COOP 3/28/2019 CONTINUITY OF OPERATIONS PLANNING (COOP) Diana Rose Risk/Emergency Manager City Of Marysville, WA. Session Topics

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1 CONTINUITY OF OPERATIONS PLANNING (COOP) Diana Rose Risk/Emergency Manager City Of Marysville, WA Session Topics COOP Definition & Benefits Authority for COOP Planning Objectives & Benefits 12 Key Elements of a Viable COOP Summary Questions & Answers 1

2 Why build a Coop? Retirement Long Term Illness Succession Planning Disaster COOP Definition According the FEMA/DHS a Continuity of Operations Plan includes... The activities of individual departments and agencies and their sub compartments to ensure that their essential functions are performed, and so the business can continue to be perform during a wide range of emergencies, including localized acts of nature, accidents and technological or attack-related emergencies. 2

3 Benefits COOP activities include Plans and procedures to ensure that essential functions are performed. This planning enables your business to continue essential functions across a broad spectrum of hazards and emergencies: Natural Human Caused Technological National security emergencies Training, drills and exercises essential for ensuring a viable COOP capability. Federal COOP Authority Legal Basis: Executive Order 12656, Assignment of Emergency Preparedness Responsibilities FEMA is responsible for: Issuing COOP guidance. Promoting understanding of and compliance with COOP requirements in FPC-65. FEMA S Office Of National Security Coordination (ONSC) is DHS s implementing organization for its COOP Lead Agent responsibilities 3

4 COOP Planning Objectives & Considerations Ensure continued performance of essential functions Reduce loss/minimize damage and protect essential assets Ensure succession to office of key leadership Reduce/mitigate disruptions to operations COOP plans must: Achieve timely recovery/reconstitution Be capable of implementation anytime, with and/or without warning Provide full operational capability for essential functions within the time limits you establish for your business Sustain operations for up to 30 days and include regularly scheduled Testing Training & Evaluation (TT&E) 12 Key Elements of COOP Development Plan Maintenance Executive Summary Introduction Multi-Year Strategy & Management Planning Purpose Testing, Training & Exercises Continuity of Operations Plan Applicable /Scope Logistics Essential Functions COOP Planning Responsibil ities Concept of Operations (Phases) Authorities & Reverences 4

5 Key Elements Briefly outlines the operations / content of the COOP; Discusses key elements and explains the implementation strategies. Explains the importance of COOP planning Provides applicable Federal guidance, purpose of COOP planning to ensure continuity of essential functions with an all hazards approach Describes the applicability of the plan; includes subordinate activities and personnel; addresses the full spectrum of potential threats, crises, and disasters Provides definition of Essential Functions, authority; *Developers must determine the functions that must be continued in all circumstances Outlines all supporting authorities; Lists references that have assisted in development of the COOP Key Elements Ensures the COOP is reviewed annually and updates pertaining to key evacuation routes, rosters, telephone information, maps, room/building designations of alternate locations, etc. A separate document that addresses: Goals and objectives; Timelines and budgetary requirements; Planning and preparedness considerations; Planning milestones; Tracking systems to monitor accomplishments Defines Test, Training and Exercise (TTE) plans to assist in: Familiarizing staff with their roles/responsibilities during a disaster; Ensures that systems and equipment remain in a constant state of readiness; Validates certain aspects of the COOP plan. Identifies the alternate facility; Ensures it provides for: Sufficient space & equipment; logistical support; services; infrastructure; health, safety and well being of personnel Provides delineation of COOP responsibilities of each key staff including members of: Emergency Relocation Group (ERG); Order of succession and delegation of authority; Others as appropriate Explains how the operation will implement each critical COOP element; Separate this section into 3 phases: Activation & relocation; Alternate facility operations; Reconstitution 5

6 Devolution & Reconstitution Devolution is: The capability to transfer statutory authority and responsibility for essential functions from an agency s primary operating staff and facilities to other employees and facilities and to sustain that operational capability for an extended period. (FEMA) Reconstitution is: 1. Inform all personnel that the threat no longer exists, and provide instructions for resumption of normal operations. 2. Supervise an orderly return to the normal operating facility or movement to another operating facility. 3. Report status of relocation to agency partners/customers. 4. Conduct an after-action review. COOP Appendix Template *See handout 6

7 Good COOP planning and preparation provides for the capability to continue essential government services (Mail Services) through any emergency A viable COOP program includes comprehensive planning, testing, training, maintenance, and exercises to ensure that desired capabilities are achieved and sustained. COOP events or emergencies can disrupt operations for an undetermined amount of time and can threaten our personal well-being and that of our families Thank you! 7