April 29, Regular Meeting 10:00 a.m.

Transcription

1 Agenda Community & Public Services Committee Committee of the Council of The Corporation of the City of Brampton April 29, 2015 Regular Meeting 10:00 a.m. Council Chambers 4 th Floor City Hall Members: Regional Councillor G. Gibson Wards 1 and 5 (Chair) Regional Councillor E. Moore Wards 1 and 5 (Vice-Chair, Service Brampton and Facilities) Regional Councillor M. Palleschi Wards 2 and 6 (Vice-Chair, Fire Services) Regional Councillor M. Medeiros Wards 3 and 4 Regional Councillor G. Miles Wards 7 and 8 Regional Councillor J. Sprovieri Wards 9 and 10 (Vice-Chair, Transit Services) City Councillor D. Whillans Wards 2 and 6 City Councillor J. Bowman Wards 3 and 4 City Councillor P. Fortini Wards 7 and 8 City Councillor G. Dhillon Wards 9 and 10 (Vice-Chair, Recreation and Culture) For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending (some advance notice may be required), please contact: Terri Brenton, Legislative Coordinator Phone (905) , TTY (905) , cityclerksoffice@brampton.ca Note: Some meeting information may also be available in alternate formats, upon request

2 Agenda Community & Public Services Committee Note: Please ensure all cell phones, personal digital assistants (PDAs) and other electronic devices are turned off or placed on non-audible mode during the meeting. A. Approval of Agenda B. Declarations of Interest under the Municipal Conflict of Interest Act C. Consent * The following items listed with an asterisk (*) are considered to be routine and non-controversial by the Committee and will be approved at this time. There will be no separate discussion of any of these items unless a Committee Member requests it, in which case the item will not be consented to and will be considered in the normal sequence of the agenda. (nil) D. Announcements E. Delegations F. Staff Presentations G. Recreation and Culture (Vice-Chair City Councillor Dhillon) H. Fire Services (Vice Chair Regional Councillor Palleschi) I. Transit Services (Vice Chair Regional Councillor Sprovieri I 1. Report from A. Milojevic, Director, Transit, Public Services, dated March 16, 2015, re: PRESTO Farecard System: Operational Update (File IB.c). Recommendation Page 2 of 4

3 Agenda Community & Public Services Committee I 2. Report from D. Nixon, Manager of Maintenance, Transit, Public Services, dated February 24, 2015, re: Request to Begin Procurement Purchasing By-law Section 4.0 To Provide all Labour, Materials and Equipment necessary to Perform Urban Transit Bus Engine and Transmission Rebuilding, Repairs and the Supply of Factory Reconditioned Engines for a Three Year Period All Wards (File EG.x). Recommendation J. Service Brampton and Facilities (Vice Chair Regional Councillor Moore) J 1. Report from A. Pritchard, Manager, Realty Services, dated March 23, 2015, re: Cost Sharing for Amalgamated Easterly Access of 155 Clark Boulevard with 185 Clark Boulevard (Clark Transit Facility) Entrance Ward 3 (File AF.a). Recommendation K. Minutes K 1. Minutes Brampton Sports Hall of Fame Committee April 16, 2015 (Council Representatives: City Councillors Bowman, Dhillon and Whillans) Note: The minutes will be distributed prior to the meeting. L. Other/New Business L 1. Report re: West Tower Project Annual Payments and Estimated Debt Note: This report is listed pursuant to Community and Public Services Recommendation CPS (April 15, 2015), as follows, and will be distributed prior to the meeting: That staff be requested to report to the next Committee meeting regarding the basis for the City s annual payments of $8.2 million for the West Tower, and the basis for the estimated $130 million debt incurred by the City in regard to the West Tower Page 3 of 4

4 Agenda Community & Public Services Committee M. Referred Matters Note: In accordance with the Procedure By-law, the Referred Matters List will be published quarterly on a meeting agenda for Committee s reference and consideration. A copy of the current Referred Matters List for this Committee is publicly available on the City s website. N. Deferred Matters O. Notices of Motion P. Correspondence Q. Councillors Question Period R. Public Question Period 15 Minute Limit (regarding any decision made at this meeting) S. Closed Session T. Adjournment Next Regular Meeting: Wednesday, May 13, Page 4 of 4

5 U BRAMPTON brampfon.cd Flower City XH Report Community and Public Services Committee Committee of the Council of The Corporation of the City of Brampton Date: March 16, 2015 COMMUNITY & PUBLIC SERVICES COMMITTEE File: T66 DATE: Apr// 2-%ZQ[5 Subject: Contact: PRESTO Farecard System: Operational Update Alex Milojevic, Director, Transit ext Overview: Since 2004, Brampton Transit has been working with the Province's PRESTO Project Office to develop and implement an electronic, contactless fare payment system that allows users to move seamlessly throughout the Greater Toronto/Hamilton area (GTHA) and Ottawa using a single, reloadable smart card. On June 21, 2006, Council approved the City of Brampton entering into a ten (10) year Operating Agreement ( ) between the City of Brampton and other participating municipalities, GO Transit and the Ministry of Transportation for the operation of the PRESTO system. Municipalities within the Region of Peel at that time, were required to demonstrate participation in the GTA Fare System in order to receive their allocation of the provincial gas tax. The current PRESTO Operating Agreement (OA) with Metrolinx is set to expire October 27, The current OA includes a provision for three extensions of three years each, subject to all parties agreement to extend. In the summer of 2014, PRESTO began consultations with members of the Executive Committee around future governance options. Given the length of time expected to assess and align the newly proposed governance structure, along with any potential operating and capital cost implications, staff are recommending an extension to the existing OA as the most viable short-term option, subject to all parties approval. A three (3) year extension would provide appropriate time to assess proposed governance model options inclusive of any incremental costs to present to Council for consideration and deliberation on budget impacts and to gain the necessary approvals to proceed.

6 11-2. Recommendations: 1. That, the report from Alex Milojevic Director.Transit dated March to the Community and Public Services Committee meeting of April 29, 2015 re: "PRESTO Farecard System: Operational Update" be received; 2. That, a by-law be enacted to authorize the renewal of the GTA Fare System Operational Agreement (the "Agreement") made as of the 27th day of October, 2006, between Her Majesty the Queen in Right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario, Greater Toronto Transit Authority, The Corporation of the City of Brampton and other participating municipalities and transit authorities, for an additional term of three (3) years, being the first renewal term, subject to and in accordance with the requirements of the Agreement; and 3. That, the Director of Transit be authorized to negotiate a new governance model and legal agreement for the consideration of Council. Background: Since 2004, Brampton Transit has been working with the Province's PRESTO Project Office to develop and implement an electronic, contactless fare payment system that allows users to move seamlessly throughoutthe Greater Toronto/Hamilton area (GTHA) and Ottawa using a single, reloadable smart card. On June 21, 2006, Council approved the City of Brampton entering into a ten (10) year Operating Agreement ( ) between the City of Brampton and other participating municipalities, GO Transit and the Ministry of Transportation for the operation of the PRESTO system. At that time, City of Brampton was required to demonstrate participation in the GTA Fare System in order to receive their allocation of the provincial gas tax. The Greater Toronto Area Fare System (GTAFS) Operating Agreement set forth the roles and responsibilities of the Municipal Service Providers and the Province. It establishes a longer term governance structure that establishes the mechanisms for the parties to work together at various levels to address ongoing operating requirements of the system. At that time, the total Provincial funds for PRESTO were in excess of $250 million. The cost sharing arrangement saw the Province fund 100% of the capital and operating costs of the Central System for 10 years ( ). The Province also funded 1/3 of the capital costs of Municipal Service Provider system. This funding model applied to nine municipalities.

7 X\-B PRESTO was launched in Brampton on May 30, The project experienced delays during the design finalization phase and as a result the project was reorganized into rollout phases to address the delay and to mitigate risk. This resulted in a delayed implementation of approximately three years from its original schedule. Since the launch of PRESTO, Brampton Transit has seen positive results for both our transit riders and Operators. Brampton Transit has issued over 150,000 PRESTO farecards and on a daily basis averages approximately 53,000 fare payments and 31,000 transfers on the PRESTO system. PRESTO accounts for approximately 80% of all rides in Brampton. Effective January 1, 2014 Brampton formally stopped accepting common paper tickets and passes which helped reduce the risk of various forms of fare fraud. Customers can obtain card services at any of the six (6) Transit Facilities in Brampton. Customers can load value or purchase monthly and weekly passes on their PRESTO card, or receive assistance with basic inquires related to their PRESTO card. Additionally, customers can load value and obtain customer service online or via PRESTO'S (IVR) telephone system. Current State: The current PRESTO Operating Agreement (OA) with Metrolinx is set to expire October 27, The current OA includes a provision for three extensions of three years each, subject to the agreement of all parties. The OA may be renewed by agreement of the Province and a majority of the Service Providers. Each renewing Service Provider must demonstrate agreement to renew by providing the Province with a copy of a by-law resolution properly authenticated by its respective council or board as the case may be. The renewal period will be for an additional term of three (3) years. The renewal will be on the same terms and conditions as provided in the original OA, unless the parties agree otherwise, in writing. Thereafter, the OA may be further renewed for two (2) further terms of three (3) years each following the same renewal process. In preparation for the current OA expiration date of October 2016, a request to begin discussions around the new governance model was originally tabled and supported by the GTHA Municipal Service Providers (MSP), in late In the summer of 2014, PRESTO began consultations with members of the Executive Committee around potential future governance options. Several workshops have been held to date where several preliminary business models were discussed.

8 1-4 Given the length of time expected to assess and align the newly proposed governance structure, along with any potential operating and/or capital costs, staff are recommending an extension to the existing OA as the most viable short-term option. Brampton, in cooperation with other GTHA Municipal Service providers are requesting an additional three (3) year extension term, pursuant to Section 2.2 Article 2 of the Operating Agreement. A three (3) year extension would provide appropriate time to assess proposed governance model options inclusive of any incremental costs to present to Council for consideration and deliberation and to gain the necessary approvals to proceed. Corporate Implications: Financial Implications: The extension of the current OA to October 2019 would help to maximize investment in the current system in terms of devices/hardware, software, and future short term enhancements. Strategic Plan: This report achieves the Strategic Plan priority, "Service" by providing value for taxpayers through maximizing the investment in PRESTO and offers continuity of service. Conclusion: It is recommended Brampton Transit continue pursuing an extension with the Province by way of by-law of our intent to extend the existing Operating Agreement with PRESTO/Metrolinx for the renewal term of three (3) years until October 27, This will afford Brampton appropriate time to evaluate a new governance model with PRESTO/Metrolinx. Respectfully submitted, AlexTvTiioje^ic Suzajnne Connor Director, Transit Executive Director, Transit ext ext

9 xt-s Report authored by: Steve Emms Business Systems Analyst - PRESTO Public Services Approval for Submission Chair, SMT Department Chief Chief Administrative Officer

10 II- fe THE CORPORATION OF THE CITY OF BRAMPTON BY-LAW Number To authorize the renewal of the PRESTO (formerly GTA Fare System) Operating Agreement WHEREAS on June 21, 2006, Brampton City Council authorized the execution of the GTA Fare System (now known as PRESTO) Operating Agreement (the "Operating Agreement"); ANDWHERAS the term of the Operating Agreement made as of the 27th day of October, 2006, between Her Majesty the Queen in Right ofthe Province of Ontario as represented by the Minister of Transportation for the Province of Ontario, Greater Toronto Transit Authority, The Corporation of the City of Brampton and other participating municipalities and transit authorities expires on October 27,2016; AND WHERAS Brampton City Council has determined that it is in the interest of The Corporation of the City of Brampton to exercise the right of renewal contained in section 2.2 Article 2 of the Operating Agreement for an additional term ofthree (3) years, being the first renewal term, subject to and in accordance with the requirements of the OperatingAgreement; NOW THEREFORE the Council of The Corporation of the City of Brampton ENACTS AS FOLLOWS: 1 Therenewal ofthe PRESTO (formerly GTA Fare System) Operating Agreementfora periodof three (3)years, from October 27,2016, is hereby authorized. READ A FIRST, SECOND AND THIRD TIME AND PASSED THIS 6th day of May, Approved as to Approved as to form- Legal content - P.S. /±JOh/&L J2 Linda Jeffrey, Mayor Peter Fay, City Clerk L17.Presto- SD

11 U BRAMPTON Report Community and Public Services Committee brampton.cd Flower City Committee of the Council of The Corporation of the City of Brampton Date: February 24, 2015 File: V COMMUNITY & PUBLIC SERVICES COMMITTEE DATE: ApO' Z^ZOIS Subject: Contact: Request to Begin Procurement - Purchasing By-Law Section 4.0 To Provide All Labour, Materials and Equipment Necessary to Perform Urban Transit Bus Engine and Transmission rebuilding, Repairs and the Supply of Factory Reconditioned Engines for a Three Year Period, All Wards Dave Nixon Manager of Maintenance, Public Services - Transit , ext Overview: The purpose of this report is to obtain authorization to begin procurement to provide all labour, materials and equipment necessary to perform urban transit bus engine and transmission rebuilding, repairs and the supply of factory reconditioned engines for a three year period with the option to extend for an additional two (2) one (1) year Periods. The estimated amount for the three year contract period is $4,165, Current contracts expire October 31, An open procurement process conducted by Purchasing shall be followed in accordance with Purchasing Bylaw Vendors will be requested to submit the bid document containing unit pricing, pricing structure on parts and hourly labour rates for the required services. This will ensure services are procured through a competitive method and are delivered in a timely manner.

12 I2-Z Recommendations: Based on the following report, it is recommended: 1. That the report from Dave Nixon, Manager of Maintenance - Transit, dated February 24, 2015, to the Community and Public Services Committee meeting of April 29, 2015, re: To Provide All Labour, Materials and Equipment Necessary to Perform Urban Transit Bus Engine and Transmission Rebuilding, Repairs and the Supply of Factory Reconditioned Engines for a Three Year Period With the Option to Extend Two (2) additional optional one (1) year Periods, All Wards (File # V ), be received; and 2. That the Purchasing Agent be authorized to begin the procurement to provide All Labour, Materials and Equipment Necessary to Perform Urban Transit Bus Engine and Transmission Rebuilding, Repairs and the Supply of Factory Reconditioned Engines for a Three Year Period. Background: The current contracts to provide all labour, materials and equipment necessary to perform urban Transit Bus engine and transmission rebuilding, repairs and the supply of factory reconditioned engines expire October 31, The current contracts allow City staff to acquire the required repair services on an as and when required basis. Payment to vendors is made through a blanket purchase order. Blanket purchase orders are arranged with an upset limit, based on past purchase history. Current Situation: Brampton Transit recommends the procurement process begin to establish blanket contracts with successful vendors in the procurement process capable of meeting the outlined requirements. Each blanket purchase order will be to an upset limitfor the three year period, based on past and forecast purchase volumes. The current process ensures that a competitive method of procurement is conducted and timely repairs of the urban transit bus fleet are achieved, ensuring operational requirements are met to deliver service to our customers over the three-year period. Corporate Implications: Having blanket contracts in place ahead of current contract expirations will ensure Brampton Transit has the required resources available to properly maintain and service its fleet of buses. This in turn ensures adequate numbers of buses are available to

13 12.-3 meet the operational requirements needed to provide efficient transit service to the citizens of Brampton. Purchasing Comments: A Request for Proposal shall be publiclyadvertised. Bid Submissions shall be evaluated in accordance with the published criteria and weighted points within the Bid Document. Purchase approval shall be obtained in accordance with the Purchasing By-law. Contractor Evaluation: The Contractor's performance will be evaluated in accordance with the City's Vendor Performance Evaluation Process as set out in the Vendor Performance Standard Operating Procedure. The performance evaluation will be used to provide feedback to the Contractor; to provide the contractor with the opportunity to implement performance improvements during the duration of the contract; and to justify an award or non-award of future contracts by the City in accordance with the terms of the Vendor Disqualification Purchasing Protocol. Communication during Procurement: All communications with Bidders involved in the procurement must occur formally, through the contact person identified in the Bid Document. This shall commence when the bid call is solicited and ends when the Purchase order is issued. Financial Implications: Funding to provide all labour, materials and equipment necessary to perform Urban Transit bus engine and transmission rebuilding, repairs and the supply of factory reconditioned engines for a three (3) year period in the estimated amount of $4,165,000 (pre-tax) will be available through the Goods and Services inventory account number As the services are used they will be expensed through various Transit accounts. Transit staff will ensure sufficientfunds are available in future years. Strategic Plan: This report achieves the Strategic Plan priorities by serving the citizens of Brampton by promoting continued financial stabilitywhile containing costs as well as ensuring delivery of Transit services to the community.

14 SI'* Conclusion: To ensure delivery of the project in a timely manner, it is recommended that Council authorize the Purchasing Agent to commence procurement, as described in this report. This report details the requirements required for the procurement of urban Transit Bus engine and transmission rebuilding, repairs and the supply of factory reconditioned engines for urban transit buses over the next three years as approved in the Capital Budget. To ensure delivery of urban Transit Bus engine and transmission rebuilding, repairs and the supply of factory reconditioned engines within the appropriate timeframe to meet operational demands staff need authorization to begin the procurement process described in this report. Dave Nixon Manager of Maintenance, Transit Suzanne Connor Executive Director, Transit C^Ut^ty^^^ Report authored by: Dave Nixon Manager of Maintenance, Transit Approval for Submission: Initials Chair, SMT Department Chief i&r. Dater 4fK4(l* Ml<\b Chief Administrative Officer m /YM//S

15 U BRAMPTON bramplonca FlOWef City Report Community and Public Services Committee Committee of the Council of The Corporation of the City of Brampton COMMUNITY & PUBLIC Date: March 23, 2015 SERVICES COMMITTEE File: AR DATE: Apr/1 2^,2Ql5 Subject: Recommendation Report - Cost Sharing for Amalgamated Easterly Access of 155 Clark Boulevard with 185 Clark Boulevard (Clark Transit Facility) Entrance, Ward 3 Contact: Ann Pritchard, Manager, Realty Services, Overview: Clark Boulevard widening from four lanes to six lanes, from Rutherford Road to east of Dixie Road, is not identified in the year Roads Capital Program (beyond 2019). After submission of an Environmental Study Report to the Ministry of the Environment on March 16, 2012, to show the City's preferred road design, a Part II Order Request was filed by Kanellopolous Holdings and Clark West Business Centre Limited (collectively, the "Owner") to amalgamate the easterly driveway access to the Owner's property at 155 Clark Boulevard with the adjacent City-owned Clark Transit facility (185 Clark Boulevard) entrance. Council subsequently approved of the amalgamated driveway access, in principle, at its meeting on June 27, At its meeting of December 14, 2012, Council received a report from Works and Transportation showing the design of a proposed amalgamated driveway access in the form of a joint-use cul-de-sac. The estimated construction cost of the cul-de-sac is $100,000, excluding property. The report to include the amalgamated driveway access design was approved by Council, subject to the withdrawal of the Part II Order Request and staff meeting with the benefitting adjacent landowner on cost- sharing the joint use driveway access before reporting back to Council. Subsequently, the Minister of the Environment denied the Part II Order request by the Owner on January 24, 2013, whereby the City can proceed with the widening of Clark Boulevard based on the original design without an amalgamated driveway access if the City chooses. The purpose of this report is to inform Council of the results of discussions with the property owner regarding sharing the cost of the proposed joint cul-de-sac. The Owner offered two options. The first option indirectly contributes to cost-sharing via advance nominal conveyance of lands across the frontage of the Owner's property that will be required for the future road widening, but is subject to the City committing to a construction date and paying for any fees required to convert the remainder of the owner's lands to legal conforming use. The second option does not commit to cost sharing or dedication of any property at this time, and defers negotiations to the standard acquisition process for road widening projects. A third option regarding nominal dedication of the lands through the site development process is also a possibility. Staff recommends that the property negotiations on cost sharing for the construction of amalgamated driveway access of 185 Clark Boulevard be deferred until discussions resume in the future when the standard property acquisition and expropriation process for the Clark Boulevard widening begins.

16 Jl-Z Recommendations: 1. That the report from Ann Pritchard, Manager, Realty Services, dated March 23, 2015 to the Community and Public Services Committee Meeting of April 29,2015 re: Recommendation Report - Cost Sharing of Amalgamated Easterly Access of 155 Clark Boulevard with 185 Clark Boulevard (Clark Transit Facility) Entrance, Ward 3, be received; and 2. That the property negotiations on cost sharing for the construction of the amalgamated driveway access of 185 Clark Boulevard be deferred until discussions resume in the future when the standard property acquisition and expropriation process for the Clark Boulevard widening begins prior to construction. Background: The City of Brampton's 2009 Transportation and Transit Master Plan (TTMP) identifies the need to widen Clark Boulevard from Rutherford Road to east of Dixie Road by The widening of Clark Boulevard is not contained within the 2015 year Roads Capital Program. It was previously scheduled for 2021 in the 2013 Roads Capital Budget. A Municipal Class Environmental Assessment (EA) Study for the road widening project was conducted and the subsequent Environmental Study Report was filed on March 16, 2012 for public review. Kanellopolous Holdings Limited and Clark West Business Centre Limited (collectively, the "Owner") filed a Part II Order request with the Minister of the Environment to have the City amalgamate the easterly driveway access to the Owner's property at 155 Clark Boulevard with the adjacent Clark Transit facility (185 Clark Boulevard) entrance. At its meeting on June 27, 2012, Council subsequently approved, in principle, the amalgamation of the 155 Clark Boulevard and Clark Transit facility entrances and directed staff to report back to Council with a design and cost of an amalgamated driveway access. At its meeting on December 14, 2012, Council received a report from staff showing a design for an amalgamated access in the form of a joint-use cul-de-sac. The proposal required a net loss of five (5) parking stalls and 35 sq meters from 155 Clark Boulevard, and a net loss of seven (7) parking stalls and 1,080 sq meters from the Transit facility, to create the cul-de-sac which would be located entirely on existing Transit facility property. The construction cost of the proposed amalgamated driveway access is estimated at $100,000, not including property requirements.

17 J\-3 Council approved the proposed preliminary design of a cul-de-sac with an amalgamated driveway access to 155 and 185 Clark Boulevard with staff to coordinate the access with the owner of 155 Clark Boulevard during the detailed design of the project, and that the agreed-upon design for an amalgamated access be incorporated into the road widening project once the Part II Order Request to the Minister of the Environment is withdrawn. In addition, Council directed staff to meet with the benefiting adjacent landowner (the Owner, Kanellopolous Holdings Limited and Clark West Business Centre Limited) about cost-sharing the joint use access and report back to Council. On January 24, 2013, the Minister of the Environment denied the Part II Order request filed by Mr. Kanellopolous, which allows the City to proceed with the widening of Clark Boulevard based on the original design without an amalgamated driveway access at 185 Clark Boulevard ifthe City chooses. Current Situation: To acquire property for road widening projects, the City either gratuitously receives property requirements in advance of, or during the site development process (via site plans or subdivisions) from properties which are being developed, or the City undertakes the negotiation and/or expropriation process and offers market value compensation to owners of properties whose lands are not being developed. The City begins the standard property acquisition process of parallel negotiations and expropriation upon receipt of a formal Property Request Package from Planning & Infrastructure Services, after the Environmental Assessment and road design has been completed. At this time, road design for the Clark Blvd. widening has not begun. On February 4, 2013, staff met with the Owner to discuss sharing the cost of constructing the joint cul-de-sac. No decision was made during the meeting, and the Owner requested time to bring the information to his lawyer for further review. On April 4, 2013, staff met with the Owner to discuss sharing the costs. At this meeting, the Owner advised that he would not directly contribute any funds to the joint cul-de-sac project at this time. In lieu of sharing the construction costs, he advised that he is open to discussing the following options: Option 1: The Owner does not share the cost of the cul-de-sac construction, and gratuitously conveys the anticipated property interests required for the Clark Boulevard widening project in advance of the tentative 2021 project construction date as per 2013 Roads Capital Budget. The property would be conveyed via a Section 30 Agreement, which is an expropriations-related legal agreement. As part of the agreement, the City must commit to widen the road by the City's current projected construction date of 2021,

18 J\-H and the City must pay for any legal and planning costs incurred by the owner to designate the owner's remaining lands to a legal conforming use. In exchange, the Owner would not claim any damages or any other injurious affection to the property as a result of the removal of the existing full-turn access to the roadway. While the advance dedication of the property would be welcomed, there is insufficient information to determine the true extent of costs that would be born by the City, or the extent of damages that the Owner could claim as a result of the road widening. As well, since the City has not begun the expropriation of Clark Boulevard properties yet and will not be beginning the process anytime soon, the City cannot enter into a Section 30 Agreement or similar legal agreement at this time. Option 2: The Owner does not share the cost of construction or dedicate anticipated road widening requirements at this time, and defers the decision until discussions resume in the future during negotiations for road widening property requirements. Alternatively, a third option that was not suggested by the Owner is a possibility: Option 3: The Owner submits an application through the site plan process, whereby the road widening property requirement can be acquired gratuitously as a condition of development approval. In this case, the City would resume cost sharing negotiations prior to the construction of the road widening. If the Owner is not prepared to cost share the joint amalgamated driveway access to the satisfaction of Council, Council could choose to reverse its decision to amalgamate the driveways since the Minister of the Environment denied the Part II Order Request from Mr. Kanellopoulous. Please note that with respect to all three options, there is an assumption that the City will be retaining 185 Clark Boulevard as a Transit facility. If the Transit facility use changes in the future, or ifthe facility is deemed surplus to municipal needs and sold in order to consolidate Transit interests elsewhere in Brampton, it is unknown at this time if an amalgamated driveway and negotiations to pursue said amalgamation would be the most financially appropriate direction in which to proceed. Corporate Implications: Financial Implications: Corporate Services - Finance Division advises that Clark Boulevard widening is forecasted beyond 2019 and the construction cost of the cul-de-sac will be included in the Clark Boulevard widening budget in future years.

19 J1-5 Other Implications: Planning and Infrastructure Services' comments have been incorporated into this report. Strategic Plan: This report achieves the Strategic Plan priorities by supporting the management of traffic congestion as part of Growth Management by improving the roadway network. Conclusion: The results of the discussions with the Owner have been presented in this report. As per the Council resolution, the proposed cul-de-sac design will be incorporated into the road widening project subject to cost sharing with the owner.. It is recommended that the property negotiations on cost sharing for the construction of an amalgamated driveway access at the entrance of 185 Clark Boulevard be deferred until discussions resume in the future when the standard property acquisition process for the Clark Boulevard widening begins. This will allow all three options to be explored in a manner that conforms to the City's standard operating procedure for road acquisitions via the parallel negotiations and expropriation process. Staff will report back to Council in the future once cost sharing negotiations have resumed prior to the construction for the widening of Clark Boulevard. Ann Pritchard Manager, Realty Services Al Mefneses Executive Director, Facility Services Appendices: Appendix A - Proposed Design of Amalgamated Entrance Report authored by: Vicki Wong, Senior Real Estate Coordinator,

20 Jl-fe Approval for Submission: Initials Chair, SMT Department Chief Date w& *p*ito 4, Ap< iln: Chief Administrative Officer Jli /fy /S

21 Jl-7 Appendix A Proposed Design of Amalgamated Entrance