Application Pack School Business Manager

Transcription

1 Rosebery School Where every girl excels Application Pack School Business Manager Thank you for your interest in the post of Business Manager at Rosebery School, a vacancy that arises due to the retirement of the current post holder. This is a key appointment as we move into the next stage of the School s history and thus we are looking for an outstanding candidate who has excellent personal qualities and the drive and ambition to help lead the school to optimum success as we fully embrace the opportunities of the 21 st Century. Visitors and staff comment on our friendly, supportive and positive atmosphere, the excellent behaviour and work ethic of our students and our superb facilities. However, please don t take my word for it; applicants are encouraged to visit before applying so you can see for yourself. The enclosed Job Description outlines the detail of the post. More information about the school can be found on our website, which also contains a copy of our Prospectus. In order to apply, we ask that you complete the application form and write a letter of no more than two sides of A4, outlining the skills and experiences you have that make you right for Rosebery and this role. I look forward to receiving your application. Yours sincerely Sarah Mackintosh HEADTEACHER

2 AN INTRODUCTION TO ROSEBERY Rosebery (named after the Earl of Rosebery) is a girls Academy School (which converted in December 2011) situated close to the centre of Epsom, the only all girls state school in Surrey. The number on roll is 1,465 with a Sixth Form of 275. Students have a wide range of backgrounds and come to us from about thirty primary or junior schools, covering the whole of Epsom and Ewell. Exam results in 2012 were 94% A*-C; 86% A*-C including English and Maths. At A Level 60% of entries were A*-B. As a result, Rosebery School is in the top 100 performing non-selective schools in the country for An Ofsted inspection in January 2013 graded us a Good. Our students are eager to learn and anxious to do well. Not surprisingly, they become involved in all the opportunities open to them in and out of lessons. We also enjoy the strong support of parents, an important factor in maintaining high standards. Students links with the community, good behaviour and excellent examination results contribute to the school s popularity and oversubscription. ETHOS Fundamental to the ethos of Rosebery is that all students are able to do well, whatever their starting point. They are encouraged to share their talents and enthusiasms, to become involved and to make the greatest use of their abilities in all that they do. We value the efforts and achievements of every girl and strive to provide quality in all aspects of life at the school. Girls are invited to join clubs and activities that add breadth and depth to their experiences in class. We are known well beyond county borders for music, have our own flourishing 'rep theatre', have won national awards for engineering projects, have gained the Gold Arts Mark award and take part in the Duke of Edinburgh's Award Scheme. There is enrichment for everyone. STAFF Our strong team of over 90 highly qualified teachers and 70 support staff (administrative and technical) brings extensive and varied experience covering the whole age and ability range. There is a shared commitment to high standards of learning, discipline and care for the personal well-being of each girl. All staff are committed to ensuring our students make the most of their time at Rosebery. Professional development is essential for teaching and support staff. To this end, care is taken to ensure all have access to training and new ideas. We are often recommended as a school where newly qualified teachers have a secure and supportive environment in which to practise and extend their teaching skills. We also welcome a large number of trainee teachers each year, since those embarking on their teaching career receive expert guidance and a rewarding experience. Performance Management programme is well established for all our staff.

3 Business Manager Job Description Job descriptions are subject to review and amendment POST: RESPONSIBLE TO: RESPONSIBLE FOR: GRADE: KEY RELATIONSHIPS: WORKING PATTERN: KEY AREAS OF RESPONSIBILITY: JOB PURPOSE: Business Manager The Headteacher Playing a pivotal role in developing the highest of standards of education and shaping the future success of Rosebery School. Leadership Spine L10-15 London Fringe ( 47,844-53,930). Negotiable according to qualification and experience Rosebery Leadership Group; all support staff and relevant teaching staff; students; partner professionals; parents; and local community. Full-time, all year round post. Required to work such hours as are necessary to meet the demands of the role with a minimum number of hours to be worked of 36 per week. Annual leave will normally be expected to be taken during the school holidays in negotiation with the Headteacher. Business, Facilities, Human Resources, Administration and Finance. To lead and manage all aspects of the school s non-teaching function including financial resources, administration, information systems, human resources, facility & property and health & safety management of the school. SAFEGUARDING We recognise our moral and statutory responsibility to safeguard and promote the welfare of all students. We endeavour to provide a safe and welcoming environment where children are respected and valued. We are alert to the signs of abuse and neglect and follow our procedures to ensure that children receive effective support, protection and justice. While working in our school we expect you to take care of our students and follow our procedures. You will receive appropriate training in Child Protection and Safeguarding. FUNCTION OF THE POST The School s Business Manager reports directly to the Headteacher and is the school s leading support staff professional, working as part of the Senior Team to assist the Headteacher in her duty to ensure that the school meets its educational aims. The postholder will be a member of the Senior Leadership Team and Governing Body and will be expected to demonstrate strategic thinking and direction setting appropriate to this position. It is expected that the postholder will carry out her/his responsibilities within this framework. The postholder will be responsible for providing the leadership and management of school finances and business development, school facilities and its estate; school admissions; compliance with legal and advisory regulations relating to financial and safety matters; Health and Safety matters; the recruitment and development of non-classroom based support staff and support services including:

4 Undertaking strategic financial planning and providing advice to the Headteacher and Governors on the most effective use of resources. Ensuring that the business management functions operate in accordance with statutory regulations Interpretation of legislation and guidance and identification of the implications for the School Ensure the effectiveness of services to maximise the positive impact on teaching and learning, safeguarding of children and extended services provision Ensuring effective procedures for the recruitment, appointment, induction, review and development of non-classroom based support staff Develop an on-going customer service focus that improves perception of the School with its internal and external stakeholders Develop and share good practice across the school and into partnerships with other schools and relevant bodies Securing arrangements to source external advice and support where appropriate Providing Clerking support to the Governing Body (under review) To be responsible and accountable for the management, organisation and provision of: Budget Planning, Monitoring and Financial Control Contract Compliance and Leasing Pupil Records, Admissions and Attendance Personnel Records, Appointments and Payroll Managing the School Offices and Reception Areas Administrative ICT and Communications Systems Managing and coordinating Premises Services and Catering Grant Applications and Fund Raising Statutory returns to the DfES, LEA, etc. Clerking to the Governing Body (under review) The Business Manager will have overall responsibility for the above, but will line manage a number of people who will deliver day to day on this. Most significantly, the Business Manager will line manage the Finance Manager who will oversee the Finance and Premises Teams; this will take a significant weight off the Business Manager on a daily basis. B MAIN DUTIES AND ACTIVITES a. To ensure the efficient management of the School s administration, finances and premises by undertaking or allocating duties to the support staff team and by working collaboratively with the Headteacher and Leadership Group to achieve the targets set out in the school s Development Plan. b. The post holder is a member of the Senior Leadership Team and is therefore key to the school s success. The postholder plays a key role in School Improvement Planning, working collaboratively with the other members of the Leadership Team to achieve the school s aims, with a particular focus on development of the school s resources, potential funding streams and improving stakeholder perception of the school. c. The SBM is the School s lead financial professional, ensuring that financial planning, controls compliance, record keeping and reporting are coordinated and delivered to the highest standards. The SBM also has specific responsibilities for Payroll, Catering, IT Services, Health & Safety and Property. d. To establish in conjunction with the Headteacher and Leadership Group the aims and objectives of the School s financial requirements and produce and maintain Codes of Practice and Policies to ensure that the required standard and predetermined time-scale are met. The standard include: the Education Acts and other relevant legislation including the employment legislation, health and Safety In the Work Place legislation, Financial Regulations and Standing Orders for Governing Bodies as set out by Hackney Learning Trust, the DfES Financial Toolkit, the School s Equal Opportunities Policy and the Data

5 Protection Act e. To attend meetings of the Senior Leadership Team and provide advice, guidance and information. To attend staff meetings. f. To provide support and direction for HR policies within the school, ensuring implementation of and compliance with employment law, overseeing the school s appointments procedures, preparation of job profiles, contracts of employment, staff files, including training, sickness and holiday records plus the supervision, welfare, development and discipline of non-teaching staff. g. To review and revise the Codes of Practice and Policies annually. C ADMINISTRATION a. To be responsible for the preparation of statistical reports and the completion of returns in conjunction with the Headteacher, administrative staff and other members of staff, including returns of information to Surrey, The Learning Trust, the DfES, QCA and other agencies authorised to receive such information. b. To be responsible for keeping the School's attendance records', monitoring attendance and providing reports and returns as required. c. To act as Clerk to the Governing Body and its committees, organizing agendas and meeting dates, to attend meetings of the Governing Body and its Committees, as necessary, and liaise with and advise Chair of the Governing Body and the Chairs of Committees as appropriate. D FINANCE a. To have overall responsibility for the keeping, maintaining and reconciling of all the School's accounting records. These include the delegated budget, additional grants and funding, school funds, school journey accounts and the financial aspects of school activities and functions. To abide by Financial Regulations and the School's Code of Financial Practice. b. To implement the DfES guidance. c. To review the Code of Financial Practice annually. d. To provide information and advice to the Governing Body on budgeting, financial planning and the development of a long-term financial strategy. Together with the Headteacher and the Finance Committee to plan and draw up budget estimates and plan forecast budgets for 3 to 5 years consistent with the School s Improvement Plan. e. To seek to achieve the best value for money in all areas of expenditure by testing the market, monitoring the cost of contracts and services and recommending what should be outsourced and what could be provided in-house to obtain maximum efficiency. f. To provide regular monitoring reports to the Headteacher, the Governing Body and its Committees and also to members of staff. To prepare financial returns within the stated time scales, including grants and standard funds returns. g. To be responsible for overseeing and controlling all School orders, whether issued automatically by the accounting program or manually and for ensuring that only budget holders comply with school procedures for equipment, materials, supplies and services from their approved budget allocations. h. To have oversight for the proper collection, banking and recording of all income and money collected. To have oversight for the receipt of any monies collected from pupils, staff and parents and ensuring that a receipt is issued. To ensure that money is banked in accordance with the School s Code of Financial Practice. To oversee on a day-to-day basis the proper operation of the School s Petty Cash Account and other cash collections. i. To be responsible for ensuring that the School is adequately covered by insurance in all respects. To seek professional advice when necessary on insurance matters and risk assessment. To carry out a risk assessment in conjunction with Governing Body at least once a year. To ensure that third parties and users of the School premises are adequately insured in accordance with legal requirements and the School s Lettings Policy. j. To develop and co-ordinate grant applications from statutory, charity and voluntary organisations and within the ethos of the School maximising income generation from external sources. To advise the Headteacher and Governing Body on ways of managing voluntary funds including the benefits of

6 charitable status. E FACILITIES MANAGEMENT a. To ensure that the estates function is managed effectively and in accordance with the operational needs of the school and any regulatory requirements thorough both contracted out and in house provisions including: Recruit and oversee the performance of the Premises Team Ensure arrangements are in place to deal with emergency repairs or call outs Ensure purchasing arrangements represent best value and that contracts are secured in accordance with financial guidelines and regulations Develop and promote energy efficiency measures Ensure arrangements are in place for the site to remain operational during inclement weather The work of any school staff and contractors meets the requirements of health and safety and other regulations b. To be the School s Health and Safety Coordinator and Fire Officer and to keep under review and revise, the Health & Safety Policy whenever necessary. To ensure that proper Health & Safety records are kept including: accident records for pupils, staff, parents and visitors; fire drills, first aid, etc. c. To assist the Headteacher and Leadership Group in carrying our regular Risk Assessments and as a result implementing findings and recommendations. d. To be responsible for ensuring that all emergency, security and safety equipment, including: fire extinguishers, fire alarms, intruder alarms, surveillance systems, etc. Is properly maintained and tested. To ensure that all the statutory notices are correctly displayed. e. Together with the Headteacher and Leadership Group to have responsibility for the safety and security of the site and premises and all those who use it. To monitor breaches of security, thefts, damage, etc. and advise the Headteacher on preventative action. Together with the Headteacher and Leadership Group ensure that entrances and exits to the site and premises are properly controlled, that security systems are functioning properly, and that valuable equipment is marked and securely stored. f. To assist the Headteacher with drawing up maintenance and repair programmes and time-tables in conjunction with the F&M Committee. g. To ensure that an asset register is drawn up and kept covering all areas of the School s functions and activities. To arrange regular stock checks. To work out schedules and costs for the replacement equipment and furniture. h. Together with Headteacher and Leadership Group manage and co-ordinate the use of the site and premises by the school and other organisations and agencies. To manage and implement the School s Lettings Policy. i. To support the Governing Body and Headteacher in drawing up strategic plans for the development of the site and premises. F INFORMATION COMMUNICATION SYSTEMS a. To ensure that all administrative and financial data is regularly and securely backed- up by using a whole system back-up as well as separate back-ups of individual data files. To test the backups to ensure that they are reliable and can be restored. To keep permanent audit copies of backups, especially monthly accounts, weekly pupil information and attendance. b. To oversee the ICT Network team to ensure that access to computer systems is by authorised user and is password protected. c. To ensure that the School and the Governing Body are registered under, and comply with, the Data Protection Act and any subsequent legislation or regulations. d. To be responsible for ensuring that the School s administrative and financial computer systems are properly maintained and regularly upgraded by working in conjunction with Class Technology, hardware of the DfES, QCA, LEA etc. with regards to national reporting requirements and providing information. e. To work in conjunction with the School s IT managed service and senior staff responsible for oversight

7 of ICT. The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed. PERSON SPECIFICATION The Business Manager plays a vital part in the strategic management of the school. We are seeking a highly motivated person with the following: Knowledge and Experience The financial knowledge and experience to ensure the school provides value for money and remains within budget Experience of keeping abreast of legislation Evidence of taking a project through successfully from planning to completion Experience of preparing reports, specifications and capital projects The ICT skills to make good use of the relevant computerised systems and to update these skills as necessary Experience of leading and motivating a team of people Evidence of the ability to work to tight deadlines Personal Qualities A team player who is proactive and shows initiative Outstanding inter-personal skills Capacity to work very hard under pressure with a problem solving, positive approach to issues Flexibility, creativity and common sense The ability to deal efficiently and harmoniously with a wide range of people inside and outside the school A good manager of time who is well organised and can prioritise Good written and oral communication skills The ability to make sound decisions Sense of humour MAKING AN APPLICATION Please complete and return the application form, addressed to Mrs Jill Doh, the Headteacher s PA, to arrive by mid-day on Friday 24 th May. This can be sent by to jdoh@rosebery.surrey.sch.uk or post. It is important that you explain clearly in your supporting statement why you are applying for the role and how you have been equipped for it by your experience and qualifications. We also require full contact details of two professional referees. In the interests of economy, receipt of your application will only be acknowledged if you send a stamped, addressed envelope or ask for an acknowledgement by . Alternatively please telephone Mrs Doh. Applicants should be aware that we have a No Smoking Policy and therefore smoking is not allowed anywhere on the school site. If you have been shortlisted we shall contact you soon after the closing date. Please ensure we have a daytime number or address so that we can get in touch to make the necessary arrangements.

8 If you do not hear from us, then you may assume that your application has been unsuccessful on this occasion but we should like to thank you for your interest in working at Rosebery. The successful applicant will be expected to: provide proof of relevant qualifications and current salary; provide details of two professional referees; provide proof of eligibility to work in the UK; undertake a Disclosure and Barring Service check and receive clearance; complete a Medical Declaration and receive fitness to work.