini-studies for additional high risk populations including newcomers, etc. would also be undertaken. The pilot project roll-out would begin in the rural area of Leamington in the Fall of 2016, the City of Windsor in 2017, three municipalities in the Fall of 2018, three 9

10 Essex County Council Minutes Regular Meeting Page 4 of 11 June 1, Delegations and Presentations (Continued ) municipalities in the Winter of 2018 and Sarnia and Chatham-Kent in Ms. Sattler also explained that the Corporation of the County of Essex and the member municipalities would be asked to sign Memorandums of Understanding to participate in this pilot project. The project would include 200 agency/association partners in Windsor (directly or through their networks), and 75 agency/association partners in Leamington. Sectors represented would be: municipal, labour, business, social services, health services all sectors, community non-profit services, faith groups, cultural groups, seniors and retiree groups, social groups, education University, College, 4 School Boards and local schools, youth groups, women s groups, arts groups, Hackforge and technology sector. Additional partners across Essex County would begin preparations next year Moved by Mr. Antaya Seconded by Mr. Bachetti That the Warden be authorized to sign a Memorandum of Understanding on behalf of the Corporation of the County of Essex with the Windsor-Essex Compassionate Community demonstrating the County s commitment and support to be a partner in the Compassionate Community project. Carried Mr. Gregg advised Council that the County could elect at any time to remove itself from the program and that the Memorandum of Understanding was not committing the County to any funds for the program. He stated that he would provide members of Council with a copy of the proposed Memorandum of Understanding and noted that it was also posted on the Compassionate Community website. He also noted that if there were any suggested changes they could be brought forward. Mr. Queen also asked that Mr. Gregg provide Council members with the background material about the Compassionate Community initiative so that it could be provided to the local municipalities. 10

11 Essex County Council Minutes Regular Meeting Page 5 of 11 June 1, Communications A) Correspondence Moved by Mr. Meloche Seconded by Mr. DiPasquale That the correspondence listed on the regular agenda for June 1, 2016, be received and the noted action be approved. Carried B) Resolutions a) Proposed Essex County Council Resolution Re: Climate Change Action Plan Moved by Mr. Fazio Seconded by Mr. Antaya Council considered a resolution urging the Government of Ontario to reconsider any policy or strategy within the forthcoming Climate Change Action Plan that would force rural residents and businesses to replace natural gas as an affordable energy option. It was noted that a similar resolution was recently adopted by the Council of the Town of Tecumseh and circulated to all municipalities in Ontario. Whereas any policy to move Ontario residents from affordable natural gas to more expensive energy sources would create an unmanageable burden on household and municipal budgets; And Whereas the rising costs of electricity in Ontario are already forcing families and local governments to choose between electricity bills and other basic necessities and services; And Whereas it is estimated that a move to electric heat would add an additional $3,000 annually to home heating costs and the impacts on municipal buildings would be even greater; 11

12 Essex County Council Minutes Regular Meeting Page 6 of 11 June 1, Communications (Continued ) And Whereas any move by the Provincial Government to force Ontario industry and business away from natural gas to more expensive electric options will have devastating consequence on the local economy as employers will relocate to other jurisdictions with more competitive energy choices; Now Therefore Be It Resolved That the County of Essex strongly urges the Government of Ontario to reconsider any policy or strategy within the forthcoming Climate Change Action Plan that would force rural residents and businesses to replace the most affordable energy option available natural gas, with more expensive options; And Further That this resolution be circulated to AMO, ROMA, OSUM, Western Ontario Wardens Caucus, Essex County municipalities, area MPP s and Union Gas, Director of Aboriginal and Municipal Affairs. Carried 9. Consent Agenda A) Windsor Essex Community Housing Corporation Council considered the minutes of the February 25 and March 24, 2016 meetings of the Windsor Essex Community Housing Corporation Moved by Mr. DiPasquale Seconded by Mr. DiCarlo That the information item listed as item 9.A) on the Consent Agenda for June 1, 2016 be received. Carried 10. Reports and Questions A) Essex County Accessibility Advisory Committee (ECAAC) Council considered the report of the ECAAC, dated May 12, 2016, presented by Mr. Gord Queen, Vice-Chair. 12

13 Essex County Council Minutes Regular Meeting Page 7 of 11 June 1, Reports and Questions (Continued ) Moved by Mr. Queen Seconded by Mr. Bachetti That the minutes of the Essex County Accessibility Advisory Committee, dated May 12, 2016 be adopted. Carried B) 2016/17 Property and Liability Insurance Coverage Council considered Report Number 2016-R13-FIN RM, dated June 1, 2016, from Rob Maisonville, Director of Corporate Services/Treasurer, regarding the 2016/17 Property and Liability Insurance Coverage Moved by Mr. Bondy Seconded by Mr. Bachetti That the insurance program proposal submitted by Aon Reed Stenhouse for the period commencing June 30, 2016 to June 30, 2017 at $748,798 plus taxes ($756,298 less the $7,500 prior period adjustment) be accepted. Carried C) Transportation Services Spring 2016 Update Council considered Report Number 2016-R019-ENG TRB, dated June 1, 2016, from Tom Bateman, Director of Transportation Services/County Engineer, providing a Spring 2016 update on the Transportation Services Department/Essex County Highways. Mr. Bachetti requested that minutes of CWATS meetings be circulated to members of Council and that they be advised when the meetings are held. With regards to the Road Designation Study Visioning Session meeting, Mr. Bateman advised that it was hoped that an update on this meeting could be provided at the July Council meeting. Mr. Fazio expressed concern with the amount of roadside litter, especially on County Road 22 between Patillo Road and Manning Road. He requested that Administration look into partnerships with schools or volunteers to clean up some of the roads. Mr. Bateman noted that County Road 13

14 Essex County Council Minutes Regular Meeting Page 8 of 11 June 1, Reports and Questions (Continued ) 22 would not be a suitable road for school groups due to the speed levels on that road. He suggested that businesses be approached about containing their garbage on their own property Moved by Mr. McDermott Seconded by Mr. Bondy That Report Number 2016-R019-ENG-0601-TRB, dated June 1, 2016, providing a Spring 2016 update on the Transportation Services Department/Essex County Highways, be received for information. Carried D) Tender Summary 2016 CWATS Paving Projects (1) Council considered Report Number 2016-R020-ENG TRB, dated June 1, 2016, from Tom Bateman, Director of Transportation Services/County Engineer regarding the tender summary 2016 CWATS paving projects(1) Moved by Mr. Bachetti Seconded by Mr. Santos That the tender for the paved shoulders on County Roads be awarded as follows: CWATS Paved Shoulders on County Roads to Coco Paving Inc. for a total tender amount of $1,600, plus H.S.T. Carried E) Human Resources, Human Resources Assistant Staffing Request Council considered Report Number 2016-R12-ADM BG, dated June 1, 2016, from Brian Gregg, Chief Administrative Officer, regarding the staffing request for a Human Resources Assistant in the Human Resources Department. Questions were raised as to whether there would still be a need for this new position if a third party adjudicator was to be used to administer a new Short Term Income Protection Plan (S.T.I.P.P) for employees. Mr. Gregg advised that the proposed Human Resources Assistant I 14

15 Essex County Council Minutes Regular Meeting Page 9 of 11 June 1, Reports and Questions (Continued ) would definitely still be necessary and would assist in administering WSIB claims. He noted that, based on current expenditures, implementation of the new Short Term Income Protection Plan across the entire Corporation, which is adjudicated by a third party, would still result in significant savings, even with the addition of the new Human Resources Assistant I position Moved by Mr. Queen Seconded by Mr. Bachetti That the recommendations of the Chief Administrative Officer be supported as follows: That the creation of a Human Resources Assistant I position in Human Resources to support departmental activities be approved; That the development of a recruitment strategy to fill the new position be authorized; That in order to bring consistency to departmental position nomenclature, the title of the current Human Resources Secretary be amended to Human Resources Assistant II. Carried 11. Unfinished Business 12. New Business A) Public Reporting of Closed Meeting Warden Bain noted that a Closed Meeting of Essex County Council was held at 6:30 p.m., prior to the regular Council meeting this evening, pursuant to Section 239 (2)(d) of the Municipal Act, Administration provided Council with an update on some labour relations and employee negotiation matters. 15

16 Essex County Council Minutes Regular Meeting Page 10 of 11 June 1, New Business (Continued ) B) Reduction in Size of Thames-Sydenham Region Source Protection Committee Council considered correspondence dated May 20, 2016 from Murray Blackie, Thames-Sydenham Region Source Protection Striking Committee Chair, advising Essex County Council of a reduction in the number of members on the Thames-Sydenham Region Source Protection Committee and requesting that Chatham-Kent, Elgin County, and Essex County consider nominating Brent Clutterbuck to represent the three municipalities on the Source Protection Committee until Mrs. Brennan advised that Mr. Clutterbuck has been in the position since last year Moved by Mr. Fazio Seconded by Mr. Bondy That the County of Essex supports the nomination of Mr. Brent Clutterbuck to represent the County of Essex on the Thames Sydenham Region Source Protection Committee until Carried 13. Adoption of By-Laws A) By-Law Number 31, 2016 Being a By-law to confirm the proceedings of the Council of the Corporation of the County of Essex. (June 1, 2016) Moved by Mr. McDermott Seconded by Mr. Santos That By-law # , having been read a first, second and third time, be finally passed and enacted. Carried 14. Notice of Motion 16

17 Essex County Council Minutes Regular Meeting Page 11 of 11 June 1, Adjournment Upon motion of Mr. Antaya and Mr. DiCarlo, the meeting adjourned at 8:46 PM. Tom Bain Warden County of Essex Mary Brennan Director of Council Services/Clerk This document is available in alternative formats upon request. 17

18 June 8, 2016 TO THE ATTENTION OF: MEMBERS HEADS OF COUNCILS & CAOs Ontario s Climate Change Action Plan is here. The Plan makes it clear that municipal governments will have a key role to play in reducing greenhouse gas emissions in our province. The Plan is 86 pages long. That s a lot to sift through and we need more time to determine exactly how these new measures will impact municipal governments. What we know now is that municipal governments will play an important role in implementing this plan and that we will need an effective transition process to do it right. Municipal governments are already at the forefront of managing and addressing climate change by investing in sustainable local infrastructure. Through the Action Plan, we expect access to cap and trade revenues to help fund new infrastructure. The attached key messages expand on these points and include general background information on how the Action Plan will impact municipal governments in case you receive calls from your local media. AMO is working on a more in-depth analysis of the Plan to share with members soon. AMO Contact: Craig Reid, Senior Advisor, creid@amo.on.ca, ext

19 Association of Municipalities of Ontario, June 8, 2016 Key Messages Municipalities have key role in Ontario s Climate Action Plan Summary: 1. Municipal governments have an important role to play in helping reach provincial emission targets. 2. Achieving the Climate Action Plan requires an effective transition process for municipal governments. 3. Municipal governments expect access to cap and trade revenues to help fund new infrastructure. 4. Municipal governments are at the forefront of climate change action by investing regularly in local sustainable infrastructure. Ontario s Climate Action Change Action Plan is 86-pages long and sets out more than 30 measures to reduce greenhouse gas emissions. That s a lot to sift through and we ll need time to do it. There are several observations we can make at this point: Municipal governments have an important role to play in helping reach provincial emissions targets for two reasons. First transportation and buildings are the largest contributors to greenhouse gas. Using a green lens to municipal governments planning, its vehicle fleets and building assets has and will continue to help meet Ontario s ultimate climate change target of reducing greenhouse gas pollution to 80 per cent below 1990 levels by Achieving the Climate Action Plan requires an effective transition process in order for municipal governments to help the Province reach its targets. We know that we need a transition table that would help municipal governments manage change. This would be prudent. Municipal governments expect access to the cap and trade revenues to help fund infrastructure. New mandates for municipal governments must come with new funding. Funding for infrastructure that helps reduce emissions can help to create a virtuous cycle of sustainable infrastructure by offering additional funding to those municipalities that invest in local sustainable projects. Municipalities are at the forefront of managing and addressing climate change, particularly given the impact of extreme weather on our local economies and infrastructure. Municipal governments deliver the public services that Canadians 19

20 Association of Municipalities of Ontario, June 8, 2016 use most often and play significant role in the health, safety and quality of life of those living and working in our communities. Municipalities show proactive leadership on climate change action at the local level by regularly investing in infrastructure that contributes to lower greenhouse gas emissions and helps communities adapt to climate change. This includes transit, resilient road, bridge and water systems, renewable energy projects, efficient municipal buildings and more. Some of the measures set out in the Action Plan should help municipal governments reduce their greenhouse gas emissions, including: - Promise to work with municipal governments to eliminate minimum parking requirements over the next five years, especially in major transit corridors. - Funding for municipal energy planning such as the development of Community Energy Plans and Climate Action Plans. - Changing legislation to allow Low Emission Zones. - Grant funding for transportation demand management work. - The creation of a Municipal Challenge Fund for infrastructure projects that reduce greenhouse gas emissions. Other sectors will need to look at how the Climate Action Plan influences their own activities. They too could benefit from a sector-based transition forum. Municipal governments have clear roles in delivering services, but they also hold broader community interests that can affect economic and social wellbeing. Climate change will be a prominent topic at AMO s Annual Conference, taking place August in Windsor. The Premier and Minister Murray are confirmed speakers. For more on the conference, visit 20

21 June 9, 2016 Members Legislative Update The Ontario Legislature rose today and will resume on September 12 th, A number of bills of interest to municipal governments were debated in this session, and are outlined below. Bill 100, Supporting Ontario s Trails Act carried in Third Reading June 1 on division Bill 100 will promote Ontario s trail network, make it easier for land owners to voluntarily create land easements for trails, and strengthen protection for land owners. It amends the following Acts: Motorized Snow Vehicles Act, Occupiers' Liability Act, Off-Road Vehicles Act, Public Lands Act, and Trespass to Property Act. Specifically, it will: establish a Trails Week allow the Minister to recognize specific trails as particularly important introduce a voluntary classification system for trails (making it simpler for trail users to understand the types of trail experiences that exist here in the province) allow the Minister to establish best practices for trails maintenance recognize the Ontario Trails Strategy and matching targets and evaluation mechanisms clarify the process for private land owners to create land easements for trails strengthen protection for landowners, including municipal governments by clarifying and restricting the circumstances in which land owners would be liable when an individual enters their land. During debates, a provision was added to provide greater certainty that the decision to grant a land easement for the establishment of a trail is voluntary. For many municipalities, trails are a source of tourism and economic development, and enhancing and promoting the network will be positive. Strengthening protection for landowners and increasing trespassing fines are also positive. AMO Contact: Jessica Schmidt, Policy Advisor, jschmidt@amo.on.ca, ext Bill 151, Waste-Free Ontario Act carried in Third Reading on June 1 This legislation moves Ontario toward real producer responsibilities with financial savings with municipal governments as Producers will be fully responsible for the end-of-life management of their designated products and packaging. Additional benefits of the legislation are: flexibility to designate a wide range of products and packaging ability to increase producer s current funding cap for the Blue Box program beyond 50% creation of an oversight agency with proper tools to ensure effective compliance and enforcement efforts made to maintain or improve upon current service standards and geographic coverage for programs. The municipal sector has long advocated for new waste management legislation to replace the Waste Diversion Act, 2001, which has had numerous challenges, most notably of which is a protracted dispute with Producers for Blue Box program payments that went to arbitration in 2014 and continues to be disputed today. The legislation is high-level and enabling that will see much of the details on how the system will work developed at a later date through Policy Statements and Regulations. Two amendments were made to the Act that AMO advocated for: 21

22 Section 11 of the Waste Diversion Transition Act was amended to give the Minister more explicit powers to determine how payments should be made to municipalities by Producers any requirements for consultation had the language with municipal representatives added to specifically reference municipal interests. AMO will be providing further updates on this file as we move forward with transition planning and will be working with the City of Toronto, the Regional Public Works Commissioners of Ontario, and the Municipal Waste Association to develop these plans with your staff. AMO Contact: Dave Gordon, Senior Advisor, ext Bill 156, Alternative Financial Services Statute Law Amendment Act ordered to the Standing Committee on Social Policy on June 7 Bill 156 amends the Collection and Debt Settlement Services Act, the Consumer Protection Act, 2002, and the Payday Loans Act, 2008, and expands the regulation-making powers in each Act. In regard to the Payday Loans Act, the Bill amends the restrictions respecting concurrent or replacement payday loan agreements and respecting the making of more than one payday loan between the same borrower and different lenders. The Bill also permits the Registrar to conduct inspections if he or she has reasonable grounds to believe that a person or an entity is acting as a lender or loan broker while not licensed. AMO Contact: Nicholas Ruder, Policy Advisor, nruder@amo.on.ca, ext Bill 172, Climate Change Mitigation and Low-carbon Economy Act received Royal Assent on May 18 Bill 172 establishes a cap and trade system to reduce greenhouse gas emissions in Ontario. The Act creates the Greenhouse Gas Reduction Account for cap and trade revenues and authorizes the expenditure of funds for greenhouse gas reduction measures. The Act also: defines capped industries, electricity import, natural gas distribution, petroleum supply, and other designated emitters establishes mandatory and voluntary participation in the cap and trade market allows for designated agents defines the obligations and enforcement measures for market participation sets emissions allowances which can be distributed for free establishes offset credits for measures that reduce greenhouse gases. The Bill s schedule notes that potential for revenues from cap and trade to be spent on municipal services such as: public transit, active transportation, waste management and landfill gas destruction, as well as improvements to buildings. While the regulations for capped industries have been published, those governing offsets credits such as projects by municipal governments to monetize greenhouse gas reductions have not yet been developed. These regulations are expected in the coming months. AMO Contact: Craig Reid, Senior Advisor, creid@amo.on.ca, ext Bill 181, Municipal Elections Modernization Act carried in Third Reading on division on June 7 The legislation will change the way in which municipal and school board officials are elected in Ontario. Municipal governments will have the choice of using ranked ballots in council elections. The municipal council election period will be shortened with the nomination date of May 1 and withdrawal date of the fourth Friday in July. Candidates will require the signatures of 25 electors to file nominations. Government amendments to the Bill banned contributions to municipal candidates by corporations and unions without changing individual contribution limits despite AMO s advice. Finally, the Bill establishes rules for third party advertising in municipal elections. 22

23 AMO Contact: Craig Reid, Senior Advisor, ext Bill 204, Promoting Affordable Housing Act carried in First Reading on May 18 Bill 204 amends or repeals various Acts with respect to housing and planning with the intent of ensuring that Ontarians have better access to affordable and adequate housing. If passed by the Legislature, the Act would amend the following Acts: the Planning Act, the Development Charges Act, the Housing Services Act and the Residential Tenancies Act. It would also repeal the Elderly Persons Housing Aid Act. The proposed amendments will have an impact on the ability of municipal government to effectively administer social housing and facilitate new affordable housing, including providing municipal governments the authority to enact inclusionary zoning by-laws. AMO expects to make a submission on the Bill when it is referred to committee in keeping with AMO s recommendations concerning the Long-Term Affordable Housing Strategy. AMO also plans to respond to the government s regulatory posting on inclusionary zoning, due August 16 th. AMO Contact: Michael Jacek, Senior Advisor, mjacek@amo.on.ca, ext Bill 209, Seniors Active Living Centres Act carried in First Reading on June 1 Bill 209 modernizes the Elderly Persons Centres program, which is cost shared with municipal governments and establishes centres for seniors across the province. If passed by the Legislature, the Bill would rename the centres as Seniors Active Living Centres to reflect a new approach to active and healthy aging. It would also modernize the legislation to provide added administrative flexibility and move the majority of administrative program rules from legislation and regulation to program guidelines. The 20% minimum municipal cost sharing arrangements would not change. AMO continues to promote enhanced services for seniors in Ontario. AMO Contact: Michael Jacek, Senior Advisor, mjacek@amo.on.ca, ext Bill 210, Patients First Act carried in First Reading on June 2 Bill 210 would implement the Patients First Strategy to transform home, community and primary care, and to strengthen public health. If passed by the Legislature, the Act would amend a number of Acts including the Health Protection and Promotion Act. The government s stated intent is to enact legislation to support access to high quality, integrated care for patients in Ontario, no matter where they live. AMO was pleased to see that the Bill does not transfer funding and accountability oversight of Public Health Units to Local Health Integration Networks (LHINs). It would, however, institute more formalized linkages between public health and LHINs for population health planning. This is a positive development; however, resourcing issues will need to be addressed to support this enhanced role. In AMO's submission on the Strategy, AMO provided a range of recommendations on how to improve and transform the health care system in Ontario. This included recommendations concerning public health, long-term care, land ambulance, community paramedicine, hospital funding, physician recruitment incentives, and the Northern Health Travel Grant. AMO will continue to advocate on a wide range of health care issues on behalf of its members not restricted to the Act. AMO Contact: Michael Jacek, Senior Advisor, mjacek@amo.on.ca, ext

24 Q'ourn olâm[srsrúurg June 2,2016 VIA Hon. Steven Del Duca, MPP M inister of Transportation 3td Floor, Ferguson Block 77 Wellesley Street West Toronto, ON M7A-128 Dear Hon. Steven Del Duca, Please be advised that at its meeting held on May 24th,2016, Amherstburg Town Council passed the following motion: Resolution # That Council SUPPORT Taras Natyshak's letter to the Minister of Transportation urging the Liberal government to complete the widening of Highway 3 to allow for a safer and more effective roadway. Regards, Tammy Fowkes Deputy Clerk cc: Taras Natyshak - MPP, Essex Tracey Ramsey, MP, Essex Association of Municipalities of Ontario (AMO) Ontario Municipalities Attached: Open letter from Taras Natyshak - May 24,2016 Website: SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) Fax: (519) TTY: (519)

25 Taras ldóputé Essex lune 7,2016 Hon. Steven Del Duca, MPP Minister of Transportation 3rd Floor, Ferguson Block 77 Wellesley Street West Toronto, Ontario M7A1Z8 Dear Minister Del Duca, Please accept this letter as a formal request for you to meet with me and representatives of local municipalities regarding the completion of the Highway 3 project in Essex County. It is my understanding that a delegation of representatives from my region is willing to travel to Queen's Park to partake in this meeting, As you know, several of the municipalities in my riding have passed resolutions and sent letters to your Ministry over the years urging you to fulfill the commitment made by this government to complete this project in I look forward to hearing from you on the confirmation of this meeting. Sincerely, :=*-ryz Taras Natyshak Member of Provincial Parliament - Essex cc: Brian Gregg, CAO Essex County Essex Office 316 Talbot St. North Essex, Ontario N8M 28,1 Tel5t O Fax 5r TNatyshak-CO@ndp.on.ca Queen's Park Office Room 370, lvfain Legislative Building, Qgcen's Park Toronto, Ontario M7A i.a5 Tel4t6-325-A7 Á Fax 416-J25-098O TNatyshak-QP@ndp.on.ca "ff' 25

26 Subject: Thames, Sydenham and Region SPC Chair position posting After 10 years as the Chair of the Thames-Sydenham and Region Source Protection Committee, Bob Bedggood will finish his appointment as Chair in August The Province has begun the recruitment process for this and 7 other Source Protection Committee Chair positions across the Province. As per O. Reg. 288 Source Protection Committees, and the Province will be working directly with the local Source Protection Area/Region s General Manager s to deliver on the selection process for this critical role. It is important to note that applicants will only be able to apply for these positions via the Provincial Public Appointment Secretariat. Today, the Public Appointment Secretariat posted the opportunities ( for the 8 vacant Source Protection Committee Chair positions, including the one for the Thames-Sydenham Region. The three Conservation Authorities in the Thames-Sydenham Region (Upper Thames River, Lower Thames Valley, and St. Clair Region) will also post the link to the posting on the Conservation Authority websites). We are forwarding this to you for your information. Please forward the link for this posting on to any appropriate colleagues and friends who may be interested in taking on this important position. Thank-you, Deb Kirk Thames, Sydenham & Region Source Water Protection UTRCA 1424 Clarke Road London, Ontario, N5V 5B Ext. 256 or SCRCA Ext kirkd@thamesriver.on.ca 26

27 I am pleased to inform you that the document entitled Wildland Fire Risk Assessment and Mitigation: A Guidebook in support of the Provincial Policy Statement, DRAFT (draft Wildland Fire Risk Assessment and Mitigation Guidebook) has been prepared by the Ministry of Natural Resources and Forestry (MNRF), to support the implementation of the wildland fire policy in the Provincial Policy Statement, 2014 (PPS, 2014). The document is posted on the Environmental Registry ( ER posting number ) for a 45 day period, which extends until July 22, The PPS, 2014 includes a new natural hazards policy regarding wildland fire. Policy of the PPS, 2014 requires that development shall generally be directed to areas outside of lands that are unsafe for development due to the presence of hazardous forest types for wildland fire, however it may be permitted on these lands where the risk is mitigated in accordance with wildland fire assessment and mitigation standards identified by MNRF. The draft Wildland Fire Risk Assessment and Mitigation Guidebook outlines MNRF s proposed wildland fire risk assessment and mitigation standards that support the PPS, 2014, and promotes decisions that are consistent with it. It provides the policy context, background information, and approaches to wildland fire risk assessment and mitigation. I invite you to review and provide comments on the draft Wildland Fire Risk Assessment and Mitigation Guidebook by July 22, 2016 in order for your input to be considered prior to the finalization of this guidance document. In support of the review of the draft Wildland Fire Risk Assessment and Mitigation Guidebook, we are offering two webcast sessions in the coming weeks which will provide an overview of the draft Wildland Fire Risk Assessment and Mitigation Guidebook, (both sessions will cover the same content). We encourage you and/or your planning staff, emergency management staff, and Chief Building Officials, as applicable, to participate in one of these sessions. The following links (one link for each session) offer further details regarding the webinar sessions, including registration information: We would also like to take this opportunity to make you aware that MNRF has produced province-wide generalized data for the identification of potential hazardous forest types for wildland fire to support implementation of policy of the PPS, The data set, called Fire - Potential Hazardous Forest Types for Wildland Fire is intended to indicate areas with the greatest potential for risks associated with high to extreme wildland fire. The geospatial data set is available to download from Land Information Ontario (LIO) for use in GIS mapping applications. The draft Wildland Fire Risk Assessment and Mitigation Guidebook includes a description of the data and its intended use. For further information regarding the Environmental Registry posting of the draft Wildland Fire Risk Assessment and Mitigation Guidebook please contact me or Katie Novacek at katie.novacek@ontario.ca or Sincerely, Jason Travers 27

28 Director Natural Resources Conservation Policy Branch Ministry of Natural Resources and Forestry 300 Water Street, 2 South Tower Peterborough, ON K9J 8M5 Telephone: jason.travers@ontario.ca 28

29 TOWNSHIP OF SOUTH - WEST OXFORD Thursday, June 2, 2016 R. R. # 1, Mount Elgin, On. N0J 1N Dereham Line Phone: (519) ; (519) ; Fax: (519) Rural Ontario Municipal Association Attn: Chairperson Ronald Holdman 200 University Avenue Suite 801 Toronto, ON M5H 3C6 Dear Board of Directors: The Council of the Township of South-West Oxford duly moved and carried the following resolution at the regular council meeting held on May 17, 2016: Resolved that staff be directed to write a letter to ROMA indicating the Township s opposition to the division of the Conferences and that this be sent to all municipalities in Ontario, AMO and Oxford MPP Ernie Hardeman. Council has expressed concern that two separate conferences only weeks apart will have a negative impact on resources without a significant improvement in results. Provincial Ministers and support staff, Members of Provincial Parliament, Council members, municipal staff, vendors as well those sponsoring the conferences will see a doubling of costs as there is now an expectation to appear at two separate events. The previous partnership provided diversity of content while streamlining costs between two important groups. Council does not see what efficiencies are to be gained by splitting the conferences. There has always been the opportunity to address Rural Ontario issues at the combined conference. It is questionable whether a separate conference will offer rural municipalities a clearer voice when dealing with the Province or other agencies or provide better educational opportunities to members. Diversity in a conference offers a great deal to the participants to bring back to their communities. Council is hopeful that the ROMA Board of Directors will reconsider and reunite with OGRA for future conferences. Yours truly, Mary Ellen Greb, CAO A leader in the development and delivery of municipal services for the growth & well being of our community 29

30 Administrative Report Office of the Chief Administrative Officer To: From: Warden Tom Bain and Members of County Council Brian Gregg Chief Administrative Officer Date: June 15, 2016 Subject: Report #: Approval of Invoices - Legal/Consulting Services 2016-R013-ADM-0615-BG Purpose To present legal and consulting invoices for Council approval. Background Section 15(a)(ii) of By-Law # , being a By-Law to Provide Rules Governing the Order and Proceeding of the Council of the Corporation of the County of Essex requires that auditor s fees, consultation fees over and above contractual amounts, legal expenses, and items of a capital nature not already approved in budget estimates are to be referred to County Council for approval. Discussion Please find attached for Council s review and consideration four accounts, totaling $34,723.14, covering a variety of legal and consulting services engagements. The nature of these accounts is summarized as: Brian Gregg, Chief Administrative Officer Corporation of the County of Essex, Suite 202, 360 Fairview Avenue West, Essex, ON N8M 1Y6 Phone: , ext. 1325; bgregg@countyofessex.on.ca 30

31 Administrative Report Page 2 June 15, 2016 Approval of Invoices Legal/Consulting Services Name of Legal/Consulting Service Mathews Dinsdale Account Description four accounts relating to EMS labour matters Amount $34, These accounts have been reviewed by Director of Human Resources and myself and are considered an accurate representation of the services rendered. Recommendation It is the recommendation of Administration that the above accounts, totaling $34, be approved for payment. Respectfully Submitted, Brian Gregg Originally Signed by Brian Gregg Chief Administrative Officer Appendix No. N/A Title of Appendix Due to confidential information of a personal nature being included on the above referenced invoices, Appendix I will be provided to members of County Council under separate cover 31

32 Administrative Report Office of the Director of Transportation Services To: From: Warden Tom Bain and Members of County Council Tom Bateman, P.Eng. Director of Transportation Services / County Engineer Date: June 15, 2016 Subject: Report #: Municipal Drainage Report and Assessment 2016-R022-ENG-0615-TRB Purpose The purpose of this report is to provide information to County Council as well as a summary of the Municipal Drainage Report and associated road related assessment to the County of Essex. Background Drainage assessments to the County of Essex under $25, are provided for County Council s information in a summary report under the Consent Agenda. Assessments in excess of $25, are brought forward in formal reports for Council s approval. Discussion The following is a list of those reports received since the last meeting showing the estimated total project cost and the assessment to affected County Roads and properties. Tom Bateman, P.Eng., Director of Transportation Services / County Engineer Corporation of the County of Essex, Suite 201, 360 Fairview Avenue West, Essex, ON N8M 1Y6 Phone: , ext. 1316; tbateman@countyofessex.on.ca 32

33 Administrative Report Page 2 June 15, 2016 Municipal Drainage Report and Assessment Drain Municipality Total Estimated Cost County Assessment County Road Number West Branch Deslisle Drain Tecumseh $177, $9, $2, CR 34 CR 46 The location of the project is shown on the attached map. Recommendation The foregoing is provided for information purposes. Respectfully Submitted Concurred With, Tom Bateman Brian Gregg Originally Signed by Tom Bateman, P.Eng. Originally Signed by Brian Gregg Director of Transportation Services Chief Administrative Officer County Engineer Appendix No. Title of Appendix 1 Report Location Map 33

34 Appendix No. 1 34

35 Business Arising from The Essex County Library Board Regular Meeting of Wednesday, April 27, Resolution Number: 16/38 Approval of the Accessible Customer Service Policy. Page 4 2. Resolution Number: 16/42 Approval of non-union compensation schedule for the years 2016, 2017, Page 5 3. Resolution Number: 16/43 Approval of the implementation of the non-union Sick Leave and Short Term Insurance Protection Plan (STIPP) Page 5 35

36 Essex County Library Board Regular Meeting Minutes Wednesday, April 27, PM Administration Office 360 Fairview Avenue West, Suite 101, Essex, Ontario Mission Essex County Library welcomes you to a world of discovery, creativity and lifelong learning through accessible resources, programs and innovative services. Vision ECL strives to welcome a diverse community to a warm and inviting space where: Knowledgeable staff are sensitive to the needs and aspirations of the community Innovative ideas and cutting edge technology are embraced Engaging programs and current comprehensive collections are created Creative partnerships encourage social interaction and cultural vitality Members Present: Richard Meloche, Chair, Nelson Santos, Deputy Chair Bart DiPasquale, Hilda MacDonald, Andrew Dowie, Steve Nepszy, Bill Varga Robin Greenall, CEO/ Chief Librarian Staff: Jennifer Franklin-McInnis, Pat Knight, Linda Lynn 1. Acceptance of the Agenda 16/32 MOVED by Mr. Nepszy Seconded by Mr. Dowie THAT the Agenda be accepted as distributed. Carried 2. Disclosure of Pecuniary Interest There was no disclosure of pecuniary interest. 3. Discussion Period A) SOLS Library Board Development Kit Section 4: Role of the Board, pages Fairview Avenue West, Suite 101, T: , FAX: Essex, Ontario, N8M 1Y3 36

37 Essex County Library Board Regular Meeting Minutes Page 2 of 6 April 27, 2016 R Greenall noted the document supports the intention of Administration to develop a schedule for policy review. The goal is for the Board to annually review existing policies, and to reorganize the existing policy manual. No questions arose. 4. Approval of the Minutes 16/33 MOVED by Mr. Santos Seconded by Mr. Nepszy THAT the Minutes of the March 23, 2016 Regular meeting of the Essex County Library Board be approved and adopted as presented. Carried 5. Communications none 6. Consent Items 16/34 MOVED by Mr. Santos Seconded by Mr. DiPasquale THAT the consent items: CEO/Chief Librarian s, Managers, Health & Safety Quarter 1, and Usage Statistics Reports be received for information. Carried 7. Reports A) Treasurer s Reports R. Greenall asked the Board what is their preference for spending unused Board funds designated for the 2016 Super Conference OLA training; should the funds be reallocated to other board training, for example, a board development trainer? N. Santos said yes; proceed to investigate other training opportunities. A. Dowie asked if the funds could be allocated to send more board members to the OLA 2017 Super Conference. R. Greenall will investigate the possibility. 16/35 MOVED by Mr. DiPasquale Seconded by Mr. Dowie THAT the Treasurer s Reports be received for information. Carried 37

38 Essex County Library Board Regular Meeting Minutes Page 3 of 6 April 27, 2016 B) Accessibility Report In follow up to the March meeting regarding compliance with AODA standards, R Greenall advised the Board that the Library s Accessibility Policy, procedures, guidelines, and training documents were updated and compliant. The Accessibility Plan and Policies for ECLB Report was included for information as this document was the prior Board s plan. Additional accessibility staff training is planned for later this year. R. Meloche asked if reviewing current hiring practices is a higher priority. R. Greenall confirmed that she initiated new measures for compliance by putting in place HR best practices throughout the hiring process. Another priority is to update the Return to Work Staff Policy. R. Meloche voiced that the next step is to give ample notice to local municipalities in order that they may prepare to budget funds to bring library facilities up to AODA standards, and that a list of items for consideration be provided. N. Santos asked if the Library gives facility tours to municipal Accessible Advisory Committees. R. Greenall affirmed that invitations to members of municipal AODA committees to tour local libraries will be included in upcoming notice of compliance letters to municipalities. 16/36 MOVED by Mr. Varga Seconded by Mr. Nepszy THAT the Accessibility Report be received for information and approved. Carried C) Accessibility Plan and Policies for ECLB Report Regarding kiosks, R. Meloche questioned how all vendors will be made aware of AODA standards for people with disabilities. R. Greenall answered that through the RFP process, vendors are made aware of compliance. R. Meloche asked, Who is responsible? R Greenall confirmed that the manager/ person drafting the RFP is responsible to be aware. 16/37 MOVED by Mr. Dowie Seconded by Mr. Varga THAT the Accessibility Plan and Policies for ECLB Report be received for information. Carried 38

39 Essex County Library Board Regular Meeting Minutes Page 4 of 6 April 27, 2016 D) Accessible Customer Service Policy 16/38 MOVED by Mr. DiPasquale Seconded by Mr. Dowie THAT the Accessible Customer Service Policy be received and approved. Carried E) Accessible Customer Service Procedures 16/39 MOVED by Mr. Nepszy Seconded by Mr. Dowie THAT the Accessible Customer Service Procedures be received for information. Carried F) Guidelines for Delivering Accessible Customer Service 16/40 MOVED by Mr. Varga Seconded by Ms. MacDonald THAT the Guidelines for Delivering Accessible Customer Service be received for information. Carried 8. Unfinished Business 9. New Business A) OPLA Building Award Nomination Verbal Report R. Greenall shared that the Windsor architectural firm, JP Thompson Ltd., submitted a nomination for the LaSalle Bill Varga Branch. A) Report of Closed Meeting held at 6:05 PM to discuss nonunion compensation, non-union sick leave and short term disability (STD) plan, and negotiations. 16/41 MOVED by Mr. Dowie Seconded by Mr. Nepszy THAT the Essex County Library Board moves into a closed meeting to discuss non-union compensation, non-union sick leave and short term disability plan, and negotiations. Carried 39

40 Essex County Library Board Regular Meeting Minutes Page 5 of 6 April 27, Non-Union Compensation Schedule: January 1 July % 1.00% % 0.75% % 0.75% 16/42 MOVED by Mr. Dowie Seconded by Mr. Nepszy THAT the Essex County Library Board receives the ECLB Non-Union Compensation Report and approves the recommendation for non-union compensation for the years 2016, 2017, All in favour. Carried 2. Non-Union Sick Leave and Short-Term Disability and Long-Term Disability Plans Report 16/43 MOVED by Mr. Dowie Seconded by Mr. Nepszy THAT the Essex County Library Board receives the Non-Union Sick Leave and Short-Term Disability Report and approves the implementation of Sick Leave and Short Term Insurance Protection Plan (STIPP) of the non-union compensation per the Corporation of the County of Essex. Vote 5 in favour, 2 opposed: H. MacDonald noted as opposed. Carried 3. CUPE 2974 Negotiations Update Note: at 7:15 PM H. MacDonald left the room after declaring a conflict of Pecuniary Interest noting a Family relationship to an ECLB employee. The remaining Board was advised of the negotiations process to date. 10. Date and Location of Next Regular Meeting Wednesday, May 25, 2016 at 7 PM Essex Essex Branch 35 Gosfield Townline West, Essex, Ontario 11. Adjournment Upon motion of Mr. Varga and Mr. DiPasquale, Chair Meloche declared the meeting adjourned at 7:58 PM. 40

41 Essex County Library Board Regular Meeting Minutes Page 6 of 6 April 27, 2016 Submitted by, Richard Meloche Richard Meloche Library Board Chair Robin Greenall Robin Greenall CEO/ Chief Librarian 41

42 Administrative Report Office of the Director of Corporate Services/Treasurer To: From: Warden Tom Bain and Members of County Council Robert Maisonville Director of Corporate Services/Treasurer Date: June 15, 2016 Subject: Report #: Ontario Regulation Energy Conservation and Demand Management 2016-R14-FIN-0615 Purpose The purpose of this report is to provide Council with information relating to the County s obligations under Ontario Regulation 397/11 (Green Energy Act); the County s current status in meeting its responsibilities under the Green Energy Act and detailed energy consumption data for the County s facility portfolio. Background In 2011, the Province of Ontario enacted Ontario Regulation 397/11 Energy Conservation and Demand Management Plan mandating all public agencies (including municipalities) to develop energy management plans. Specifically, the regulation requires public agencies to: Prepare, publish (on its website and in printed form) and submit to the Ministry of Energy, the Corporation s energy consumption and greenhouse gas emission data for year 1 of operation (Jan 2011 to Dec 2011) by July 1, 2013 and annually thereafter; Develop and publish a detailed energy conservation and demand management plan by July 1, 2014, including: Robert Maisonville, Director of Corporate Services/Treasurer Corporation of the County of Essex, Suite 202, 360 Fairview Avenue West, Essex, ON N8M 1Y6 Phone: , ext. 1328; rmaisonville@countyofessex.on.ca 42

43 Administrative Report Office of the Director of Transportation Services To: From: Warden Tom Bain and Members of County Council Tom Bateman, P.Eng. Director of Transportation Services / County Engineer Date: June 15, 2016 Subject: Tender Summary 2016 CWATS Paving Projects (2) Report #: 2016-R021-ENG-0615-TRB Purpose The purpose of this report is to provide County Council information and recommendations pertaining to tender result for the construction of active transportation pathway along County Roads to be undertaken as part of the 2016 CWATS Program. Background As part of the 2016 CWATS Program a project along County Road 20 in the Town of Kingsville was approved by the CWATS Committee with the Town agreeing to fund their share of the project costs. This project will provide 1400 m of active transportation facilities consisting of a back of curb pathway on both sides of the road west of County Road 31. A tender for the construction of the active transportation pathway along County Road 20 was issued for the location as shown on the attached map. Discussion The following is a summary of the tenders received. All amounts do not include H.S.T. Tom Bateman, P.Eng., County Engineer Corporation of the County of Essex, Suite 201, 360 Fairview Avenue West, Essex, ON N8M 1Y6 Phone: , ext. 1316; tbateman@countyofessex.on.ca 43

44 Administrative Report Page 2 June 15, 2016 Tender Summary 2016 CWATS Paving Projects CWATS Active Transportation Pathway County Road 20 Vendor Submitted Value Engineer s Estimate $900, Pierascenzi Construction Ltd. $985, J&J Lepera Infrastructure $1,036, SLR Contracting Group $1,099, Amico Infrastructure Inc. $1,102, D Amore Construction (2000) Ltd. $1,560, Recommendation The tenders were reviewed for compliance with the specifications and mathematical accuracy. Although the tender results exceeded the estimates, Kingsville has confirmed their willingness to proceed with the project and the County s funding share can be accommodated within the overall 2016 CWATS Program. It is recommended that the tender for the active transportation pathway on County Road 20 be awarded as follows: 1) CWATS Active Transportation Pathway on County Road 20 To Pierascenzi Construction Ltd. for a total tender amount of $985, plus H.S.T. 44

45 Administrative Report Page 3 June 15, 2016 Tender Summary 2016 CWATS Paving Projects Respectfully Submitted Concurred With, Tom Bateman Originally Signed by Tom Bateman County Engineer Brian Gregg Originally Signed by Brian Gregg Chief Administrative Officer Appendix No. Title of Appendix 1 Report Location Map 45

46 Appendix 1 46

47 Administrative Report Page 2 June 15, 2016 Ontario Regulation Energy Conservation and Demand Management a summary of annual energy consumption and greenhouse gas emission; a description of previous, current and proposed measures for conserving and reducing energy consumption; a forecast of expected results of current and proposed conservation and energy reduction measures. By July 1, 2019 and every 5 years thereafter publish an update to the original plan that reviews measures implemented. Discussion Since 2012, in accordance with Ontario Regulation , the Corporation has been reporting its energy consumption data on the Ministry s Broader Public Sector Web Portal as well as the County s own website. In 2014, County Council approved the Corporation s energy Conservation and Demand Management Plan (CDM Plan). The five-year plan is a live document that will continue to be monitored and updated as capital and conservation initiatives are implemented and developed. Elements of the CDM Plan include: Corporate Vision The County of Essex is a municipal corporation of elected officials and employees working together to meet the challenges of today while respecting our past and preparing for our future. The CDM Plan has been developed to address the fiscal, societal, and environmental costs and risks associated with energy consumption. Proper energy management will allow the County to display leadership, improve the delivery of services, and enhance the overall quality of life with respect to the community, consistent with the Corporate Vision of meeting today s challenges and preparing for our future. Goals and Objectives The primary objective of this Plan is to improve the management of County s energy consumption. Part of this objective is setting a conservation target that will see the Corporation reduce its 2011 energy consumption by 15% by 47

48 Administrative Report Page 3 June 15, 2016 Ontario Regulation Energy Conservation and Demand Management the end of To achieve this objective the following goals have been established: Encourage reduced greenhouse gas emissions and energy consumption in the County by promoting built forms and transportation systems that create more sustainable, efficient, healthy, and livable communities, Maximize the use of operational budgets by ensuring that County facilities are operating in as energy efficient manner as possible, thereby supporting and improving service delivery to County residents, Ensure that minimizing energy use is considered throughout the various aspects of County operations including purchasing where financially viable, Recognize the importance of the input and participation of County employees in supporting energy conservation and sustainability initiatives through education, awareness and training. Measurements of Success The measurements of success will be based on a variety of indicators: Reaching the CDM Plan s energy conservation target, Assisting with the corporate greenhouse gas reduction target, Achieving the savings outlined in the Plan s budget section, and Imbedding energy management in the County s capital and operations decision making process. Energy Consumption 2014 In 2014, the Corporation s total energy use (electricity and natural gas) was 16,451,986 equivalent kilowatt hours (ekwh), inclusive of all library facilities and signals and street light consumption. (Note that signals and street light consumption currently do not form part of the reporting requirements of Ontario Regulation 397/11 and only those library facilities that the County pays directly for energy consumption Leamington, Tecumseh and LaSalle, is reported by the County). The 2014 total consisted of 6,236,634 kwh of electricity and 964,127 m3 of natural gas, which is equivalent to 10,215,352 ekwh. The corresponding combined total cost of electricity and natural gas 48

49 Administrative Report Page 4 June 15, 2016 Ontario Regulation Energy Conservation and Demand Management was $964,127. Electricity represents 75% of this total cost, with natural gas accounting for the remaining 25%. To aid in monitoring corporate energy consumption the Corporation s energy portfolio has been sectioned into distinct cost centres. A breakdown of consumption and cost is summarized in Table1. Table 1: Energy Consumption and Cost by Major Business Unit Cost Centre Total Energy Consumption (ekwh) Total Energy Consumption (%) Total Energy Cost ($) Total Energy Cost (%) Civic Centre 2,376,599 14% 170,413 18% EMS 2,218,364 13% 116,264 12% Long-Term Care 8,279,784 50% 396,821 41% Public Works 1,495,277 9% 75,520 8% Libraries 1,355,626 8% 86,768 9% Signals and Street Lights 726,336 4% 118,342 12% Total 16,451, % 964, % Total (re: Ont. Reg 397/11) * 14,844,673 Nil 798,173 nil * excludes signals and street lights and Libraries whose utilities bills are paid directly by the local municipality As is evident from the table, the Sun Parlor Home for Senior Citizens, the County s long-term care operation, consumes the largest amount of energy, both electricity and natural gas. Efficiency measures are in various stages of completion and planning (i.e. Civic Centre Council Chamber renovations, boiler replacements, replacement of HVAC control components, resurfacing of roof structure, LED lighting; EMS LED lighting, improvements to insulation and roof structures, HVAC; Public Works improvements to various facility envelopes and LED lighting; Sun Parlor Home efficient lighting, boilers, HVAC and automation control replacements). A key educational component (energy conservation in the office, elimination of heaters and fans) at the Civic Centre was introduced in late 2015, in concert with completion of the extensive capital works at the Essex County Civic Centre. Despite colder temperatures, on average, in 2014 compared to 2013 and facility expansions in EMS (Tecumseh) and Library Services (LaSalle), overall gross energy consumption (the sum of electrical and natural gas usage) was 49

50 Administrative Report Page 5 June 15, 2016 Ontario Regulation Energy Conservation and Demand Management marginally lower by approximately 0.75% (125,771 ekwh) in The reduced utilization is attributable, in part, to efficiency measures introduced across the organization, offset by increased heating costs for the Civic Centre, while the facility remained under construction. As is evident from Figure 1, electrical consumption was slightly lower than the prior year and consistent with 2013 consumption, despite added/expanded facilities, indicating favourable utilization associated with the energy conservation initiatives noted above. Figure 1: Facilities Electrical Consumption ( ) 3,000,000 2,500,000 2,000,000 kwh 1,500,000 1,000, ,000 - Civic Centre EMS Long-Term Care Public Works Libraries Other Signals & Street Lights 2011 Electricty Consumption 2012 Electricity Consumption 2013 Electricity Consumption 2014 Electricity Consumption Natural gas consumption in 2014 exceeded usage from prior year, as highlighted in Figure 2. The severe winter weather of 2014, despite improvements in building system efficiencies (i.e. boiler replacements at the Civic Centre) and the addition of one EMS and one Library facility contributed to this annual increase. 50

51 Administrative Report Page 6 June 15, 2016 Ontario Regulation Energy Conservation and Demand Management Figure 2: Facilities Natural Gas Consumption ( ) 600, , ,000 m3 300, , ,000 - Civic Centre EMS Long-Term Care Public Works Libraries 2011 Natural Gas Consumption 2012 Natural Gas Consumption 2013 Natural Gas Consumption 2014 Natural Gas Consumption Other Recommendation For the information of County Council. Respectfully Submitted, Concurred With, Robert Maisonville Originally Signed by Robert Maisonville Director of Corporate Services/Treasurer Brian Gregg Originally Signed by Brian Gregg Chief Administrative Officer Appendix No. N/A Title of Appendix N/A 51